HomeMy WebLinkAboutSkyScout DroneDuncan -Parnell Inc
Po Box 604176
p To
y of Sebastian
Airport Drive West
LN Description / Account Unit Qty Unit Price Net Price
001 EACH 1.00 17504.75000 17504.75
Purchase (1) Skyscout Drone.
Approved by City Council 16 Oct. 2024.
PO Total 17504.75
***** General Ledger summary section
Account Amount
010052-606400 17504.75
Cp P cTaL PlU`c.Q,_CLe_S >
Pu-LUe. toce-I&S > ava
BY ACCEPTING THIS ORDER. SELLER AGREES TO THE FOLLOWING TERMS AND CONDITIONS
1. ACCEPTANCE OF PURCHASE ORDER. A Purchase Order is given for Immediate acceptance by the Seller. Unless promptly notified to the
contrary, the City will assume the Seller accepts the order as written and will make delivery as specified on the document
2. ENTIRE AGREEMENT. All specificatlons, drawings and data submitted to the Seller with this order or the solicitation of this order are
hereby incorporated herein and made part hereof. This contract contains the entire agreement of the parties. No change In quantities,
prices, specifications, terms, or shipping Instructions will be allowed except on written authority of the City Purchasing Department.
Any additional or different terms and conditions proposed by the Seller are objected to and hereby rejected unless specifically, agreed
to by the City.
3. IDEMNIFICATION. The Seller hereby agrees to Indemnify, save and held harmless the City from all claims, demands, liabilities and suits
of any nature whatsoever arising out of, because of, or due to the breach of the Agreement by the Seller, Its agents or employees, or
due to any act of occurrence of omission or commission of the Seller, Its agents or employees. it is specifically understood and agreed
that this indemnification agreement does not cover or indemnify the City for its own negligence or breach of contract.
4. MODIFICATION. The City may by written Order make changes In the specificatlons, If such changes cause an Increase or decrease in the
Seller's cost or in the time required for performance of Contract: (a) the Seller shall promptly notify the City and assert its claim for
adjustment within fifteen (15) calendar days and (b) an equitable adjustment shall be made by the City and the Contract modified
accordingly. Nothing in this clause shall excuse the Seller from performing.
S. DEFAULT. Time is of the essence of this contract and if delivery of acceptable Items or rendering of services is not completed by the
time promised, the City reserves the right without liability, in addition to Its other rights and remedies to terminate this contract by
notice effective when received by the Seller, as to stated items not yet shipped or services not yet rendered, and to purchase substitute
items or services elsewhere and charge the Seller with any and all losses Incurred.
6. TRANSPORTATION CHARGES. Transportation expenses for all shipments shall be prepaid to destination. Shipments sent C.O.D. or
freight collect without the City's written consent will not be accepted and will at Seller's risk and expense be returned to Seller. No
charges will be allowed by the City for transportation, packing, cartage or containers unless otherwise authorized in the Purchase
Order.
7. UNAVOIDABLE DELAY. If the Seller is delayed In the delivery of goods purchased under the Purchase Order by a cause beyond its
control, Seller must immediately upon receiving knowledge of such delay, give written notice to the Cmy and request a reasonable
extension of time. The City shall examine the request and determine Ifthe Seller is entitled to an extension.
8. QUANTITY. Quantities furnished in excess of those specified in the Purchase Order will not be accepted and will be held at Seller's risk
and expense.
9. INSPECTION. Materials or equipment purchased are subject to inspection and approval at the Cmy's destination. The City reserves the
right to reject and refuse acceptance of items which are not in accordance with instructions, specifications, drawings, or data of Setter's
warranty, (express or implied). Rejected materials or equipment shall be removed by, or at the expense, of the Seller promptly after
rejection.
10. WARRANTY. The Seller warrants that all goods and services furnished hereunder will conform in all respects to the terms and this
order, Including any drawings, specifications, or standards Incorporated herein, and that they will be free from latent and patent
defects in materials, workmanship and rile and will be free from such defects in design. In addition, Seller warrants that said goods and
services are suitable for, and will perform In accordance with, the purpose for which they are purchased, fabricated, manufactured and
designed for such other purposes as expressly specified in this order. The City may return any nonconforming or defective items to the
Seller or require correction or replacement of the hem all the time the defect is discovered, all at the Seller's risk and expense.
Acceptance shall not relieve the Seller of its responsibility.
11. REGULATORY COMPLIANCE. Seller represents and warrants that the goods or services furnished hereunder (including all labels,
packages, and container for said goods) comply with all applicable standards, rules and regulations in effect under the requirements of
all Federal, State and total laws, rules and regulations as applicable, including the Occupational Safety and Health Act as amended with
respect to design, construction, manufacture or use for their Intended purpose of said goods or services. Seller shall furnish 'Material
Safety Data Sheets' Incompliance with the Florida Right To Know Law, Florida Statute Chapter 442.
12. ROYALTIES AND PATENTS. Seller shall pay all royalties and license fees. Seller shall defend all suits and ciaims for infringement of any
patent copyright or trademark rights and shall hold the City harmless from loss on account thereof.
13. INSURANCE. The Seller shall maintain Insurance as specified or as otherwise required by the city.
14. PAYMENT. Payments will be made within 30 days of the terms of the face of this order, or the Settees Invoice, whichever are more
favorable to the City and payment date therefore shall be calculated from the receipt of invoke or final acceptance of the goods,
whichever is later.
15. IDENTIFICATION. Invoices in duplicate with prices set out and giving the correct Purchase Order Number must be sent to the address
shown on the face of this order otherwise payment of Sellers account may be delayed. The Purchase order Number shall appear on all
Invoices, boxes, packages, shipping documents and correspondence, and the list of contents shall be enclosed In each box or package.
16. TERMINATION. Buyer may, at any time, terminate this order In whole or In part by written or telegraphic notice or verbal notice
confirmed in writing. Upon termination for convenience of the Buyer: the Buyer will assume responsibility for specific contractual or
scheduled financial commitments made prior to notice of termination. Any and all services, property, publications, or materials
provided during or resulting from the Contract shall become the property of the Buyer. If, however, termination Is occasioned by the
Seller's breach or any condition hereof, Including breach of warranty, or by Seller's delay, except due to circumstances beyond the
Sellers control and without Seller's fault or negligence. Seller shall not be entitled to any claim or costs or to any profit and Buyer shall
have against Seller all remedies provided by law and equity.
17. TAXES. The City is exempt from state and local taxes. Exemptions number is printed on the reverse side hereof. This Order shall serve as
the exemption certificate.
18. LAW GOVERNING. This contract shall be governed by and construed according to the laws of the State of Florida.
Bill To I Requisition 00008483-00 FY 2025
CITY OF SEBASTIAN I
ATTN: FINANCE ]Acct No:
1225 MAIN STREET 1010052-606400
SEBASTIAN, FL ]Review:
32958 Buyer:
Status: Released Page 1
--------------- ____-----------------------------
vendorShip To____________________________
Duncan -Parnell Inc city of Sebastian
PO Box 604176 505 Airport Drive West
Charlotte, NC 28260
Tel#321-290-3772
------------------------------------
Date (vendor (Date Ship
red OrdeNumber Required Via
10/21/24 1002867 1 1
------
LN Description / Account
001 Purchase (1) Skyscout Drone.
Approved by City Council 16 Oct.
2024.
1 010052-606400
Ship To
city of Sebastian
505 Airport Drive West
Sebastian, FL 32958
Requisition Link
Sebastian, FL 32958
ITerms IDepartment
--------------------------------------
IROADS & MAINTENANCE / PW
--------------------------------------
Qty Unit Price Net Price
1.00 17504.75000 17504.75
EACH
17504.75
Requisition Total 17504.75
***** General Ledger summary Section *****
Account Amount Remaining Budget
010052-606400 17504.75 675.25
ROADS AND DRAINAGE VEHICLES AND EQUIPMENT
***** Approval/Conversion Info *****
Activity Date Clerk Comment
Queued 10/21/24 Margarita Macias
Pending Jennifer Smith
Authorized ey:c/S Dace:
signature /
.� Jessica
Graham
�/o-rxox mxwxna,m
!/ � V )°ld-)A Y
p11652 161Y06
Y�
SEBASTIAN
TEHTEHaIAt MMAT10H
19M -1814
CITY OF SEBASTIAN
CITY COUNCIL STAFF REPORT
DATE October 16, 2024
TO Honorable Mayor and City Council
TIIRU Brian Benton, City Manager
FROM Lee Plourde, Public Works Director
SUBJECT Consideration of a purchase order in the amount o
$17,504.75 to Duncan -Parnell, Inc. to purchase a WISPR
SkyScout drone for Public Works.
EXECUTIVE SUMMARY
In order to allow Staff to assess drainage and water flow concerns, the Public Works Department is
seeking to purchase a drone at this time. Utilization of a drone would allow remote access to areas that
previously required mobilizing large-scale equipment.
Staff budgeted $18,180 for a WISPR SkyScout drone in this year's budget. After reviewing quotes from
Duncan & Parnell, Brad's Drones, and Drone Supply, Staff selected the quote from Duncan & Parnell as
it provided the lowest purchase price and came in under budget.
RECOMMENDATION
Staff recommends that the City Council approve a purchase order in the amount of $17,504.75 for the
purchase of a WISPR SkyScout drone for Public Works Duncan -Parnell, Inc., and authorize the City
Manager or designee to execute a purchase order.
ATTACHMENTS:
1. Procurement Justification
2. Duncan-Pamell. Quote
3. Florida Drone Supply Quote
4. Brad's Drones Quote
UNDING SOURCE:
Expenditure required
$17,504.75
Additional Funds Needed: $ 0.00
rE
Duncan
S pArridi
Surrestful Pro/errs Start Hem
Bill To:
City of Sebastian
ATTN: Admin Services 1225 Main St
Sebastian, FL 32958.4165
Requested By: Ross Kelly
PH: (772) 874-3176 Cell:
rkelley@cityofsebastian.org
24MP Camera with
Custom Gremsy
Gimbal
2100.005.018
- 24MP Images
-1" Sony APS-C CMOS Sensor
- Mechanical Shutter
- RTK or PPK configuration
- Pixy -SC customized gimbal
manufactured by
1 3 2100.210.001
4 107-99
5 UPSFEDUSPSFRT
6 UAS HARDWARE
DISCOUNT
5% WISPR Discount
Delivery Instructions:
Ship To:
City of Sebastian
505 Airport Dr W
Sebastian, FL 32956-3908
Customer P21 Account:
DP:168643:168643
Quotation
Quote Number: Q-36776
Quote Date: 7/16/2024
Quote Expires: 10/31/2024
Prepared By:
Duncan -Pannell, Inc.
1208 Copeland Oaks Dr
Morrisville, NC 27560-6614
Sales Rep: Joseph Civello
(904)776-9162
Joseph.civello@duncan-parnell.com
SkyScout Batteries (Pair of 2)
1 No
$593.75
$593.75
Part 107 Made Easy Bundle
4 No
$159.00
$636.00
UPS/FED-EX/POSTAGE/DHL/
1 No
$150.00
$150.00
FREIGHT
Customer Discount
1 No
$-675.00
$-675.00
Pro -Tax Total: I
$17,504.75I
Tax not included
Do not pay from quote
TERMS AND CONDITIONS:
• Optional Items are not Included in Pre -Tax Total
• SALES TAX AND SHIPPING CHARGES ARE ESTIMATED. DO NOT PAY FROM QUOTE.
ACCEPTED BY: DATE: PO:
Page 1 of 2
485