HomeMy WebLinkAbout09-16-2024 CC AgendaN(
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SEBASTIAN
CENTENNIAL CELEBRATION
1924.1024
CITY COUNCIL
SPECIAL MEETING
AGENDA
MONDAY, SEPTEMBER 16, 2024 - 6:00 PM
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
ALL AGENDA ITEMS MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK OR ON THE CITY'S WEBSITE
FIRST PUBLIC HEARING ON THE MILLAGE AND BUDGET
1. CALL TO ORDER
2. MOMENT OF SILENCE
3. PLEDGE OF ALLEGIANCE
4. ROLL CALL
5. PUBLIC HEARINGS
In accordance with Florida Statutes, the following steps must be followed:
1. The City Attorney advises City Council on the procedure for the millage and budget hearing and reads
the titles of Resolutions R-24-53 on the FY2024-25 tentative millage and R-24-54 on the FY2024-2025
tentative budget.
2. The City Manager announces that the FY2024-2025 tentative millage of 3.1955 is recommended,
which in accordance with State Statutes is 7.02% higher than the computed "roll -back" millage. These
revenues will be applied to General Fund expenditures projected for FY2024-2025.
3. Budget overview of the FY2024-2025 tentative budget to be presented by the Finance Director.
4. Mayor Dodd opens the public hearing on the FY2024-2025 tentative millage and tentative budget.
5. City Council considers Resolution R-24-53 adopting the FY2024-2025 tentative millage.
6. City Council considers Resolution R-24-54 adopting the FY2024-2025 tentative budget.
7. Mayor Dodd announces the final public hearing on the FY2024-2025 millage and budget will be held
on September 25 2024 at 6: 00 pm.
A. Budget Overview of Tentative Millage and Tentative FY 2024/2025 Budget
Budget PowerPoint Presentation
B. Consideration Resolution No. R-24-53 Adopting the Tentative Millage For Calendar Year
2025
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY,
FLORIDA, ADOPTING A TENTATIVE MILLAGE OF 3.1955 MILLS FOR THE
CALENDAR YEAR 2024; PROVIDING FOR CONFLICTS; PROVIDING FOR
SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE.
Resolution R-24-53
C. Consideration of Resolution No. R-24-54 Adopting the Tentative Budget for Fiscal Year
2024/2025.
Draft Budget Link: https://www.cityofsebastian.org/DocumentCenter/View/2671/FY25-
DRAFT-Budget-Dated-090924
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN
RIVER COUNTY, FLORIDA ADOPTING THE TENTATIVE BUDGET FOR THE
FISCAL YEAR BEGINNING ON OCTOBER 1, 2024 AND ENDING SEPTEMBER 30,
2025; MAKING APPROPRIATIONS FOR THE PAYMENT OF OPERATING
EXPENSES, CAPITAL EXPENSES, AND FOR PRINCIPAL AND INTEREST
PAYMENTS ON INDEBTEDNESS OF THE CITY, IN THE CITY'S GENERAL FUND,
SPECIAL REVENUE FUNDS, CAPITAL IMPROVEMENT FUNDS, GOLF COURSE
FUND, AIRPORT FUND, AND BUILDING FUND, AS PROVIDED FOR IN
SCHEDULE "A", ATTACHED HERETO, ESTABLISHING AUTHORITY OF THE
CITY MANAGER TO IMPLEMENT THE BUDGET; PROVIDING FOR CONFLICTS;
PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE
DATE.
Resolution R-24-54
Attachment to Resolution R-24-54
D. Consideration of Resolution R-24-55 Adopting the Capital Improvement Program for the
Fiscal Years 2025-2030
Staff Report
Resolution R-24-55
Capital Improvement Program Summary
E. Consideration of Resolution R-24-56 Adopting Financial Policies for Fiscal Year 2024-
2025
Staff Report
Resolution R-24-56
Proposed Financial Policies for Fiscal Year 2024-2025
Power Point of Reserve Balance Projection
F. Mayor Dodd announces the final public hearing on the FY2024-2025 millage and budget
will be held on September 25 2024 at 6:00 pm.
6. ADJOURN (All meetings shall adjourn by 9:30 pm unless extended for up to one half hour
by a majority vote of City Council).
NO STENOGRAPHIC RECORD BY A CERTIFIED COURT REPORTER WILL BE MADE OF
THE FOREGOING MEETING. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION
MADE BY THE CITY COUNCIL, BOARD OR AGENCY WITH RESPECT TO ANY MATTER
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CONSIDERED AT THIS MEETING OR HEARING WILL NEED TO ENSURE THAT A
VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE
TESTIMONYAND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (F.S.286.0105)
IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA) OF 1990, ANYONE
WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT
THE CITY'S ADA COORDINATOR AT 388-8226 - ADA@CITYOFSEBASTIAN.ORG AT LEAST
48 HOURS IN ADVANCE OF THIS MEETING
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Regular City Council Meetings
Public input is ALLOWED under the headings:
• Consent Agenda
• Public Hearings
• Unfinished Business
• New Business
• Public Input
Public input is NOT ALLOWED under the headings:
• Proclamations, Awards, Brief Announcements (except for individuals giving or accepting
proclamations or awards)
• Committee Reports and Appointments (except for committee members giving reports and
applicants being interviewed for committee appointments)
• City Council Matters
• Charter Officer Matters
• Council may, by majority vote, call upon an individual to provide input if desired.
Workshops and Special Meetings
Public input is limited to the item on the agenda
Time Limit
Input on agenda items where public input is permitted on agendas is FIVE MINUTES; however, City
Council may extend or terminate an individual's time by majority vote of Council members present.
Input Directed to Chair
Speakers shall address the City Council IMMEDIATELY PRIOR TO CITY COUNCIL
DELIBERATION of the agenda item and ALL INPUT SHALL BE DIRECTED TO THE CHAIR,
unless answering a question of a member of City Council or City staff. Individuals shall not address
City Council after commencement of City Council deliberation on an agenda item after public input has
concluded, providing, however, the Mayor and members of City Council may recall an individual to
provide additional information or to answer questions.
Certain Remarks Prohibited
Personal, impertinent, and slanderous remarks, political campaigning, and applauding are not permitted
and may result in expulsion from the meeting. The Chair shall make determinations on such remarks,
subject to the repeal provisions below.
Appealing Decisions of Chair
Any member of Council may appeal the decision of the Chair to the entire Council. A majority vote of
City Council shall overrule any decision of the Chair.
Public Input Heading on Agenda
The heading on Regular Meeting agendas "Public Input" provides an opportunity for individuals to
bring NEW INFORMATION OR REQUESTS TO CITY COUNCIL NOT OTHERWISE ON THE
PREPARED AGENDA. Individuals are asked to attempt to resolve matters with staff prior to meetings.
Individuals are asked to provide copies of material for Council one week prior to the meeting if they
intend to refer to specific material. City Council will not debate an issue during Public Input but may by
consensus direct a Charter Officer in regard to the item if necessary or place a requested item on a
future agenda.
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2025 Budget and Capital Program
Presentation on Tentative Millage and
2025 Budget
City Council First Hearing
Monday September 16, 2024
Prepared By:
Ken Killgore
Administrative Services Director/CFO
2025 Budget and Capital Program
o Summary of General Fund Budget
o Enterprise and Other Funds
o Capital Improvement Program
o Property Values and Millage
oOther Considerations.
Draft FY2025 General Fund Budget
Versus Amended FY2024 Budget
$ 11,115,681 Personnel Costs'
98,312 Operating Expenditure S2
(586,548) Capital Items and Proje CtS3
$ 6271445 3.11% Budget Increase
1 8.5% Due to Pay and New Positions.
2 2.5% Increase.
3 Due to Several Items Transferred to
Project Funds for Better Tracking.
Draft FY2025 General Fund Budget
Personnel Up $1,115,681
o Health Insurance Premiums Increase
of 12%.
o Changing to HSA from a H RA Account.
o Includes 5% Pay Increases.
oAdding Four Full-time Positions.
(One of Those Is a Part-time Position
Being Changed to Full-time).
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Draft FY2025 General Fund Budget
Personnel Additions/Deletions
o Four Full-time Additions:
1 Audio Visual Technician from Part -Time
2 Maintenance Workers in Parks
1 Recreation Coordinator in Parks
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Draft FY2025 General Fund Budget
Operating Up $98,312
Only a 2.5% Increase Overall.
Almost Every Department Had Only a
Small Increase.
1 Several Departments Operating Budget
Went Down.
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Draft FY2025 Enterprise Funds:
Golf Course
Latest Draft has eliminated the projected
shortfall
• Adjusted revenues based on this year and
proposing rate adjustments in some fees
$100,000 is Shown as a Repayment to
General Fund.
o Same $30,000 for Restaurant Lease.
o Airport Rent From $106,864 to $107,239.
o $36,991 Principal and Interest on $700,000
Building Fund Loan.
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Draft FY2025 Enterprise Funds:
Airport
Property Rental Revenue Expected to Increase With
Rental of Hangar D.
o Loans From Discretionary Sales Tax Fund:
Hangar A $285,000 —Balance $235,111 By 9/30/24.
. Hangar B $267,511 — Balance $210,111 By 9/30/24.
o Grant Matching From DST Fund:
In 2025, $197,520 For %z the Construction of Taxiway
Golf and $45,000 For Design of the Terminal Apron
Expansion.
• Over the Following Five Years, $810,520 for the
Matching on % of Taxiway Golf, Construction of the
Taxiway Golf Apron, Taxiway Bravo Rehabilitation
and Construction of Terminal Apron Expansion.
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Draft FY2025 Enterprise Funds:
Building
o Permit Revenue Continues at High Levels
And Above Budget.
o One Less Permit Technician is Budgeted.
o Expecting $36,991 Principal and Interest
Payment on Golf Course Loans:
$700,000 Loan Will Be $488,708 By 9/30/24.
. $559,684 Loan To Be Paid After the $700,000.
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Draft FY2025 Special Revenue Funds
c American Rescue Plan Act Fund (ARPA):
Originally Allocated to Gardenia Ditch,
Schumann Drive, Concha Dam, Employee
Retention Payments and Road Work.
- Must Be Obligated by December 31, 2024
and Totally Spent by December 31. 2026.
- Improvement Projects Need Plans and
Permitting Which Require Some Time.
-Have Switched Most of the Initial Projects
to Increased Cost of Road Work.
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Draft FY2025 Special Revenue Funds
Local Option Gas Tax:
- Projecting Collections at 3.5% Annual
Increases for Future Years.
Being Used for All Road Preservation and
Associated Swale Work as Scheduled in
Current Paving Management Program.
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Draft FY2025 Special Revenue Funds
Discretionary Sales Tax:
- Projecting Collections at 3.5% Annual
Increases for Future Years.
Being Used for Road Reconstruction and
Associated Swale Work as Scheduled in
Current Paving Management Program.
- Also Funding: MIS Infrastructure,, Police
Vehicles/Equipment, A/C Replacements,
Riverview Park Improvements, Major
Construction Vehicles/Equipment and
Matching Funds for FAA and FDOT Grants.
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Draft FY2025 Special Revenue Funds:
Riverfront CRA Fund:
_ Operating Expenditures:
._,)Audit Fees, Administration, Working
Waterfront Improvements, Other Facility
Maintenance, Submerged Land Leases,
Consulting Fees, Travel and Education Cost,
Legal Ads, State Fee, Association Dues and
Landfill Fee on Fisherman's Landing.
oLandscaping Will be Handled In -House
-Special Events Moved to General Fund.
- Working Waterfront Work Thru FY 26-27.
- Central Avenue Catalyst Site in FY 27-28, 17
Draft FY2025 Special Revenue Funds:
o Recreation Impact Fee Fund:
Unspecified Improvements ($5K per Zone).
Future Playground/Park Improvements:
24-25 Bryant Court Park.
025-26 Hardee Park and Schumann Park.
026-27 Community Center and Friendship Park.
027-28 Riverview Park.
- Projected 2025 Fund Balance is $102,376
Provided Revenue Estimates Hold True.
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Draft FY2025 Special Revenue Funds:
o Stormwater Utility Fund:
Personnel and Operating Accounts Are
Exceeding the Revenue From Fees.
- Adding 5 Full -Time Maintenance Workers.
- Capital Includes:
oA New Crew Vehicle.
oSliplining or Pipe Replacement.
,m Expecting a Rate Increase in FY 24-25.
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Draft FY2025 Special Revenue Funds:
o Law Enforcement Forfeiture Fund:
Used Only for Unbudgeted Items.
Specific Items Need City Council Approval.
- Current Balance is $471185.
o Parking In Lieu Of Fund:
Used for Providing Additional Parking.
- Current Balance is $116,514.
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Draft FY2025 Trust Fund
o Cemetery Trust Fund:
Y2of Sales on Operations and Maintenance:
oReplacing Mowers, a Truck and Trailer.
oAdding 2ndWell.
oReimbursing $150,000 to General Fund.
Y2of Sales Expendable on Expansions or
Cost Incidental to Adding Future Sites:
*_:Funds Columbarium Niches in FY 26-27.
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Capital Improvement Program
o $42.6 Million Over 6 Years.
o $10.9 Million Next Fiscal Year.
o $2.4 Million Next Year Will Be Funded by
Grants, Which is 22%.
o Largest Items for Next Fiscal Year:
• $ 31110,000 Street Work.
• 110001,000 Improve Riverview Park.
•� 1,220,000 Stonecrop Drainage.
$ 5,3301000 Total of Largest Items
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Property Values and Millage:
Certified Taxable Values
Total Certified Taxable Property Values
Increased $214,576,057 or 10.29% Above 2024.
Additions Account for $59,143,508 or
2.84% of the Increase.
. Reassessments Were $155,432,549 or
7.45% of the Increase.
o Rolled -Back is 2.9859. Used 3.1955 (Which is
Last Year's Millage) for Draft Budget.
o To Use Rolled -Back Millage Would Require Using
$462,686 of Reserves.
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