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Home My WebLink About01281998 City of Sebastian 1225 MAiN STREET n SEBASTIAN, FLORIDA 32958 TELEPHONE (561) 589-5330 [] FAX (561) 589-5570 SEBASTIAN CITY COUNCIL AGENDA REGULAR MEETING WEDNESDAY, JANUARY 28, 1998 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK - 1225 MAIN STREET, SEBASTIAN, FLORIDA Individuals shall address the City Council with respect to agenda items immediately prior to deliberation of the item by the City Council - limit often minutes per speaker (R-97-21) 98.021 2. 3. 4. 5. CALL TO ORDER PLEDGE OF ALLEGIANCE INVOCATION - Police Chaplain Frank Camillo ROLL CALL AGENDA MODHrICATIONS (ADDITIONS ANDIORDELETJQN$) Items not on the written agenda may be added only upon majority vote of City Council members (R-97-21) PROCLAMATiON$, ANNOUNCEMENTS AND/OR PRESENTATIONS A. Presentation by American Cancer Society CITY ATTORNEY.M_ATTI~RS CITY MANAGER MATTERS 98.022 98.023 98.024 98.025/ 97.090 98.026 10. ELECTION MATTERS (City Clerk Transmittal 1/21/98, Proclamation, R-98-01, Charter Sections) A. Mayor to Read Proclamation Calling March 10, 1998 General Election Adopt Resolution No. R-98-01 in Accordance with Charter 4.07 - Designating Polling Places, Offices to be Filled and Questions to be Decided A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA DESIGNATING THE OFFICIAL POll]NO PLACES FOR A GENERAL ELECTION TO BE I4g. 1.13 ON MARCH 10, 1998, FOR THE P~SE OF FJ.F~CTINO TWO (2) CITY COUNCiL MEMBERS FOR TERMS OF TWO (2) YEARS; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE. C. Formal Request to Supervisor of Elections to Administer March 10, 1998 Election D. Affirm Canvassing Board Appointments CONSENT AGENDA All items on the consent agenda are considered to be routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. A. Approval of Minutes - 1/14/98 Regular Meeting Adopt Resolution No. R-98-08 - Vacation of Easement - Harris (Community Development Transmittal 1/20/98, R-98-08, Application, Site Map, Staff Report, Utility Letters) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, VACATING, ABOLISHING, ABANI~NING AND DISCONTINIJING THE PUBLIC UTILITY AND DRAINAGE EASEMENT ON THE SOUTHWEST FIVE (5) FEET OF LOT 1, BLOCK 42, SEBASTIAN HIGHLANDS UNIT 2, AND THE NORTHEAST FIVE (5) FEET OF LOT 8, BLOCK 57, SEBASTIAN HIGHLANDS UNIT 2, PARALLEL TO THE COMMON LOT LINE BETWEEN LOTS 1 AND 8, LESS THE SOUTHEAST TEN (10) FEET THEREOF, ACCORDING TO THE PLAT THEREOF, RECORDED IN PBI 6-88-88B, PUBLIC RE, CORDS OF iNDIAN RIVER COUNTY, FLORIDA; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR RECORDING; AND PROVIDING AN EFFECTIVE DATE. Authorize Purchase of Police Department Equipment (Emergency Lights and Sirens for New Vehicles on Order and Existing Unmarked Cars Being Transferred to Patrol) - GSA Contract Price $6,561.47 (PD Transmittal 1/9/98, Price Quotes & GSA Contract) Authorize Change Order 820 for C.R. McLellan - Annual Culvert Pipe Installation - Increase PO # 1829 by $19,085.75 (Public Works Transmittal 1/19/98, Change Order #20 and Acknowledgment, Map) Eo Appointment of Consultant Selection Committee for Structural Engineer RFP in Accordance with FS 287.055 and Resolution R-95-22 - Public Works Director, City Engineer, Finance Director, and Asst. to City Manager/Purchasing Agent (City Manager Transmittal 1/21/98) 2 96.260 98.028 98.029 98.030 98.031 11. 12. 13. 14. 15. 16. Agreements for Annual Materials - Extend Existing Contracts for One Year at Original Bid Price - Blackhawk Quarry of Florida and Henry Fischer and Sons (PW Director/Purchasing Agent Transmitttal 1/12/98) Approve Purchase of Hewlett Packard 755 CM Plotter for Community Development and Public Works - Metro Dade Contract - Includes One Year Warranty - $6,747 (Director of Community Development Transmittal 1/21/98, Specs) Gerald Clark, Sr. Wedding Reception - Approve A/B Use in Conjunction with Use of Yacht Club - February 14, 1998 - 2 pm to 7 pm - Age Verified (City Clerk Transmittal 1/16/98, Application) PUBLIC HEARING - None INTRODUCTIOj~ OF NI~W ]~USINESS FROM THE PUBLIC Which is not otherwise on the agenda - sign-up required - limit often rninutes for each speaker COMMITTEE REPORTS/RECOMMENDATIONS OLD BUSINESS NEW BUSINESS Resolution of Tree Removal from Richard Solgot Property at 321 Main Street (City Manager Transmittal 1/21/98, PW Letter 8/18/97, Soigot Letters 8/23/97 and 9/12/97, PW Memo 11/26/97) B. Schedule Quarterly Open Public Forum Dates (City Manager Transmittal 1/21/98, Calendars) CITY COUNCIL MATTER~i B. C. D. E. Mr. Larry Paul Mrs. Ruth Sullivan Mayor Walter Barnes Vice Mayor Richard Taracka Mrs. Louise Camvri~t 17. ADJOURN (All meetings shall adjourn at l O: 30 p. m. unless extended for up to one half hour by a majority vote of City Council) ANY PERSON WHO DECIDES TO APPEAL ANY DECISIONMADE BY THE CITY COUNCIL WI7'tt RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING (OR HEARING) WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO E~URE TttAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPONWHICH THE APPEAL IS TO BE HEARD. (286.0105 F.S.) OIN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMAdODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. Hearing Assistance Headphones are Available in the Council Chambers for all Government Meetings. Upcoming Meetings f~ubd'e¢l te Change): }Vorkshop on Code Enforcement - Igednesday, February 4, 1998 ~ 7pm Regular Meeting - lgednesday, February 11, 1998 ~ 7pm Regular Meeting - ~Vednesday, February 25, 1997 ~ 7pm 4 INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC SIGN-UP SHEET JANUARY 28, 1998 REGULAR MEETING USE THIS FORM ONLY FOR INTRODUCTION OF NEW BUSINESS NOT OTHERWISE ON THE PREPARED AGENDA - LIMIT OF 10 MINUTES PER SPEAKER Name: .),j~ ~ Address: ~Tff.~ .~//~ .~. Subject: ~ 57~ ~ ~~ Z ....... ::-: ..... :::::': .......................................................... ...... .................................. Name: ?t~e_d~ Address: ~ Subject: r'/~l r..,o ~,- - 13o'~u "f Name: Address: Subject: Name: Address: Subject: Nam e: Address: Subject: City of Sebastian 1225 MAIN STREET [] SEBASTIAN, FLORIDA 32958 TELEPHONE (561) 58975330 [] FAX (561) 589-5570 SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, JANUARY 28, 1998 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 2, 3. 4. Mayor Barnes called the Regular Meeting to order at 7:00 p.m. The Pledge of Allegiance was recited. There was no invocation. ROLL CALL City Council Present: Mayor Walter Barnes Vice Mayor Richard Taracka Mrs. Louise Cartwright Mr. Larry Paul Mrs. Ruth Sullivan Staff Present: City Manager, Thomas Frame City Attorney, Valerie Settles City Clerk, Kathryn O'Halloran Director of Community Development, Bob Massarelli Public Works Director, Pat Brennan City Engineer, Martha Campbell Chief of Police, Randy White Deputy City Clerk, Sally Maio Regular City Council Meeting January 28, 1998 Page Two 98.021 98.022 AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS) Items not on the written agenda may be added only upon majority vote of City Council members (R-97-21) The City Manager requested addition of New Business item 15 C relative to a replacement recorder for Police Department dispatch. MOTION by Sullivan/Taracka I would so move. ROLL CALL: Mr. Taracka Mrs. Cartwright Mr. Paul Mrs. Sullivan Mr. Barnes - aye - aye - aye - aye - aye MOTION CARRIED 5-0 PROCLAMATIONS. ANNOUNCEMENTS AND/OR PRESENTATIQ_[~I~ A. Pr~tltation by American Cancer Society Nancy Madsen and Dot Judah, American Cancer Society, requested that the City hang a sign at the city limit for the Relay for Life in Vero Beach on March 20-21, 1998. CITY ATTORNEY MATTERS None. CITY MANAGER MATTERS None. ELECTION MATTE[t~ (City Clerk Transmittal 1/21/98, Proclamation, R-98-01, Charter Sections) A. M~or to R~0d proclamation Calling March 10, 1998 General Mayor Barnes read the proclamation calling the March 10, 1998 General Election. 2 Regular City Council Meeting [January 28, 1998 Page Three Adopt Resolution No. l~,-.~-01 in Accordance with Ch~r 4.07 - Designating Polling Pl~c~s, Offices tO b~ Filled and Questions to A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA DESIGNATING THE OFFICIAL POLLING PLACES FOR A GENERAL ELECTION TO BE HELD ON MARCH 10, 1998, FOR THE PURPOSE OF ELECTIN~ TWO (2) CITY COUNCIL MEMBERS FOR TERMS OF TWO (2) YEARS; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE. The City Attorney read Resolution No. R-98-01 by title. MOTION by Cartwfight/Taracka I move to adopt Resolution R-98-01. ROLLCALL: Mrs. Cartwright - aye Mr. Paul - aye Mrs. Sullivan - aye Mr. Barnes - aye Mr. Taracka - aye MOTION CARRIED 5-0 Forlllal l~q~est to Supervisor of l~lections to Administer March ] 0,_1298 Election MOTION by Cartwright/Taracka i move to formalize the request to the Supervisor of Elections to administer the March 10, 1998 Municipal Election. ROLLCALL: Mr. Paul - aye Mrs. Sullivan - aye Mr. Barnes - aye Mr. Taracka - aye Mrs. Cartwright - aye MOTION CARRIED 5-0 3 Regular City Council Meeting I January 28, 1998 Page Four [98.023 98.024 98.025/ 97.090 98.026 10. D. AffLrm Canvassing Board Al~l~ointm~nts MOTION by Paul/Taracka I so make a motion to affirm the Canvassing Board appointments. ROLL CALL: Mrs. Sullivan - aye Mr. Barnes - aye Mr. Taracka - aye Mrs. Cartwfight - aye Mr. Paul - aye MOTION CARRIED 5-0 CONSENT AGENDA All items on the consent agenda are considered to be routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. A. Approval of Minutes - 1/14/98 Regular Meeting Adopt Resolution No. R-98-08 - Vacation of Easement - Hams (Community Development Transmittal 1/20/98, R-98-08, Application, Site Map, Staff Report, Utility Letters) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, VACATING, ABOLISHING, AB~NRqG AND DISCONTINUING THE PUBLIC UTILITY AND DRAINAGE EASEMENT ON THE SOUTHWEST FIVE (5) FEET OF LOT 1, BLOCK 42, SEBASTIAN HIGHLANDS UNIT 2, AND THE NORTHEAST FIVE (5) FEET OF LOT 8, BLOCK 57, SEBASTIAN HIGHIANDS UNIT 2, PARALLEL TO THE COMMON LOT LINE BETWEEN LOTS I AND 8, LESS THE SOUTHEAST TEN (10) FEET THEREOF, ACCORDING TO THE PLAT THEREOF, RECORDED IN PBI 6-88-88B, PUBLIC RECORDS OF INDIAN RIVER COUNT Y, FLORIDA; PRO VIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR RECORDING; AND PROVIDING AN EFFECTIVE DATE. Authorize Purchase of Police Department Equipment (Emergency Lights and Sirens for New Vehicles on Order and Existing Unmarked Cars Being Transferred to Patrol) - GSA Contract Price $6,561.47 (PD Transmittal 1/9/98, Price Quotes & GSA Contract) Authorize Change Order #20 for C.R. McLellan - Annual Culvert Pipe Installation - Increase PO #1829 by $19,085.75 (Public Works Transmittal 1/19/98, Change Order #20 and Acknowledgment, Map) Appointment of Consultant Selection Committee for Structural Engineer RFP in Accordance with FS 287.055 and Resolution R-95-22 - Public Works Director, City Engineer, Finance Director, and Asst. to City Manager/Purchasing Agent (City Manager Transmittal 1/21/98) Regular City Council Meeting 1 January 28, 1998 Page Five 98.027/ F. 96.260 Agreements for Annual Materials - Extend Existing Contracts for One Year at Original Bid Price - Blackhawk Quarry of Florida and Henry Fischer and Sons (PW Director/Purchasing Agent Transmittal 1/12/98) 98.028 G. Approve Purchase of Hewlett Packard 755 CM Plotter for Community Development and 'Public Works - Metro Dade Contract - Includes One Year Warranty - $6,747 (Director of Community Development Transmittal 1/21/98, Specs) 98.029 H. Gerald Clark, Sr. Wedding Reception - Approve A/B Use in Conjunction with Use of Yacht Club - February 14, 1998 - 2 pm to 7 pm - Age Verified (City Clerk Transmittal 1/16/98, Application) The City Manager read the consent agenda. The City Attorney read Resolution No. R-98-08 by title. Mrs. Sullivan removed item F; Mrs. Cartwright removed item G; and Mayor Barnes removed item H. MOTION by Taracka/Paul I move to approve items A, B, C, D, and E of the consent agenda. ROLL CALL: Mr. Barnes - aye Mr. Taracka - aye Mrs. Cartwright - aye Mr. Paul - aye Mrs. Sullivan - aye MOTION CARRIED 5-0 Item F. Agreements for Annual Materials - Extend Existing Contracts fgr On~ Year a[ QlSgJnill ]~id Price - Blackhawk Quarry of Florida and Henry Fischer and Son~ In response to Mrs. Sullivan, the City Manager explained that the original contract allowed for two one year extensions; that L.I. Tree Service had notified the City it could not honor its original bid amount for general fill; but that staff does not anticipate any significant purchase of general fill, therefore, staff will obtain quotes rather than going out to bid. The Public Works Director said general fill costs approximately $2300 to $2500 per year. MOTION by Sullivan/Cartwright I would move to approve F. ROLL CALL: Mr. Taracka Mrs. Cartwright Mr. Paul Mrs. Sullivan Mr. Barnes MOTION CARRIED 5-0 aye aye aye aye Regular City Council Meeting January 28, 1998 Page Six Item G. Approve Purchas~ ofHewlett Packardy55 C1Vj Plo¢¢r for Community Development and Public Works - Metro Dade Con_l/act - !ll¢luql~s erie Year Warranty - $6,747 In response to Mrs. Cartwright, the City Manager said bid waiver for this item is not required under the city's current purchasing procedures. MOTION by Cartwrightrraracka I move to approve the purchase of the Hewlett Packard 755 CM Plotter at the cost of $6,747 piggybacking the Metro Dade contract. ROLLCALL: Mrs. Cartwright - aye Mr. Paul - aye Mrs. Sullivan - aye Mr. Barnes - aye Mr. Taracka - aye MOTION CARRIED 5-0 Item H - Gerald ClarkReguest$.or Yll(~hI Club Mayor Barnes suggested the people using the Yacht Club be notified that parking is a problem. MOTION by Bames/Cartwright I'll make a motion to approve item H of the consent agenda. ROLL CALL: Mr. Barnes - aye Mr. Taracka - aye Mrs. Cartwright - aye Mr. Paul - aye Mrs. Sullivan - aye MOTION CARRIED 5-0 11. PUBLIC HEARING - None 12. INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC lYhich is not otherwise on the agenda - sign-up required - limit often minutes for each speaker John Harrington, 958 Streamlet Avenue, Sebastian, discussed signalization problems on CR 512, citing recent accidents and one fatality. He said he had talked to Indian River County Traffic Engineer, Chris Mora about the problem and had been informed the City designed the Roseland intersection. The City Manager said it was his understanding that Indian River County had planned the intersection; that he and the City Engineer had talked to Chris Mora and he had indicated to them that by next week an evaluation will be done to determine the need for the City's strongly desired exclusive left rum arrows at the three problem intersections. Regular City Council Meeting i January 28, 1998 Page Seven Thomas Cox, 223 Bill Allen Circle, Sebastian, discussed problems with Gibson Avenue which keep people away from the Knights of Columbus. He submitted a petition containing approximately 100 names to the City Clerk. The City Manager said he will contact Indian River County and ascertain maintenance responsibility. He said he will bring the city-wide paving plan to Council sometime in March and Council can determine whether it wants to pave any unpaved roads. He advised Mr. Cox to contact him. Fred Mensing,, Roseland, gave a history of Gibson Street and requested the City work with Indian River County to pave the existing portion in the City limits and extend Gibson Street all the way through. 13. COMMITTEE REPORTS/RECOMMENDATIQ_N$ None. 14. OLD ]IUSINESS Nonc. 15. NEW BUSINESS ~98.030 Resolution ofTr~ RCr$.o~o,[ frolll RJ~hord Solgot Property at 231 Main Street (City Manager Transmittal 1/21/98, PW Letter 8/18/97, Solgot Letters 8/23/97 and 9/12/97, PW Memo 11/26/97) The City Manager reiterated his backup on the Solgot matter, TAPE I - SIDE II (7:46 p.m.) and said he was proposing to offer Mr. Solgot restitution for the City's removal of the four trees in the amount of $4,000. The Public Works Director said he contacted several nurseries and found slash pines of comparable size to be approximately $1200 each including planting. Richard Solgot, 231 Main Street, Sebastian, said he had priced Laurel Oaks of this size at $600 each and $80 per hour for installation. He said he didn't want cash and it was the City's responsibility to replace the trees. Mrs. Cartwright said she felt that $2,000 for the four trees was reasonable. The Public Works Director said to support a root ball for a 26 foot tree you would be out to the eenterline of the ditch. Mr. Solgot said he wanted trees of the same size planted in the original location which would require piping the ditch. The City Manager said he would not recommend piping the ditch. 7 Regular City Council Meeting January 28, 1998 Page Eight MOTION by Taracka/Cartwright I'd like to make a motion to offer a cash settlement in the amount of $4,000 for total restitution of tree removal subject to his execution of a release form prepared by the City Attorney. ROLLCALL: Mr. Paul - aye Mrs. Sullivan - nay Mr. Barnes - aye Mr. Taracka - aye Mrs. Cartwright - nay MOTION CARRIED 3-2 (Sullivan, Cartwright - nay) 98.031 B. Schedule Quarterly Open Public Forum Dates (City Manager Transmittal 1/21/98, Mrs. Cartwright said the new Council may want to schedule dates after March. Mr. Paul suggested meetings be kept to Wednesday nights; and said if Council is going to continue these forums, it should start addressing the issues the public brings forward. MOTION by Sullivan/Taracka I move to approve the recommendation to establish February 24, April 29, July 29, and October 29, 1998, for the quarterly open workshops. ROLL CALL: Mrs. Sullivan - aye Mr. Barnes - aye Mr. Taracka - aye Mrs. Cartwright - aye Mr. Paul - aye MOTION CARRIED 5-0 98.032 C. Police Department Dispatch Re~:_o. rder Chief White said Communications International will let the Department use a recorder until October 1998 in exchange for the Department's old radios and base station. MOTION by Cartwright/Sullivan So moved. ROLL CALL: Mr. Barnes - aye Mr. Taracka - aye Mrs. Cartwright - aye Mr. Paul - aye Mrs. Sullivan - aye MOTION CARRIED 5-0 Regular City Council Meeting January 28, 1998 Page Nine 16. CITY COUNCIL MATTERS A. Mr. Larry Paul In response to Mr. Paul, the City Manager said Melbourne Airport Shuttle had no license with the City; TAPE II - SIDE I (8:32 p.m.) and said the City Engineer will publish an ad next week to inform the public about Wave Street. B. Mrs. Ruth Sullivan Mrs. Sullivan cited copies of dredging permits she received from DEP for Marker 86 Marina and Sebastian Inlet Marina; asked the City Manager to look into the permitted improvements for compliance with City parking regulations. The City Manager asked for copies of the permits so he could have Community Development track them. Mrs. Sullivan cautioned about use of public funds for such improvements. C. Mayor Walter Barnes Mayor Barnes commended the Police Department for its presence on new sections of CR 512; said a culvert near a bridge near South Wimbrow was being undermined and suggested Public Works look into it; announced the February 6 teen dance at Riverview Park; announced the February 4 meeting on code enforcement; asked where the ordinance relative to the city being compensated for construction damage was; and noted that an article about the Anglers Inn said they were using Cavcorp for parking. D. yjce Mayor Richard Taracka Mr. Taraeka thanked all those who gave input on his community coach location survey. E. Mrs. Louise Cartwright Mrs. Cartwright said Council needs to set an example and make a commitment to slow speed limits while driving, yield at intersections, and use common sense when driving. 17. Approved at fla~e` '~, ~ ,d~,~'t Being no further business, Mayor Barnes adjourned thc Regular Meeting at 8:46 p.m. ,1998, Regular City Council Meeting. Walter W. Barnes Mayor