HomeMy WebLinkAboutExtraordinary Procurement Certificate
EXTRAORDINARY PROCUREMENT CERTIFICATE
An Extraordinary Procurement Certificate is required whenever there is intent to have an exception made for an Emergency, Single
Source or Sole Source purchase. Should the intended purchase not conform to at least one of the definitions below, refer to Threshold
Requirements to determine the process for the purchase.
An Emergency purchase is defined as an unexpected turn of events that causes immediate danger t o public health, safety and public
property; or an interruption of essential governmental services or City operations.
A Single Source purchase is defined as the purchase of a required good/service from one source because of City standardization,
warranty, or other distinctive factors (provide details).
A Sole Source purchase is defined as having only one practical source for purchasing the required good/service (attach Sole Source
Letter from vendor or manufacturer).
Fully completed Certificates are subject to review and approval by the Procurement/Contracts Manager and City Manager.
DATE:
TO:
DEPARTMENT HEAD:
DEPARTMENT:
TYPE OF PURCHASE:
PROPOSED VENDOR:
ITEMS OR SERVICES
REQUIRED:
JUSTIFICATION FOR EXCEPTION TO NORMAL PROCUREMENT PROCEDURE:
------------------------CERTIFICATION OF AVAILABILITY/NECESSITY ------------------------
I hereby certify that I have thoroughly reviewed the facts and circumstances of this requested purchase and that (1) the Department has an urgent need/emergency
for the purchase of the goods/services and the emergency is such that a delay through the use of normal competitive procurement methods to acquire such good
/services would not be in the public's best interest and would be detrimental to the City; (2) due to the City’s standardization, warranty or other distinctive factors
only one source is available or (3) the supplier of the goods/services requested is the sole source supplier.
Submitted: ______________________________ Date: _______________
Department Head Signature
Approved: ______________________________ Date: _______________
Jessica Graham, Purchasing Manager
Approved: ______________________________ Date: _______________
Brian Benton, City Manager Procurement (Rev. 06/2024)
Emergency Sole SourceSingle Source