HomeMy WebLinkAboutConcrete Services transmittalCITY OF SEBASTIAN
SEBASTIAN
CENTENNIAL CELEBRATION
1914 -1014
CITY COUNCIL AGENDA TRANSMITTAL
DATE August 28, 2024
TO Honorable Mayor and City Council
THRU Brian Benton, City Manager
FROM Jessica Graham, Procurement Manager
SUBJECT Selection of multiple contractors for ITB-24-17 for
Concrete Services, and approval to issue and execute
purchase orders to Heavy Civil, Inc. and Universal
Contracting & Construction, Inc. for driveway swale
improvements.
EXECUTIVE SUMMARY
The City of Sebastian released Invitation to Bid 24-17, Concrete Services, on June 27, 2024. One
thousand two hundred sixty-three contractors were notified of the bid posting, and twenty downloaded
the bid. We received bids from the following companies through a competitive solicitation: (1) A.
Thomas Const. Inc. (2) Conlon Landscaping Inc.; (3) Heavy Civil Inc.; (4) JM Underground Utilities,
LLC; (5) MGM Contracting Inc.; (6) Palm Bay Concrete & Materials Inc.; and (7) Universal
Contracting & Construction, Inc.
Staff recommends awarding the following:
Section 1 (Swale Improvements) to Heavy Civil, Inc. and Universal Contracting & Construction, Inc.
The anticipated total purchase orders to be issued to both vendors is in the amount of $138,600.00 for a
total of $277,200.00.
Section 3 (As Needed Concrete Services) to A. Thomas Const. Inc., Heavy Civil Inc. JM Underground
Utilities, LLC, Palm Bay Concrete & Materials Inc., and Universal Contracting & Construction, Inc.
Following award, individual purchase orders will be issued and will follow the procurement approval
thresholds.
At this time, Staff does not recommend Section 2 (Concrete Driveways for Swale Improvements) for
award.
Staff is seeking approval as outlined above and for authorization to the City Manager or designee to
execute all needed documents.
RECOMMENDATION
Staff recommends that Council approve the selection of A. Thomas Const. Inc., Heavy Civil, Inc., JM
Underground Utilities, LLC, Palm Bay Concrete & Materials, Inc., and Universal Contracting &
Construction, Inc. for Invitation to Bid 24-17 for Concrete Services and approve purchase orders to
Heavy Civil, Inc. and Universal Contracting & Construction, Inc. not to exceed $277,200.00 for
driveway swale improvements and authorization for the City Manager or designee to execute the
agreements and purchase orders.
ATTACHMENTS:
1. I - 24-17-ITB - Concrete Services Intent to Award.pdf
2. H - 24-17-ITB - Concrete Services Bid Tabulation Sheet.pdf
FUNDING SOURCE
Expenditure Required:
$277,200.00
Additional Funding Requested: $0
ount Budgeted:
$1,009,631
Source:
Discretionary Sales Tax
Project A2431
SEEBASTINNIAL RA,N
INTENT TO AWARD
Date: July 22, 2024
Solicitation #: 24-17-ITB
Solicitation Title: Concrete Services
Finance Department
Procurement Division
1225 Main Street
Sebastian, FL 32958
(772)388-8231
Notice is hereby given that the City of Sebastian intends to award an Agreement upon approval of the
City Council on Wednesday, August 28, 2024 at 6:00 PM EST to the following:
Swale Improvements
• Heavy Civil Inc.
• Universal Contracting & Construction, Inc.
As Needed Concrete Services
• A. Thomas Const. Inc.
• Heavy Civil Inc.
• JM Underground Utilities LLC
• Palm Bay Concrete & Materials, Inc.
• Universal Contracting & Construction, Inc.
All City Council meetings are open to the public.
If you have any questions, please don't hesitate to contact me at 772-388-8231 or
i ess eraham(nccitvofsebastian.ore.
Sincerely,
DxuagnM by -
Jessica
D1CCC5aaCa5DIFa...
Jessica Graham, CPPB
Procurement/Contracts Manager
City of Sebastian
"Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, orfailure to post the
bond or other security required by law within the time allowed forfiling a bond shall constitute a waiver of
proceedings under chapter 120, Florida Statutes. "
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