HomeMy WebLinkAboutStaff ReportCITY OF SEBASTIAN
CITY COUNCIL STAFF REPORT
DATE September 25, 2024
TO Honorable Mayor and City Council
THRU Brian Benton, City Manager
FROM Jessica Graham, Procurement/Contracts Manager
SUBJECT
Selection of P.A.V.C.O. Contracting Group, LLC for ITB #
24-19.
EXECUTIVE SUMMARY
The City of Sebastian released Invitation to Bid 24-19, Hangar D Build Out r South Offices, on July 24,
2024. One thousand five hundred eighty contractors were notified of the bid posting, and thirty-eight
downloaded the bid. We received bids from the following companies through a competitive solicitation:
(1) APD Construction, LLC; (2) P.A.V.C.O. Contracting Group, LLC; and (3) Passage Island
Construction, LLLP. City Council approved an award to complete Hangar D North Offices on July 24,
2024. This award will complete the scope of work required at Hangar D under the FDOT Public
Transportation Grant Agreement for the Design and Buildout of the Office Spaces in Hangar D at the
Sebastian Municipal Airport. Per the grant terms, FDOT will fund 80% of the grant amount, and the City
will be responsible for the remaining 20%. The City previously entered into a lease agreement with the
tenant, Proflight Management, LLC, whereby the tenant agreed to donate $80,000 to the City of
Sebastian, covering the City's portion of 20% of the total grant amount ($400,000.00).
RECOMMENDATIONStaff recommends that the council approve P.A.V.C.O. Contracting Group, LLC’s selection for Invitation to Bid 24-19 for Hangar D Build Out – South Office and authorize the City Manager to execute the agreement.
ATTACHMENTS:
1. Procurement Justification2. Notice of Intent3. Bid Tabulation
FUNDING SOURCE:
Expenditure required Amount Budgeted:Funding source
$93,800.00 $105,000.00
80% FDOT Grant
($75,040.00)
20% Airport Tenant
Contribution ($18,760.00)
Additional Funds Needed: $ 0.00