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HomeMy WebLinkAbout09-25-2024 CC MinutesSEBASTIAN (INI1NMI/l(I(IBR1110N I]a • INA SEBASTIAN CITY COUNCIL MEETING & COMMUNITY REDEVELOPMENT AGENCY MEETING & FINAL BUDGET BEARINGS FOR FY24/25 MINUTES WEDNESDAY, SEPTEMBER 25, 2024 — 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA Mayor Dodd called the Regular Meeting to order at 6:00 p.m. 2. Mayor Dodd asked everyone to remember the people in North Florida as Hurricane Helene approached and a moment of silence was held. Vice Mayor Dixon led the Pledge of Allegiance. 4. ROLL CALL Mayor Ed Dodd Vice Mayor Kelly Dixon Council Member Fred Jones Council Member Bob McPartlan Council Member Chris Nunn Staff Present: City Manager Brian Benton City Attorney Jennifer Cockcroft City Clerk Jeanette Williams Finance Director Ken Killgore Asst. Finance Director Jennifer Smith Building Director/Fire Marshal Wayne Eseltine Community Development Director Alix Bernard Community Development Manager Dom Bosworth City Engineer/Special Projects Director Karen Miller Parks and Recreation Director Richard Blankenship Human Resources Director Cindy Watson Contracts/Procurement Manager Jessica Graham Public Works Director Lee Plourde Airport Manager Jeff Sabo Fleet Manager David Moore Golf Course Director Greg Gardner MIS Manager Barbara Brooke -Reese GIS Technician Ross Kelley CRA & Final Budget Hearing Regular City Council Meeting September 25, 2024 Page 2 Police Chief Daniel Acosta Police Captain Tim Wood Police Lt. Dino Savvidis 5. AGENDA MODIFICATIONS - None 6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS BriefAnnouncements: Sunday, September 29 —Gold Star Monument Dedication — Ham —Veterans Memorial Park Tuesday, October 1— Sebastian River High School Homecoming Parade — Capt. Hardee Boat Ramp to Riverview Park — 6pm October 3 — Public Meeting at City Hall to Discuss Grant Funding Opportunities to Improve the Capt. Hardee Boat Ramp at 4pm Saturday, October 12 — Craft Club Event — Riverview Park — IOam to 3pm Only One Council Meeting Scheduled to October — October 16rh Thursday, October 17 — Sebastian Police Department Community Night Out — 5pm to 8pm Friday, October 18 — Halloween Celebration at Riverview Park Contest Registration Begins at 5: 30pm Trunk or Treat Begins at 5: 30pm Costume Contest Begins at 6.15pm Sebastian Police Department's Movie Night Out — Coco — 7:15pm October 21 to November 2 — Early Voting in Council Chambers — 8am to 4pm Vice Mayor Dixon announced the upcoming events and Mayor Dodd added that the Indian River Taxpayer Association and Sebastian Daily Newspaper will be holding a State of the City presentation in Council Chambers on October 101b at 3:00 p.m. 24.189 A. Presentation of Resolution to Barbara Brooke -Reese, Citv of Sebastian MIS Manager, for her loth Year Anniversary as a Member in Good Standing of the Florida Local Government Information Svstems Association Mayor Dodd presented a framed resolution from the Florida Local Government Information Systems Association to Ms. Reese. 24.018 B. Presentation on Strategic Plan results based on Public Particivation Meetings and other Public Input OD1)ortunities by Dr. Joe Saviak and Dr. Richard Levev Dr. Levey presented the PPT slides included in the agenda backup and advised Council that they should direct the City Manager to put the results in one bundle to bring back for approval. CRA & Final Budget Hearing Regular City Council Meeting September 25, 2024 Page 3 24.026 C. Staff Presentation of New Capital Improvement Proiects Man Tool on the Citv's website. Link to webpage: httDs:Hcosl225.ma,Ds.arcRis.com/avps/dashboards/b00bedde8ead4908a46f33b9ce dabcf2 Ross Kelley, GIS Technician, displayed a PowerPoint overhead and explained how residents now have the ability to look up digital records and maps for Capital Improvement Projects that they might be interested in. (See attached) Terry McGinn commented via Zoom, this ability was important to provide access to the public. 7. PUBLIC INPUT - None 8. CONSENT AGENDA 24.190 A. Consideration of a Purchase Order for $30,000.00 for Xtreme FX, LLC for the December 8, 2024, Centennial Celebration 24.153 B. Consideration of a Purchase Order for $19,124.00 for Doug Wilson Enterprises, Inc. to Install a Pre -fabricated Restroom Building at the Sebastian Municipal Airport under Existing Piggyback Contract 24.191 C. Consideration of a Three-year Agreement with Trane U.S., Inc. in the Amount of $62,382.00 for HVAC Preventative Maintenance 24.192 D. Consideration of Craft Club of Sebastian 2024-2025 Events' Schedule MOTION by Council Member Jones and SECOND by Council Member McPartlan to approve Consent Agenda Items A-D. Roll call: Vice Mayor Dixon - aye Council Member Jones - aye Council Member McPartlan - aye Council Member Nunn - aye Mayor Dodd - aye Motion carried. 5-0 9. COMMITTEE REPORTS & APPOINTMENTS - None 10. Mayor Dodd recessed the City Council meeting and adjourned the Community Redevelopment Agency meeting at 6:28 p.m. A. Consider Resolution No. 25-01 Adopting the Riverfront CRA Budget for Fiscal Year 2024-2025 CRA & Final Budget Hearing Regular City Council Meeting September 25, 2024 Page 4 The City Manager briefly described the key points of the CRA budget. There was no public input. MOTION by Vice Chair Dixon and SECOND by Mr. Nunn to approve Resolution No. 25- 01 Adopting the Riverfront CRA Budget for Fiscal Year 2024-2025. Vice Chair Dixon noted the importance of the CRA District. Roll call: Mr. Jones - aye Mr. McPartlan - aye Mr. Nunn - aye Chairman Dodd - aye Vice Chair Dixon - aye Motion carried. 5-0 11. PUBLIC HEARINGS 24.188 A. Consideration of Ordinance No. 0-24-17 on 2nd and Final Reading - Proposed Land Development Code Amendment Section 54-4-21.C.4. Use Restrictions for Outdoor Storage Facilities as a Conditional Use in the Triangle Overlay District; Section 54-2-6.4(28) Specific Criteria for Approving a Conditional Use; Section 54-5-22.2 Definition of Terms, Defining Outdoor Storage Facility The City Attorney read the proposed ordinance which would make changes to the Land Development Code. The Community Development Director reviewed that this is the second and final reading for Ordinance No. 0-24-17. At the first reading on August 28, 2024, Council had approved this ordinance which allows for a conditional use for outdoor storage facilities in the Triangle Overlay District, but also recommended that the ordinance specifically remove mini storage as a conditional use in the Triangle Overlay District. Mr. Jonathan Rhodeback of Dill, Evans & Rhodeback spoke on behalf of his client who had originally requested a change to the Land Development Code to make it possible for him to create an outdoor storage facility on his property. He expressed appreciation that the ordinance was passed on first reading, but it did impose a requirement of a 25-foot buffer. He said that typically a 10-foot buffer is required when residential and non- residential properties abut each other. He asked for the buffering requirement to be reduced to 20 feet, rather than 25. He pointed out this would still be double the typical buffer and also consistent with the other properties along 512. The Community Development Director did confirm that there are other properties along 512 that appear to have only a 20-foot buffer. Mayor Dodd asked for public input on the matter and there was none. CRA & Final Budget Hearing Regular City Council Meeting September 25, 2024 Page 5 Council Member Nunn pointed out that the property for the outdoor storage facility only abuts the Ashbury Development at the very peak, and there will be nothing on the west side of the property to become a concern since that is the side that abuts the elementary school. He thinks that a 20-foot buffer is more than enough. MOTION by Council Member Nunn and SECOND by Council Member McPartlan to approve Ordinance No. 0-24-17 with a 20-foot buffer. Mayor Dodd asked if staff thought a 20-foot buffer would be sufficient since this will apply to all properties within the Triangle Overlay District. The Community Development Director stated in her experience, it would be sufficient. The City Attorney advised that the Council needs to be careful making a change on a second reading of a proposed ordinance. She cautioned that Council needs to be clear that they are making a minor change and that it is not a change in the intent of the proposed ordinance. Council Member Nunn and Council Member McPartlan WITHDREW their original motion and second to be more specific in the changes they want to make to the proposed ordinance. Mr. Rhodeback asked them to also clarify whether they were making a change to section 28A (b) (1) of the proposed ordinance which requires the setback to be no less than 25 feet, as well as potentially changing 28A(b)(2)(b) which requires a minimum 25-foot-wide opaque vegetative buffer along the property lines. The City Attorney asked the Community Development Director whether in her experience such a change would be a significant or a minor change to the Land Development Code. The Community Development Director said in her experience, it would be a minor change. MOTION by Council Member Nunn and SECOND by Council Member McPartlan to approve Ordinance No. 0-24-17 with a minor adjustment to section 28A (b) (1) to require no less than a 20-foot setback and a minor adjustment to section 28A(b)(2)(b) to require a minimum of a 20-foot opaque vegetative buffer. Roll call: Council Member McPartlan - aye Council Member Nunn - aye Mayor Dodd - aye Vice Mayor Dixon - aye Council Member Jones - aye Motion carried. 5-0 CRA & Final Budget Hearing Regular City Council Meeting September 25, 2024 Page 6 24.026 B. Final Public Hearing/Adoution of FY2024-2025 Final Millage and Tentative Budget - Resolution No. R-24-57 — Adopting a Final Millage Rate - Resolution No. R-24-58 — Adopting a Final Budget The City Attorney advised that this would be a public hearing in accordance with Florida statute to consider Resolution R-24-57 on the final millage rate and Resolution R-24-58 on the FY2024-2025 final budget. She reviewed the procedural rules to be followed by Council. The City Manager recommended a final millage rate of 3.1955. This is 7.02% higher than the computed rolled -back millage, and the revenues will be applied to the General Fund expenditures for FY2024-2025. The Finance Director advised Council that a notice was published in the newspaper the previous Sunday in accordance with Florida statute notifying the public about this meeting and summarizing the budgetary information that will be reviewed and discussed. He then gave an overview of the FY2024-2025 budget, just as he did previously on the first reading of Resolutions R-24-57 and R-24-58. He noted that the General Fund budget increased 3.11 % due to a few new job positions, pay adjustments, and a 2.5% increase in operating costs. Through his PowerPoint presentation, he also reviewed the budget details for the Enterprise Funds, Special Revenue Funds, and the Capital Improvement Program. He stated that we had a good increase in property taxable values this year along with additions to the tax rolls. The budget was prepared using a 3.1955 millage rate, and if Council decided to use the rolled -back millage rate of 2.9859 it would require using a significant portion of reserves. Mayor Dodd asked for public input and there was none. MOTION by Council Member McPartlan and SECOND by Vice Mayor Dixon to approve Resolution R-24-57 providing for a millage rate of 3.1955 and for the resulting tax revenue to be appropriated for the General Operating Fund of the City of Sebastian. Roll call: Council Member Nunn - aye Mayor Dodd - aye Vice Mayor Dixon - aye Council Member Jones - aye Council Member McPartlan - aye Motion carried. 5-0 Mayor Dodd asked Council to now consider Resolution R-24-58. MOTION by Council Member Jones and SECOND by Council Member Nunn to approve Resolution R-24-58 adopting the final budget for FY2024-2025. CRA & Final Budget Hearing Regular City Council Meeting September 25, 2024 Page 7 Vice Mayor Dixon asked if the recent discussions about eliminating the Parking -in -Lieu Fund would affect the next fiscal year. The City Manager said that issue would be brought before Council on October 16, 2024 with two options for consideration, either eliminating the Parking -in -Lieu Fund or making adjustments to it. Roll call: Mayor Dodd - aye Vice Mayor Dixon - aye Council Member Jones - aye Council Member McPartlan - aye Council Member Nunn - aye Motion carried. 5-0 Mayor Dodd called for a brief recess at 6:53 p.m. The Council returned at 6:57. All members were present. 12. UNFINISHED BUSINESS - None 13. NEW BUSINESS 24.058 A. Discussion Regarding Finally Friday Events Hosted by the Sebastian River Area Chamber of Commerce and Consideration of Road Closure and Usage of CavCom Parking Lot for Six Proposed Monthly Special Events Robin Raiff, the Chairman of the Board for the Sebastian River Area Chamber of Commerce, reviewed how well the Finally Friday events went last year. She thanked the Council for giving them the opportunity to put on these events again. She asked Council to consider making them permanent events for six or seven months of the year. Mayor Dodd asked for public feedback and there was none. Vice Mayor Dixon expressed amazement at how much bigger the crowd was at the second event compared to the first. Once word got out about this event, people were excited to come. She thinks these are wonderful events for Sebastian. Council Member Jones said that when he attended, he had the chance to talk to several people in the community and to every single one of the vendors and they all really raved about the event. He said it is beautiful to have something like this in our city. MOTION by Vice Mayor Dixon and SECOND by Council Member Jones to approve the requests of the Sebastian River Area Chamber of Commerce in order to put on their Finally Friday events. CRA & Final Budget Hearing Regular City Council Meeting September 25, 2024 Page 8 Roll call: Vice Mayor Dixon - aye Council Member Jones - aye Council Member McPartlan - aye Council Member Nunn - aye Mayor Dodd - aye Motion carried. 5-0 24.167 B. Consideration of the First Reading of Ordinance No. 0-24-18 Rescinding Ordinance 0-97-42 Vacating Public Roads in a Portion of Sebastian Highlands Unit 17 The City Attorney read the title to Ordinance 0-24-18. The Community Development Director reviewed that on August 28, 2024 the Council had agreed to Resolution R-24-46 which granted approval for the Developer's Agreement for the Sebastian Overlook project (a portion of Highlands Unit 17) and included rescission of Ordinance 0-97-42 in reference to vacating roadways in 1997. Mayor Dodd asked which of the entrances would be the construction entrance. Rebecca Miller of MPLD Consulting, representing the developer, spoke on Zoom and said they have not yet decided where the construction entrance would be, but they are amenable to the preferences of the City. Mayor Dodd expressed his concern about the construction entrance because he noticed there was not anything in the Developer's Agreement addressing potential damage to streets outside of the subdivision due to construction traffic and how it could be mitigated by the developer. Ms. Miller assured the Council that if there was any degradation due to developer's actions, they will absolutely be there to repair it. Mayor Dodd asked for public input and there was none. MOTION by Council Member McPartlan and SECOND by Council Member Nunn to approve Ordinance 0-24-18. A second reading of Ordinance 0-24-18 and adoption hearing will be scheduled for October 16, 2024. Roll call: Council Member Jones - aye Council Member McPartlan - aye Council Member Nunn - aye Mayor Dodd - aye Vice Mayor Dixon - nay Motion carried. 4-1 CRA & Final Budget Hearing Regular City Council Meeting September 25, 2024 Page 9 24.023 C. Consideration of Resolution No R-24-44, Accenting Fee -in -Lieu of Land Dedication for the Cross Creek Addition Subdivision so the Develoment will Meet Their Public Recreational Requirement The City Attorney read the title to Resolution R-24-44. The Community Development Director reviewed that the Council had previously approved the preliminary plat for the Cross Creek Lake Estates Addition via Resolution R-23-28. A condition of approval of the preliminary plat included a fee -in -lieu payment, and this fee of $80,000 will be placed in a trust fund for future recreational needs of the City. The City Manager said that this fee would go into the Recreational Impact Fund to be used for recreational improvements within that area. He explained that in discussions with the representatives of Cross Creek, they desired for these funds to be allocated to the FY2024- 2025 budget in order to replace the playground equipment at the Bryant Court Park, which is the closest park to the Cross Creek Lake Estates community. In addition, the funds that had previously been allocated to Bryant Court Park can now be reallocated to Friendship Park which has a need for a new playground that has not yet been budgeted. Mayor Dodd asked for public input and there was none. MOTION by Council Member McPartlan and SECOND by Vice Mayor Dixon to approve R-24-44 accepting the Fee -in -Lieu of Land Dedication for the Cross Creek Addition Subdivision. Roll call: Council Member McPartlan - aye Council Member Nunn - aye Mayor Dodd - aye Vice Mayor Dixon - aye Council Member Jones - aye Motion carried. 5-0 24.193 D. Consideration of a Purchase Order for Underwater Engineering Services, Inc. in the Amount of $53,684 for Stonecrop Proiect Gopher Tortoise Relocation The City Engineer explained that as Underwater Engineering Services, Inc. had remobilized for the Stonecrop drainage project at the end of June, they found four gopher tortoise burrows around the job site. The City's Environmental Technician went out and found ten burrows. The Fish and Wildlife Commission (FWC) permit gives permission for the City to relocate seven gopher tortoises. There will only be a charge for the gopher tortoises that are found and relocated, not for the amount of burrows found. She asked for this to be approved CRA & Final Budget Hearing Regular City Council Meeting September 25, 2024 Page 10 using discretionary sales tax (DST) funds that are available for FEMA and FDEM approved projects. Mayor Dodd asked what happens in the event that there are more than seven gopher tortoises found. The City Engineer explained that staff will be in touch with FWC if that is the case. If more than ten gopher tortoises are found, a different type of permit will have to be obtained. With this approval from the Council, they will be working on the gopher tortoise removal by next week. Council Member Jones stated that this project really needs to move forward. When Mayor Dodd asked if they could move forward with the project once the seven gopher tortoises were relocated, the City Engineer stated that she will come before Council again in October regarding tree removals that are needed for this project. The tree removal will be work that requires heavy equipment and that cannot proceed until all of the gopher tortoises have been removed. Mayor Dodd asked for public input and none was given. MOTION by Council Member Jones and SECOND by Vice Mayor Dixon to approve the purchase order for the Stonecrop Project gopher tortoise relocation. Roll call: Council Member Nunn - aye Mayor Dodd - aye Vice Mayor Dixon - aye Council Member Jones - aye Council Member McPartlan - aye Motion carried. 5-0 24.153 E. Selection of P.A.V.C.O. Contracting Group, LLC for ITB # 24-19 in the Amount of $93,800.00 The Contracts/Procurement Manager stated that what is before the Council is a bid to build the South Offices at Hangar D at the Airport. After completing this build out, the City will receive the FDOT grant that will cover 80% of the cost. P.A.V.C.O. was the lowest bidder. Mayor Dodd asked for public input and none was given. MOTION by Vice Mayor Dixon and SECOND by Council Member McPartlan to approve the contract for P.A.V.C.O. to design the office spaces at Hangar D. CRA & Final Budget Hearing Regular City Council Meeting September 25, 2024 Page 11 Roll call: Motion carried Mayor Dodd - aye Vice Mayor Dixon - aye Council Member Jones - aye Council Member McPartlan - aye Council Member Nunn - aye . 5-0 24.194 F. Selection of Palmdale Oil Company, LLC for ITB, 24-18 for Citywide Fuel Supply The Contracts/Procurement Manager explained that for the past 10 years the City has been obtaining fuel services through a piggyback agreement with Glover Oil Company. The Fleet Superintendent and the Public Works Director asked her to see if other companies could provide that service. After putting it out for bid, Palmdale was able to provide the lowest total pricing. Some of the diesel fuel options are more expensive, but there is no markup on the gasoline. The City still has the option to continue the piggyback agreement with Glover Oil Company, but now they have a new primary provider in Palmdale and a secondary provider in Glover in case something goes wrong. Mayor Dodd asked for public input and none was given. MOTION by Council Member Jones and SECOND by Vice Mayor Dixon to approve the ITB 24-18 for Palmdale Oil Company for Citywide fuel supply. Roll call: Vice Mayor Dixon - aye Council Member Jones - aye Council Member McPartlan - aye Council Member Nunn - aye Mayor Dodd - aye Motion carried. 5-0 24.195 G. Consideration of Interlocal Agreement Between the Citv of Sebastian and Indian River Countv for Anchoring Limitation Areas The City Manager reviewed that back in September of 2023, the Council had approved Resolution R-23-29 which had requested the Indian River County Commission to adopt three anchoring limitation areas within the Sebastian waterfront. Pursuant to Florida State Statute Section 327.4108, only the County can apply with the state for the anchoring limitation areas. The City's resolution was submitted to the County. What is being considered is the interlocal agreement that the County has proposed to share this responsibility of the anchoring limitation areas with the City of Sebastian. The City Manager expressed concerns about the proposed interlocal agreement with the County. He was appreciative to the County for offering to split the costs 50150 with regard to the conceptual plan and installation of buoys and markers, but the City will need to provide $80,000 to $95,000 initially, and there will also be survey costs and ongoing costs that are currently not known. CRA & Final Budget Hearing Regular City Council Meeting September 25, 2024 Page 12 The Sebastian riverfront anchoring limitation areas are quite large. Each of the anchoring limitation areas must be less than 100 acres, and that is why three areas or zones have been designated. Each area must also be 150 feet from the Intercoastal Waterway. The City would be responsible for monitoring, ongoing maintenance, and enforcement within these three zones. While the City is working towards getting a police boat, they cannot utilize the Police Department for monitoring buoys and markers. The City has a boat to go out on ponds and canals, but that is not a sufficient vessel for the waterfront areas of the river. The City would have to allocate City staff to go out and assess the buoy and markers. If the City received a citizen request to address something, a reasonable response time would be needed or else there would be liability. The City Manager questioned whether the City has the resources to do that. The City of Vero Beach has approved an interlocal agreement with the County and he believes Indian River Shores has as well. He noted that some boats will be pushed out of the anchoring limitation areas of those municipalities, so the City could potentially see an increase in boats anchoring in Sebastian waterfront. The City Manager also explained that there is no guarantee that the state will allow the anchoring limitation areas requested by the City. They might allow two of the three areas, just one of them, or none of them. The City Manager asked the Council how he should respond to the County in regard to moving forward with this interlocal agreement. Mayor Dodd asked if the proposed agreement for Sebastian was the same agreement offered to Vero Beach and Indian River Shores. The City Attorney said there were some differences and she has some items of legal concern she would want to work through with the County Attorney if the Council decides to move forward with the interlocal agreement, but the financial responsibilities were the same for Vero Beach as they would be for Sebastian. Mayor Dodd noted that the unknown upfront costs might even be closer to a range of $150,000 to $200,000 and then there would be the annual ongoing maintenance costs. He asked if the scope of the problem was large enough to justify that kind of expense. The City Manager mentioned that there are a few boats that are "habitual offenders" that they are trying to get out of these waterfront areas. He explained that it is a very lengthy process to move boats out of the water. It is a process that can be ever longer than what it takes to on land with Code Enforcement. There is a span of time that they can anchor in the waterfront, and it is not a problem until they exceed that number of days within a 6- month period and that would all have to be monitored. CRA & Final Budget Hearing Regular City Council Meeting September 25, 2024 Page 13 The City Manager commented that the Police Department will have their boat soon, and they are planning to be on the water consistently. The police boat could provide enforcement, but there is still the cost of the markers, buoys, damages and ongoing maintenance for the City. Mayor Dodd mentioned that many people avoid parking fines in Vero by moving their parked cars every 2 hours. Council Member Jones agreed that trying to monitor boats in the waterfront might not be very effective because people can move their boats and then the monitoring process starts all over again. He said he would love to have the anchoring limitation areas in place but he does not feel this interlocal agreement is the right thing for Sebastian at this time because of how costly it will be. If the buoys get out of position, boats and manpower would be required to get them back into position. Council Member McPartlan said it would be something to possibly consider in a few years. Vice Mayor Dixon expressed that it would be a waste of money if we are not prepared with the resources to police it and enforce it. She considers a true interlocal agreement would have the County putting forth more towards the policing and maintenance with the local communities pitching in, but not putting so much responsibility on the City. She points out that the City of Sebastian does not have the same tax base as the County. Council Member Nunn pointed out that the Sebastian waterfront is a County waterway. If this came before the Council again, he would like to see more information about what it would cost to contract for maintenance of the buoys since the City does not have a boat to perform that type of work. He does not feel ready to agree to this right now. Mayor Dodd asked if we have to have the interlocal agreement to go through the process of approval to have the three anchoring limitation areas. The City Manager responded that we would have to have an agreement with the County before they would submit an application with the State because the application has to be submitted by the County. Mayor Dodd asked for public input and there was none. MOTION by Vice Mayor Dixon and SECOND by Council Member Jones to NOT approve the interlocal agreement between the City of Sebastian and Indian River County for Anchoring Limitation Areas. Roll call: Council Member Jones - aye Council Member McPartlan - aye Council Member Nunn - aye Mayor Dodd - aye Vice Mayor Dixon - aye CRA & Final Budget Hearing Regular City Council Meeting September 25, 2024 Page 14 Motion carried. 5-0 24.125 H. Prouosed FY 24-25 Sebastian Municival Golf Course Rate Adiustments The City Manager explained that during the previously held City Council budget workshops, there were lengthy discussions regarding the Golf Course and what could be done to ensure it had sufficient funds for future projects. Resolution R-15-07 allows the City Manager and the Golf Course Director to establish Golf Course rates on an annual basis, but in an effort to be transparent, they decided to bring their recommendations to Council and ask for input. The new rates would be for the FY2024-2025 and would go into effect on October 1, 2024. The annual membership rates were increased based on the usage and the number of memberships that we have. Also, the definition of a family membership was updated to be more inclusive. Previously, there was always a range of fees that would be charged, but in discussing this with the Golf Course Director, they wanted to just establish a set rate that would be more known. The only item there is a price range on now is in regard to member daily rates when walking, whether 18 holes or 9 holes, because that does vary depending on the season. If you're a member you can walk the holes for free, but during the busier seasons there is a charge. Council Member Jones said he does not have any issue with any of the new rates. Mayor Dodd stated that the rate adjustments will help cover the budget shortfall, and this is the issue he wanted to have corrected. He acknowledged that the City Manager and Golf Course Director can change the rates, but he encouraged them to consider the impact on play. If there is not an impact on play, they may be able to increase rates a bit more so the Golf Course can build up reserves to cover repairs and maintenance. He said the increase in the fees is small and he does not think it will decrease the use of the Golf Course. Mayor Dodd also noted that it will take several years to create a Golf Course Reserve Fund that will be sufficient to handle large projects without assistance from the General Fund. 24.125 I. Consideration to Write-off the $430,000 Loan to the Golf Course from the General Fund The Golf Course has been making payments to the General Fund for a loan that was taken out for construction purposes. In years 2022 and 2023 the Golf Course was able to make payments of $35,000 each year towards this debt. The current debt is $430,000. The Golf Course anticipates making a payment of $70,000 this year. Writing off this Golf Course debt was discussed at the recent budget workshops so that the Golf Course can begin to establish a reserve fund for significant projects. Even if his loan is written off, the Golf Course still has loans it is required to pay to the Building Department for previous construction projects. CRA & Final Budget Hearing Regular City Council Meeting September 25, 2024 Page 15 Mayor Dodd asked the Finance Director about writing off the amount of the Golf Course debt on an annualized basis in smaller amounts over the course of a few years based on what they can afford to pay, instead of writing off the full amount all at once. He notes that Council does not have direct control over whether the Golf Course puts some of their funds into a reserve account because it is an Enterprise Fund. Council Member McPartlan stated he would rather just leave it alone. He is not denying that the Golf Course is a great amenity, but not everyone plays golf. By writing off the $430,000 loan, the Golf Course may still have to come back for help for more improvements and that will not look good, especially to citizens that do not play golf. Council should consider how much it costs the City to manage the Golf Course and by keeping the loan on the books helps to keep that information before them. The Finance Director reminded Council that there is a budgeted planned loan payment of $80,000 that will be made by the Golf Course before the end of the FY2023-2024 budget year. Their loan payments are already spread out over the course of the next couple of years. Mayor Dodd clarified that even if that payment is budgeted, it does not mean the Golf Course has the cash to make the payment. He does not want Council to forgive the debt and then have the Golf Course continue to need help from the General Fund for future projects. The Finance Director suggested Council could amend the policies to include a statement to the effect that the Golf Course will set aside a certain amount for capital improvements. Mayor Dodd said does not want to write off a receivable for more than the Golf Course is able to put into a reserve fund. He would like write the loan off on an annualized basis and tie the amount of the write off to the amount that the Golf Course can place into a protected reserve fund. Council Member Nunn pointed out that the purpose of an enterprise account is to be self- supporting and self-sustaining. An enterprise fund is not supposed to be relying on the City's budget to manage. He agreed with Council Member McPartlan's comments that not everyone uses the Golf Course so it would be unfair to write off the Golf Course debts. Since it is an enterprise fund, it should continue handling the payment of its loans. Vice Mayor Dixon asked about the City looking into ways to generate more golf players and more potential revenue from the Golf Course, like having a "Golfing Day" to encourage people to get out there. The City Manager pointed out that the Golf Course may be getting close to a maximum capacity in terms of how many rounds that can be accommodated on an annual basis. The Golf Course needs to raise rates in order to reduce the number of rounds that are being played and still generate revenue. Too much play on the course takes its toll, increases maintenance costs and reduces revenue. CRA & Final Budget Hearing Regular City Council Meeting September 25, 2024 Page 16 Mayor Dodd said he felt they could raise rates enough to drop the play down, possibly by 10%, in order to keep the maintenance costs manageable. During the Budget Workshops, he heard it being discussed that the Golf Course should be viewed as a park and an amenity that the City provides to residents, but it does not get funds from the City like the parks do. He said perhaps it might be appropriate for the City to spend some funds to assist in maintaining the Golf Course, but he does not want to agree to write off the loan unless there is an assurance that a reserve fund will be created. Vice Mayor Dixon suggested increasing the rates charged to visitors. This way, the members and citizens of Sebastian get a bigger discount and more revenues are generated by the visiting golfers. Council Member Nunn said if they do a write off of the loan there has to be an incentive for the Golf Course to set aside money for a reserve fund. He could agree to do it on an annualized basis like Mayor Dodd had suggested. Council Member McPartlan said he would like for the amount of the write off to be discussed and reconsidered by Council each year. The City Manager agreed that this will be brought back for discussion and consideration each year. He suggested in the event the Golf Course has plenty of cash on hand in one year then a write off may not be necessary at that time. He understands that the goal is to get money put into a reserve fund for the Golf Course and that will be shown within the budget so the Council will know it is happening. He thinks the best approach is to look at the books after closing on October 1, 2024 to see what the Golf Course can set aside to put into reserves. The Finance Director said that after the audit is completed, he could report again to Council where the Golf Course stands at fiscal yearend. If the Golf Course has money to put into a reserve fund, that is the amount that will be written off for them. 14. CITY ATTORNEY MATTERS - None 15. CITY MANAGER MATTERS The City Manager gave an update in regard to the major storm Helene approaching the west coast of Florida. According to the National Weather Service, frequent tropical storm wind gusts are expected in Indian River County on Thursday from 10 am to 11 pm with 1 to 4 inches of rain. He said the Communications and Social Media Coordinator has been doing a great job of keeping the public updated through social media channels. He also gave updates on some consensus items that Council had directed him to work with staff on. A few meetings ago a gentleman had approached the City about Tobacco Free Florida. He has been working with the Parks and Recreation Director to make some CRA & Final Budget Hearing Regular City Council Meeting September 25, 2024 Page 17 recommended changes to the park ordinance, and that will be brought before Council on October 16, 2024. He will also bring consideration of changes to the Parking -in -Lieu program before Council on October 16, 2024. Also, a commercial annexation on US 1 will be brought before Council for direction in the second Council meeting in November. He also said he will have an updated agreement with Habitat for Humanity to bring to Council on October 16, 2024. There will be three separate agreements for Council to review for the three parcels that had been approved. For an update on the Septic -to Sewer in the CRA, the City has applied for its first grant. There has been little action by the County, but they have installed 60 linear feet of pipe in the Veteran's Memorial Way/Louisiana Street area by the Public Works Compound. He also had a discussion with them on Friday regarding the sewer connection to the Cemetery for the planned Cemetery building. He is hoping to see more action on that soon within the November/December timeframe, but he does not have a timeline for the rest of the CRA. The City has applied for grant funding and the County has been notified that it has been applied for, but he has not received a timeline on the CRA conversion. The County asked him on Friday if the City would assist in paying for materials, and he asked them to provide an estimate for the material costs for the CRA. Regarding improving septic systems, the Public Works Director has been working with vendors within the City to get cost estimates. They are also looking at what the County did when they worked with a plumbing company on the Roseland Project to make the connections from the homeowner to the County system to see what they can learn from those numbers. He will bring that before Council soon so they can provide direction or see if they want to consider other options on those septic issues. Mayor Dodd asked for clarification on whether the City Manager will be able to provide a document outlining the options of a Septic -to -Sewer initiative for the rest of the City. The City Manager said they already know what the anticipated cost is for the number of homes that are not currently connected. The GIS Technician can provide the exact numbers. They do not have clear definition on where exactly the sewer lines are run. There is a bit of disconnect in regard to access to the County system in regard to where the sewer lines have been run. This information will be brought back to Council to see if they want to consider other options and take this a step further. He states the City may need to hire some professionals to better ascertain what the cost would be and if they can offer sewer to residents. 16. CITY CLERK MATTERS - None CRA & Final Budget Hearing Regular City Council Meeting September 25, 2024 Page 18 17. CITY COUNCIL MATTERS Council Member Jones — None Council Member McPartlan said with the stone coming, he is a little excited to see how the stormwater work that has been done makes a difference. He thinks it will be successful in moving the water out quickly. Council Member Nunn — None Vice Mayor Dixon encouraged everyone to slow down and drive safely since she has heard of so much chaos on the roads recently. Mayor Dodd warned that sometimes these storms on the west coast do turn to the east, so he encouraged everyone to watch the news and be aware that things may change. Council Member Nunn - None 18. Being no further business, Mayor Dodd adjourned the Regular City Council meeting at 8:03 p.m. Approved at the October 16, 2024 Regular City Council meeting. P eziciv Mayor Ed Dodd ATTEST.• Z�za �.fi ' U.J. #anette Williams, City Clerk Mission, Vision, Values, Goals —Public Participation and Council Selection City of Sebastian City Council September 25, 2024 The Process Research on city and city government Orientation Interviews - Discuss, M, V, V, G, and O - shape survey ✓ Electronic Survey - Discuss, M, V, V, G, and Os - level of agreement and prioritize/rank objectives ✓ Strategic Planning Workshop - discuss M, V, V, G - public input ✓ Community Participation - public input on M, V, V, G / Strategic Planning Workshop - finalize M, V, V, G - public input -task CM with MVVGs wording and select Os and design IPs Draft Plan Review by City Manager Final Plan Reviewed and Approved by the City Council Implement & evaluate Public Participation • The Mayor and City Council emphasized that resident involvement and ideas are central to the success of this process • Public participation is an essential component of a successful strategic planning process. The City of Sebastian utilized all its communication tools to inform citizens of their opportunity to shape the future by receiving an update on the mission, vision, values, and goals and discussing their ideas for them at community meetings. Opportunities for citizen enf-raEEement with the strategic plan: 1) share ideas during the city council orientation, workshops, and meetings involving the strategic plan; 2) two community meetings; 3) specific city email address to receive input and comments on the mission, vision, values, and goals for the city's strategic plan. Public Participation - Community Meetings • Two community meetings — one at 3 p.m. and one at 6 p.m. — both on August 22, 2024. • Mayor Ed Dodd, City Manager Brian Benton, and city staff were in attendance. • Residents were encouraged to attend and express their opinions and specific ideas for the mission, vision, values, and goals • Residents could provide specific comments during a group discussion after the presentation of the draft Mission, Vision, Values, and Goals of the city • A Community Comment form was used to gauge citizen opinion on what should or should not be included in the final Mission, Vision, Values and Goals. • A vote for a particular phrase to "Include" added a +1 to the score. A vote to "Don't Include" added a —1 to the score. If the item was left blank it was scored a 0. • A PowerPoint presentation was used to deliver the information to the attendees. Public Participation — Community Meetings Co[ .1 Seba.IMa MI.M. .VW0 ,V.I.e, and Go.4 Cnitlr OWWWnllunop rcdgytgndnwrYutn.nnulampYryrvwwpmwnfr'aw Nw Iderm.uom .wra.pnoryutwow.MMtr^Inndvw Oryd Nscnr. rw.andpfem.mwvnm. rmW Rr.n.wmtw.wtn�pNrf. W.rmrawwpawrx veuNmfnwFw anrNam :ice 9abdwMa'.y /pppfpNMll6d MTnp poW nMum SWmert V C. GryR 4CYtM hMd§cY.IpCgW Di �.uR. swunnd.l.wln.xFm...wu.m cp a p. I swMenropwRtl d....f e< n. roem.ltlwma.wlwdseeotrd NW011! w.u..l.n..w2v�n. no_� v.tlemR.. �rypy�y,I /��d1 yy�(rry dR /'gYJp/�.e nme. A..[.}j/n' ��CEldfyl�rlVli }1}l'S�6r/lii..��l���.11 R.1F:64 R � ThelNp�9"sMYlb�l{i�/i8AG1e 6�,INn.NIN1�MYlerlronl IwpNdemwtlnn0rypmrwaaeeq.e4 Ywmdtlw Vnm9MNnlvse Cn dsn.�de t w.nY.pNf.LmcwnnlrovNff vet r]NdS.ucnl lYw..n.cf nONnl^ Nt W:ef Ron. I I IRfafw q. Gypld P.xmef I II.uIMM�p I.wtleMtlMNennp.fr�pdfaf v.�deE Wxnlm W:.fdTs Gpd6enfmfn: amp a:Rpem.nenpcNRw.a.m.nor.lwm.onds.nffmn rw.wR nwpvw m o..n .I.m opm leg wn f. . ..l...r. r:. ntltgdnre.fn.lm.tlmlaru inm.pul w.wn.n•n.pu••In. uu: p.mnpnlen Mission • The City of Sebastian would like to engage you on what you believe the mission of our city government should be. CITY OF The Mission is the reason or purpose for the organization's E13existence. N --- - Quality Public Services Should be the Centerpiece of the City of Sebastian HOME OF PELICAN ISLAND The City of Sebastian Should Enhance the Quality of Life for Our Residents • The City of Sebastian Should Foster Economic Opportunity Within Our Community • The City of Sebastian Should Maintain Our Small -Town Feel as the City Grows • Marl(your Comment Card — Include or Exclude? E Mission I Score Maintain our Small -Town Feel Enhance Quality of Life Foster Economic Opportunity uality Public Services Vision • The City of Sebastian would like to engage you on what you believe the vision of our city government should be. • Vision -the destination of the journey —where we want to go CITY of and who we can be and what we can achieve SE13ASTIAN • The City of Sebastian Will Preserve Our Hometown Vibe & ' — Coastal Charm HOME OF PELICAN ISLAND • The City of Sebastian Will Make Our Community a Vibrant & Desirable Place to Live • The City of Sebastian Will Ensure Smart, Sustainable Growth • The City of Sebastian Will Promote Our Beautiful Waterfront • Mark your Comment Card — Include or Exclude? • Vision I Score Preserve Our Hometown Vibe & Coastal Charm Promote Our Beautiful terfront Ensure Smart, Sustainable Growth Make Our Community a Vibrant & Desirable Place to Live Values ciry of SE13ASTIAN HOME OF PELICAN ISLAND • The City of Sebastian would like to engage you on what you believe the values of our city government should be. • Values -Principles and standards which define how we think, talk, and behave • Public Transparency • Professionalism • Protect Our Natural Resources • Preserve Our Coastal Charm • Innovative Initiatives • Mark your Comment Card - Include or Exclude? io Values I Score Public Transparency Preserve Our Coastal Charm Protect Our Natural Resources Professionalism Innovative Initiatives Goals CITY OF SEBASTIAN HOME OF PELICAN ISLAND • The City of Sebastian would like to engage you on what you believe the goals of our city government should be. • Goals - Broad, long-term purposes • Support Smart, Sustainable Growth • Preserve Our Hometown Feel & Coastal Charm • Encourage Economic Development • Improve Organizational Efficiencies • Ensure A High -Level of Public Safety for Our Community • Mark your Comment Card -Include or Exclude? • Goals I Score reserve Our Hometown Feel & oastal Charm Ensure a High -Level of Public Safety for Our Community Improve Organizational Efficiencies Support Smart, Sustainable Growth ncourage Economic lopment Valuable feedback was received, and residents expressed appreciation for these opportunities to share their perspectives and participate in the strategic planning process. These meetings were productive, informative, and beneficial to the development of the strategic plan. Citizens were also encouraged to attend and participate in any city council workshop or meeting involving the strategic plan to contribute their insights City Survey vs Community Input - Mission Citv Survev Mission Frequency Quality Public Services 10 Enhance Quality of Life 5 Foster Economic Opportunity 3 Vibrant and Desirable Place to Live 3 Preserve Hometown / Coastal Charm 3 Community Input 15 City Survey vs Community Input - Vision City Survey Vision Frequency Preserve Hometown Vibe / Coastal Charm 10 Waterfront / Riverfront Protection 5 Smart, Sustainable Growth 4 Vibrant & Desirable Place to Live 3 Community Input 16 City Survey vs Community Input - Values City Survey Values Frequency Honesty & Public Transparency 16 Professionalism 5 Innovative Initiatives 3 Protect Our Natural Resources 3 Preserve Our Hometown / Coastal Charm 3 Community Input 17 City Survey vs Community Input - Goals City Survey Goals Frequency Smart, Sustainable Growth 6 Preserve Our Hometown / Coastal 3 Charm Encourage Economic Development 3 Hire Professional Staff / Employee 3 Training Ensure a High -Level of Public Safety 3 Community Input Preserve Our Hometown Feel & Coastal Charm Ensure a High -Level of Public Safety lImprove Organizational Efficiencies Smart, Sustainable Growth Encourage Economic Development 20 10 A 7 .ILVA or Task City Manager and team to design the exact wording for the new Mission, Vision, Values, & Goals Task City Manager and team to develop Objectives and Implementation Plans consistent with the new MVVG Thank you'. 20 OpenEnded Responses Comment Cards and Emails Mission • Put a cap on homes being built • City should be a showcase for the environment • Define Quality of Life • Current residents will be able to reside in the city • Define Specific public services • Environmental protection and impact Improve Infrastructure - sewer, water, sidewalks & lighting • Enhancing our positive relationship with IRC Govt can't be all things to all people. • Government can't be all things to all people; I believe in limited government and don't want unnecessary growth and spending. • Bike lanes on all main roads - US 1, 510, 512 & Indian River Drive. • Bike lanes larger; more police in our area to keep us safe. • Quality public services are a standard in Sebastian , 22 Vision • Do not want overgrowth • The City will be a showcase for the environment • "No" on desirable. Enough is enough. Less is desirable • If Sebastian takes federal funds, what does Sebastian owe the federal government? Subsidized housing? Forced mini cities. Is the City's goal to be a subsidized city in IRC? • The city should continue to develop in an open grid manner to maintain connectivity and ease of transit throughout the community • Define parameters for housing/business expansion near/on waterfront. Environmental impact • We don't need the global 15-minute city concept. Again - limited govt should be the vision to include limited taxation for the citizens. Don't need pet projects that are unnecessary nor provide benefit. • If they do bring Friendly's back it would be nice for us to have one here; If we can get WAWA's here in Sebastian so we don't have to go to Vero Beach. • Make an effort to provide affordable housing to ensure service workers will be able to live there. • Cleaning the Indian River and removing abandoned boats • Clean riverfront Values • Want to see more specifics. Pet projects or feel -good projects are not necessary. • Civic responsibility and interaction • Preserve coastal charm with environmental protection • Sebastian values small town atmosphere and wish to preserve our connectivity • Conservative taxation & fiscal responsibility • More public meetings in advance of final decisions • Respect for person and truth. Profession for older vs younger vs. where the person came from - shorts/sneakers vs slacks/shoes • Need city property to be maintained; need to stop control burns as it is dangerous for us to breathe. If it falls over, it can start a huge fire. • Better trimming of hedges and trees on city property. • Remove old boats • Caring for each other r Goals • Improve mobility (transportation) within city & intercity • The goals need to be realistic, obtainable and affordable • Promote a high level of citizen participation • To keep taxes as low as possible (retired community) • Environmental protection & impact must be included • Keep ESG to a minimum • No overbuilding • Average income taxpayer will be able to afford to live in Sebastian • Limited government • To make Sebastian a showcase city for the environment • Try very hard to keep over -crowding down • Bike lanes made bigger since it's too close together • Stay a small town • Sebastian needs a soup kitchen • Stay a small town but continue to grow Affordable housing: more police (our town has grown so much) The 10 people in this town love to go over speed limits on side streets; slow them down; someone is going to get hurt • Care for all those in our community; affordable housing 25 • The City of Sebastian set up an email address for citizens to provide their ideas for the mission, vision, values, and goals for the strategic plan providing another opportunity to participate. • It was shared with residents in city communications such as social media and during the community meetings. • The email address is strateoicplannina(o-)citvofsebastian.orq ?G Hello and th.arks for providing an email option We a. en new fa,nily in Sebastian, moved here a years ago. We have an 8 year old at Sebastian Elementary and a 3 year old at homL. i wish the city would invest in chi!dren's nrogrammrng at the community center. In general, the community center is underitilized. There are so many elementary schools and new families in this town. I wish there were programs for both my children to participate in. I also wish the adult programming, like yogi, offered chlldcare. A farmer's market would also be wonderful. The craft markets on the weekend are too repetitive and not kid friendly enough. Thank you for all you do, Dear City of Sebastian. I used to sit on the NRB, but was unable to make it to the planning meeting_ I want to make sure our plans include heat reduction. Not only does this technology make thing; more comfortable for Sebastian citizens but it also helps reduce the temperature of water going into the lagoon, which affec!s cyanobacteria blooms. I have attached an EPA website for your revue. Thank you. Is there a strategic plan for HB 1379, a Florida law requiring all septic tank; in coastal communities to be upgraded to an ENR-OSTDS system or connect to a public central wastewater facility by July 1, 20307 Sebastian is covered by this law and I am concerned that I will be required to make an expensive upgrade to my septic system between now and July 1, 2030. The concern is the city is doing nothing to connect to the county _/.. / system and I'll be left trying to upgrade my system along with 20,000 other people at the same time. CITY OF 5EBA-,5-T-1AN HOME OF PELICAN ISLAND The New Capital Improvement Project Web Map Ross Kelley GIS Technician September 25, 2024 Scan QR Code to Access Capital Improvement Web Map Goals of the Map • Increase public transparency • Make the public more aware of how the city is making improvements around town • Easier to interpret method to show how dollars are being spent • Increase the use of GIS methods/web reaps to make information more The new Creative Playground at Barber Street Sports Complex accessible to the public Map Overview I& City of Sebastian - Capital Improvement Projects Planned Projects Capul a^°memem'r°.ect wa+bwx- +- . can h°uuN by se g°rcral naFc:-dm^c. =� mstm nan a m r ev-e« me a_-..s °t uP'al P-cyew nan n. nnm arb e:.;,- a eu e°m�a� �11 re'.Le1 m„ Se ct by DePa"nrent r vnn. rtoa5. ' [I frorm«.ner i1 jSe ecaal Sd by N,,., Status Nl:.�ed nil Cnrae:e a 1 7----1 Completed F '•13 ram:_ E OF PELICAN I NO Q °ee P ❑q Barber Sneer New Sdewalx (Palm lake Or. Publal Canal Restorer on Communaycenter - New Lg uN Coo ssruct Nanger D Ca+nmtt Square Hangar Con , uct Tes. Una, � Square Hangar Sae ElkcamrCond. Dam Reetpra[on Fountain Installalon - Cheltenham Pond Fnandship Park Baseball Field Garden Club Park - Natural i.andsraoingrLlD Demo Ind,an Rver Dave Pedesr.an K.osks/'Pe+can Foon an Raver Dove 54ewalx (N. of M. , Syee Sebastian City Boundary Capital Improvement Po(ects IM City of Sebastian - Capital Improvement Projects Ir.<C[,— r ... v ptrood:a Pitnarew C pI Y.. .. .:. yppcIcn`bawd wind' 11 j 1nl ptl P4 V, r+ Me S• tin or oto:al witad t 'no now "u,"on.a. arI:^e—.� . • t CP[tlan ng me n.. roc ryolnI a, II lisp u se rov 'i .n— „rp�met a+ abar.:ne P�opa Planned Projects 2 2 Map Overview Barber Street New Sidewalk (Palm Lake Club Select by Dewrtmem to Pull t.cT�i ,,,. �_.-arm.m rnmove ProJeR Ottallx Connruct1000feetol newalk detlestrian mobdM1y n mrs area New Cvsvwalk to be b¢I; across W ty bt baeoe S� at Palm lake Club en Vance. Fz,. e r. PmjecY Depsnmem: Roads r, v Bud9n Yur. FY2] " Pri Stal Pi Des,, For acd.ton norm ton onfi wo[enos d:hl ca d ta's .tCal le ']eastle.. c lt'a� tt)y I.. Cal Ve ' C•.. 1 7f12i y�a71 Fna Fdrbstorcal and comoll prole ls. details ce r. Select by Project Slatus eny't budget archive rare. Completed Projects ,It SEBAsl �N 00 O HOME OF PELICAN ISLAND _ j Plgect ust IBarber Street New Sidewalk (Palm Lake Cl.o to Pubbid Carol Restorauon Community Center Newbgbting \ _ Construct HangmO � ConswnSquare Hangar CunsnactTaai Lane - Square Hangar Site Elkcam/Cgncba Dam Resbraeon ------ _. _._._____.._._. _. _._ _ _ _ _ _ Fdkiman lnatallabon-Cheltenham Pand !\ Fne,ii Park Bari Feld t Garden Club Part -kil l Lndaceong/LID - �� • Demo aaaa ,,,, "" Ind en River Dr. Pedeemen Kioaksy'Perten sts Po e- T Ind an Rver Di ve S'drwalk (N. of Main SIT.,`\ d Buat Rand) Jw A C Map legend / Sabel City Boundary 1 Capital Improvement Projects A cro..e 0 4 Scan QR Code to Access the City of Sebastian's GIS Map Gallery Thank You! SEBASTIAN CEHTEHNIAL CELEBRATION 1914 - 2O24 Scan QR Code to Access Capital Improvement Web Map The new Capital Improvement map can also be found in the Finance section of the city website: https://www.cityofsebastian.orgV515/Capital-Improvement-Projects-Web-Map Questions/Comments? 2025 Budget and Capital Program Presentation on Final Millage and Final FY2024-2025 Budget City Council Final Hearing Wednesday September 25, 2024 Prepared By: Ken Killgore Administrative Services Director/CFO 1 FY2025 Budget and Capital Program o Summary of General Fund Budget o Enterprise and Other Funds o Capital Improvement Program o Property Values and Millage o Other Considerations. 2 FY2025 General Fund Budget Versus Amended FY2024 Budget $ 1,115,681 Personnel Costs' 98,312 Operating ExpenditureS2 (586,548) Capital Items and Proje CtS3 $ 627,445 3.11% Budget Increase 1 8.5% Due to Pay and New Positions. 2 2.5% Increase. 3 Due to Several Items Transferred to Project Funds for Better Tracking. 3 FY2025 General Fund Budget Personnel Up $1,115,681 o Health Insurance Premiums Increase of 12%. o Changing to HSA from a HRA Account. o Includes 5% Pay Increases. oAdding Four Full-time Positions. (One of Those Is a Part-time Position Being Changed to Full-time). FY2025 General Fund Budget Personnel Additions/Deletions o Four Full-time Additions: Audio Visual Technician from Part -Time 2 Maintenance Workers in Parks 1 Recreation Coordinator in Parks 5 FY2025 General Fund Budget Operating Up $98,312 Only a 2.5% Increase Overall. Almost Every Department Had Only a Small Increase. Several Department's Operating Budget Went Down. r. FY2025 Enterprise Funds: Golf Course o Latest Draft has eliminated the projected shortfall Adjusted revenues based on this year and proposing rate adjustments in some fees $100,000 is Shown as a Repayment to General Fund. o $31,800 for Restaurant Lease. o Airport Rent From $106,864 to $107,239. o $36,991 Principal and Interest on $700,000 Building Fund Loan. FY2025 Enterprise Funds: Airport o Property Rental Revenue Expected to Increase With Rental of Hangar D. o Loans From Discretionary Sales Tax Fund: Hangar A $285,000 —Balance $235,111 By 9/30/24. Hangar B $267,511 — Balance $210,111 By 9/30/24. o Grant Matching From DST Fund: In 2025, $197,520 For %2 the Construction of Taxiway Golf and $45,000 For Design of the Terminal Apron Expansion. Over the Following Five Years, $810,520 for the Matching on %2 of Taxiway Golf, Construction of the Taxiway Golf Apron, Taxiway Bravo Rehabilitation and Construction of Terminal Apron Expansion. Ao FY2025 Enterprise Funds: Building o Permit Revenue Continues at High Levels And Above Budget. o One Less Permit Technician is Budgeted. o Expecting $36,991 Principal and Interest Payment on Golf Course Loans: $700,000 Loan Will Be $488,708 By 9/30/24. $559,684 Loan To Be Paid After the $700,000. 9 Draft FY2025 Special Revenue Funds o American Rescue Plan Act Fund (ARPA): Originally Allocated to Gardenia Ditch, Schumann Drive, Concha Dam, Employee Retention Payments and Road Work. Must Be Obligated by December 31, 2024 and Totally Spent by December 31. 2026. Improvement Projects Need Plans and Permitting Which Require Some Time. Have Switched Most of the Initial Projects to Increased Cost of Road Work. 10 FY2025 Special Revenue Funds o Local Option Gas Tax: Projecting Collections at 3.5% Annual Increases for Future Years. Being Used for All Road Preservation and Associated Swale Work as Scheduled in Current Paving Management Program. 11 Draft FY2025 Special Revenue Funds o Discretionary Sales Tax: Projecting Collections at 3.5% Annual Increases for Future Years. Being Used for Road Reconstruction and Associated Swale Work as Scheduled in Current Paving Management Program. Also Funding: MIS Infrastructure, Police Vehicles/Equipment, A/C Replacements, Riverview Park Improvements, Major Construction Vehicles/Equipment and Matching Funds for FAA and FDOT Grants. 12 FY2025 Special Revenue Funds: o Riverfront CRA Fund: Operating Expenditures: oAudit Fees, Administration, Working Waterfront Improvements, Other Facility Maintenance, Submerged Land Leases, Consulting Fees, Travel and Education Cost, Legal Ads, State Fee, Association Dues and Landfill Fee on Fisherman's Landing. oLandscaping Will be Handled In -House Special Events Moved to General Fund. Working Waterfront Work Thru FY 26-27. Central Avenue Catalyst Site in FY 27-28, FY2025 Special Revenue Funds: o Recreation Impact Fee Fund: Unspecified Improvements ($5K per Zone). Future Playground/Park Improvements: 024-25 Bryant Court Park. 025-26 Hardee Park and Schumann Park. 026-27 Community Center and Friendship Park. 027-28 Riverview Park. Projected 2025 Fund Balance is $102,376 Provided Revenue Estimates Hold True. 14 FY2025 Special Revenue Funds: o Stormwater Utility Fund: Personnel and Operating Accounts Are Exceeding the Revenue From Fees. Adding 5 Full -Time Maintenance Workers. Capital Includes: oA New Crew Vehicle. oSliplining or Pipe Replacement. Rate Increase in FY 24-25. 15 FY2025 Special Revenue Funds: o Law Enforcement Forfeiture Fund: Used Only for Unbudgeted Items. Specific Items Need City Council Approval. Current Balance is $47,185. o Parking In Lieu Of Fund: Used for Providing Additional Parking. Current Balance is $116,514. 16 FY2025 Trust Fund o Cemetery Trust Fund: Y2of Sales on Operations and Maintenance: oReplacing Mowers, a Truck and Trailer. oAdding 2nd Well. oReimbursing $150,000 to General Fund. Y2of Sales Expendable on Expansions or Cost Incidental to Adding Future Sites: oFunds Columbarium Niches in FY 26-27. 17 Capital Improvement Program o $42.6 Million Over 6 Years. o $10.9 Million Next Fiscal Year. o $2.4 Million Next Year Will Be Funded by Grants, Which is 22%. o Largest Items for Next Fiscal Year: $ 3,110,000 Street Work. 1,000,000 Improve Riverview Park. 1,220,000 Stonecrop Drainage. $ 5,330,000 Total of Largest Items In Property Values and Millage: Certified Taxable Values o Total Certified Taxable Property Values Increased $214,576,057 or 10.29% Above 2024. Additions Account for $59,143,508 or 2.84% of the Increase. Reassessments Were $155,432,549 or 7.45% of the Increase. o Rolled -Back is 2.9859. Used 3.1955 (Which is Last Year's Millage) for Budget. o To Use Rolled -Back Millage Would Require Using $462,686 of Reserves. 19 Property Values and Millage: Taxable Value Additions Dollar Value of Tax Roll Additions: 2024 5911431508 2018 1519981366 2023 84/817/696 2017 35/951/704 2022 47/981/095 2016 25/763/700 2021 32/716/715 2015 25/492/245 2020 33/685/698 2014 19/914/805 2019 23/351/814 2013 9/435/090 20 Different Millage & Affecting Factors ($462,686 Shortfall Without 3.1955) DR-420 Last Year Millage 3.1955 Percent vs. Rolled -Back Property Tax Revenues $ 6,395,718 Incremental Difference Incremental Revenues Factors Affecting Added Revenues: From Additions From Reassessments From Millage Change Incremental Revenues Budget Shortfall Rolled -Back 2.9859 0.00% $ 675913283 $ 195,565 $ 195,565 Same As Last Year 3.1955 7.02% $ 7,053,969 $ 462,686 $ 658,251 $ 1697533 $ 1817433 $ 445,542 $ 476,817 $ (419,509) $ 0 $ 195,565 $ 658,251 $ 462,686 $ 0 21 Property Values and Millage: Prior Year Versus Rolled -Back or Same Rate ASSESSED VALUES TAXABLE VALUES TAXES 3% On Homestead: 3.1955 2.9859 3.1955 $350,000 $360,500 $300,000 $310,500 $959 $927 CHANGE FROM ROLL -BACK ($32) ASSESSED VALUES $400,000 $412,000 TAXABLE VALUES $350,000 $362,000 TAXES $1,118 $1,081 CHANGE FROM ROLL -BACK ($37) ASSESSED VALUES $450,000 $463,500 TAXABLE VALUES $400,000 $413,500 TAXES $1,278 $1,235 CHANGE FROM ROLL -BACK ($43) 10% On Others: 3.1955 2.9859 3.1955 $360,500 $350,000 $385,000 $385,000 $310,500 $350,000 $385,000 $385,000 $992 $1,118 $1,150 $1,230 $33 $112 $412,000 $400,000 $440,000 $440,000 $362,000 $400,000 $440,000 $440,000 $1,157 $1,278 $1,314 $1,406 $39 $36 $128 $463,500 $450,000 $495,000 $495,000 $413,500 $450,000 $495,000 $495,000 $1,321 $1,438 $1,478 $1,582 $43 $40 $144 22 Millage Setting 19 Year History At or Below Rolled -Back 11 Years - 57.9% of the Time 4.0000 3.8000 3.6000 - 3.4000 3.2000 3.0000 r 2.8000 2.6000 I f 2.4000 2.2000 2.0000 2007 2008 r2009 2010 2011�2012 2013 2014 2015 2016 2011 2018 2019 12020 2021 2022 2023 2024 20251 O Rolled -Back 3.0519 3.21213.364613.803813.901913.73113.5646 3.7398 3.5446 3.6290 3.670P 3.4939 3.151412.939912.80903 .0043 2.6834 2.6275 2.9859 1 Final 3.0519 2.9917I3.345613.345613.304113.30413.7166 3.716 36 .8556 3.8556 3.8000,3.400013.1514 2.939913.1514;3.004312.9050 3.1955 3.1955 23 Conclusion o Staff Request You Approve the Final Millage Resolution for Fiscal Year 2025 at 3.1955. oStaff Request You Approve the Final Budget Resolution for Fiscal Year 2025 for All the City Funds at $44,981,122. oThis Should Be Following Tonight's Public Hearing. 24