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Home My WebLink AboutCSA #12 - Cemetery BuildingCITY OF SEBASTIAN, FLORIDA WORK AUTHORIZATION FORM CONSULTANT SERVICE AGREEMENT (CSA) Schulke, Bittle & Stoddard – CSA #12 Page 1 of 2 SCHULKE, BITTLE & STODDARD, LLC 1717 Indian River Blvd, Suite 201 Vero Beach, FL 32960 Work Authorization No: CSA - #12 Project Title: City of Sebastian Cemetery Administration and Storage Building IT IS AGREED to undertake the following work in accordance with the provisions of RFQ 21-01 - SCHULKE, BITTLE & STODDARD, LLC, Master Agreement entitled NON-EXCLUSIVE ENGINEERING CONSULTING SERVICES AGREEMENT dated FEBRUARY 22, 2021. Description of Assignment: Schulke, Bittle & Stoddard, LLC will provide professional engineering and architectural design services necessary for the construction of a new $1500 +/- sf Administration and Storage Building , which will replace the existing building located at the east side of the City cemetery along Old Dixie Hwy. The work shall include architectural, structural, mechanical, electrical, and plumbing drawings necessary to obtain a building permit, drawings necessary for contract procurement (bidding) and construction of the building, and civil engineering plans necessary to obtain site development approvals and drawings necessary to build the site infrastructure to support the building construction and operation. The scope will also include the other prerequisite professional services necessary to facilitate the design, including geotechnical evaluation and land survey of the project area. 1. Preliminary Planning See detailed Scope of Work attached (Exhibit A) 2. Permitting & Inspections See detailed Scope of Work attached (Exhibit A) 3. Contract Administration See detailed Scope of Work attached (Exhibit A) 4. Vendor’s Responsibility See detailed Scope of Work attached (Exhibit A) 5. Pricing Description Quantity Contracted Unit Price TOTALS Design and permitting services (See Exhibit B for a detailed fee schedule) $41,850.00 CAI Services (See Exhibit B for a detailed fee schedule) $33,560.00 6. Deliverables Provided to the City (surveys, plans, etc.) Description Quantity Construction plans prepared for building department review, contract procurement, and construction pu rposes, approved by the City of Sebastian Construction administration services and construction inspections Docusign Envelope ID: F356F836-5119-44F1-84E8-F5C8A44EF4EA CITY OF SEBASTIAN, FLORIDA WORK AUTHORIZATION FORM CONSULTANT SERVICE AGREEMENT (CSA) Schulke, Bittle & Stoddard – CSA #12 Page 2 of 2 Basic of Compensation/Period of Services: The above-referenced description for CSA #12 will be performed for a fee of $75,410.00. AGREED: SCHULKE, BITTLE & STODDARD, LLC CITY OF SEBASTIAN: _________________________________ _________________________________ Joseph W. Schulke, P.E., Managing Member Brian Benton, City Manager Date: _________________ Date: ________________ Attest: _________________________________ Jeanette Williams, MMC, City Clerk Approved as to Form and Content for Reliance by the City of Sebastian only: _________________________________ Jennifer D. Cockcroft, Esq., City Attorney Docusign Envelope ID: F356F836-5119-44F1-84E8-F5C8A44EF4EA 8/8/2024 | 7:55:49 AM PDT Council Approval - 8/28/2024 9/4/2024 | 11:31:03 AM EDT Page 1 of 3 SCOPE OF WORK – EXHIBIT A General Description Schulke, Bittle & Stoddard, LLC will provide professional engineering and architectural design services necessary for the construction of a new 1500 +- sf Administration and Storage building which will replace the existing building located at the east side of the city cemetery along Old Dixie Hwy. The work shall include architectural design, structural, mechanical, electrical and plumbing engineering and preparation of drawings necessary to obtain a building permit, and drawings necessary for contract procurement (bidding) and construction of the building, and civil engineering plans necessary to obtain site development approvals and drawings necessary to build the site infrastructure to support the building construction and operation. The scope will also include the other prerequisite professional services necessary to facilitate the design, including geotechnical evaluation and land survey of the project area. Based on preliminary meetings with city staff, the building, site improvements and uses are described as follows: -Approximately 1500 sf building. ¾ of the building would provide for office administrative including a small office; small lobby / meeting areas to greet visitors and discuss arrangements; small kitchenette with vending machine(s), refrigerator, ice machine; accessible bathroom for visitors/ guests; employee bathroom with shower, toilet, sink and lockers. ¼ of the building would include a storage area approximately 1 ½ car garage size. -Construction type is slab on grade, concrete block, wood truss roof (5/12 to 6/12 pitch). Exterior would be finished with stucco and paint, shingles or metal roof, aluminum or wood soffit and fadscia; interior finished with drywall and paint, commercial grade hardware. Building will have concrete stoops at entrances that may be roof covered. -site work would include the demolition of the existing structure and adjacent concrete sidewalks and driveway: abandonment of existing septic system, fill and grading as required, sidewalks, stoop(s) and driveway, reconnect to existing public water system, construct a private sewer lift station and construction of approximately 500 lf of sewer force main along Old dixie Hwy to connect to existing IRC sewer system at Old Dixie and Jackson Street; and reconnect to the existing FPL electric service. 1.0 Preliminary Design 1.1 Development Plan The design team will meet with the user group to determine and refine the use, building requirements and size. Based on user’s input, the team will prepare a conceptual floor plan and present to the user group for review discussions. The team will make up to three revisions to the initial concept floor plan based on user group’s review and comments. Upon approval of the concept plan, the team will consult with its engineering team staff and finalize permit and construction plans. 1.2 Land Survey – Specific purpose survey (not a boundary survey) a. Topo survey of the existing building and adjacent features including the adjacent ROW, and 100’ radius around the building. All improvements will be tied into the Central Ave ROW (east PL) and into the south pl of the cemetery so site area is located relative to the east and south property lines. b. Route survey: Route survey (topo) of we st side of Central Ave row, from the building location extending south 500’ +- to the in tersection with Jackson Street (about 100’ past the south PL)– purpose is to provide route survey of the proposed sewer force main extension. Note: The cemetery property is a large parcel. In order to provide a less expensive option for the redevelopment of the building, a specific purpose survey of the site development area ONLY is proposed in lieu of a complete boundary survey of the city owned cemetery. If a complete boundary survey is needed for any reason, the scope and fee will need to be adjusted. Docusign Envelope ID: F356F836-5119-44F1-84E8-F5C8A44EF4EA Page 2 of 3 1.3 Geotechnical Engineering services a. Perform three soil borings within or immediately adjacent to the approximate limits of the building, in accordance with ASTM standards b. Prepare a Geotechnical report covering the investigation including boring logs illustrating soil classification, thickness of each layer, number of blows per foot, groundwater depth, and recommendations for site preparation and foundation recommendations. 2.0 Final Engineering Scope: prepare building design plans and site construction plans to conform to client requirements and to conform to applicable building codes and building departments . 2.1 Architectural Design: 1. Floor plan 2. Elevations 3. Room finish schedule showing new interior finishes required. 4. Specifications for materials and methods of construction 2.2 Mechanical. Electrical and Plumbing Engineering 1. Prepare engineering calculations necessary for MEP system sizing and specifications 2. Prepare energy code calculations 3. Prepare required floor plans, schedules, risers, panels and details. Note: Generator design and landscape lighting not included. It is assumed that a fire sprinkler system is not warranted, and its design is not included in the scope of work. 2.3 Structural Engineering: 1. Prepare engineering calculations necessary to size and specify foundations, walls, beams, roofs and other load bearing structural components of the building 2. Prepare required foundation, floor, wall/ beam, roof plans, sections, details and specifications 2.4 Civil Engineering 1. Site plan, details and specifications depicting building location and specifying necessary site work and infrastructure including proposed sidewalk(s), driveway, grading/ drainage plan and utility service plan (water/ sewer) 2. Demolition Plan 3. SWPPP 4. Design of public sewer connection – including design of a Private lift station design sewer force main, and connection to IRC utility department manhole. Note: Landscape design is not anticipated to be necessary and not included within the scope and fee. 3.0 Permitting 3.1 Construction plans, engineering calculations and reports, and supporting documentation will be submitted to the appropriate agencies for the following construction permits: a. St. Johns River Water Management District - exemption b. City of Sebastian Site Plan (administrative review) c. City of Sebastian Land Clearing and Tree Removal (if needed) d. City of Sebastian Building Department – Plan Review Docusign Envelope ID: F356F836-5119-44F1-84E8-F5C8A44EF4EA Page 3 of 3 e. FDEP NOI f. IRC utility permit (sewer) g. FDEP Sewer extension h. COS or IRC ROW (Central Ave – force main extension in ROW i. DOH Septic tank Abandonment permit 3.2 Follow up with permitting agencies via telephone, e-mail or written correspondence. Review and address and review RFI’s and revise the plans accordingly. Resubmit as required. 4.0 Contract Administration and Inspections (Optional) 4.1 Contract procurement (Optional) In general, it is assumed that the city will prepare bid documents/ contract documents and handle contract procurement. The design team will assist the City with bid procurement including attendance at bid procurement meetings, answer RFI’s, review city’s bid documents for consistency with plans, and provide recommendations after review of bids. 4.2 Construction Administration (Optional): The design team will assist the City with the Contract Administration and Inspections, including: attend progress meetings, review shop drawings and contractors’ submittals, and provide routine inspections to verify the work is proceeding in accordance with the plans and specifications for the purposes of certification upon completion of the work. Inspections shall be documented with written reports and digital photographs. SBS will coordinate the responsibility for document review, meeting attendance, and inspections with civil engineer, and other consultants. The construction period is estimated to be (6) months / 25 weeks, and CA and inspection fees have been estimated by SBS based on this time frame, and the tasks and frequency of services listed below. Anticipated tasks / services include: a. Attend pre-construction meetings (4 hr) b. Attend progress meetings with contractor (2 hr / wk) c. Review shop drawings (4 hr) d. Review contractor’s pay requests (4 at 3 hr) e. Periodic inspections of the site work (8 to 12 hr/ wk) f. Substantial completion inspection / punch list (4 hr) g. Review as-builts for adequacy and completeness (4 hr) h. Final inspection / final completion determination (4 hr) i. Prepare final certification submittals for site permits (4 hr) Total manhours: 336 hrs Docusign Envelope ID: F356F836-5119-44F1-84E8-F5C8A44EF4EA Page 1 of 2 FEE SCHEDULE – EXHIBIT B 1.0 Preliminary Design 1.1 Development Plan $ 3,000.00 1.2 Land survey $ 4,400.00 1.3 Geotechnical engineering $ 2,500.00 2.0 Final Engineering 2.1 Architectural Design $ 9,700.00 2.2 Mechanical, electrical, plumbing Engineering $ 2,250.00 2.3 Structural engineering $ 6,500.00 2.4 Civil engineering $ 7,500.00 3.0 Permitting $ 5,000.00 SUB-TOTAL: $ 40,850.00 4.0 Contract Administration and Inspections (OPTIONAL) 4.1 Contract Procurement (Optional) $ 5,000.00 4.2 Construction Administration (Optional) T&M 336 hr x $85 $ 28,560.00 SUB-TOTAL: $ 33,560.00 *Reimbursables Direct Reimbursement $ 1000.00 (Estimate) GRAND TOTAL: $75,410.00 Reimbursables will be billed direct to the client at cost or paid direct by the client, and include, surveying, or other required field tests, prints, copies, mailings/ FedEx, archeological or environmental consultation and studies, traffic analysis/ consultation, traffic counting, application/permit fees, etc. Prints - $2.00/sheet Xerox Copies - $0.15/page Other Reimbursables – at cost The city will pay all application and plan review fees directly. This is NOT included in the above listed estimated reimbursable amount Invoices shall be submitted monthly, and the invoice amount shall be in proportion to the percentage of the Scope of Work complete. All payments must be received by the Engineer within 30 days of the date of an invoice. Any payments received after said date will be subject to a late interest fee of one and one half percent (1 - 1/2%) per month. The client shall be responsible for all attorney's fees, court costs, and related expenses incurred in the event that payment is not timely made and proceedings are brought by the Engineer to collect sums owed. Docusign Envelope ID: F356F836-5119-44F1-84E8-F5C8A44EF4EA RATE SCHEDULE The following rates will apply to actual time devoted by Schulke, Bittle & Stoddard, L.L.C. staff to this project computed to the nearest ¼ hour. Personnel Hourly Rate Principal $200.00 Project Manager/Engineer $150.00 Design Tech $120.00 Construction Manager $ 85.00 Draftsman $ 85.00 Inspector $ 75.00 Clerical $ 60.00 Docusign Envelope ID: F356F836-5119-44F1-84E8-F5C8A44EF4EA