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HomeMy WebLinkAbout2012 Remarking Runway 4-22 and 8-26oowft� A00WAL Detailed Project Information Sheet SEBASTIAN MUNICIPAL AIRPORT RUNWAY IMPROVEMENTS PROJECT NARRATIVE Work Item #1 Runwav Improvements — Runwav 4-22 Survey and remarking due to magnetic declination and changes to approach procedures. This project generally consists of a runway survey to determine the appropriate runway designation, the preparation of construction drawings and Technical Specifications for the runway remarking. Specific tasks for this Project will include mobilizing a survey crew to survey the runway end points and determine the appropriate runway designation after applying the magnetic declination. Construction plans will be produced for remarking the runway numbers, restriping the entire runway. Runway 4-22 is to have a GPS approach in the near future, and therefore will be marked as a non -precision runway. Aeronautical Survey and Airspace Analysis for runway 4-22. The Advisory Circulars identified below detail the data collection requirements and accuracies for the project and the verification process by the Federal Aviation Administration (FAA) and the National Geodetic Survey (NGS). + AC 150/5300-16A "General Guidance and Specifications for Aeronautical Surveys: Establishment of Geodetic Control and Submission to the National Geodetic Survey." + AC 150/5300-17C "Standards for Using Remote Sensing Technologies in Airport Surveys" + AC 150/5300-18B "General Guidance and Specifications for Aeronautical Surveys: Airport Survey Data Collection and Geographic Information System Standards." The purpose of this project is to accomplish FAA Airport Airspace Analysis Survey for all surfaces defined in FAA Advisory Circular 150/5300 - 18B: Section 2.7.1.1 Runways with vertical guidance. This is inclusive of 2.7.1.1.1 through 2.7.1.1.7. This project, will acquire new vertical stereo aerial photography (leaf -on) at a nominal scale of 1 "=600" for the all of the runway approach surfaces and 1"=1,333" for the remaining obstruction surface areas. The aerial photography covers all of the VG Airspace Analysis surfaces using natural color film during leaf -on conditions. From the 1 "=600" aerial photography, we will produce the following: • Identification and mapping of obstruction obstacles for all of the VGRPS, VGPCS & VGPS surfaces of Runway 4-22, that are visible from the 1 "=600" aerial photography From the 10=1,333"" aerial photography, we will produce the following: • Limited landmark feature planimetric mapping outside of the airport area • One Foot Color Orthophoto of the defined area, as referenced in the attached "Orthophoto Tile Layout — 1 Foot GSD" exhibit • Identification and mapping of obstruction obstacles for all of the VG surfaces A*=*� ANNIkk Work Item #2 Runwav Imorovements — Runwav 8-26 Survey and remarking due to magnetic declination & RSA improvements (blast Pad Removal). This project generally consists of a runway survey to determine the appropriate runway designation, the preparation of construction drawings and Technical Specifications for the runway remarking. Specific tasks for this Project will include mobilizing a survey crew to survey the runway end points and determine the appropriate runway designation after applying the magnetic declination. Construction plans will be produced for remarking the runway numbers, restriping the entire runway if it is determined to be necessary. The construction plans will also include the removal of the blast pads on each end of runway 8-26 to be in accordance with FAA AC 150-5300-13. Existing blast pads do not meet pavement strength criteria and thus are substandard. Blast pads are not to be reconstructed to meet existing pavement design criteria as section 803 suggests turf is adequate for group I and II aircraft. Work Item #3 Rehabilitate Aaron F (Mill and Resurface) The existing pavement on apron F was constructed in the 1940's. The pavement is creating FOD and therefore has become an increased safety issue. The PC] value on Apron F was not established, however the pavement is the same age and composition as TW3 as shown on the attached map, and this pavement is rated as "serious". This project includes the design and production of construction plans to mill and resurface the pavement. Other components of this project involve: + Bidding phase services (engineering) N SEBASTIAN MUNICIPAL AIRPORT 54, CITY OF SEBASTIAN PROJECT COST SUMMARY MUNICIPAL AIRPORT Project 2012 Runway Marking Project (10-28 & 5.23) Tabulation Date 29-Aug-12 Submittal: Preliminary By: RKH B Blast Pad Removal (Mid Atlantic) $4,300.00 C Truckinq (City of Sebastian) $2.816.00 Subtotal Construction: $48,171.00 ering and Construction Administration D Engineering, AGIS Surveying & Reporting, Construction Administration (Baker) $114,250.00 E Independent Fee Estimate (KHA) $2.500.00 Subtotal Engineering: $116,750.00 Grand Total: $164,921.00 For FAA Cost 100% FAA 90% State 5% Local 5% Construction $48,171.00 $43,354.00 $2,408.55 $2,408.55 Engineering $116,750.00 $105,075.00 $5,837.50 $5,837.50 $164,921.00 $148,429.00 $8.246.05 $8,246.05 Work Item 1 (4-22) 80% Construction $38,537.00 $34,683.00 $1,927.00 $1,927.00 Engineering $93,400.00 $84,060.00 $4,670.00 $4,670.00 Subtotal $131,937.00 $118,743.00 $6,597.00 $6,597.00 Work Item 2 (8-26) 20% Construction $9,634.00 $8,671.00 $482.00 $482.00 Engineering $23,350.00 $21,015.00 $1,168.00 $1,168.00 Subtotal $32,984.00 $29,686.00 $1,650.00 $1.650.00 Total 100.00% $164,921 $148,429 $8,247 $8,247 8/29/2012 1 of 1 Detailed Project Information Sheet Airport Improvement Program Grant Pre -Application Airport: Sebastian Municipal Airport City, ST: Sebastian, FI Project Title: Runway Improvements Project Description: Runway survey and marking Design and Construction Project Justification: non compliance Runwav 4-22 is to have a GPS approach in the near future, and therefore will be marked as a non -precision runway. Furthermore, magnetic declination suggest runway numbers will change. Runwav 8-26 Magnetic declination suggest runway numbers will change. Existing blast pads do not meet pavement strength criteria and thus are substandard. Blast pads are not to be reconstructed to meet existing pavement design criteria as section 803 suggests turf is adequate for group I and II aircraft. Special Circumstances: None Project Cost Information: Total Cost (100%) FAA Share (90 %) State (5 %) Local (5 %) $164,921 $148,429 $8,246 $8,246 Type of Funding Proposed (FAA Share Only) Fund Tvne Funds Available Funds to be Used Funds Remainina. NP 2009 $148,429 $148,429 $0 NP 2010 $150,000 0 $150,000 NP 2011 $150,000 0 $150,000 NP 2012 $150,000 0 $150,000 Total $598,429 $148,429 $450,000 Alternate Funding Plan: Provide an alternate funding plan if discretionary funding is unavailable, such as attach an entitlement only project or reduce scope through bid alternates, etc. Sebastian Municipal Airport PROJECT COSTS Work Item #1 Runwav Improvements — Runwav 4-22 Cost (100%) FAA (90%) Construction $38,537 $34,683 Engineering $93,400 $84,060 Other 1 $$ Amnt $$ Amnt Other 2 $$ Amnt $$ Amnt Other 3 $$ Amnt $$ Amnt Subtotal Amount $131,937 $118,743 Work Item #2 Runwav Improvements — Runwav 8-26 Cost (100%) FAA (90%) Construction $9,634 $8,671 Engineering $23,350 $21,015 Other 1 $$ Amnt $$ Amnt Other 2 $$ Amnt $$ Amnt Other 3 $$ Amnt $$ Amnt Subtotal Amount $32,984 $29,686 Work Item #3 n/a Cost (100%) FAA (90%) Construction $0 $0 Engineering $0 $0 Other 1 $$ Amnt $$ Amnt Other 2 $$ Amnt $$ Amnt Other 3 $$ Amnt $$ Amnt Subtotal Amount $0 $0 Total Estimated Project Cost (100%) $164,921 Total FAA Share Cost (90%) $148,429 Sebastian Municipal Airport (X26) Runway improvementsg / Work Item #1 and #2 PRPOSED PROJECT SCHEDULE Proposed Proiect Schedule: Grant and NTP Completion of Plans and Specifications, and Eng. Report Submit Plans and Specs to FAA Advertisement of Project for Bids Receipt of Bids Submittal of Project Application to FAA Execution of FAA Grant (Part 2 for construction) Notice to Proceed to Contractor Completion of Construction Final Inspection Project Close -Out Dates: 10/12/2012 1 /7/2013 1 /7/2013 7/13/2012 8/27/2012 8/29/2012 10/12/2012 1 /7/2012 2/5/2012 2/5/2012 2/6/2012 Michael Baker Jr., Inc. 615 Crescent Executive Court Suite 200 Lake Mary, FL 32746-2146 407.562.4200 August 28, 2012 Mr. Joe Griffin Airport Manager City of Sebastian 202 Airport Drive East Sebastian, Florida 32958 Subject: Sebastian Municipal Airport-2012 Runway Marking Bid Tabulation, Review and Recommendation Dear Mr. Griffin: As requested, Michael Baker Jr., Inc. has reviewed the unit prices for the Two (2) bid packages submitted August 27, 2012 for the referenced project. The bid prices and totals are listed in the attached bid tab. Enclosed, please find a certified Bid Tabulation. The bids were evaluated by our office for responsiveness to the advertisement. Hi-Lite Markings, Inc. provided the lowest bid at $41,055.00. Listed below are additional details: + Hi-Lite Markings, Inc. operates out of Adams Center NY and has been in business for 23 years. Hi-Lite Markings, Inc. has successfully completed airfield marking projects throughout Florida. Hi-Lite Markings, Inc. reports to have an unlimited bonding capacity. + Hi-Lite Markings, Inc. does not report any subconsultants on this project. + A signed bid, acknowledged addenda, and fully completed forms all accompanied the bid at the time of submittal. It is therefore the opinion of the Engineer that this bid is responsive. + The bid prices of the low bidder are determined to be appropriate for the work. Based on the aforementioned evaluation, the availability of funds, information provided by the Federal Aviation Administration (FAA) and the City of Sebastian, we recommend awarding the contract to the low bidder, Hi-Lite Markings, Inc. in the amount of $41,055.00. This recommendation is contingent upon the City of Sebastian Contracts, Legal and Minority Affairs review. If you have any questions or if we can be of further assistance, please do not hesitate to contact me. Sincerely, Michael Baker Jr. Inc. Robert K. Hambrecht, P.E. Project Manager cc: File:128554.3a Enclosures: One (1) Bid Tabulation A-. MUNICIPAL AIRPORT 2012 Runway Markings Sebastian Municipal Airport �IryR�aUnNWAYMARKINGS iu— seam, Ka Ilhm D'emdoffon BIDTABUILATTON Bids open: Monday August 27, 2012, 2:00 pan 1 01000 Mobnvuon 1 2 01530 Mewwwace.fMOparshansame 3 L-111 Provide Two (2) Lighted Pg1aEM RumgYDwaum WAM e S190 PauOment WrkkV Removal 5 P-6261 RellecIM Pavement Moddnps (While) 1 6 P-620-2 N Rsaadisn Pavement Wrkege (seal 1 kmb)' randy the iunben WNuuW Whin IM &d Tabulamn art seeumW Yd com to . By: ROM1A. HmbrtNS Pi. MMsel6settJr. W. 1 10 2,a50 M'soo 7.IW Dae. NFLRa Markings, Inc. Dickerson Fonds Inc. 1 U t I A YLI[.8t£gl AMI 52.50noc 62.500.an $19.M.00 a19.000.001 53.5W.00 a2.500.0( $5,000.00 a5.000A01 $200.00 a2.000.00 S4KsD.00 51.300.001 $1,% $3.67500 $175 S1.2117.-1 10.75 M.475.001 i0A0 sal T70001 WH 53.M.00 $0.60 a1.260.001 Total: Ss1,05S.00 TOTAL: 567,61730 1 Bd BOM 5% Yea Bkl Baad5% Yea Mdaqu.1 Yes Addend.I Yea AWa.um2 Yes AddmMum2 Yes rurydaK, Awqu t 29, 2d52 ac1f7�cf71 I}yi8�]s .pW'w 4' s SAL D'AMATO PO BOX 247 AREA MANAGER 735 POINSETTA DRIVE LEWISBURG, WV 24901 email:sal.damato2@gmail.com SATELLITE BEACH, FL32937 OFFICE: 304/536-4734 OFFICE: 321-7794396 FAX: 304/5364834 FAX: 321-779-9390 CELL: 321-593-2022 QUOTE TO: CITY OF SEBASTIAN ATTENTION: JOE GRIFFIN ITEM ITEM NUMBER DESCRIPTION DATE: 8/16/2012 PROJECT: TAXIWAY REHAB LOCATION: SEBASTIAN AIRPORT APPROXIMATE UNIT QUANTITY PRICE DAILY RENTAL RATE 3,300.00, MOBILIZATION 1000.00 TOTAL PRICE 1. BOND NOT INCLUDED IN PRICE 2. PRICE BASED ON 1 DAY(S) PRODUCTION WITH ONE HALF LANE MILL (S) AND WATER TRUCK 3. ALL MOBILIZATION (S) INCLUDED IN PRICE 4. NOT RESPONSIBLE FOR CLEAN-UP, TRAFFIC CONTROL OR TRUCKING 5. QUOTE VOID UNLESS ACCEPTED AND CONFIRMED WITHIN 45 DAYS OF LETTING DATE ti• SEB.ASTLAjq MUNICIPAL AIRPORT 2012 Runway Markings Sebastian Municipal Airport Public Works Trucking Estimate for Blast Pad Removal and Backfill Item Description guantit 1 Dump Truck 2 Loader 3 Spread Topsoil and Seed Unit Unit Price Extension 2 Days S 670.00 $ 1,340.00 1 Days $ 670.00 $ 670.00 1 LS $ 806.00 $ 806.00 Total $ 2,816.00 EXHIBIT A SCOPE OF WORK SEBASTIAN MUNICIPAL AIRPORT 2012 RUNWAY IMPROVEMENTS Sebastian, Florida 71 ►Y Il 10311wayffelz The City of Sebastian, Florida (City) has requested the services of THE LPA GROUP INCORPORATED (LPA) to provide engineering, design, bidding and construction administration services for the improvements to runways 4-22 and 8-26 (PROJECT) at the Sebastian Municipal Airport (Airport). PROJECT DESCRIPTION This project generally consists of Engineering, Design and Bidding services as described under Phase 3 of this Scope of Work, as well as a runway survey to determine the appropriate runway designation, the preparation of construction drawings and Technical Specifications.. This project is more fully described in the document that follows. Specific tasks for this Scope will include mobilizing a survey crew to survey the runway end points and determine the appropriate runway designation after applying the magnetic declination. Construction plans will be produced for remarking the runway numbers and restriping the entire runway. Runway 4-22 is to have a GPS approach in the near future, and therefore will be marked as a non -precision runway. The construction plans will also include the removal of the blast pads on each end of runway 8-26. Other components of this project involve: + Runway 4-22 Survey and magnetic declination + Runway 8-26 Survey and magnetic declination + Runway 4-22 Restripe and renumber (presumably 5-23) (non -precision markings) + Runway 8-26 Restripe and renumber (presumably 10-28) + Reconstruct (Mill and Resurface) Apron F + Remove blast pads from 8-26 and regrade as RSA LPA will develop bidding documents and construction documents indicating the proposed improvements including safety and construction phasing details. LPA will perform the necessary coordination with permitting agencies; however, it is assumed that there will be no SJRWMD permit required for this project. Exhibit B contains the details of the Hour and Fee estimate for this PROJECT. Sebastian Municipal Airport Page A-1 of A-6 May 2012 2012 Runway Improvements PHASE 1A AERONAUTICAL SURVEY & AIRSPACE ANALYSIS Aeronautical Survey & Airspace Analysis to be provided by LPA Due to recent AGIS guidance obtained by FAA HQ, all public -use airport projects dealing with "Runway Critical Data" will have to go through the AGIS requirements, especially if a runway is getting a new procedures. LPA will coordinate and manage all aspects of the AGIS reporting requirements through their subconsultants. Specific tasks involve: + Prepartion of Background and Introduction + Review Survey Findings + Quality Assurance + Draft Report Preparation + Preparation of Base Maps + Site Visit Subconsultants See EXHIBIT AA for detailed subconsultant scope of services PHASE 113 - DESIGN Pre -Design Phase Services to be provided by LPA A pre -design field review will be performed by members of the design team. Notes and a photo log will be produced from this visit. LPA will obtain minimal topography and will supplement the info with existing information obtained from past projects and as -built field condition data. Geotechnical data will not be obtained. Meetings: LPA will attend a kick-off meeting with the Airport to discuss items such as phasing, hours of construction operation, durations, and budgets. LPA will prepare necessary paperwork for a "No Permit Required" submittal with SJRWMD. Design Phase Services to be provided by LPA LPA will provide the following basic design services for this project (see Exhibit B for hour and cost breakdown): + Coordination with the City — LPA will conduct two (2) meetings with the City of Sebastian to review the progress of the bidding documents. + Technical Specifications — LPA will prepare Technical Specifications for demolition, pavement markings and seeding/ mulch/ fertilizer and sodding. + Front-End/Contract documents — LPA will prepare the advertisement, bid forms, general conditions, special conditions, and review the City of Sebastian's modified construction contract. The City of Sebastian will provide the Contract and General Provisions document. Sebastian Municipal Airport Page A-2 of A-6 May 2012 2012 Runway Improvements + Engineer's Report — A detailed report of the design parameters will be prepared for the Airport's use. It shall include the runway survey, design documentation, a detailed cost estimate and an evaluation of the bids. Construction Plans will consist of: + Cover Sheet + Project Layout & Safety Plans • General Notes & Summary of Quantities • Phasing Plan + Demolition Plans (Marking removal, Milling and Blast Pads removal) + Grading Plans (RSA and Apron F) + Miscellaneous Details + Runway/ Taxiway Pavement Marking + Erosion Control Details Due to the simplistic nature of the project, and to keep costs minimized, traditional 30%, 60% and 90% design submittals will not be used. Instead, there shall be a draft bid set prepared for the City's review prior to proceeding to complete bid documents. LPA will provide five (5) half- size sets of Plans, Specifications, and the Engineer's Report to the City and regulatory agencies. Biddine Documents — LPA will prepare the following Final Documents for the City. It is noted that the City of Sebastian will provide contract documents. LPA will provide five (5) sets of the following documents: + Drawings (to be provided by LPA). + Technical Specifications (to be provided by LPA). + Bid Documents (to be provided by LPA). + Contract Documents (to be provided by the City). PHASE 2 BIDDING SERVICES Bidding Services LPA will perform general coordination and: + Prepare for and attend the Pre -Bid Conference; + Assist with the preparation of addenda as necessary; • Assist the City in opening, tabulating, and evaluating bids; and • Assist the City in preparing the construction contracts. PHASE 3 CONSTRUCTION ADMINISTRATION LPA will perform construction administration services to include limited project oversight and contract administration. These services shall be utilized to observe the progress of the Contractor(s)' construction, monitor construction progress, perform general coordination with Contractor(s), review shop drawings and submittals, respond to RFI's and questions, attend meetings, prepare minutes, review pay requests, and perform site visits. Sebastian Municipal Airport Page A-3 of A-6 May 2012 2012 Runway Improvements LPA shall have an advisory role on the following tasks: + Construction Proeress Observation: LPA will make visits to the site at weekly intervals in order to observe as an experienced and qualified design professional the progress of the various aspects of the Contractor(s)' work. Based on information obtained during such visits and on such observations, LPA shall endeavor to determine in general if such work is proceeding in accordance with the Approved Contract Documents and LPA shall keep the Airport informed of the progress of the work. + LPA shall not, during such visits or as a result of such observations of the Contractor(s)' work in progress, supervise, direct, or have control over the Contractor(s)' work, nor shall LPA have authority over or responsibility for the means, methods, techniques, sequences, or procedures of construction selected by the Contractor(s), for safety precautions and programs incident to the work of the Contractor(s) or for any failure of the Contractor(s) to comply with laws, rules, regulations, ordinances, codes, or orders applicable to the Contractor(s) furnishing and performing their work. Accordingly, LPA can neither guarantee the performance of the construction contracts by the Contractor(s) nor assume responsibility for the Contractor(s)' failure to fumish and perform their work in accordance with the Documents. + Defective Work: During such visits and on the basis of such observations, LPA will inform the Airport of deficiencies in the Contractor(s)' work while it is in progress if LPA believes that such work will not produce a completed Project that conforms generally to the Construction Documents or that it will prejudice the integrity of the design concept of the Project as reflected in the Approved Contract Documents. LPA will prepare a report based on observations of each site visit for distribution to the Airport and the Contractor(s). + Disputes between Airport and Contractor(s): LPA shall act as the initial interpreter of the requirements of the Approved Contract Documents and judge of the acceptability of the work or the interpretation of the requirements of the Approved Contract Documents pertaining to the execution and progress of the work. LPA shall not be liable for the results of any such interpretations or decisions rendered in good faith. + Review Monthly Pav Aoolications: LPA shall review the monthly pay applications from the Contractor(s) and verify quantities/percentage of work completed during the pay application period. LPA shall make a recommendation for payment to the Airport for the Airport to then release payment to the Contractor(s). + Substantial Comoletion and Final Inspection: LPA shall make a site visits to determine substantial and final completion. LPA shall prepare and issue a punch list of deficient items following the substantial completion site visit for the Contractor(s) to address prior to final completion. LPA shall issue a Letter of Completion following a satisfactory final inspection. Assumptions: 1. When possible, site visits will be held with the Airport's representative and the Contractor(s) present to review the progress of the work. Exclusive of site visits related to Preconstruction, this task assumes biweekly site visits during the course of the Project, along with the Substantial Completion and Final Inspections (See fee breakdown for estimated number of site visits). 2. Applications for payment will be processed monthly. Sebastian Municipal Airport Page A-4 of A-6 May 2012 2012 Runway Improvements Deliverable: Narrative field report of observations after each visit and recommendations for payment following each pay application. + Contractor(s)' Comuletion Documents: LPA will review maintenance and operation instructions, schedules, guarantees, bonds and certificates of inspection, tests, and approvals which are to be assembled by the Contractor(s) in accordance with the Approved Contract Documents (but such review will only be to determine that their content complies with the requirements of, and in the case of certificates of inspection, tests, and approvals, the results certified indicate compliance with, the Approved Contract Documents), and shall transmit them to the Airport with written comments. + Completion Inspections: LPA shall conduct inspections (maximum of one (1) day for substantial completion) or observe the Contractor(s) demonstrations to determine if the work or parts of the work are partially accepted, substantially complete, or ready for a final inspection as defined in the General Provisions of the Construction Contract. Such inspections shall advise if the completed work is acceptable to the Airport and other governing agencies. Assumptions: 1. All Contractor(s) completion documents will be presented in one (1) submittal for review and comment. 2. Visits will be held with the City of Sebastian Project Representative and the contractor present to review the completion of the work. 3. Exclusive of site visits related to periodic construction observation or other applications for payment, this task assumes an additional one (1) site visit during the course of the Project. Deliverables: 1. Comments on completion documents. 2. Advice for determining the substantial completion of the work and review of the Contractor(s)' list of incomplete items. PHASE 4 — CLOSEOUT SERVICES Upon construction completion, LPA will prepare a closeout package for submission to the appropriate agencies. This package will be prepared in conformity with the FAA/FDOT standards. Assumptions: 1. The record drawing includes only the general area of new construction. 2. Modifications will be made to the existing electronic files. Deliverables: 1. Five (5) prints of an updated Airport Layout Plan for submission to the FAA and the Florida Department of Transportation. Sebastian Municipal Airport Page A-5 of A-6 May 2012 2012 Runway Improvements .�% 2.One (1) electronic file of the Airport Layout Plan. LPA will assist the Airport with the closeout of the Project with the Contractor(s) as well as with the following agencies: • The Florida Department of Transportation (FDOT) • The Federal Aviation Administration (FAA) The Contractor(s) shall prepare and LPA will certify and deliver as -built drawings, test results, bill of sale, and any other required documentation for agency closeout. SUBCONSULTANTS LPA shall contract with testing firm(s) as necessary for material and construction quality assurance testing during construction. LPA shall have authority, as the Airport's representative, to require special inspection or testing of the work, and shall receive and review all certificates of inspections, testing and approvals required by laws, rules, regulations, ordinances, codes, orders or the Contract Documents (but only to determine generally that their content complies with the requirements of, and the results certified indicate compliance with, the Contract Documents). Testing is expected but not limited to the following elements: earthwork and concrete. LPA will review tests and notify the Airport of the results of each test. SCHEDULE Plans and Specifications shall be completed within 90 days of the Notice to Proceed followed by 45 days for bidding phase services. TASK Phase 1- Design Phase 2 — Bidding Services Total for Design & Bidding DURATION MAY% 90 45 135 All work for the PROJECT shall be completed within 135 days of Notice to Proceed. Sebastian Municipal Airport Page A-6 of A-6 May 2012 2012 Runway Improvements JEXHIBIT AA1 OWN met Sebastian Municipal Airport(X26)— a2f�RlEtfIC Aeronautical Survey and Airspace Analysis L J Mr. Philip Jufko Director of Aviation Planning Michael Baker Jr., Inc 4503 Woodland Corporate Boulevard, Suite 400 Tampa, FL 33614 Project: Sebastian Municipal Airport (X26) —Aeronautical Survey and Airspace Analysis Dear Mr. Jufko, This summary of work describes our understanding of the scope of work and services required for the airport and aeronautical data collection supporting an Aeronautical Survey and Airspace Analysis for runway 4-22 at the Sebastian Municipal Airport (X26) located near Sebastian, FL. The Advisory Circulars identified below detail the data collection requirements and accuracies for the project and the verification process by the Federal Aviation Administration (FAA) and the National Geodetic Survey (NGS). • AC 150/5300-16A "General Guidance and Specifications for Aeronautical Surveys: Establishment of Geodetic Control and Submission to the National Geodetic Survey." • AC 150/5300-17C "Standards for Using Remote Sensing Technologies in Airport Surveys" • AC 150/5300-18B "General Guidance and Specifications for Aeronautical Surveys: Airport Survey Data Collection and Geographic Information System Standards." Summary of Work We understand that the purpose of this project is to accomplish FAA Airport Airspace Analysis Survey for all surfaces defined in FAA Advisory Circular 150/5300 -18B: Section 2.7.1.1 Runways with vertical guidance. This is inclusive of 2.7.1.1.1 through 2.7.1.1.7. See Attached Exhibit 'Runway 4-22 — VG Airspace Analysis Surfaces'. For this project, we will acquire new vertical stereo aerial photography (leaf -on) at a nominal scale of 1"=600' for the all of the runway approach surfaces and 1"=1,333' for the remaining obstruction surface areas. The aerial photography covers all of the VG Airspace Analysis surfaces using natural color film during leaf -on conditions. From the 1 "=600' aerial photography, we will produce the following: Identification and mapping of obstruction obstacles for all of the VGRPS, VGPCS & VGPS surfaces of Runway 4-22, that are visible from the 1"=600' aerial photography From the 1"=1,333" aerial photography, we will produce the following: • Limited landmark feature planimetric mapping outside of the airport area • One Foot Color Orthophoto of the defined area, as referenced in the attached 'Orthophoto Tile Layout-1 Foot GSD' exhibit • Identification and mapping of obstruction obstacles for all of the VG surfaces Quality Standards The project has been designed to conform to the National Map Accuracy Standards for topographic and planimetric feature collection and twelve inch orthophoto production. In addition we insure that mi J'''a'>• Sebastian Municipal Airport (X26) - a 2 f U fll2tf I C Aeronautical Survey and Airspace Analysis L J the photogrammetric mapping will meet all FAA and NGS standards. We will exercise reasonable care and will conform to the standards of practice ordinarily used by the photogrammetric profession. Project Area The project area encompasses all of the Sebastian Municipal Airport, inclusive of the 26,000 acre VGA obstruction surfaces. Control Surveying The aerial photography will be completed with ABGPS control which will be used for the base control for the geo-referencing of the aerial imagery. AeroMetric will process the ABGPS data using COR stations and reference it to the project control datums: • Horizontal: North American Datum of 1983/2007 (NAD 83(NSRS2007), in the Florida State Plane Coordinate System Central Zone • Vertical: North American Vertical Datum of 1988 (NAVD 88) and ellipsoid heights Aero-Metric will subcontract with McMillen Surveying, Inc to complete all of the on -site ground control surveys. McMillen Surveying will be responsible for: • The airport geodetic control validation of the existing airport PACS and SACS stations or establish temporary airport control according to the guidelines established in AC 15015300- 16A • Obtaining all necessary ground control photo identifiable control check points required to validate the ABGPS control. AeroMetric staff will provide information on the specific locations required to support the ABGPS control. • Collect all airport runway end positions • Collection of vertical profiles for the runway — centerline at 50' intervals • Collection of the position, elevation, and where required the appropriate navigational aid perpendicular point of all electronic and visual navigational aids (NAVAIDS) located on the airport and associated with any current instrument approach servicing the airport • Control for any obstruction obstacles or airport planimetric features that cannot be collected by photogrammetric methods • Complete map checks for feature attribute data and update the final map file attribution Orthophoto Mapping We will use the control solution and scans of the aerial negatives to generate a Digital Elevation Model (DEM) for the entire VG surfaces. The aerial scans will be processed into color digital orthophotos using the aforementioned DEM to rectify the images. Orthophotos for the entire project area will be developed with a 1.0' pixel resolution and be delivered in a GeoTIFF file format via external hard drives. VGA Obstruction Surveys For the VGA Obstructions Surfaces our production personnel will satisfy the following requirements of the AC 150I5300-18B: 2.7.1.2 Analysis of Runways with Vertically Guided Operations UJ �tr tpn}rI� r ', Sebastian Municipal Arrport(X26)— Aeronautical Survey and Airspace Analysis anGrO I m Gt L J (Surfaces include the VGRPS, VGPCS, VGAS, VGPS, VGATS, VGHS and VGCS) The specific types and quantities of obstructions for each surface are outlined and clearly defined for the particular surface in each circular section. Any obstructions that meets the requirement of the circular, but are of a nature that elevations at the highest point of the obstruction are virtually impossible to read through photogrammetric methods (cell tower, electrical tower, etc.), will be identified and relayed to McMillan Surveying to initiate field surveyed elevations for the obstruction. The obstruction deliveries will include the off -airport landmark planimetric mapping and the airport planimetric mapping and attribution data. The final data will be delivered in a format to work with Autodesk and ArcGIS software. Delivery formats can continue to be discussed and adjusted between Michael Baker and AeroMetric as the project continues to develop. Production Schedule We will work with you to finalize a mutually agreeable schedule for the project after FAA Control Plan approvals. We will make a reasonable effort to maintain the agreed -upon schedule. However, should the project be interrupted by technical problems beyond our control, including control deficiencies or map file re -deliveries rescheduling may become necessary. Deliverables Aero-Metric will submit all data collected and associated required deliverable in the formats specified in the appropriate advisory circulars to the FAA Office of Airports, Airports Surveying-GIS Program. All data submissions to the FAA will be through the program's web site at hltoJ/airoorts- pis.faa.aov. If requested AeroMetric can assist in these submissions or submit them online with your approval. The AC 150/5300-17C project data deliveries that will not be submitted through the web site will be delivered on external hard drives to NGS and the FAA. Other than the 17C delivery, we will deliver the following items to Michael Baker: • Digital Limited Landmark detail in AutoCAD format (one set) • Color digital orthophotos with 1.0' pixel resolution • Obstruction Survey data in AutoCAD/Excel format • FGDC Compliant Metadata • Generate the Statement of Work (SOW), Geodetic Control Plan, Imagery Plan, and Quality Control Plan to FAA for Review. All digital files will be delivered on external hard drive. Cost and Payment Terms Compensation for obstruction surveys, airspace analysis and orthophoto production will be provided as a lump sum cost of:99— Compensation for managing, educating and reviewing McMillen Surveying work to insure AC compliance $599.99. mi .-. r� ry1/f } ✓R?:�. Sebastian Municipal Alrport(X26)— d2COCCiB 1fIC Aeronautical Survey and Airspace Analysis L J ESTIMATED cost for Ground Survey from McMillen Surveying 4454 6B- Project Total $5i1000.90 AeroMetric will, at a minimum, submit monthly invoices for the percentage of work completed during the billing period. Payments are due within 30 days of invoice date. Past due balances will be subject to a service charge of 1.5% per month. Unless Client provides Aerometric with a written statement of objections to the invoice within 15 calendar days from the date of invoice, Client shall be deemed to accept the invoice as submitted. Client Responsibilities The successful and timely completion of this project is dependent upon a number of elements and work tasks, some of which involve participation by Michael Baker. Michael Baker will be responsible for completion of all on -site ground control survey as described in the 'Control Surveys' section of this proposal. Michael Baker will also be responsible for designating a representative for the project who will have the authority to transmit instructions, receive information, and make timely decisions with respect to the services provided by AeroMetric. AeroMetric Representative Bob Vander Meer and Marlin Zook, Project Manager, will represent us during the performance of the services to be provided under this agreement. Each has the authority to transmit and receive instructions and make decisions with respect to the services. Each is authorized to commit the necessary resources towards completing the services described herein. We look forward to working with you and your staff to complete this project in a timely and cost- effective manner. Should you have any questions, please call me at (412) 807 9274 or email me at the address shown below. Sincerely, Aero-Metric, Inc. Bob Vander Meer Vice President Business Development rvandermeer0aerometric.com mi �I _ _ pp}} -} Ottf>:r n— Sebastian Municipal Airport (X26) — aerof�fl1etric '7t'_ Aeronautical Survey and Airspace Analysis 5 taF 1 \Y��Yy i Exhibit B : Hour and Fee Estimate Sebastian Municipal Airport 2012 Runway Improvements Item/task Description � I 2012 Rate $201.00 $171.00 ! Task 0 GC, PP, and and PM General Coordination 10 Project Programming (Funding Applications) 40 Project Management 10 b A $171.00 $144.00 $108.00 I $82.00 I i $76.00 Task 0 GC, PP, and and PM Hours 0 60 ! 0 Task 0 GC, PP, and and PM Fee $0 I $10,260 ! $0 Phase to Aeronautical Survey & Airspace Asialysis JCcordinatlon with FAA I 1 Coordination with Subconsultants 1 Aeronautical Survey & Airspace Analysis 8 Prepare Background and Intorduction 8 Review Survey Findings 8 Quality Assurance Draft Report Preparation _ +I 8 Prepare Base Maps 1 8 Site visit 4 Coordination with FDOT 1 Final Report t Phase la Aeronautical Survey & Airspace A 0 48 0 (Phase fa Aeronautical Survey & Airspace A $0 $8,208 $0 Phase 1 b - Design j Coordination with City 2 Coordination with Subconsultants 2 _ (Prepare Base Maps Geometric Design j Site visit 2 Coordination with FDOT _ 1 Coordination with FAA (Airspace Checklist) 1 Review Meeting with City _ 2 Prepare/Submit Preliminary and Final Plans Cover Sheet Project Layout & Safety Plan 1 General Notes & Summary of Quantities 1 Phasing Plan 1 Demolition Plans (Marking removal and Blast Pads removal) Pavement Milling Details Grading Plans (RSA) Grading Plan (Apron F) Miscellaneous Details Runwav/ Taxiway Pavement Marling 0 r 10 40 10 0 0 0 0 60 $0 So so so $10,260.00 _ I 1 0 8 16 8 16 _8 16 8 I 16 8 2 i I_ _ 18 4 I 1 2 1 4 42 2 I 0 1 93 $6,048 $216 $0 S76 $14,548.00 ,7 2 1 1 2 4 6 ' 10 2 — 1 2 1 2 2 1 I 2 1 2 2 2 2 T 2 2 2 2 2 4 2 _._ 3 6115/2012 Page B-1 of Exhibit B : Hour and Fee Estimate Sebastian Municipal Airport 2012 Runway Improvements Item/Task Description Erosion Control Details 2012 Rate $201.00 a 2 $171.00 2 4 F J, w � $171.00 w` � $144.00 1 rj 0 $108.00 $82.00 _ $76.00 1 2 4 Construction Cost Estimate FAA Grant Application Engineers Report _ 4 2 6 Technical Specifications 4 8 16 28 Quality Control 2 2 Phase 1b - Design Hours 0 26 0 31 8 4 18 87 Phase 1b - Design Fee 1I $0 1 1 $4 ,446 $0 $4,464 $864 $328 $1,368 $11,470.00 Phase 2. Bidding Advertise and Coordinate 4 4 Distribute Bidding Documents i 2 I i 4 8 Pre -Bid Conference 2 4 6 Answers to Bidderstissue Addenda 4 I 4 8 Bid Opening 2 2 Review Bids for Responsiveness 2 �;� 2 4 Certified Bid Tabs/Award Contract 1 4 5 Contract Preparation 1 1 1 Phase 2- Bidding Hours I 0 8 0 6 0 I 0 ! 22 36 Phase 2-Bidding Fee $0 $1,368 $0 $864 $0 $0 $1,672 $3,904.00 (Design Phase Subconsultants Runway Survey (Runway Verification, Aeronautical Survey & Airspace Analysis and Miscellaneous Topo) 1 $51,000.00 Fixed Fee on Subconsultants (10%) � $5.100.00 Design Phase Subconsultants Fee I I $56,100.00 Design Direct Expenses Reproduction Travel Postage $850.00 _ _ $0.00 $97.00 _ I Design Direct Expenses Fee i- $947.O0 (TOTAL AMOUNT DESIGN & BIDDING SERVICES - PHASES 1 & 2 �:-, � � 4�. I $97,229.001 6/15/2012 Page B-2 of 3 Exhibit B : Hour and Fee Estimate Sebastian Municipal Airport 2012 Runway Improvements Itenyfask Descnpfion �¢ 2012 Rate $201.00 $171.00 $171.00 $144.00 $108.00 $82.00 $76.00 Phase 3: Construction Administration 2 Review Shop Drawing Submittals 4 4 8 Prepare for and attend Preconstmclion Confers ice 2 2 4 Coordination with Owner 4 4 Coordination with Contractor 8 8 Weekly Site Visits 22 22 Review Pay Applications 3 I:� 2 5 Substantial Completion and Punchlist 4 j 4 Final Inspection 4 4 Construction Completion Certification 2 j 2 4 I Phase 3: Construction Administration Hours 31 0 22 0 1 0 10 63 Phase 3: Construction Administration Fee $5,301 $0 $3,168 $o 1 $0 $760 $9,229 Phase 4: Closeout Services FDOT Closeout 2 4 6 FAA Cloout se 2 4 6 As-BuIR Certification 4 4 8 ALP Update 4 4 8 16 FAA AIP Survey Certification 8 8 16 Phase 4: Closeout Services Hours 20 0 4 0 28 0 52 Phase 4: Closeout Services Fee $3,420 $0 $576 $0 $2,296 $o $6,292 Construction Phase Subconsultants Quality Assurance Testing Fixed Fee on Suboonsultants (10%) Construction Phase Subconsultants Fee $500.00 I� I $50.D0 Construction & Closeout Direct Expenses Reproduction Travel Postage Construction & Closeout Direct Expenses Fee $550.00 I $850.00 $0.00 $950.00 1� u TOTAL AMOUNT CONSTRUCTION SERVICES- PHASES 3 84_ r.a'af ; j':.7"',.� $17,021.00 IGRAND TOTAL DESIGN, BIDDING AND CONSTRUCTION SERVICES - PHASES 1, 2,3 8 4: 1 $114,250.00I 6/15/2012 Page B-3 of 3 ,.% r�l Kimley-Horn and Associates, Inc. June 27, 2012 Mr. Joseph A. Griffin Community Development Director Airport Director City of Sebastian 1225 Main Street Sebastian, FL 32958 JGriffina.CitvOfSebastian.ore Re: Sebastian Municipal Airport (X26) 2012 Runway Improvements Results of Independent Fee Estimate Dear Mr. Griffin: ■ 3660 Maguire Boulevard Suite 200 Orlando, FL 32803 Tel. 407 898-1511 Fax 407 894-4791 Pursuant to your request, Kimley-Horn and Associates, Inc. (KHA) has completed an Independent Fee Estimate for the above referenced project. The estimate was completed in accordance with FAA AC 150/5100-14 (Architectural, Engineering, and Planning Consultant Services For Airport Grant Projects). KHA is currently completing similar engineering and surveying efforts in Florida and at other general aviation airports across the country, including Belle Glade, Florida, Stinson Municipal Airport in San Antonio, Texas, and Hulett, Wyoming. In order to complete the independent fee estimate, the following documents were reviewed. 1. Scope of Services. 2. Man-hour fee sheet (Blank) PROJECT UNDERSTANDING The Airport has retained THE LPA GROUP INCORPORATED a unit of Michael Baker Corporation to provide Engineering, Design and Bidding services for runway markings improvements and apron pavement rehabilitation, as well as a detailed runway survey to determine the appropriate runway designation, the preparation of construction drawings and Technical Specifications in accordance with the requirements of the Federal Aviation Administration (FAA), the Florida Department of Transportation (FDOT), and the needs of the City of Sebastian (City). Please note that KHA evaluated the scope as written, assuming that all negotiations, agency reviews and discussions have already taken place. In many cases, the labor -hours per task were determined by the terms delineated in the scope (for example numbers of meetings and attendees). Additionally, it was assumed that the project manager and staff would be travelling from Orlando, Florida. TEL: 407-898-1511 v .kimley-hom.com/aviation rQ C�I1 Kimley-Horn and Associates, Inc. Mr. Joe Griffin, June 27, 2012 Page 2 of 2 FEE ESTIMATE Based on our understanding of the scope of work, the estimated fees for Professional Services are summarized as follows: Task Fee Task 0 GC, PP, and PM $4,636 Phase la Aeronautical Survey & Airspace Analysis $10,510 Phase lb -Design $27,715 Phase 2 - Bidding $9,893 Desp Phase Subconsultants $66,000 Design Direct Expenses $3,700 Phase 3: Construction Administration $18,859 Phase 4: Closeout Services $3,888 Construction Phase Subconsultants $5,500 Construction & Closeout Direct Expenses $1,250 Total $151,951 These fees were based on a level of effort and cost incurred should KHA be performing the project from the locations specified above. A detailed breakout is attached. Thank you for the opportunity to provide this service. Should you have any questions or comments, please do not hesitate to contact me. Very truly yours, KIMLEY-HORN AND ASSOCIATES, INC. Mark C. J nsen Project Manager cc: L. Michael Carey, Kimley-Horn .. Exhibit B : Hour and Fee Estimate Sebastian Municipal Airport 2012 Runway Improvements >n 6 �� Itemlrask Description a a 2012 Rate $201.00 $171.00 $171.00 $144.00 $108.00 $82.00 $76.00 ITask 0 GC, PP, and PM 8 8 ins) 4 8 12 8 8 16 GC, PP, and PM Hours _ _ _ 0 _ 20 0 0 0 0 r 16 GC, PP, and PM Fee $0 I $3,420 $0 $0 $0 $0 $1,216 ise 1a Aeronautical Survey & Airspace Analysis xdination with FAA 4 ndination with Subconsultants 8 onautical Survey &Airspace Analysis Prepare Background and Introduction I 4 Prepare Base Maps Visit vdinalion with FDOT _ hl Report 1a Aeronautical Survey & Airspace A 0 26 0 40 0 0 4 70 1a Aeronautical Survey & Airspace A� $0 $4, 446 $0 $5,760 $0 $0 $304 $10,510.00 36 $4,636.00 4 Phase 1b - Design 4 8 0 — 2 2 2 4 8 _ 2 16 — 8 Coordination with City Coordination with Subconsultants Prepare Base Maps 4 4 8 8 4 4 8 Geometric Design [Site Visit ordination with FDOT Coordination with FAA (Airspace Checklist) Review Meeting with City Prepare/Submit Prelimina and Final Plans 2 8 2 8 8 4 12 16 4 4 8 4 4 4 8 Cover Sheet 1 1 2 Proect Layout & Safety Plan 2 4 2 8 General Notes & Summary of Quantities Phasing Plan Demolition Plans (Marking removal and Blast Pavement Milling Details Pads removal _ 4 2 2 4 2 10 4 2 8 8 2 12 1 2 1 4 Grading Plans R 2 6 2 10 Grading Plan Wron F 8 6 2 16 Miscellaneous Details Runway/ Taxiway Pavement Marking 2 8 2 12 2 6 2 10 6/27/2012 Page B-1 of Ao.., Exhibit B :Hour and Fee Estimate Sebastian Municipal Airport 2012 Runway Improvements Item/rack Description Erosion Control Details Construction Cost Estimate FAA Grant Application Enoinaar's Raoort dT$171g00 c 6 W t= � t� W� O H Q 2012 Rate $201 $171.00 $144.00 $108.00 $82.00 $76.00 1 2 2 8 2 Technical Specifications 2 8 Quality Control 4 Phase 1b - Design Hours 4 39 0 75 73 19 0 Phase 1b-Design Fee $804 $6,669 $0 $10,800 $7,884 $1,558 $0 Phase 2 - Bidding Advertise and Coordinate 4 Distribute BWdin Documents 4 Pre -Bid Conference Answers to Bidders/Issue, Addenda Bid Opening Review Bids for Responsiveness Certified Bid TabslAward Contract Contract Preparation Phase 2 - Biddin Hours J�0-1 70 34 Phase 2 - Bidding Fee 0 $1,197 $0 $4,896 Design Phase Subconsultants Runway Survey (Runway Verification, Aeronautical Sum & Airs ace AneI Is and Miscellanr Fixed Fee on Subconsultants (10%) �� Design Phase Subconsultants Fee Design Direct Expenses O 14 $27,715.00 8 4 12 0 0 50 91 $0 $0 $3,800 $9,893.00 s Topo) $60,000.00 $66,000.00 Reduction Travel Postage $1,500.00 sl $2,000.00 L $200.00 Design Direct Expenses Fee $3,700.00 ITOTAL AMOUNT DESIGN & BIDDING SERVICES - PHASES 1 & 2: � I $122,454.001 6/27/2012 Page B-2 of 3 Exhibit B : Hour and Fee Estimate Sebastian Municipal Airport 2012 Runway Improvements Itemlfask Desoiptlon c S 2012 Rate $201.00 $171.00 Phase 3: Construction Administration Review Shop Drawing Submittals Prepare for and attend Preconstruction Conferee ce Coordination with Owner Coordination with Contractor Weekly Site Visits Review Pay Applications Substantial Completion and Punchlisl Final Inspection Construction Completion Certification Phase 3: Construction Administration Hours Phase 3: Construction Administration Fee Phase4: Closeout Services FDOT Closeout FAA Closeout � � a o $171.00 $144.00 $108.00 $82.00 $76.00 4 8 8 8 8 12 16 24 8 1 $2,052 $171 $16,560 $0 2 4 64 3 8 1 2 $0 1 $76 $18,859 174 As -Built Certification I 2 4 8 ALP Update 2 2 � FAA AIP Survey Certification Z 4 6 Phase 4: Closeout Services Hours 8 0 16 2 _ 0 0 26 Phase 4: Closeout Services Fee $1,368 $0 $2,304 $216 $0 $0 $3,888 (Construction Phase Subconsultants Quality Assurance Tess $5,000.00 Fixed Fee on Subconsultants (10%) $500.00 Construction Phase Subconsultants Fee $5,500.00 [Construction & Closeout Direct Expenses Reproduction _ Travel Postage $300.00 $900.00 $50.00 Construction B Closeout Direct Expenses Fee I I I 1 $1,250.00 (TOTAL AMOUNT CONSTRUCTION SERVICES - PHASES 3 & 4: I $29,497.001 IGRAND TOTAL DESIGN, BIDDING AND CONSTRUCTION SERVICES -PHASES 1, 2, 3 & 4: ( $151,951.001 6/27/2012 Page B-3 of .-. ID Task Name Duration Stan 1 GreMPreAP - -0 days - FrI1C Sebastian Municipal Airport 2012 Runway Improvements Finish .Predecessors 1Otr1 2012 1Ot, # 1120 2 Design NTP 0 days Fd 6/1112 Fri 611112 Engineenng Contract 14 days Fn 6/1/12 Thu 6114112 2 3 4 Design 30 days Thu 6114/12 I'd 7113/12 3 5 Plans and Specs to FAA 0 days: Mon 1/7/13 Mon V711311 6 Bidding 15 days. Fri 7113112 Fd 727/124 7 Receipt of Bids 0 days Mon 827112 Mon 827/12 e Construction Grant 0days Wed WW12 Wed arzW127FS43 days ft"11cation to FAA 9 Grants and Contracts 45 days Thu 8/30/12 Fri 1WIV12 8 10 Grant NTP 0 days Fri 10112/12 FA 10/12/12 g 11- Sway and AGIS Work 90 days Fri 10/12/12 Mon 1/7/1310 1z omtruceon 30 days Mon 1/7113 Tue 2/5/1311 „„loseoul 30 days Tue 2/5/13 Wed 376/1312 13 Page 1 6% Englneed Cont7act 0114 Ign 7113 BI Ing y 7/27 Grants Vol Contracts arss,,10112 v4 and AGIS Wyk n Con ruction my2/6 C aout 3/8 LOCATION MAP D �nli �•�I�i?FL AYP'JF SEBASTIAN, FLORIDA CONSTRUCTION PLANS FOR: 2012 RUNWAY MARKING FAA AIP PROJECT No.: TBD FDOT PROJECT No.: TBD BAKER PROJECT No.: 128554 AUGUST 2012 RE -BID DOCUMENTS MICHAEL BAKER JR., INC. eu aL�saf n vEwmE came. sre xo lME WAS, fl LI�HIII IN LIl i wNOMIE SENSE W WY>T VICINITY MAP owwvc wcex 1 I 1 I CIP - ��„�uuWBhSnL Ll IDA r ze.nw�. nanio. I J( arenaunl L i BYIPoGOEMOIEp .J 91M'M1b3H3h `JNMtlV14 Jf IVA- 1. '1 ' '°F w1u'HWY V,V. AA—Tnrt w�•..•. _ AIVA m -All -1 IAVAA ,a, w,wen.n+ul mW..'m +awu'x. s.ex I. „rW. A.,.iWl. ly Jtly V IVtlIJiN(1Y1 °uwu.vl mw.w, u" n uaanfm. ni,is�U+m�s� mum n, w a [x n myn. r',°rs x, w'ew. nrs"w urc��" um�awms", CIA '[<.11 - n�vaxa� 3uv. 1— nm[ w, fA ,wIA.m �A: v.,nN.o1.�,n .° .1 1. 1. —I A is 1. uI N.l. p M ...I N I IV _ „1 N uMMw.[M IVI Y -o[ "lu I.I° L.IA— a WA.I 1M[iu hv1T,4W]wn t M x° rWi xLm —1 A'. Yei.Y ..-" vat" A, [ s'n a rlii W.°1g1A, .ni v.,., >a�b.,°,°,W :mr� I'wi.- inn :i a.."IV .1 3141 ,.., .IWn,. iAIA3A 1. —ItAI41 wnnrn,va/vnt�i..m,ms wm.wn xan n / MUNICIPAL AIRPORT XBFS[ux, [LORq� N n g MIMIOPAL AIRPORT 46"S i14L [LPL Pn Nis W"AY S H41ilw PLN1 [j I � m�rirwmwean �v �i j v SEt3ASTIAN MUNIfIPAL AIRPORT YB�STnii, iLM61 a�w,: isi F ..... M12RUWAY INANHO 1^ RUNNAY 6'b MARW114 YIAX �iw •V'C13 W AON �t�mwwvn> p ��\ nwevdou FUMYRY Stl ~,warwnmr�sm�ae�uw, MUWOP4T—F '. 5[b,51ux, iIOPOr mRw .y 9 N I �uaaxc vtu, bI OWN ON qU wyr.rmnial \ wmuvanN.[aM ' rwTnwuo¢ MUNICIPAL AIRPORT :EB.S�iu�. FWFNF nu�nu��u N i i O W12 MMYAY jRIIMNAY,Om FIAflIt2iGR322 �.a C13 4 NUNL AIRPORT YBASTB.SPUI, R/R2A Gar .. n.rsI +smn _ l ' �-r.w«Er�EcmE wxourux RUNWAY THRESHOLD MARKINGS li �' ccrrsmre.�w""" voxamvnvsa � f�'� � MOKPFFLECiM&wq OYRBE �r \ VNYfIXIxMnY f4M fEMERNEYVWDq RUNWAY CENTERLINE MARKINGS � ED¢orwfxnr vnvaewr ne xwnnr�amsE f`n`Eie+fE� � c runEerrvE - owxnrww.v Eerefwwra raf..o�s...DrrEwefwa TAXIWAY EDGE MARKINGS r w»wju vn wruE - nuuaw '. m'n r m'n Trmm RUNWAY HOLDING POSITION MARKING P�F11Du£1W11 9iIN0 EY 41Cmgn.1V . S 4- YfNNOPdA4xEWnEDRR { -i rmwssovwvm RUNWAY SIDE STRIPE MARKING EXISITING MARKING REMOVAL DETAIL IgUI,, ssCIPAL AIRPORT MTV.. .... 24d I 1 a]ae nurnvu F e/�ESIGNATION ANTRI�ES '. IIUNBFA ,TN 13rS �NISFl i UT BN 1]0 Z_ 2 I 110TO ]I 0.'C11 165 �I nsl +ml RUNWAY DESIGNATION MARKINGS Wh.W R&41MlION M4WX65 MELOY I.xllD RFIECMEY.tAE IIOfRNBE WiV:m NTN I w MUNICIPAL AIRPORT SLB.S 11Ax. R/M�On I 2Yt2NM1A]'AY ""NR` � w1FAY15rpUGE CONIPIilCM36`ILINO MEA i 116 ilk P ` MUNICIPAL AIRPORT SEBASTIM. ELMIDA OF.Ip BIA$irMrwVEE9? TOPSq. M'p SCO � OaM 6�ult i[ Ml 41 Sv LEGEND a� cartPrcrm MPan uw YaA -. _ �; T6PmY6TWmEe �cwmY;TwTo uuouf ¢mrro'+ aaMNiPa�fYEMN168.VE a� wT66L�lvfirse wiewle:xor �WIO T�FNAYINYWNEEPM6 MµLaeaetlp!®MrMiCf r^YFMJIY.M REIp VIL .V PI VLT Ml1Efl.1!]aVME6. ]. ��tlf �fiIOUILV.l1Y EOO.RU41 WIMF�NLi 64PN Ea �axuL Y6E y INOeMYEaNM90J. 1 07 4 — 2012 RUNWAY MARKING . ioPsaLsioawe � � �.._ DEMOLITION PLAN N I Iiyyi Ali A*Mk 10%, FAA ORLANDO AIRPORTS DISTRICT OFFICE - CATEGORICAL EXCLUSION FORM Airport: Sebastian Municipal Airport Project Title: Runway Improvements The Proposed Action is a Federal action subject to NEPA. List applicable paragraph number from FAA Order 5050AB Chapter 1 paragraph 9g. (1) . The Proposed Action is identified as one that can normally be Categorically Excluded. List applicable category from FAA Order 1050.1 E paragraphs 307 through 312. 310e Attach a list of and clearly describe ALL components of the Proposed Action including all Connected Actions. Include a brief summary of existing conditions at the Proposed Action site. Attach a site map identifying the Proposed Action area on the airports' most current ALP and a recent aerial photograph of the Proposed Action area. The Airport Sponsor must certify that the Proposed Action and its Connected Actions are NOT likely to: a. Have an adverse effect on properties protected under Section 106 of the Historic Preservation Act of 1966, as amended, Section 4(f) of the Department of Transportation Act of 1966, or Section 6(f) of the Land and Water Conservation Act; b. Be highly controversial on environmental grounds. A proposed Federal action is considered highly controversial when the action is opposed by a Federal, state or local government agency or by a substantial number of persons affected by such action on environmental grounds; c. Have a significant impact on natural, ecological, cultural, or scenic resources of national, state, or local significance, including threatened and endangered species, wetlands, floodplains, coastal zones or barriers, prime or unique farmland, energy supply and natural resources, or resources protected by the Fish and Wildlife Coordination Act; d. Be highly controversial with respect to the availability of adequate relocation properties. In an action involving relocation of persons or businesses, a controversy over the amount of the acquisition or relocation payments is not considered to be a controversy with respect to the availability of adequate relocation properties; e. Cause substantial division or disruption of an established community, or disrupt orderly, planned development, or is likely to be not reasonably consistent with plans or goals that have been adopted by the community in which the project is located; f. Have a significant impact on minority or low-income populations; g. Cause a significant increase in surface traffic congestion; h. Have a significant impact on noise levels in noise sensitive areas; i. Have a significant impact on water quality or contaminate a public water supply system; j. Have a significant impact on air quality or violate the local, state or Federal standards of air quality; k. Be inconsistent with any Federal, state, or local law or administrative determination relating to the environment. Based on the information contained in the attached Categorical Exclusion Environmental Determination Checklist and supporting information, I certify that the Proposed Action described above, including its Connected Actions, meet(s) all of the requirements for a Categorical Exclusion in accordance with FAA O er,10500.1 E and paragraphs a thru k above. Signature of ized/ifport Representative Date FAA Determination (by Program Manager signature): Categorically Excluded: Date: Requires further environmental analysis: Date: Final 4-10-2012 AWN .-, CATEGORICAL EXCLUSION ENVIRONMENTAL DETERMINATION CHECKLIST Airport: Sebastian Municipal Airport Prepared and certified by: THE PROPOSED ACTION MUST BE LISTED IN FAA ORDER 1050.1E PARA 307-312 AS AN ACTION THAT WOULD NORMALLY BE CATEGORICALLY EXCLUDED* THE PROPOSED ACTION CONSISTS OF: First Time ALP Approval Commercial Service Airport Location Approval New Air Carrier Runway New Airport Location New Runway Runway Extension Runway Strengthening Construction or Relocation of a Roadway Land Acquisition ILS or ALS THE PROPOSED ACTION WILL AFFECT: Section 4(f) or Section 6(f) Resources Historic/Archaeological Resources Prime, Unique or State Significant Farmlands Wetlands Floodplains Coastal Zone or Coastal Barriers Endangered or Threatened Species (state or Federal) THE PROPOSED ACTION IS LH{ELY TO: Be Highly Controversial on Environmental Grounds or be inconsistent with local, state or Federal Laws Cause Natural Resource Impacts Cause Community Disruption or Relocations Alter Surface Traffic or Increase Congestion Increase noise levels over Noise Sensitive Land Uses within the 65 dBA noise contour or newly include Noise Sensitive Land Uses within the 65 dBA noise contour. Cause an Adverse Effect on Air Quality Cause an Adverse Effect on Water Quality Cause Environmental Justice Impacts Contain or Affect Hazardous Materials/Sites Create a Wildlife Hazard per AC 150/5200-33 Date: YES** NO COMMENTS 1% * Some actions that would normally be Categorically Excluded could require additional analysis if extraordinary circumstances exist. See FAA Order 1050.1E, paragraph 304. ** Attach detailed explanations or analysis for all "yes" answers on a separate sheet that support a determination of Categorical Exclusion. Final 4-10-2012 ^t ,y LTFYLf SEBASTIAN HOME OF PELICAN ISLAND COMMUNITY DEVELOPMENT DEPARTMENT 1225 Main Street — SEBASTIAN, FL 32958 PHONE 772-388-8228 — FAX 772-388-8248 ieriffin(a citvofsebastian.m — www.citvofsebastian.ore PURCHASING DOCUMENT PACKET Airport Runway Improvement Project Milling Doc 04 12 03:06p Asphalt Recycling ^^ Asphalt Recycling, Inc. P.O. Box 510875 Melbourne Beach, FL 32951-0875 (321) 632-6552 (321) 632-6395 Fax Name / Address City of Sebastian Joe Griffin Community Development Director 1225 Main SC Sebastian, FL 32938 Description Sebastian Airport 32163 RR 5 p.2 Quote Date Quote# 12/4/2012 Asphalt Recycling, Inc. will break old asphalt pavement on runway overruns and access road at airport for $3,000.00. Project 11376 Sebastian Airport To accept this offerplease sign and return one copy to Asphalt Recycling, Inc. by e-mail at asphaltreynlingine@a gmail.eom or fax at 321.632-6395 by December 28, 2012. 61, try <� 4zXtJ Dec 0412 03:06p Asphalt Recycling o.,,^ 32163A95 PA M 0 P.O. Box 510875 Meiboume Beach, FL 32951-0875 321-632-6552 Fax 321-632-6395 Company: From. Tat 086M r "X_� copy to follow Number of pages being sent: 2 3F YOU DO NOT RECEIVE THE NUMBER OF PAGES INDICATED ABOVE, PLEASE CALL 321-632-6552 I Coi/ i z°-hlacr lsEae U"-i14 oar j^ifce ire e-Ixa1'1s /Aar- resloonse-, �<7 I AS ie Czu"s e. o T, (1 n So�yarf^� , We So to lease 2- h2a, —4-1 Can S1 i �l or aX MAMCO., INC. JAMES BRASWELL 386-249-3876 Quote to: City of Sebastian Attn: Joe Quote Date: August 17, 2012 Project: Sebastian Airport Email: jgriffin @cityofsebastian.org Location: City of Sebastian, FL MILL ASPHALT ONE DAY $5,200.00 --BOND NOT INCLUDED IN PRICE --PRICE BASED AND AGREED UPON 1 DAYS PRODUCTION WITH ONE HALF LANE MILLING MACHINE --NOT RESPONSIBLE FOR TRAFFIC CONTROL, CLEANUP OR TRUCKING MID ATLANTIC MILLING, INC. 386-776-1690 LAURA RUTHERFORD 386-249-3875 Quote to: City of Sebastian Quote Date: August 17, 2012 Attn: Joe Project: Sebastian Airport Email: jgriffin @cityofsebastian.org Location: City of Sebastian, FL Mill Existing Asphalt at Variable Depths, including mobilization $4850.00 --BOND NOT INCLUDED IN PRICE --FIRST MOBILIZATION INCLUDED IN PRICE. EACH MOBILIZATION THEREAFTER WILL INCUR A $1,000 CHARGE --PRICE BASED AND AGREED UPON 1 DAYS PRODUCTION WITH ONE HALF LANE MILLING MACHINE [d B &V "AIV g H LL n � Mg 0 SAL D'AMATO PO BOX 247 AREA MANAGER 735 POINSETTA DRIVE LEWISBURG, WV 24901 email:sal.damato2@gmail.com SATELLITE BEACH, FL32937 OFFICE: 3041536-4734 OFFICE: 321-7794396 FAX: 304/536-4834 FAX: 321-779-9390 CELL: 321-593-2022 QUOTE TO: CITY OF SEBASTIAN ATTENTION: JOE GRIFFIN ITEM ITEM APPROXIMATE NUMBER DESCRIPTION QUANTITY DAILY RENTAL RATE 3,300.00, MOBILIZATION 1000.00 DATE: 8/16/2012 PROJECT: TAXIWAY REHAB LOCATION: SEBASTIAN AIRPORT UNIT TOTAL PRICE PRICE 1. BOND NOT INCLUDED IN PRICE 2. PRICE BASED ON 1 DAY(S) PRODUCTION WITH ONE HALF LANE MILL (S) AND WATER TRUCK 3. ALL MOBILIZATION (S) INCLUDED IN PRICE 4. NOT RESPONSIBLE FOR CLEAN-UP, TRAFFIC CONTROL OR TRUCKING 5. QUOTE VOID UNLESS ACCEPTED AND CONFIRMED WITHIN 45 DAYS OF LETTING DATE MID �TL�NTIC MILLING rY All Michael Baker Jr., Inc. 615 Crescent Executive Court Suite 200 Lake Mary, FL 32746-2146 407.562.4200 September 11, 2012 Mr. Joe Griffin Airport Manager City of Sebastian 202 Airport Drive East Sebastian, Florida 32958 Subject: Sebastian Municipal Airport 2012 Runway Improvements Scope and Fee Proposal Transmittal Dear Mr. Griffin: Enclosed, please find our scope and fee proposal for the 2012 Runway Improvements Project. We hope that you find this proposal agreeable, and we look forward to working with you on this important project. Please feel free to call me in the Orlando Office at 407-562-4200 if you have any questions. Sincerely, Michael Baker Jr IIn�nc. � Robert K. Hambrecht, P.E. Project Manager cc: File (.lc) Attachments: Work Authorization Exhibit A — Scope of Work Exhibit AA — Scope (Aerometric) Exhibit B — Hour and Fee Estimate Design C r61% CITY OF SEBASTIAN (FLORIDA) WORK AUTHORIZATION FOR PROFESSIONAL SERVICES SEBASTIAN MUNICIPAL AIRPORT 2012 RUNWAY IMPROVEMENTS It is agreed to undertake the following work in accordance with the provisions of our Non -Exclusive Agreement for Continuing Professional Engineering Services dated Descrintion of Assienment: Michael Baker Jr., Inc. will provide the City of Sebastian with Engineering, Design, Bidding and Construction Administration services as described in detail in Exhibit A, Scope of Work (attached) for the improvements to Runways 4-22 and 8-26 at the Sebastian Municipal Airport. Basis of Comnensation/Period of Services: The Lump Sum amount of $114,250.00 as detailed in Exhibit B, Hour and Fee Estimate (attached) All work shall be completed within 180 days of Notice to Proceed. Design & Bidding 135 Days Construction & Closeout 45 Days Total 180 Days Agreed as to scope of services, time schedule, and budget: For: CITY OF SEBASTIAN (FLORIDA) Date: Date: Attachments: Exhibit A: Scope of Work Exhibit AA: Scope (Aerometric) Exhibit B: Hour & Fee Estimate For: Michael Baker Jr., Inc. Page 1 of 1 r-wk EXHIBIT A SCOPE OF WORK SEBASTIAN MUNICIPAL AIRPORT 2012 RUNWAY IMPROVEMENTS Sebastian, Florida INTRODUCTION The City of Sebastian, Florida (City) has requested the services of Michael Baker Jr., Inc. (BAKER) to provide engineering, design, bidding and construction administration services for the improvements to runways 4-22 and 8-26 (PROJECT) at the Sebastian Municipal Airport (Airport). PROJECT DESCRIPTION This project generally consists of Engineering, Design and Bidding services as described under Phase 3 of this Scope of Work, as well as a runway survey to determine the appropriate runway designation, the preparation of construction drawings and Technical Specifications.. This project is more fully described in the document that follows. Specific tasks for this Scope will include mobilizing a survey crew to survey the runway end points and determine the appropriate runway designation after applying the magnetic declination. Construction plans will be produced for remarking the runway numbers and restriping the entire runway. Runway 4-22 is to have a GPS approach in the near future, and therefore will be marked as a non -precision runway. The construction plans will also include the removal of the blast pads on each end of runway 8-26. Other components of this project involve: • Runway 4-22 Survey and magnetic declination • Runway 8-26 Survey and magnetic declination • Runway 4-22 Restripe and renumber (presumably 5-23) (non -precision markings) • Runway 8-26 Restripe and renumber (presumably 10-28) • Remove blast pads from 8-26 and regrade as RSA BAKER will develop bidding documents and construction documents indicating the proposed improvements including safety and construction phasing details. BAKER will perform the necessary coordination with permitting agencies; however, it is assumed that there will be no SJRWMD permit required for this project. Exhibit B contains the details of the Hour and Fee estimate for this PROJECT. Sebastian Municipal Airport Page A-1 of A-6 September 2012 2012 Runway Improvements PHASE IA AERONAUTICAL SURVEY & AIRSPACE ANALYSIS Aeronautical Survey & Airspace Analysis to be provided by BAKER Due to recent AGIS guidance obtained by FAA HQ, all public -use airport projects dealing with "Runway Critical Data" will have to go through the AGIS requirements, especially if a runway is getting a new procedures. BAKER will coordinate and manage all aspects of the AGIS reporting requirements through their subconsultants. Specific tasks involve: + Prepartion of Background and Introduction + Review Survey Findings + Quality Assurance + Draft Report Preparation + Preparation of Base Maps + Site Visit Subconsultants See EXHIBIT AA for detailed subconsultant scope of services PHASE 1B - DESIGN Pre -Design Phase Services to be provided by BAKER A pre -design field review will be performed by members of the design team. Notes and a photo log will be produced from this visit. BAKER will obtain minimal topography and will supplement the info with existing information obtained from past projects and as -built field condition data. Geotechnical data will not be obtained. Meetings: BAKER will attend a kick-off meeting with the Airport to discuss items such as phasing, hours of construction operation, durations, and budgets. BAKER will prepare necessary paperwork for a "No Permit Required" submittal with SJRWMD. Design Phase Services to be provided by BAKER BAKER will provide the following basic design services for this project (see Exhibit B for hour and cost breakdown): + Coordination with the City — BAKER will conduct two (2) meetings with the City of Sebastian to review the progress of the bidding documents. + Technical Specifications — BAKER will prepare Technical Specifications for demolition, pavement markings and seeding/ mulch/ fertilizer and sodding. + Front-End/Contract documents — BAKER will prepare the advertisement, bid forms, general conditions, special conditions, and review the City of Sebastian's modified construction contract. The City of Sebastian will provide the Contract and General Provisions document. Sebastian Municipal Airport Page A-2 of A-6 September 2012 2012 Runway Improvements n + Engineer's Report — A detailed report of the design parameters will be prepared for the Airport's use. It shall include the runway survey, design documentation, a detailed cost estimate and an evaluation of the bids. Construction Plans will consist of: + Cover Sheet • Project Layout & Safety Plans • General Notes & Summary of Quantities • Phasing Plan • Demolition Plans (Marking removal and Blast Pads removal) • Grading Plans (RSA) + Miscellaneous Details • Runway/ Taxiway Pavement Marking • Erosion Control Details Due to the simplistic nature of the project, and to keep costs minimized, traditional 30%, 60% and 90% design submittals will not be used. Instead, there shall be a draft bid set prepared for the City's review prior to proceeding to complete bid documents. BAKER will provide five (5) half- size sets of Plans, Specifications, and the Engineer's Report to the City and regulatory agencies. Bidding Documents — BAKER will prepare the following Final Documents for the City. It is noted that the City of Sebastian will provide contract documents. BAKER will provide five (5) sets of the following documents: • Drawings (to be provided by BAKER). • Technical Specifications (to be provided by BAKER). • Bid Documents (to be provided by BAKER). • Contract Documents (to be provided by the City). PHASE 2 BIDDING SERVICES Bidding Services BAKER will perform general coordination and: • Prepare for and attend the Pre -Bid Conference; • Assist with the preparation of addenda as necessary; • Assist the City in opening, tabulating, and evaluating bids; and • Assist the City in preparing the construction contracts. PHASE 3 CONSTRUCTION ADMINISTRATION, BAKER will perform construction administration services to include limited project oversight and contract administration. These services shall be utilized to observe the progress of the Contractor(s)' construction, monitor construction progress, perform general coordination with Contractor(s), review shop drawings and submittals, respond to RFFs and questions, attend meetings, prepare minutes, review pay requests, and perform site visits. Sebastian Municipal Airport Page A-3 of A-6 September 2012 2012 Runway Improvements BAKER shall have an advisory role on the following tasks: + Construction Procress Observation: BAKER will make visits to the site at weekly intervals in order to observe as an experienced and qualified design professional the progress of the various aspects of the Contractor(s)' work. Based on information obtained during such visits and on such observations, BAKER shall endeavor to determine in general if such work is proceeding in accordance with the Approved Contract Documents and BAKER shall keep the Airport informed of the progress of the work. + BAKER shall not, during such visits or as a result of such observations of the Contractor(s)' work in progress, supervise, direct, or have control over the Contractor(s)' work, nor shall BAKER have authority over or responsibility for the means, methods, techniques, sequences, or procedures of construction selected by the Contractor(s), for safety precautions and programs incident to the work of the Contractor(s) or for any failure of the Contractor(s) to comply with laws, rules, regulations, ordinances, codes, or orders applicable to the Contractor(s) furnishing and performing their work. Accordingly, BAKER can neither guarantee the performance of the construction contracts by the Contractor(s) nor assume responsibility for the Contractor(s)' failure to furnish and perform their work in accordance with the Documents. + Defective Work: During such visits and on the basis of such observations, BAKER will inform the Airport of deficiencies in the Contractor(s)' work while it is in progress if BAKER believes that such work will not produce a completed Project that conforms generally to the Construction Documents or that it will prejudice the integrity of the design concept of the Project as reflected in the Approved Contract Documents. BAKER will prepare a report based on observations o" each site visit for distribution to the Airport and the Contractor(s). + Disputes between Airport and Contractor(s): BAKER shall act as the initial interpreter of the requirements of the Approved Contract Documents and judge of the acceptability of the work or the interpretation of the requirements of the Approved Contract Documents pertaining to the execution and progress of the work. BAKER shall not be liable for the results of any such interpretations or decisions rendered in good faith. + Review Monthlv Pay Ayolicationsr BAKER shall review the monthly pay applications from the Contractor(s) and verify quantities/percentage of work completed during the pay application period. BAKER shall make a recommendation for payment to the Airport for the Airport to then release payment to the Contractor(s). + Substantial Completion and Final Inspection: BAKER shall make a site visits to determine substantial and final completion. BAKER shall prepare and issue a punch list of deficient items following the substantial completion site visit for the Contractor(s) to address prior to final completion. BAKER shall issue a Letter of Completion following a satisfactory final inspection. Assumptions: 1. When possible, site visits will be held with the Airport's representative and the Contractor(s) present to review the progress of the work. Exclusive of site visits related to Preconstruction, this task assumes biweekly site visits during the course of the Project, along with the Substantial Completion and Final Inspections (See fee breakdown for estimated number of site visits). 2. Applications for payment will be processed monthly. Sebastian Municipal Airport Page A-4 of A-6 September 2012 2012 Runway Improvements Deliverable: Narrative field report of observations after each visit and recommendations for payment following each pay application. + Contractor(s)' Completion Documentst BAKER will review maintenance and operation instructions, schedules, guarantees, bonds and certificates of inspection, tests, and approvals which are to be assembled by the Contractor(s) in accordance with the Approved Contract Documents (but such review will only be to determine that their content complies with the requirements of, and in the case of certificates of inspection, tests, and approvals, the results certified indicate compliance with, the Approved Contract Documents), and shall transmit them to the Airport with written comments. + Completion Inspections: BAKER shall conduct inspections (maximum of one (1) day for substantial completion) or observe the Contractor(s) demonstrations to determine if the work or parts of the work are partially accepted, substantially complete, or ready for a final inspectiontas defined in the General Provisions of the Construction Contract. Such inspections shall advise if the completed work is acceptable to the Airport and other governing agencies. Assumptions: 1. All Contractor(s) completion documents will be presented in one (1) submittal for review and comment. 2. Visits will be held with the City of Sebastian Project Representative and the contractor present to review the completion of the work. 3. Exclusive of site visits related to periodic construction observation or other applications for payment, this task assumes an additional one (1) site visit during the course of the Project. Deliverables: 1. Comments on completion documents. 2. Advice for determining the substantial completion of the work and review of the Contractor(s)' list of incomplete items. PHASE 4 — CLOSEOUT SERVICES Upon construction completion, BAKER will prepare a closeout package for submission to the, appropriate agencies. This package will be prepared in conformity with the FAA/FDOT standards. Assumptions: 1. The record drawing includes only the general area of new construction. 2. Modifications will be made to the existing electronic files. Deliverables: Five (5) prints of an updated Airport Layout Plan for submission to the FAA and the Florida Department of Transportation. Sebastian Municipal Airport Page A-5 of A-6 September 2012 2012 Runway Improvements AVM. 2. One (1) electronic file of the Airport Layout Plan. BAKER will assist the Airport with the closeout of the Project with the Contractor(s) as well as with the following agencies: 0• The Florida Department of Transportation (FDOT) • The Federal Aviation Administration (FAA) The Contractor(s) shall prepare and BAKER will certify and deliver as -built drawings, test results, bill of sale, and any other required documentation for agency closeout. SUBCONSULTANTS BAKER shall contract with testing firm(s) as necessary for material and construction quality assurance testing during construction. BAKER shall have authority, as the Airport's representative, to require special inspection or testing of the work, and shall receive and review all certificates of inspections, testing and approvals required by laws, rules, regulations, ordinances, codes, orders or the Contract Documents (but only to determine generally that their content complies with the requirements of, and the results certified indicate compliance with, the Contract Documents). Testing is expected but not limited to the following elements: earthwork and concrete. BAKER will review tests and notify the Airport of the results of each test. SCHEDULE Plans and Specifications shall be completed within 90 days of the Notice to Proceed followed by 45 days for bidding phase services. TASK Phase 1- Design Phase 2 — Bidding Services Total for Design & Bidding DURATION (DAYS) 90 45 135 All work for the PROJECT shall be completed within 135 days of Notice to Proceed. Sebastian Municipal Airport Page A-6 of A-6 September 2012 2012 Runway Improvements IEXHIBIT AAI 1 . ,:, +� �� Sebastian Municipal Airport — d e f o m 2 t f i C Aeronautical Survey and Airspace Analysis J Mr. Philip Jufko Director of Aviation Planning Michael Baker Jr., Inc 4503 Woodland Corporate Boulevard, Suite 400 Tampa, FL 33614 Project: Sebastian Municipal Airport (X26) —Aeronautical Survey and Airspace Analysis Dear Mr. Jufko, This summary of work describes our understanding of the scope of work and services required for the airport and aeronautical data collection supporting an Aeronautical Survey and Airspace Analysis for runway 4-22 at the Sebastian Municipal Airport (X26) located near Sebastian, FL. The Advisory Circulars identified below detail the data collection requirements and accuracies for the project and the verification process by the Federal Aviation Administration (FAA) and the National Geodetic Survey (NGS). • AC 150/5300-16A "General Guidance and Specifications for Aeronautical Surveys: Establishment of Geodetic Control and Submission to the National Geodetic Survey." • AC 150/5300-17C "Standards for Using Remote Sensing Technologies in Airport Surveys" • AC 150/5300-18B "General Guidance and Specifications for Aeronautical Surveys: Airport Survey Data Collection and Geographic Information System Standards." Summary of Work We understand that the purpose of this project is to accomplish FAA Airport Airspace Analysis Survey for all surfaces defined in FAA Advisory Circular 150/5300 -188: Section 2.7.1.1 Runways with vertical guidance. This is inclusive of 2.7.1.1.1 through 2.7.1.1.7. See Attached Exhibit 'Runway 4-22 — VG Airspace Analysis Surfaces'. For this project, we will acquire new vertical stereo aerial photography (leaf -on) at a nominal scale of 1"=600' for the all of the runway approach surfaces and V=1,333' for the remaining obstruction surface areas. The aerial photography covers all of the VG Airspace Analysis surfaces using natural color film during leaf -on conditions. From the 1 "=600' aerial photography, we will produce the following: Identification and mapping of obstruction obstacles for all of the VGRPS, VGPCS & VGPS surfaces of Runway 4-22, that are visible from the 1 "=600' aerial photography From the 1"=1,333" aerial photography, we will produce the following: • Limited landmark feature planimetric mapping outside of the airport area • One Foot Color Orthophoto of the defined area, as referenced in the attached'Orthophoto Tile Layout-1 Foot GSD' exhibit • Identification and mapping of obstruction obstacles for all of the VG surfaces Quality Standards The project has been designed to conform to the National Map Accuracy Standards for topographic and planimetric feature collection and twelve inch orthophoto production. In addition we insure that F Airport �'A ��••.-."�� Sebastian Municipal y and Airspace — a e ro etric Aeronautical Survey and Airspace Analysis J the photogrammetric mapping will meet all FAA and NGS standards. We will exercise reasonable care and will conform to the standards of practice ordinarily used by the photogrammetric profession. Project Area The project area encompasses all of the Sebastian Municipal Airport, inclusive of the 26,000 acre VGA obstruction surfaces. Control Surveying The aerial photography will be completed with ABGPS control which will be used for the base control for the geo-referencing of the aerial imagery. AeroMetric will process the ABGPS data using COR stations and reference it to the project control datums: Horizontal: North American Datum of 1983/2007 (NAD 83(NSRS2007), in the Florida State Plane Coordinate System Central Zone Vertical: North American Vertical Datum of 1988 (NAVD 88) and ellipsoid heights Aero-Metric will subcontract with McMillen Surveying, Inc to complete all of the on -site ground control surveys. McMillen Surveying will be responsible for: • The airport geodetic control validation of the existing airport PACS and SACS stations or establish temporary airport control according to the guidelines established in AC 150/5300- 16A • Obtaining all necessary ground control photo identifiable control check points required to validate the ABGPS control. AeroMetric staff will provide information on the specific locations required to support the ABGPS control. • Collect all airport runway end positions • Collection of vertical profiles for the runway — centerline at 50' intervals • Collection of the position, elevation, and where required the appropriate navigational aid perpendicular point of all electronic and visual navigational aids (NAVAIDS) located on the airport and associated with any current instrument approach servicing the airport • Control for any obstruction obstacles or airport planimetric features that cannot be collected by photogrammetric methods • Complete map checks for feature attribute data and update the final map file attribution Orthophoto Mapping We will use the control solution and scans of the aerial negatives to generate a Digital Elevation Model (DEM) for the entire VG surfaces. The aerial scans will be processed into color digital orthophotos using the aforementioned DEM to rectify the images. Orthophotos for the entire project area will be developed with a 1.0' pixel resolution and be delivered in a GeoTIFF file format via external hard drives. VGA Obstruction Surveys For the VGA Obstructions Surfaces our production personnel will satisfy the following requirements of the AC 150/5300-18B: 2.7.1.2 Analysis of Runways with Vertically Guided Operations =1 Sebastian Municipal Airport (X26) — r �7.�� Aeronautical Survey and Airspace Analysis aerometnc ' L J (Surfaces include the VGRPS, VGPCS, VGAS, VGPS, VGATS, VGHS and VGCS) The specific types and quantifies of obstructions for each surface are outlined and clearly defined for the particular surface in each circular section. Any obstructions that meets the requirement of the circular, but are of a nature that elevations at the highest point of the obstruction are virtually impossible to read through photogrammelric methods (cell tower, electrical tower, etc.), will be identified and relayed to McMillan Surveying to initiate field surveyed elevations for the obstruction. The obstruction deliveries will include the off -airport landmark planimetric mapping and the airport planimetric mapping and attribution data. The final data will be delivered in a format to work with Autodesk and ArcGIS software. Delivery formats can continue to be discussed and adjusted between Michael Baker and AeroMetric as the project continues to develop. Production Schedule We will work with you to finalize a mutually agreeable schedule for the project after FAA Control Plan approvals. We will make a reasonable effort to maintain the agreed -upon schedule. However, should the project be interrupted by technical problems beyond our control, including control deficiencies or map file re -deliveries rescheduling may become necessary. Deliverables Aero-Metric will submit all data collected and associated required deliverable in the formats specified in the appropriate advisory circulars to the FAA Office of Airports, Airports Surveying-GIS Program. All data submissions to the FAA will be through the program's web site at httoJlairoorts- gis.faa.gov. If requested AeroMetric can assist in these submissions or submit them online with your approval. The AC 15015300-17C project data deliveries that will not be submitted through the web site will be delivered on external hard drives to NGS and the FAA. Other than the 17C delivery, we will deliver the following items to Michael Baker: • Digital Limited Landmark detail in AutoCAD format (one set) • Color digital orthophotos with 1.0' pixel resolution • Obstruction Survey data in AutoCADlExcel format • FGDC Compliant Metadata • Generate the Statement of Work (SOW), Geodetic Control Plan, Imagery Plan, and Quality Control Plan to FAA for Review. All digital files will be delivered on external hard drive. J Airport (7 ryr1 71r� Sebastian Municipal and Airspace anrometri^ Aeronautical Survey and Airspace Analysts G 1 111 G ll1 l� L J AeroMetric will, at a minimum, submit monthly invoices for the percentage of work completed during the billing period. Payments are due within 30 days of invoice date. Past due balances will be subject to a service charge of 1.5% per month. Unless Client provides Aerometric with a written statement of objections to the invoice within 15 calendar days from the date of invoice, Client shall be deemed to accept the invoice as submitted. Client Responsibilities The successful and timely completion of this project is dependent upon a number of elements and work tasks, some of which involve participation by Michael Baker. Michael Baker will be responsible for completion of all on -site ground control survey as described in the 'Control Surveys' section of this proposal. Michael Baker will also be responsible for designating a representative for the project who will have the authority to transmit instructions, receive information, and make timely decisions with respect to the services provided by AeroMetric. AeroMetric Representative Bob Vander Meer and Marlin Zook, Project Manager, will represent us during the performance of the services to be provided under this agreement. Each has the authority to transmit and receive instructions and make decisions with respect to the services. Each is authorized to commit the necessary resources towards completing the services described herein. We look forward to working with you and your staff to complete this project in a timely and cost- effective manner. Should you have any questions, please call me at (412) 807 9274 or email me at the address shown below. Sincerely, Aem-Metric, Inc. Bob Vander Meer Vice President Business Development rvandermeer(a).ae rometric. corn :J -1 Sebastian Municipal Nrport (X26) — _' -41, x '' Aeronautical Survey and Airspace Analysis a e r o m e t r i c Sebastian Municipal Airport X26 ���! Aeronautical Survey and Airspace Analysis a e r o m etr i s Exhibit B : Hour and Fee Estimate Sebastian Municipal Airport 2012 Runway Improvements d � a N c a 3 tg �;22 Iternrask Description 2012 Rate $201.00 $171.00 $171.00 $144.00 $108.00 $82.00 $76.00 Task 0 GC, PP, and and PM General Coordination 10 10 Project Programming (Funding Applications) 40 Project Management 10 i Task 0 GC, PP, and and PM Hours 0 60 0 Task 0 GC, PP, and and PM Fee $0 $10,260 $0 Phase la Aeronautical Survey & Airspace Analysis Coordination with FAA 1 Coordination with Subconsultants 1 _Aeronautical Survey & Airspace Analysis Prepare Background and Intorduction 8 _ Review Survey Findings 8 Quality Assurance 8 Draft Report Preparation _ 8 Prepare Base Maps 8 Site Visit _ _ 4 Coordination with FDOT 1 Final Report 1 0 0 $0 $0 40 10 0 0 60 $0 $0 $10,260.00 1 1 0 8 16 8 16 8 _ — 16 8 16 8 2 18 4 1 2 1 4 12 2 I 0 1 93 Analysis Fee $0 $8,208 $0 $6,048 $216 $0 $76 $14,548.00 Phase I • Design Coordination with City — _ _. 2 _ _ _ _ 2 Coordination with Subconsultants 2 2 Prepare Base Maps 2 2 Geometric Design 4 6 10 Site Visit 2 2 Coordination with FDOT 1 _ _ 1 Coordination with FAA (Airspace Cheddist)_ — 1 _ 1 Review Meeting wdh City _ 2 _ _ _ _ 2 Prepare/Submit Preliminary and Final Plans _ _ _ _ _ Cover Sheet 2_ 2 2 P Pot Layout & Safety Plan 1 1 _ General Notes & Summary of Quantities _ 1 1 2 Plan 1 1 _ — 2 _Phasing Demolition Plans (Marling removal and Blast Pads removal) 2 Pavement Milling Details _ 2 _ _ _ 2 Grading Plana iRSA RW B) _ _ _ _ 2 2 Grading Plan (RSA_RW 26) _ 2 2 _ 4 Miscellaneous Details 2 2 September 2012 Page B-1 of 3 Exhibit B : Hour and Fee Estimate Sebastian Municipal Airport 2012 Runway Improvements Item7ask a a M rn = w o Description a 2012 Rate $201.00 $171.00 $171.00 $144.00 $108.00 $82.00 $76.00 Runway/ TaxiwayPavemen_t Meddng _ 1 -.. _ __ 2 ... _ 3 _ Erosion Control Details _ i__-- I _ 1 Construction Cost Estimate 2 _ 2 FAA Grant Application 4 4 Engineer's Report 4 2 6 Technical Specifications 4 8 16 28 Quality Control 2 _ 2 Phase -lb - Design Hours _ _ _ 0 26_ 0 31 _ _ 8 _ 4 18 87 Phase lb - Design Fee $0 $4,446 $0 $4,464 $864 $328 $1,368 $11,470.00 Phase 2 - Bidding Advertise and Coordinate 4 4 Distribute Bidding Documents 2 4 6 Pre -Bid Conference 2 4 6 Answers to Biddersllssue Addenda 4 4 8 Bid Openirg_ _ 2 _ 2 Review Bids for Responsiveness 2 2 4 Certified Bid Tabs/Award Contract 1 �- 4 _-- 5 Contract Preparation___ Phase 2- Bidding Hours 0 8 0 6 _ 0 0 22 36 Phase 2-Bidding Fee SO $1,368 $0 $864 $0 $0 $1,672 $3,904.00 IDeslgn Phase Subconsultants Runway Survey (Runway Verification, Aeronautical Survey & Airspace Analysis and Miscellaneous Too $51,000.00 Fixed Fee on Subconsultants (10%) $5,100.00 Design Phase Subconsultants Fee $56,100.00 Design Direct Expenses Reproduction _ $850.00 Travel _ $0.00 Postage _ .._ _�- $97.00 T Design Direct Expenses Fee 5947.00 ITOTAL AMOUNT DESIGN & BIDDING SERVICES - PHASES 1 & 2: I $97,229.001 September 2012 Page B-2 of 3 Exhibit B : Hour and Fee Estimate Sebastian Municipal Airport 2012 Runway improvements o ` d a 'rn .T E ItemrFask Description a a` w` Sri :tea 2012 Rate $201.00 $171.00 $171.00 $144.00 $108.00 $82.00 $76.00 Phase 3: Construction Administration Review Shop Drawing Submittals 4 4 8 Prepare for and attend Preconstruction Conference 2 2 4 Coordination with Owner 4 _ _ _ 4 Coordination with Contractor 8 _ 8 Weekly Site Visits 22 _ 22 Review Pay Applications 3 2 _ _ _ 5 Substantial Completion and Punchlist _ 4 4 Final Inspection - .. 4 - _ - 4 Construction Completion Certification 2 _ _ 2 _ 4 — Phase 3: Construction Administration Hours 31 0 22 0 0 10 63 Phase 3: Construction Administration Fee $5,301 $0 $3,168 $0 $0 $760 $9,229 (Phase 4: Closeout Services FOOT Closeout 2 4 6 FAA Closeout _ _ _. _ 2 _ 4 6 As -Bulk Certification _ _ 4 4 8 ALP Update _.. 4 _ 4 8 16 FAA AIP Survey Certification 8 8 16 Phase 4: Closeout Services Hours 20 0 4 0 28 0 _ 52 Phase 4: Closeout Services Fee $3,420 $0 $576 $0 $2,296 $0 $6,292 Construction Phase Subconsultants Quality Assurance Testing _ $500.00 Fixed Fee on Sutwonsullants (10%) _--- -- _ _ I. _ $50.00 (Construction & Closeout Direct Expenses Reproduction $850.DD Travel _ __ $0.130 Postage $100.00 Construction & Closeout Direct Expenses Fee S950.00 (TOTAL AMOUNT CONSTRUCTION SERVICES - PHASES 3 & 4: I $17,021.001 IGRAND TOTAL DESIGN, BIDDING AND CONSTRUCTION SERVICES - PHASES 1, 2, 3 & 4: I $114,250.001 September 2012 Page B-3 of 3 r1 Aomw� Michael Baker Jr., Inc. 615 Crescent Executive Court Suite 200 Lake Mary, FL 32746-2146 407.562.4200 August 1, 2012 Mr. Joe Griffin Airport Manager City of Sebastian 202 Airport Drive East Sebastian, Florida 32958 Subject: Sebastian Municipal Airport — 2012 Runway Improvements Bid Tabulation, Review and Recommendation Dear Mr. Griffin: As requested, Michael Baker Jr., Inc. (Baker) has reviewed the unit prices for the Three (3) bid packages submitted July 31, 2012 for the referenced project. The bid prices and totals are listed in the attached bid tab. Enclosed, please find one Bid Tabulation. The bids were evaluated by our office for responsiveness to the advertisement. The bid schedule forms submitted by each were evaluated in the attached bid tabulation. Based on the aforementioned evaluation, Baker recommends rejecting all of the bids due to insufficient funds. Baker further recommends re -bidding the project with a narrower scope to ensure the best possible financial outcome of prospective bidders. Based on the availability of funds, information provided by the Federal Aviation Administration (FAA) and the City of Sebastian, we recommend re -bidding the project, contingent upon City of Sebastian Contracts, Legal and Minority Affairs review. If you have any questions or if we can be of further assistance, please do not hesitate to contact us. Sincerely, Michael Baker Jr. Inc. Robert K. Hambrecht, P.E. Project Manager cc: File:128554.3a Enclosures: One (1) Bid Tabulation BID TABULATION Bids open: July 31 2012, 2:00 pm Bid Bond 5 Location es/no Base Bid S Additive Bid 1 Additive Bid 2 Additive Bid 3 Additive Bid 4 Total Ft. Pierce, FL yes 106,908.75 43,775.00 41,461.50 41,988.50 41,461.50 275,595.25 Ft. Pierce, FL yes 105,820.00 46,580.00 43,935.00 44,547.50 43,935.00 284,817.50 Hialeah, FL yes 139,222,04 50,053.80 47,428.90 47,990.50 47,428.90 332,124.14 Page 1 of 1 Bid Opening Michael Baker Jr., Inc. 615 Crescent Executive Court Suite 200 Lake Mary, FL 32746-2146 407.562.4200 August 29, 2012 Mr. Joe Griffin Airport Manager City of Sebastian 202 Airport Drive East Sebastian, Florida 32958 Subject: Sebastian Municipal Airport Runway Improvements AIP Grant Application Transmittal Dear Mr. Griffin: Enclosed, please find the FAA AIP application documents required for the Sebastian Municipal Airport Runway Improvements Project. The complete package includes a transmittal letter to Mr. Pedro Blanco, FAA. The supporting documentation required for the application is listed in the transmittal letter to Mr. Blanco. I have attached the word document for this letter to be printed on Sebastian letterhead. We look forward to working with you and your staff on this project. Please feel free to call me in the Orlando Office at 407-562-4200 if you have any questions. Sincerely, Michael Baker Jr Inc. Robert K. Hambrecht, P.E. Project Manager cc: File Pagel of 3 Dorri Bosworth From: Joseph Griffin Sent: Thursday, August 30, 2012 8:47 AM To: Dorri Bosworth Subject: FW: X26 Runway grant ap - final Attachments: X26 Runways Grant Package.pdf, 00_let-Blanco_X26 runways_Cvr_Ltr.doc Joe Griffin Community Development Director City of Sebastian 1225 Main Street Sebastian, FL 32958 772-388-8228 office 772-388-8248fax 772-633-0151 cell www.cityofsebastian.org From: Hambrecht, Rob[mailto:RHambrecht@mbakercorp.com] Sent: Wednesday, August 29, 2012 3:30 PM To: Joseph Griffin Subject: RE: X26 Runway grant ap - final Joe, I have attached the grant application and the cover letter to Pedro. All you need to do is: 1. Review the 47 page document 2. Sign the SF-424 (page 3) 3. Print the cover letter to Pedro on Sebastian letterhead and mail it in. Please let me know if anything needs to be revised. Thanks Rob Robert K. Hambrecht, P.E. Michael Baker Jr., Inc. 615 Crescent Executive Court, Suite 200 Lake Mary, FL 32746-2146 407.562.4200 rhambrechttambakercorD. com www.mbakercory.com 8/30/2012 Page 2 of 3 r� From: Hambrecht, Rob Sent: Wednesday, August 29, 2012 11:47 AM To: 'Joseph Griffin' Subject: RE: X26 Runway grant ap - PW estimate Joe, I have attached the current costs on this project. FAA funds available = $148,429 Requesting = $148,415 I had to revise the City of Sebastian trucking number ($2,800) to make it work for because I didn't realize the IFE was $2,500 and not $2,000. 1 hope that is ok? You can recover that when things shake out later. From: Joseph Griffin mailto:JGriffin(cbCity_ OfSebastian.orgj Sent: Wednesday, August 29, 2012 9:32 AM To: Hambrecht, Rob Subject: RE: X26 Runway grant ap - PW estimate that's better Joe Griffin Community Development Director City of Sebastian 1225 Main Street Sebastian, FL 32958 772-388-8228 office 772-388-8248 fax 772-633-0151 cell www.cityofsebastian.om From: Hambrecht, Rob fmailto:RHambrechtambakercor .com Sent: Wednesday, August 29, 2012 9:31 AM To: Joseph Griffin Subject: RE: X26 Runway grant ap - PW estimate You can do that, but you don't have any other administrative costs. You could lump it in with construction costs. From: Joseph Griffin rmailtQn Griffin6ICitvOfSebastian.ora_ ] Sent: Wednesday, August 29, 2012 8:28 AM To: Hambrecht, Rob Subject: RE: X26 Runway grant ap - PW estimate 8/30/2012 Page 3 of 3 .o`4k RH—I agree —as administration?? "O►, Joe Griffin Community Development Director City of Sebastian 1225 Main Street Sebastian, FL 32958 772-388-8228 office 772-388-8248 fax 772-633-0151 cell www.cityofsebastian.org From: Hambrecht, Robfmailto:RHambrecht(c)mbakercorp.com1 Sent: Tuesday, August 28, 2012 3:25 PM To: Joseph Griffin Subject: X26 Runway grant ap - PW estimate Joe, Please take a look at the attached estimate for the Public Works portion of the work. Let me know if this is what you want to include in the grant application? Thanks Rob RAT17%rN i SEAT" HOME OF PELICAN ISLAND COMMUNITY DEVELOPMENT DEPARTMENT 1225 MAIN STREET ■ SEBASTIAN, FLORIDA 32958 TELEPHONE (772) 589-5518 ■ FAX (772) 388-8248 www.citvofsebastian.ora August 29, 2012 Mr. Pedro Blanco FAA — Orlando Airports District 5950 Hazeltine National Drive, Suite 400 Orlando, Florida 32822 Subject: Sebastian Municipal Airport Runway Improvements AIP Grant Application Transmittal Dear Mr. Blanco: Enclosed please find the grant application package consisting of the following documents for the referenced project: 1) Completed AIP Request Checklist 2) Completed Al? Application Form (SF 424) 3) Project Narrative 4) Project Cost Summary 5) Detailed Project Information Sheet (Cost Breakdown) 6) Bids a) Recommendation for award b) Bid Tab for Markings (Low bid Hi-Lite Markings, Inc.) c) Price quote for milling blast pads (Mid Atlantic Milling, Inc.) d) Price quote for trucking (City of Sebastian) 7) Engineering Proposal a) Exhibit A Scope of Work (Baker) b) Exhibit AA Scope of work (Aerometric) c) Exhibit B Manhour and Fee Estimate d) Independent Fee Estimate (Kimley Horne) 8) Project Schedule 9) Drawings a) Bid Documents (Plans only) b) Blast Pad Pavement Removal sketch 10) Categorical Exclusion Form The property map on file at the ADO is the latest and up to date. Please feel free to contact me if you have any questions or need additional information. Sincerely, Joe 'ffn Airport Manager Michael Baker Jr., Inc. 615 Crescent Executive Court Suite 200 Lake Mary, FL 32746-2146 407.562.4200 September 11, 2012 Mr. Joe Griffin Airport Manager City of Sebastian 202 Airport Drive East Sebastian, Florida 32958 Subject: Sebastian Municipal Airport 2012 Runway Improvements Scope and Fee Proposal Transmittal Dear Mr. Griffin: Enclosed, please find our scope and fee proposal for the 2012 Runway Improvements Project. We hope that you find this proposal agreeable, and we look forward to working with you on this important project. Please feel free to call me in the Orlando Office at 407-5624200 if you have any questions. Sincerely, Michael Baker Jr Inc. ��� Robert K. Hambrecht, P.E. Project Manager cc: File (lc) Attachments: Work Authorization RECEIVED Exhibit A — Scope of Work OCT 0 1 201� Exhibit AA — Scope (Aerometric) Exhibit B — Hour and Fee Estimate Design City of Sebastian bd1Wh71ntty Development Dept. /'k Michael Baker Jr., Inc. 615 Crescent Executive Court Suite 200 Lake Mary, FL 32746-2146 407.562.4200 August 1, 2012 Mr. Joe Griffin Airport Manager City of Sebastian 202 Airport Drive East Sebastian, Florida 32958 Subject: Sebastian Municipal Airport — 2012 Runway Improvements Bid Tabulation, Review and Recommendation Dear Mr. Griffin: As requested, Michael Baker Jr., Inc. (Baker) has reviewed the unit prices for the Three (3) bid packages submitted July 31, 2012 for the referenced project. The bid prices and totals are listed in the attached bid tab. Enclosed, please find one Bid Tabulation. The bids were evaluated by our office for responsiveness to the advertisement. The bid schedule forms submitted by each were evaluated in the attached bid tabulation. Based on the aforementioned evaluation, Baker recommends rejecting all of the bids due to insufficient funds. Baker further recommends re -bidding the project with a narrower scope to ensure the best possible financial outcome of prospective bidders. Based on the availability of funds, information provided by the Federal Aviation Administration (FAA) and the City of Sebastian, we recommend re -bidding the project, contingent upon City of Sebastian Contracts, Legal and Minority Affairs review. If you have any questions or if we can be of further assistance, please do not hesitate to contact us. Sincerely, Michael Baker Jr. Inc. Robert K. Hambrecht, P.E. Project Manager cc: File:128554.3a Enclosures: One (1) Bid Tabulation MEM huta3 At MM'V I 2012 Runway Improtiements Sebastian Dtunicipal Airport BID TABULATION Bids open:.Jul% 31 2012, 2:00 pm ffid Brnrd 5% Nm Bidder Narar (Yr✓no) Unit Bid S Additive /fid f Additive Nit 2 4ddirirr 11id 3 Additive Nid 4 I Ranger Construction Industries. Inc Ft. Pierce. FL ycs 106.908.75 43.775.00 41.461 50 41.98850 41,461.50 2 Dickerson Flonda, Inc Fr Pierce. FL )xis 105.820,00 46.580.00 43.935 00 44,547 50 43,935.00 3 Community Asphalt Corp. Hialeah, FL v xis 139,222.04 50.053 80 47,428,90 47.990.50 47.429 90 Taal 275,595.25 294.817.50 332.124.14 Page 1 of I Bid Opening INVOICE SUMMARY NO.I DEPARTMENT OF TRANSPORTATION, DISTRICT IV ATTN: MS. LAURIE MCDERMOTT, AVIATION COORDINATOR IN ACCORDANCE WITH CHAPTER 332.006(6), F.S., THE JOINT PARTICIPATION AGREEMENT DATED SEPTEMBER 9, 2005 BETWEEN FDOT AND THE CITY OF SEBASTIAN 1225 MAIN STREET, SEBASTIAN, FLORIDA 32958 THE AGENCY INCURRED THE INDEBTEDNESS LISTED BELOW BETWEEN THE DATE OF JULY 26, 2012 THROUGH JANUARY 17, 2013 THIS INVOICE IS NOT FOR COSTS INCURRED ON A PREQUALIFIED JOINT PARTICIPATION AGREEMENT TOTAL ESTIMATED PROJECT COSTS: $ 164,400.00 FRONT END FUNDED PROJECT: YES ( ) NO (X) MAXIMUM DOT PARTICIPATION PER AGREEMENT: 5.0% TOTAL ELIGIBLE PROJECT COST INCURRED TO DATE FDOT PARTICIPATION IN ELIGIBLE COSTS INCURRED TO DATE PREVIOUSLY BILLED: THIS BILLING: NET REQUEST FOR PAYMENT: 1 CERTIFY THAT THE AFORESAID LISTING IS TRUE AND CORRECT. WITH APPROVED: DIST. MULTI -MODAL PROG. MGR DATE APPROVED AS MEETING TERMS OF CONTRACT: DISTRICT PROJECT MANAGER DATE S 8,220.00 $ 93,733.11 $ 4,686.66 $ 0.00 $ 4,686.66 $ 4,686.66 1 CERTIFY ONDER PENALIZES OF PERNRY, MAT ME AGENCY NAS MO EIED TDEPROVISIONSOFMISAGREENIE T BY: ` 4AIR"PO EIIRECTOR Z- DA1TEE� BY: 1 . 1 FINANCE DIRECTO I)//l//3 DATE FPN: 432392-1-94-01 DOT WPI NO. N/A DOT JOB NO. N/A CONTRACTNO. AQP88 RAM .Ma&umw=.m3tll��M�i�1. - ... i _ - -. .. R B... , e ni`w�,+�L€➢'��°t4�a��/ld'_yi'.TTiTC:i.�7�X:7<Ba vat��®'�.���sx.::sm:� CITY OF - 63-515 SER °ASTOA111 CITY OF SEBASTIAN ' Marna st CHECK NO. 0 8.40'4-9 670 f sW n 1225 MAIN STREET NATIONAL HANK 84049 - - ) SEBASTIAN, FL 32958 '`ses�snµ wonwsese_ �-- -ti GENERAL ACCOUNT HOME OF PELICAN IS IAND - VENDOR CHECKDATE CHECK AMOUNT -12304 11/02/201� $23,653.7� *****23,653 DOLLARS AND 78 CENTS F PAYMichael Baker, Jr. Inc. L v ID IFNOT PAID WITHIN 90 DAYS PO Box 360451 TO THE Pittsburgh PA 15251-6451 ORDER TWO SIGNATURES REQUIRED "SO 84049n° I:067005158I: 84049 :ITY OF SEBASTIAN SEBASTIAN, FL 32958 INVOICE DATE )j INVOICENUMBER INVOICE DESCRIPTION 43271038BIV 10/24/121831998 Engineering Consulting NET INVOICE AMOUNT 110212 084049 P No o ' VOUCHER 23,653.78 6825 93062 123048 Michael Baker, Jr., Inc. 23,653.78 84049 MICHAEL BAILER JR., INC. 615 Crescent Executive Court Suite200 Lake Mary, FL 32746 (407)562-4200 (803) 231.4062 Billing OCTOBER 24, 2012 REQUESTNO. 1 PROJECT NO. 128554 CITY OF SEBASTIAN ATTN: MR. JOE GRIFFIN DIRECTOR -COMMUNITY DEVELOPMENT DEPT. 202 AIRPORT DRIVE EAST SEBASTIAN, FL 32958 RE: SEBASTIAN MUNICIPAL AIRPORT 2012 RUNWAY IMPROVEMENTS BAKER INVOICE NO. 831998 FOR FEES BILLED THROUGH OCTOBER 23, 2012 INVOICED INVOICED THIS PERIOD TO DATE TOTAL CONTRACT SI14,250.00 PHASEIAND2 TASK 0 GC, PP, AND PM 75% COMPLETE OF $10,260.00 $7,695.00 $7,695.00 PHASE In AERONAUTICAL SURVEY 0% COMPLETE OF S 14,548.00 $0.00 $0.00 PHASE lb DESIGN 100%COMPLETE OF $11,470.00 $11,470.00 S11,470.00 PHASE2 BIDDING 95% COMPLETE OF $3,904.00 $3.708.80 $3,708.80 DIRECT DESIGN EXPENSES 82% COMPLETE OF $947.00 $779.98 $779.98 DESIGN PHASE SUBCONSULTANT- RUNWAY SURVEY (Aer(nudric) 0% COMPLETE OF S51,000.00 $0.00 S0.00 SUBCONSULTANT ADMIN FEE 10% 0% COMPLETE OF $5,100.00 $0.00 $0.00 $21 1.479.00 $23,653.78 $23 6�8 Account # P.O. # Project # ,mil iz si �' Amount: $ 23, 65,E �Y L Il�uti R) Date: io• Signature l I"-- � � CITY OF SEBASTIAN INVOICE 831998 DATE OCTOBER 24, 2012 PAGE 2 OF 2 PHASE AND PHASE3 CONSTRUCTION ADMINISTRATION 0% COMPLETE OF $9,229.00 $0.00 $0.00 PHASE4 CLOSEOUT SERVICES 0% COMPLETE OF S6,292.00 $0.00 $0.00 CONSTRUCTION & CLOSEOUT EXPENSES 0% COMPLETE OF $950.00 $0.00 $0.00 CONSTRUCTION PHASE SUBCONSULTANT-QA TESTING 051n COMPLETE OF $500,00 $0.00 $0.00 SUBCONSULTANT ADMIN FEE 10% 0% COMPLETE OF $50.00 S0.00 $0.00 $17,021.00 $0.00 $0.00 TOTAL EARNINGS S23,653.78 S23,653.78 AMOUNT DUE THIS INVOICE $23,653.78 Statement of Accounts Receivable: Invoice # Date 0 - 30 31 - 60 61 - 90 91 - 120 121 + Total AR 831998 10/24/12 $23,653.78 $23.653.78 Subtotal S23,653.78 50.00 _ $0.00 $0.00 $0.00 S23,653.78 Electronic Paymentt RESPECTFULLY SUBMITTED, dtizens Bank MICHAEL BAKER JR , INC. ABA: 036.076.150Accoun )) t 5201720975 �' 1 qq � '\,1 r, m iy `�. SWIFT: rZI SWIFT: CTZIU533 �' J�.l lst'�.. / „\ 4c ROBERT K. HAMBRECHT, P.E. Mail Payment: PROJECT MANAGER P O Box 360451 Pittsburgh, PA 15251.6451 ...'Wr - E• ree r-•- GIN OE r3 �,15 ciTv of SEBASTIAN 'Seacoast cFIECK No. 084621 1225 MAIN STREET'. NATIONAL SANK 84621 i'� �"A. 6E6E9iIPN;fLOPIpP 3295E SEBASTIAN, FL 32958 GENERAL ACCOUNT HOME OF PELICAN ISIAND 1;7171 TO THE ORDER *****21,690 DOLLARS AND 07 CENTS Michael Baker, Jr., Inc. PO Box 360451 Pittsburgh PA 15251-6451 84621 CITY OF SEBASTIAN 1110aL,62Lum 1:067005L581: SEBASTIAN, FL 32958 INVOICE DATE INVOICE NUMBER 01/09/13�837780 VENDOR ICHECK DATE CHECKAMOUNT 12304$ 01/25/201� $21,690.0' ID IF`NOT PAID WITHIN 90 DAYS __ rm TWO SIGNATURES REQUIRED ►. 3 2 7 LO 388 LII' INVOICE DESCRIPTION Engineering Consulting 012513 084621 1 NET INVOICE AMOUNT PORN O VOUCHER 21,690.07 6825 94437 123048 Michael Baker, Jr., Inc. 21,690.07 84621 MICHAEL BAKER JR., INC. 4503 Woodland Corporate Blvd. Suite 400 Tampa, FL 33614 (813) 889-3893 (803) 2314062 Billing JANUARY 9, 2013 REQUEST NO. 2 PROJECT NO. 128554 CITY OF SEBASTIAN ATTN: MR. JOE GRIFFIN DIRECTOR - COMMUNITY DEVELOPMENT DEPT. 202 AIRPORT DRIVE EAST SEBASTIAN, FL 32958 RE: SEBASTIAN MUNICIPAL AIRPORT 2012 RUNWAY IMPROVEMENTS BAKER INVOICE NO. FOR FEES BILLED THROUGH DECEMBER 2, 2012 ✓ TOTAL CONTRACT 5114,250.00 PHASE 1 AND 2 TASK 0 GC, PP, AND PM 100% COMPLETE OF $10,260.00 PHASE la AERONAUTICAL SURVEY 21% COMPLETE OF $14,548.00 PHASE lb DESIGN 100% COMPLETE OF $ l 1,470.00 PHASE 2 BIDDING 95% COMPLETE OF $3,904.00 DIRECT DESIGN EXPENSES I00% COMPLETE OF $947.00 DESIGN PHASE SUBCONSULTANT - RUNWAY SURVEY (Aerometric) 280% COMPLETE OF $51,000.00 SUBCONSULTANT ADMIN FEE 10% 28% COMPLETE OF $5,100.00 $211,479.00 837780 INVOICED INVOICED THIS PERIOD TO DATE $2,565.00 $10,260.00 $3,079.55 $3,079.55 $0.00 $11,470.00 $0.00 $3,708.80 $167.02 $947.00 $14,435.00 $14,435.00 $1,443.50 $1,443.50 $21,690.07 $45,343.85 CITY OF SEBASTIAN INVOICE 837780 DATE JANUARY 9, 2013 PAGE 2 OF 2 PHASE AND PHASE3 CONSTRUCTION ADMINISTRATION 0% COMPLETE OF $9,229.00 PHASE4 CLOSEOUT SERVICES 0% COMPLETE OF S6,292.00 CONSTRUCTION & CLOSEOUT EXPENSES 00% COMPLETE OF $950.00 CONSTRUCTION PHASE SUBCONSULTANT - QA TESTING 0% COMPLETE OF $500.00 SUBCONSULTANT ADMIN FEE 10% 0% COMPLETE OF $50.00 $17,021.00 TOTAL EARNINGS AMOUNT DUE THIS INVOICE Statement of Accounts Receivable: Invoice # Date 0 - 30 31 - 60 837780 01/09/13 $21,690.07 Subtotal S21,690.07 $0.00 Electronic Pavment: Citizens Bank ABA: 036-076.150 Account No.: 6101710975 SWIFT: CTZIU533 Mail Payment: P O Box 360451 Pittsburgh, PA 15251.6451 AU- /2 5 $0.00 $0.00 $0.00 $0.00 $0.00 50.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $21,690.07r/ S45,343.85 $21,690.07 61 - 90 91 - 120 121 + Total AR $21,690.07 $0.00 $0.00 S0.00 $21,690.07 RESPECTFULLY SUBMITTED, MICHAEL2 C. DOUGLAS J. HAMBRECHT, P.E. PROJECT MANAGER Account# '�"Ss��fo,�!'063oa� P.O. # Project # Amount: $ 2/. 46 go, °? LlQul d11�i� Date: / - 14 - 13 � D/� Signature 1�p CITY OF °GS UlIG9�fi� CITY OF SEBASTIAN Seacoast r -"': . 084651 i 1225 MAIN STREET NATIONAL BANK oAo,3s� 84651 - `��—_. SEBASTIAN, GENERAL ACCOUNT 32958 -HOME OF PELICAN ISLAND PAY TO THE ORDER VENDOR ";HECK DATE CP,ECK AMOUNT 1370� 02/01/2011 $3,000.0� ******3,000 DOLLARS AND NO CENTS Asphalt Recycling Inc. ID 11"NOT PAID WITHIN 90 DAYS P.D Box 510875 Melbourne Beach FL 32951-0875 AP "'08465Lill i:0670051S61: 84651 CITY OF SEBASTIAN SEBASTIAN, FL 32958 INVOICE DATE INVOICE NUMBER INVOICE O1/14/11 01/14/2013 0 Milling 13701 Asphalt Recycling Inc. TWO SIGNATURES REQUIRED 4327b0388III 02012013 084651 NET INVOICE AMOUNT PO N0. VOUCHER 613,000.00�686 I 3,000.00 A[Zsl 84651 .APC Asphalt Recycling, Inc. Invoice P.O. Box 510875 Melbourne Beach, FL 32951-0875 I Date Invoice # (321) 632-6552 I 1/14/2o13 1 (321)632-6395 Fax Bill To City of Sebastian Engineering Department 1225 Main St. Sebastian, FL 32958 P.O. No. I Terms I Project Net 30 Sebastian Airport Quantity Description U/M Rate Amount I Broke Asphalt and Base Together sgyd 3,000.00 3,000.00 Account # P.O. # Project #�zl s�i LIQe, Amount: $— RECEIVED Date:. /-1/ F-,7-- 13 JAN 16 2013 Signature .� City of Sebastian Community Development Dept. Total �-' CITY OF SEBASTIAN ATTENTION FINANCE DEPARTMENT 1225 Main Street Sebastian, Florida 32958 Tel: (772) 589-5330 Fax: (772) 589-5570 PURCHASE ORDER# 00006861-00 FY 2013 Page Number; 1 IMPORTANT PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING NOTICES, BILLS OF LADING, PACKAGES, PACKING LISTS, INVOICES, FREIGHT BILLS AND CORRESPONDENCE CONCERNING THIS ORDER. TAX EXEMPT #41.04-M2831-54C Asphalt Recycling Inc. City of Sebastian P.0 Box 510875 Attn; Municipal Airport 202 Airport Drive East Melbourne Reach, FL 32951-0875 Sebastian, FL 1 32958 VENDOR: TLE:PRQ&V H-ARF2#R ABOVE A 01909REKi CALL PURCHASING AGENT AND DELAY FURTHER ACTION PENDING INVOICE. 00003522 Milling of old asphalt for Airport Runway Improvement Project approved by Council on 27 June 2012 435050-606305-AI251 t7,376 1111 i ., t 1.0_r Each PO Total r ' 7�7- ACCOUNT NUMBER VENDOR AMOUNT 3,000.0 3,000.00) CRY OF clxv OF seeas T er' I. Seacoast cREck No. 0 4 6 7 670 �3.";"'-- 1225 MAIN STREET i. nnIXoNac snNx :-� �,1 FOAo.w 84677 SEBASTIAN, FC3235& GENERAL ACCOUNT HOME OF PELICAN 11ND VENDOR CHECK DATE CHECK AMOUNT 12304� 02/O1/201 $9,131.6� ******9,131 DOLLARS AND 60 CENTS PAY Michael Baker, Jr . , Inc, L ID IF%NOT PAID WITHIN OD DAYS PO Box 360451 TOTHE Pittsburgh PA..15251-6451... ORDER Ce_ TWO 81GNATURES REQUIRED II'08467?11' I:067005isill: 43276038811I' 84677 'ITY OF SEBASTIAN SEBASTIAN, FL 32958 02012013 084677 INVOICE DATE INVOICE NUMBER INVOICE DESCRIPTION Y NET INVOICE AMOUNT p© NO. �%OU�CHER 01/11/13 REQ.3 PROJ 1lEngineering Consulting 9,131.60 6825 94565 123048 Michael Baker, Jr., Inc. 9,131.60 84677 MICHAEL BAKER JR., INC. 4503 Woodland Corporate Blvd. Suite 400 Tampa, FL 33614 (813) 889-3893 (803) 231.4062 Billing CITY OF SEBASTIAN ATTN: MR JOE GRIFFIN DIRECTOR - COMMUNITY DEVELOPMENT DEPT. 202 AIRPORT DRIVE EAST SEBASTIAN, FL 32958 ...,aF't i Ica, �„ a u •. 3, JANUARY 11, 2013 REQUEST NO. 3 PROJECT NO. 128554 RE: SEBASTIAN MUNICIPAL AIRPORT 2012 RUNWAY IMPROVEMENTS BAKER INVOICE NO. 838011 FOR FEES BILLED THROUGH DECEMBER 31, 2012 INVOICED INVOICED THIS PERIOD TO DATE TOTAL CONTRACT $114,250.00 PHASE IAND 2 TASK 0 GC, PP, AND PM 100%COMPLETE OF $10,260.00 50.00 $10,260.00 PHASE la AERONAUTICAL SURVEY 62% COMPLETE OF 514,548.00 $6,000.00 $9,079.55 PHASE 1b DESIGN 100%COMPLETE OF 511,470.00 $0.00 511,470.00 PHASE 2 BIDDING 95% COMPLETE OF 53,904.00 $0.00 $3,708.80 DIRECT DESIGN EXPENSES 100% COMPLETE OF $947.00 $0.00 $947.00 DESIGN PHASE SUBCONSULTANT - RUNWAY SURVEY (Aerometric) 28% COMPLETE OF $51,000.00 $0.00 $14,435.00 SUBCONSULTANTADMIN FEE 10% 28%COMPLETE OF $5,100.00 $0.00 $1,443.50 $211,479.00 $6,000.00 $51,343.85 CITY OF SEBASTIAN INVOICE 838011 DATE JANUARY 11, 2013 PAGE20F2 PHASE 3AND 4 PHASES CONSTRUCTION ADMINISTRATION 33% COMPLETE OF $9,229.00 PHASE4 CLOSEOUT SERVICES 0% COMPLETE OF $6,292.00 CONSTRUCTION & CLOSEOUT EXPENSES 149/6 COMPLETE OF $950.00 CONSTRUCTION PHASE SUBCONSULTANT - QA TESTING 0% COMPLETE OF $500.00 SUBCONSULTANT ADMIN FEE 10% 0% COMPLETE OF $50.00 $17,021.00 TOTAL EARNINGS AMOUNT DUE THIS INVOICE Statement of Accounts Receivable: invoice # Date 0 - 30 31 - 60 $37780 01/09/13 $21,690.07 $38011 01/11/13 $9,131.60 Subtotal $30,821.67 $0.00 Electronic Pavment: Citizens Bank ABA: 036-076.150 Account No.: 610171097E SWIFT: CTLU533 Mail Payment, P O Box 360451 Pittsburgh, PA 15251-6451 $3,000.00 $3,000.00 $0.00 $0.00 $131.60 $131.60 $0.00 $0.00 $0.00 $0,00 $3,131.60 S3,131.60 S9,131.60 S54,475.45 S9,131.60 61 - 90 91 - 120 121 + Total AR S21,690.07 S9,131.60 S0.00 S0.00 S0.00 $30,821.67 RESPECTFULLY SUBMITTED, MICHAEL2 DOUGLAS J. HAMBRECHT, P.E. PROJECT MANAGER account#s Svsv- G(v3ds P.O, # G82 j Project # 12, 5- / P � Amount: $ Date: Signature CITY OF CITY OF SEBASTIAN Seacoast CHECK NO. 084725 1225 MAIN STREET NATIONAL BANK 84725 SEBASTIAN, FL 32958 scoa�.oa oauss� GENERAL ACCOUNT ` HOME OF PELICAN ISLAND: (VENDOR CHECK DATE CHECK AMOUNT 1 73� 02/08/201� $36,257.6¢ *****36,257 DOLLARS AND 66 CENTS PAY Hi-Lite Markings, Inc. iI'D IIF'NOT PAID WITHIN 90 DAYS �j 18249 Hi -Cite Drive -1Ci TO THE PO BOX 460 wr ORDER Adams Center NY 13606 TWO SIGNATURES REQUIRED. II.08L,7251I' 1:0670051581: L,32710388l"' 84725 :ITY OF SEBASTIAN SEBASTIAN, FL 32959 020e13 084725 INVOICE DATE " INVOICE NUMBER INVOICE DESCRIPTION NET INVOICE AMOUNT - PO " uuuii✓x' 01/17/13 11862 Application #1 36,257.66 6890 94770 737 Hi-Lite Markings, Inc. 36,257.66 84725 41 z 51 To(OWNER): Otyor seoasuan 12ZJ.Uain Street ebastian, FL 32958 From: Hi -Cite Markings, Inc. 18249 HI-Lite Drive P.O. Box 460 Adams Center, NY 13606 For. City of Sebastian No. D i ti PP.1 Mobilization - PP.2 Maintenance of Air CPS Area PP.3 Provide (2) Ughted Xs H20B'4 Pavt Marking Removal PP.5 Reflective Pavt Markings (Whit PP.6 Non-Refl Pavt Markings - Black Project: 2012 Runway City of Sebastian Application No: 1 JJW r1 b 2012 Runway Markings Invoice No: 11862 Sebastian Municipal . Period To: 1/17/2013 Vla(Architect/: Michael Baker Jr., Inc Engineer) 615 Cresent Exec Court, Suite 200 Lake Mary, FL 32746 Project No: HI -Cite Job No: 512-3034 Contract Date: 10/31/2012 ' Contract Contract Previous Previous Current Current Total Quantltie Ouanntl Unjt Unit Price Price Ouantl Amoun Ouanti Amoun To Dat 1.0 LS 2,500.00 2,500.00 0.0 0.00 1.0 2,500.00 1. 1.0 LS 2,500.00 2,500.00 0.0 0,00 1.0 2,500.00 1. 10.0 DY 200.00 2,000.00 0.0 0.00 0.0 0.00 0., 2,450.0 SF 1.50 3,675.00 0.0 0.00 4,715.0 7,072.50 4,715.1 35,300.0 SF 0.75 26,475.00 0.0 0.00 32,477.0 24,357.75 32,477.t 7,100.0 SF 0.55 3,905.00 0.0 0.00 7,011.0 3,856.05 7,011.1 411055.00 0.00 40,286.30 Contract sum .................. Completed to date ............. Reta i naoe..................... Total earned less retainage.. Previous billings ............. Current..payment clue........:. Sales tax ..................... Total due ..................... Account # P.O. # Project # Amount: $ Late: Signature '7S �OSD- � �20 41,055.00 40,286.30 4,028.64 36,257.66 0.00 36,257.66 0.00 36,257.66 &06 30 5' %- SI - 13 Invoice Mill Hi-Lite Markings, Inc. P.O. Box 460. 18249 Hi-Lite Drive • Adams Center, NY 13606 W(315) 583-6111 Fax: (315) 583-5907 wwwhi-lite.com To(OWNER): City of Sebastian 1225 Main Street Sebastian, FL 32958 Project: 2012 Runway City of Sebastian Application No: 1 2012 Runway Markings Invoice No: 11862 Sebastian Municipal Period To: 1/17/2013 From: Hi -Lice Markings, Inc. Via(Architect/: Michael Baker Jr., Inc. 18249 Hi-Lite Drive Engineer) 615 Cresent Exec Court, Suite 200 P.O. Box 460 Lake Mary, FL 32746 Project No: Adams Center, NY 13606 HI -Lice Job No: 512-3034 For: City of Sebastian Contract Date: 10/31/2012 Contract Contract Previous Previous Current Current Total Quantities No. Description Quantity J)DA Unit Price Price Quart! Amoun Ouanti Amon To Date PP.1 Mobilization 1.0 LS 2,500.00 2,500.00 0.0 0.00 1.0 2,500.00 l.0 PP.2 Maintenance of Air Ops Area 1.0 LS 2,500.00 2,500.00 0.0 0.00 1.0 2,SD0.00 1.0 PP.3 Provide (2) Lighted Vs 10.0 DY 200.00 2,000.00 0.0 0.00 0.0 0.00 OX H2O8.4 Pavt Marking Removal 2,450.0 SF 1.50 3,675.00 0.0 0.00 4,715.0 7,072.50 4,715.0 PP.S Reflective Pavt Markings (Whit 35,300.0 SF 0.75 26,475.00 0.0 0.00 32,477.0 24,357.75 32,477.0 PP.6 Non-Refl Pavt Markings - Black 7,100.0 SF 0.55 3,905.00 0.0 0.00 7,011.0 3,856.05 7,011.0 411055.00 OAO 40,286.30 Contract sum .................. 41,055.00 Completed to date ............. 40,286.30 Retainage..................••• 4,028.64 Total earned less retainage... 36,257.66 Previous billings ............. 0.00 Current payment due........... 36,257.66 Sales tax ..................... 0.00 Total due ..................... 36,257.66 Invoice Hi-Lite Markings, Inc. P.O. Box 460. 19249 Hi-Lite Drive • Adams Center, NY 13606 6igua (315) 583-6111 Fax: (315) 583-5807 www.hi-lite.com -------------------------------------------------------------------------------- -------------------------------------------------------------------------------- Bill To Requisition 00003563-00 FY 2013 Acct No: 455-00-00-54-542-606305-A1251 Review: Buyer: jgriffin Status: Released Page 1 -------------------------------------------------------------------------------- -------------------------------------------------------------------------------- Vendor Ship To Hi-Lite Markings, Inc. City of Sebastian 18249 Hi-Lite Drive Attn: Municipal Airport PO Box 460 202 Airport Drive East Sebastian, FL 32958 Adams Center, NY 13606 -------------------------------------------------------------------------------- Date (Vendor (Date (Ship Ordered Number Required Via Terms Department -------------------------------------------------------------------------------- 01/30/13 1000737 I 1 (AIRPORT ADMINISTRATION -------------------------------------------------------------------------------- LN Description / Account Qty Unit Price Net Price 001 Airport Runway remarking and 1.00 36257.66000 36257.66 renumbering project. Contract Each approved by Council on 26 September 2012 1 455-00-00-54-542-606305-A1251 Ship To City of Sebastian Attn: Municipal Airport 202 Airport Drive East Sebastian, FL 32958 Bid Number: Requisition Total ***** General Ledger Summary Section ***** Account 455-00-00-54-542-606305-A1251 36257.66 36257.66 Amount Remaining Budget 36257.66 8066.62 AIRPORT PROJECTS FUND IOTB-RUNWAYS ***** Approval/Conversion Info ***** Activity Date Clerk Comment Queued 01/30/13 Jean Tarbell Pending Ken Killgore -------------------------------------------------------------------------------- -------------------------------------------------------------------------------- Bill To Requisition 00003563-00 FY 2013 Acct No: 455-00-00-54-542-606305-A1251 Review: Buyer: jgriffin Status: Released Page 2 -------------------------------------------------------------------------------- -------------------------------------------------------------------------------- Vendor Ship To Hi-Lite Markings, Inc. City of Sebastian 18249 Hi-Lite Drive Attn: Municipal Airport PO Box 460 202 Airport Drive East Sebastian, FL 32958 Adams Center, NY 13606 -------------------------------------------------------------------------------- Date Vendor Date Ship Ordered Number (Required JVia Terms (Department -------------------------------------------------------------------------------- 01/30/13 1000737 1 1 (AIRPORT ADMINISTRATION --------------------------- ------------------------------------------ LN Description / Account Qty Unit Price Net Price Pending Nancy Veidt Authorized By: Date: / T- IS igna ure Form W-9 I Request for Taxpayer eca (Rev. Dmtll1) Identification Number and Certification Department of me Treasury Internal Revenue SmIm Name (as shown on your Income tax return) Hi-Lite Markings, Inc. N Business neme/disreganled entity name, If different from above on Check appropriate box for federal tax classification: ON El kWivlduaysole proprietor C Corporation ❑ S Corporation ❑ Partnership ❑ Trusuestate n0 ❑ Umfted liability company. Enter the tax classification (C=C corporation, S=S corporation, P=partnershlp) ► `o c w y ❑Other (see Inslructlons) ► Address (number, street, and apt or suite no.) U o. 18249 Hi -Cite Drive P.O. Box 460 m City, state, and ZIP code rwn I Adams Center, NY 13606 Ust account number(s) here (optional) Give Form to the requester. Do not send to the IRS. ❑ Exempt payee Requester's name and address (optional) 12ib Taxpayer Identification Number (TIN) Enter your TIN In the appropriate box. The TIN provided must match the name given on the "Name" line I Social security number I I I I II to event backup withholding. For Individuals, this Is your social security number However, for a — m resident alien, sole proprietor, or disregarded entity, see the Part I Instructions onn page 3. For other entities, It Is your employer Identification number (EIN). If you do not have a number, see How to get a 77N on page 3. Note. If the account Is in more than one name, see the chart on page 4 for guidelines on whose I Employer Identification number number to enter. 1 6 — 1 1 1 3I8I1I2I7I6I LMI Certification Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and 2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that 1 am no longer subject to backup withholding, and 3. 1 am a U.S. citizen or other U.S. person (defined below). Certification Instructions. You must cross out item 2 above if you have been noted by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an Individual retirement arrangement (IRA), and generally, payments other than Interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions on page 4. qqq Sign Signature of Here I U.S. person► —\ General Instructions V Section references are to the Internal Revenue Code unless otherwise noted. Purpose of Form A person who Is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) to report, for example. Income paid to you, real estate transactions, mortgage Interest you paid, acquisition or abandonment of secured property, cancellation of debt, or contributions you made to an IRA. Use Forth W-9 only If you are a U.S. person (Including a resident alien), to provide your correct TIN to the person requesting It (the requester) and, when applicable, to: 1. Certify that the TIN you are giving is correct (or you are waiting for a number to be Issued), 2. Certify that you are not subject to backup withholding, or 3. Claim exemption from backup withholding If you are a U.S. exempt payee. If applicable, you are also certifying that as a U.S. person, your allocable share of any partnership Income from a U.S. trade or business is not subject to the withholding tax on foreign partners' share of effectively connected Income. Date ►%4�I3 Note. If a requester gives you a fond other than Forth W-9 to request your TIN, you must use the requester's forth if h is substantially similar to this Form W-9. Definition of a U.S. person. For federal tax purposes, you are considered a U.S. person if you are: • An individual who Is a U.S. citizen or U.S. resident alien, • A partnership, corporation, company, or association created or organized In the United States or under the laws of the United States, • An estate (other than a foreign estate), or • A domestic trust (as defined In Regulations section 301.7701-7). Special rules for partnerships. Partnerships that conduct a trade or business in the United States are generally required to pay a withholding tax on any foreign partners' share of Income from such business. Further, In certain cases where a Form W-9 has not been received, a partnership Is required to presume that a partner is a foreign person, and pay the withholding tax. Therefore, If you are a U.S. person that Is a partner In a partnership conducting a trade or business in the United States, provide Form W-9 to the partnership to establish your U.S. status and avoid withholding on your share of partnership Income. Cal. No. 10231X Form W-9 (Rev.12-2011)