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Home My WebLink AboutR-24-62 AWOS Grant AmendmentRESOLUTION NO. R-24-62 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO PUBLIC TRANSPORTATION GRANT AGREEMENT (PTGA) WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION FOR FUNDING OF FM454020-1-94- 01 "UPGRADE/REPLACE AWOS" AT THE SEBASTIAN MUNICIPAL AIRPORT; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Sebastian Municipal Airport has an Automated Weather Observing System (AWOS) which has components that are becoming obsolete; and WHEREAS, the FDOT has extended an Public Transportation Grant Agreement (PTGA) FM454020-1-94-01 in the amount of $120,000, for the upgrade or replacement of the Automated Weather Observing System(AWOS) at Sebastian Municipal Airport which will provide 80% towards the actual project cost and requires the Grantee (the City of Sebastian) to cover the remaining cost of 20% or the estimated amount of $24,000; and WHEREAS, upon evaluating the project, the allocated amount has been deemed short of the necessary funding to complete the project; and WHEREAS, in order to fund the Project, the additional amount needed of $8,550 has been granted by FDOT through an Amendment; and WHEREAS, the revised total cost of the project is in the amount of $128,550, with funding from the City of Sebastian estimated at a revised total amount of $25,710; and WHEREAS, the City of Sebastian desires to upgrade or replace the existing AWOS system and agrees to the conditions of such funding. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SEBASTIAN, AS FOLLOWS: Section 1. RECITALS. The Recitals in the Whereas clauses above are hereby adopted as the true and correct legislative findings of the City of Sebastian. Section 2. AUTHORIZATION. The City Manager is hereby authorized to execute the Amendment to the Public Transportation Grant Agreement #FM454020-1-94-01 on behalf of the City and accept/designate any funds as provided for herein by this Resolution. Section 3. CONFLICTS. All resolutions or parts of resolutions in conflict are hereby repealed. Section 4. SEVERABILITY. The provisions of this Resolution are intended to be severable. If any provision of this Resolution is determined to be void or is declared illegal, invalid, or unconstitutional by a Court of competent jurisdiction, the remainder of this Resolution shall remain in full force and effect. Section 5. SCRIVENER'S ERRORS. Sections of this Resolution may be renumbered or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or the City Manager's designee, without need of further action of City Council by filing a corrected copy of same with the City Clerk. Section 6. EFFECTIVE DATE. This Resolution shall take effect immediately upon its adoption. The foregoing Resolution was moved for adoption by Council Member Jones The motion was seconded by Council Member Dixon and, upon put to a vote, the vote was as follows: Mayor Ed Dodd aye Vice Mayor Kelly Dixon aye Council Member Bob McPartlan absent Council Member Chris Nunn absent Council Member Fred Jones aye The Mayor thereupon declared this Resolution duly passed and adopted this 16`h day of October, 2024. ATTEST: �A/I.Y.Gt.[ anette Williams, City Clerk CITY OF SEBASTIAN, FLORIDA Mayor Ed Dodd Approved as to form and legality for reliance by the City of Sebastian only: en fer Cockcroft, Esq., BCS, City Attorney STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 72540043 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT AMENDMENT TO THE PUBLIC TRANSPORTATION OGC 07122 GRANT AGREEMENT Financial Project Number(s): Fund(s): DPTO FLAIR Category: 088719 (item -segment -phase -sequence) 454020-1-94-01 Work Activity Code/Function: 215 Object Code: 751000 Federal Number/Federal Award Org. Code: 55042010429 Identification Number (FAIN) — Transit only: Vendor Number: VF596000427008 Contract Number: G2P31 Federal Award Date: Amendment No.: 1 CFDA Number: N/A SAM/UEI Number: CFDA Title: N/A CSFA Number: 55.004 CSFA Title: Aviation Grant Program _ THIS AMENDMENT TO THE PUBLIC TRANSPORTATION GRANT AGREEMENT ("Amendment') is made and entered into on , by and between the State of Florida, Department of Transportation ("Department'), and Citv of Sebastian, ("Agency"),collectively referred to as the 'Parties." RECITALS WHEREAS, the Department and the Agency on (date original Agreement entered) entered into a Public Transportation Grant Agreement ("Agreement'). WHEREAS, the Parties have agreed to modify the Agreement on the terms and conditions set forth herein. NOW THEREFORE, in consideration of the mutual covenants in this Amendment, the Agreement is amended as follows: 1. Amendment Description. The project is amended Bid shortfall 2. Program Area. For identification purposes only, this Agreement is implemented as part of the Department program area selected below (select all programs that apply): X Aviation Seaports _ Transit _ Intermodal Rail Crossing Closure Match to Direct Federal Funding (Aviation or Transit) (Note: Section 15 and Exhibit G do not apply to federally matched funding) Other 3. Exhibits. The following Exhibits are updated, attached, and incorporated into this Agreement: X Exhibit A: Project Description and Responsibilities X_ Exhibit B: Schedule of Financial Assistance _ *Exhibit 131: Deferred Reimbursement Financial Provisions *Exhibit B2: Advance Payment Financial Provisions *Exhibit C: Terms and Conditions of Construction X Exhibit D: Agency Resolution Exhibit E: Program Specific Terms and Conditions Exhibit F: Contract Payment Requirements X *Exhibit G: Financial Assistance (Single Audit Act) *Exhibit H: Audit Requirements for Awards of Federal Financial Assistance *Exhibit I: Certification of Disbursement of Payment to Vehicle and/or Equipment Vendor Page 1 of 7 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-03 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT AMENDMENT TO THE PUBLIC TRANSPORTATION OGO 07M GRANT AGREEMENT 'Additional Exhibit(s): 4. Project Cost. The estimated total cost of the Project is X increased/ _ decreased by $8,550 bringing the revised total cost of the project to $128,550. The Department's participation is X increased/ _ decreased by $6,840. The Department agrees to participate in the Project cost up to the maximum amount of $102,840, and, additionally the Department's participation in the Project shall not exceed 80_00% of the total eligible cost of the Project. Except as modified, amended, or changed by this Amendment, all of the terms and conditions of the Agreement and any amendments thereto shall remain in full force and effect. IN WITNESS WHEREOF, the Parties have executed this Amendment on the day and year written above. AGENCY City of Sebastian STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION By: By: Na e: Name: John P. Krane. P.E. Title: City ManaaPr Title: Director of Transoortation Develooment STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION Legal Review: Page 2 of 7 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 72540042 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT EXHIBITS OGc 07122 EXHIBIT A Project Description and Responsibilities A. Project Description (description of Agency's project to provide context, description of project components funded via this Agreement (if not the entire project)): Upgrade / Replace AWOS B. Project Location (limits, city, county, map): Sebastian Municipal Airport/Sebastian, FUlndian River C. Project Scope (allowable costs: describe project components, improvement type/service type, approximate timeline, project schedule, project size): As required by 215.971, F.S., this scope of work includes but is not limited to consultant and design fees, survey and geotechnical costs, permitting, construction inspection and material testing costs, mobilization and demobilization, purchase, delivery, installation, testing, commissioning of the equipment, coordination with all necessary agencies; and site preparation (earthwork and electrical work). It includes all materials, equipment, labor, and incidentals to complete a Weather Reporting Equipment installation project. The Sponsor will comply with Aviation Program Assurances. D. Deliverable(s) The project scope identifies the ultimate project deliverables. Deliverables for requisition, payment and invoice purposes will be the incremental progress made toward completion of project scope elements. Supporting documentation will be quantifiable, measurable, and verifiable, to allow for a determination of the amount of incremental progress that has been made, and provide evidence that the payment requested is commensurate with the accomplished incremental progress and costs incurred by the Agency. E. Unallowable Costs (including but not limited to): F. Transit Operating Grant Requirements (Transit Only): Transit Operating Grants billed as an operational subsidy will require an expenditure detail report from the Agency that matches the invoice period. The expenditure detail, along with the progress report, will be the required deliverables for Transit Operating Grants. Operating grants may be issued for a term not to exceed three years from execution. The original grant agreement will include funding for year one. Funding for years two and three will be added by amendment as long as the grantee has submitted all invoices on schedule and the project deliverables for the year have been met. Page 3 of 7 m O IF r STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 72540042 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT EXHIBITS OGO 07122 EXHIBIT B Schedule of Financial Assistance FUNDS AWARDED TO THE AGENCY AND REQUIRED MATCHING FUNDS PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: A. Fund Type and Fiscal Year: Financial Fund FLAIR State Object CSFA/ CSFA/CFDA Title or Funding Management Category Type Fiscal Code CFDA Funding Source Amount Number Year Number Description 454020-1-94-01 DPTO 088719 2024 751000 55.004 Aviation Grant Program $96,000.00 454020-1-94-01 DPTO 088719 2025 751000 55.004 Aviation Grant Program $6,840.00 454020-1-94-01 LF 088719 2025 751000 55.004 Aviation Grant Program $1,710.00 454020-1-94-01 LF 088719 2024 751000 55.004 Aviation Grant Proqram $24,000.00 Total Financial Assistance $128,550.00 B. Estimate of Project Costs by Grant Phase: Phases` State Local Federal Totals State Local Federal % % % Land Acquisition $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00 Planning So.00 $0.00 $0.00 $0.00 0.00 0.00 0.00 Environmental/Design/Construction $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00 Capital Equipment/ Preventative S102.840.00 $25,710.00 $0.00 $128,550.00 80.00 20.00 0.00 Maintenance Match to Direct Federal Funding $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00 Mobility Management $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00 Transit Only) otals $102,840.00 $25,710.00 $0.00 $128,550.00 'Shifting items between these grant phases requires execution of an Amendment to the Public Transportation Grant Agreement. Scope Code and/or Activity Line Item (ALI) (Transit Only) BUDGETICOST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES: I certify that the cost for each line item budget category (grant phase) has been evaluated and determined to be allowable, reasonable, and necessary as required by Section 216.3475, Florida Statutes. Documentation is on file evidencing the methodology used and the conclusions reached. Laurie McDermott Department Grant Manager Name Signature Date Page 5 of 7 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT EXHIBITS ODD 07122 EXHIBIT D AGENCY RESOLUTION PLEASE SEE ATTACHED Page 6 of 7 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Farm 725-000-02 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT EXHIBITS OGO 07/22 EXHIBIT G AUDIT REQUIREMENTS FOR AWARDS OF STATE FINANCIAL ASSISTANCE THE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: SUBJECT TO SECTION 215.97, FLORIDA STATUTES: — Awarding Agency: Florida Department of Transportation State Project Title: Aviation Grant Program CSFA Number: 55.004 *Award Amount: $102,840 'The award amount may change with amendments Specific project information for CSFA Number 55.004 is provided at: httt;;;-apcs.fldfs.com/fsaaisearchCatalog.aspx COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT: State Project Compliance Requirements for CSFA Number 55.004 are provided at: https://apps.fldfs.cam/fsaa/searchCompliance.aspx The State Projects Compliance Supplement is provided at: Mips://apps.fldfs.com/fsaa/compliance.aspx Page 7 of 7