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HomeMy WebLinkAbout02131991 City of Sebastian POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 D FAX (407) 589-5570 AGENDA SEBASTIAN CITY COUNCIL REGULAR MEETING WEDNESDAY, FEBRUARY 13, 1991 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL PROPOSED ORDINANCES AND INFORMATION ON ITEMS BELOW MAY BE iNSPECTED IN THE OFFICE OF THE CITY CLERK, CiTY HALL, 1225 MAIN STREET, SEBASTIAN, FLORIDA. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. INVOCATION - NO One Available - Ash Wednesday 4. ROLL CALL 5. AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS) 6. PROCLAMATIONS AND/OR ANNOUNCEMENTS 91.044 A. Proclamation - American History Month 7. PRESENTATIONS - None 8. PUBLIC HEARING, FINAL ACTION - None 9. PUBLIC INPUT Non-Agenda Items 91.029 1. Ron C. Harsh - Sebastian River Classic - 4/13/91 - Request Council Allow Beer Consumption in Riverview Park By Participants (Harsh Letter dated 2/7/91) 91.045 91.046 91.047 91.040 91.041 89.231 91.001 91.038 91.048 10. Robert T. Brodie - New Railway Bridge Structure Proposal - CR 512 and U.S. 1 and Acquisition of Block North of Existing Park for Larger Park (Agenda Request Form, Brodie Letter dated 2/13/91, Florida Communities Trust Program Info, Plan Under Separate Cover (Council Only)) B. Agenda Items CONSENT AGENDA Approval of Minutes - 1/23/91 Regular Meeting, 2/6/91 Workshop Waiver of Bid Procedure - Golf Course - Purchase 22 Tons 16-4-8 Fertilizer w/ IBDU - Kaiser Estech of Ft. Pierce - $5,574.80 (Staff Recommendation dated 1/25/91, Golf Course Superintendent dated 1/23/91) C. RESOLUTION NO. R-91-10 - Abandonment of Easement A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, VACATING, ABOLISHING, ABANDONING AND DISCONTINUING THE EASEMENT OF THE NORTH FIVE FEET OF LOT 8 AND THE SOUTH FIVE FEET OF LOT 9, BLOCK 95, UNIT 2, SEBASTIAN HIGHLANDS, ACCORDING TO THE PLAT THEREOF, RECORDED IN PBI 5/35, PUBLIC RECORDS OF INDIAN RIVER COUNTY, FLORIDA; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR RECORDING; AND PROVIDING AN EFFECTIVE DATE. Approve Florida League of Cities' Collection of Delinquent Occupational License Tax (Staff Recommendation dated 2/7/91, Agreement) San Sebastian Springs West - Approve Eighteen Month Preliminary Plat Time Extension (Staff Recommendation dated 2/7/91) Approve Construction of Fence Adjacent to Schumann Park Basketball Court (City Manager Recommendation dated 2/7/91) Public Works Weekend Duty (City Manager Recommendation dated 2/7/91, Proposed Policy Statement) Approve Mayor Conyers' Request For Expenses to Attend DCA Awards Ceremony in Tallahassee in Accordance with Charter Section 2.05 - 3/15/91 (City Manager Recommendation dated 2/7/91) 2 11. COMMITTEE REPORTS/RECOMMENDATIONS 91.049 91.050 12. 13. 91.051 90.259 90.293/ 91.016 91.052 91.014 91.053/ 90.131 A. RIVERFRONT STUDY COMMITTEE Accept Resignation of Robert T. Brodie (Brodie Letters dated 2/1/91) Recommendation - Appoint Kenneth Chapin to Regular Member Position (Kinchen Memo dated 2/6/91) OLD BUSINESS - None NEW BUSINESS Award Bid for Cemetery Maintenance - Select Appropriate Option (Napier Memos dated 1/30/91 and 2/4/91, R-86-41, Bid Tabulation Form) Award Bid for Asbestos Removal Adjacent to Engineering Department - Southeast Environmental Contractors, Inc. of Ft. Lauderdale - $1,550 - Reject Dennis P. Meyers' Bid (Staff Recommendation dated 2/6/91, Bid Tabulation Form) Award Bid for Environmental Consulting and Fuel Tanks - Empire Engineering & Testing, Inc. of Vero Beach - $16,350 (Option A) (Staff Recommendation dated 2/5/91, Bid Tabulation Form) Golf Course Cleaning Service - Reject Ail Bids and Rebid with Complete Requirements (Staff Recommendation dated 2/6/91, Bid Tabulation Form) Award Bid for Street Striping Installation - Anderson Asphalt Maintenance, Inc., Vero Beach - $2,264.65 (Staff Recommendation dated 2/6/91, Bid Tabulation Form) St. Sebastian PUD Time Extension to April 30, 1991 (Staff Recommendation dated 2/6/91, Julian Letter dated 12/14/90, Preliminary Conceptual Plans Under Separate Cover (Council Only)) 3 90.212 14. 15. 16. 17. 18. G. ORDINANCE NO. O-91-04 - Contractor Licensing Amendment (Staff Recommendation dated 1/14/91, O-91-04) FIRST READING, SET PUBLIC HEARING 3/13/91 AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AMENDING ARTICLE VII OF THE CODE OF ORDINANCES OF THE CITY OF SEBASTIAN PERTAINING TO CONTRACTORS; AMENDING SECTION 7-91 TO AMEND THE DEFINITION OF JOURNEYMEN TO INCREASE THE LENGTH OF MINIMUM EXPERIENCE FROM THREE YEARS TO FOUR YEARS; PROVIDING FOR REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR INCLUSION IN THE CODE OF ORDINANCES OF THE CITY OF SEBASTIAN; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. MAYOR'S MATTERS COUNCIL MATTERS A. Vice Mayor Oberbeck B. Councilman McCollum C. Councilman Powell D. Councilman Rondeau CITY ATTORNEY MATTERS CITY MANAGER MATTERS ADJOURN ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE CiTY COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING (OR HEARING) WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (286.0105 F.S.) 4 City of Sebastian POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 [] FAX (407) 589-5570 MINUTES SEBASTIAN CITY COUNCIL REGULAR MEETING WEDNESDAY, FEBRUARY 13, 1991 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL PROPOSED ORDINANCES AND INFORMATION ON ITEMS BELOW MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK, CITY HALL, 1225 MAIN STREET, SEBASTIAN, FLORIDA. Mayor Conyers called the meeting to order at 7:00 p.m. The Pledge of Allegiance was recited. There was no invocation. 4. ROLL CALL Present: Mayor W.E. Conyers Councilman Robert McCollum Vice Mayor Frank Oberbeck Councilman Lonnie Powell Absent: Councilman Lloyd Rondeau (excused) Also Present: City Manager, Robert McClary City Attorney, Charles Nash Director of Community Development, Bruce Cooper City Clerk, Kathryn O'Halloran Deputy City Clerk, Sally Maio 5. AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS) None. 1 Regular City Council Meeting February 13, 1991 Page Two PROCLAMATIONS AND/OR ANNOUNCEMENTS 91.044 A. Be Proclamation L American History Month L February Mayor Conyers read the proclamation and presented it to Betty Bock, Daughters of the American Revolution. PRESENTATIONS None. PUBLIC HEARING, FINAL ACTION None. PUBLIC INPUT B. Agenda Items Helen Britt, 118 Kildare Drive, Sebastian, urged Council to retain the status quo regarding cemetery staff. A recess was called from 7:10 to 7:25 p.m. Ail members present at roll call were present when the meeting reconvened. Ruth Sullivan, 1215 Indian River Drive, Sebastian, addressed Council on the North County sewer project and submitted a list of questions (see attached) that she requested be presented to Indian River County. Carmon Strobel, 1605 U.S. 1, Sebastian, urged Council to retain the status quo regarding cemetery staff and requested that the city take steps to protect its citizens regarding the North County sewer project. Ettore Milano, 1581 Emerson Lane, Sebastian, urged Council to retain the status quo regarding cemetery staff. Stan Krulikowski, 482 Azine Terrace, Sebastian, urged Council to consider the Brodie proposal regarding CR 512 improvements and cautioned Council regarding future problems with the North County sewer project. 2 Regular City Council Meeting February 13, 1991 Page Three A. ~on-Agenda Items 91.029 1. Ron C. Harsh - Sebastian River Classic - 4/13/91 - Request Council Allow Beer Consumption in Riverview Park By-Participants (Harsh Letter dated 2/7/91) Ron Harsh requested approval for alcoholic beverage consumption in Riverview Park on April 13, 1991 for the Sebastian River Classic and placement of a sign in the park three weeks prior to the event. The City Attorney advised that Council should consider establishing criteria for requests for use of alcoholic beverages in city parks. MOTION by Oberbeck/McCollum I move that we waive the sign requirement for the Sebastian River Classic to take place at Riverview Park and that the location of the sign be coordinated with the Community Development Officer. ROLL CALL: Mayor Conyers Councilman McCollum Vice Mayor Oberbeck Councilman Powell aye aye aye aye MOTION CARRIED 4-0. MOTION by Oberbeck/Powell I move that we deny the right for alcoholic beverages in Riverview Park by the Sebastian River Classic as requested in the letter dated February 7. ROLL CALL: Councilman McCollum Vice Mayor Oberbeck Councilman Powell Mayor Conyers aye aye aye aye MOTION CARRIED 4-0. 3 Regular City Council Meeting February 13, 1991 Page Four 91.045 2. 91.046 91.047 91.040 10. Robert T. Brodie - New Railway Bridge Structure Proposal - CR 512 and U.S. 1 and Acquisition of Block North of Existing Park for Larger Park (Agenda Request Form, Brodie Letter dated 2/13/91, Florida Communities Trust Program Info, Plan Under Separate Cover (Council Only)) Robert Brodie, 11155 Roseland Road, presented a railway bridge structure proposal for CR 512 which would allow the widening of the current roadway. FOllowing a lengthy presentation, City Council advised Mr. Brodie to meet with the City Clerk for placement of this item on the next agenda. Evert Gass, spoke in opposition to the twin pairs concept. CONSENT AGENDA Approval of Minutes - 1/23/91 Regular Meeting, 2/6/91 Workshop Waiver of Bid Procedure - Golf Course - Purchase 22 Tons 16-4-8 Fertilizer w/ IBDU - Kaiser Estech of Ft. Pierce - $5,574.80 (Staff Recommendation dated 1/25/91, Golf Course Superintendent dated 1/23/91) C. RESOLUTION NO. R-91-10 - Abandonment of Easement A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, VACATING, ABOLISHING, ABANDONING AND DISCONTINUING THE EASEMENT OF THE NORTH FIVE FEET OF LOT 8 AND THE SOUTH FIVE FEET OF LOT 9, BLOCK 95, UNIT 2, SEBASTIAN HIGHLANDS, ACCORDING TO THE PLAT THEREOF, RECORDED IN PBI 5/35, PUBLIC RECORDS OF INDIAN RIVER COUNTY, FLORIDA; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR RECORDING; AND PROVIDING AN EFFECTIVE DATE. Approve Florida League of Cities' Collection of Delinquent Occupational License Tax (Staff Recommendation dated 2/7/91, Agreement) 4 Regular City Council Meeting February 13, 1991 Page Five 91.041 E. 89.231 91.001 F. 91.038 G. 91.048 H. San Sebastian Springs West - Approve Eighteen Month Preliminary Plat Time Extension (Staff Recommendation dated 2/7/91) Approve Construction of Fence Adjacent to Schumann Park Basketball Court (City Manager Recommendation dated 2/7/91) Public Works Weekend Duty (City Manager Recommendation dated 2/7/91, Proposed Policy Statement) Approve Mayor Conyers' Request For Expenses to Attend DCA Awards Ceremony in Tallahassee in Accordance with Charter Section 2.05 - 3/15/91 (City Manager Recommendation dated 2/7/91) Mayor Conyers read the consent agenda in its entirety, which included the title of Resolution No. R-91-10. Items G & H were removed for discussion. MOTION by McCollum/Powell I move we accept the consent agenda with the withdrawal of items G & H. ROLL CALL: Vice Mayor Oberbeck Councilman Powell Mayor Conyers Councilman McCollum aye aye aye aye MOTION CARRIED 4-0. Item G - Public Works Weekend Duty The City Manager stated that he was awaiting a call from Jim Linn, Carson and Linn, the city's labor attorneys, regarding a union question regarding when compensatory time is taken. He recommended that Council direct him to proceed only in accordance with the union contract. 5 Regular City Council Meeting February 13, 1991 Page Six 91.049 11. MOTION by Oberbeck/Powell I move that we approve item G of the consent agenda and we enter into this program as long as it doesn't create conflict with the union. ROLL CALL: Councilman Powell Mayor Conyers Councilman McCollum Vice Mayor Oberbeck aye aye aye aye MOTION CARRIED 4-0. Item H - Approve Mayor Conyers' Request For Expenses t~o Attend DCA Awards Ceremony in Tallahassee in Accordance with Charter Section 2.05 - 3/15/91 Vice Mayor Oberbeck questioned whether this was a request for the Mayors expenses only. Mayor Conyers said he needed approval of the entire Council. MOTION by Oberbeck/Powell I move we approve item H of the consent agenda. ROLL CALL: Mayor Conyers Councilman McCollum Vice Mayor Oberbeck Councilman Powell aye aye aye aye MOTION CARRIED 4-0. Mayor Conyers called recess at 8:33 p.m. and reconvened the meeting at 8:46 p.m. Ail members present at roll call were present when the meeting reconvened. COMMITTEE REPORTS/RECOMMENDATIONS A. RiVERFRONT STUDY COMMITTEE Accept Resignation of Robert T. Brodie (Brodie Letters dated 2/1/91) MOTION by Oberbeck/McCollum I move we accept the resignation of Robert T. Brodie with regrets from our Riverfront Committee. VOICE VOTE on the motion carried 4-0. 6 Regular City Council Meeting February 13, 1991 Page Seven 91.050 2. 91.051 Recommendation - Appoint Kenneth Chapin to Regular Member Position (Kinchen Memo dated 2/6/91) At the request of Vice Mayor Oberbeck, Riverfront Committee Chairman Peter Jones said the appointment of Kenneth Chapin to regular member position will not unbalance the committee in regard to occupations. MOTION by Oberbeck/Powell i move we approve the appointment of Kenneth Chapin as regular member. ROLL CALL: Mayor Conyers Councilman McCollum Vice Mayor Oberbeck Councilman Powell aye aye aye aye MOTION CARRIED 4-0. 12. OLD BUSINESS None. 13. NEW BUSINESS Award Bid for Cemetery Maintenance - Select Appropriate Option (Napier Memos dated 1/30/91 and 2/4/91, R-86-41, Bid Tabulation Form) The City Manager gave a brief background on this item and reiterated the options available to City Council (see attached). Following a lengthy discussion and input from all Council members, Donnie Strobel, 1605 U.S. 1 and George Metcalf, 425 Pine Street, motion was made. MOTION by Conyers/McCollum i move we award bid for option A for the cemetery maintenance. ROLL CALL: Councilman McCollum Vice Mayor Oberbeck Councilman Powell Mayor Conyers aye nay nay aye MOTION CARRIED 2-2. 7 Regular City Council Meeting February 13, 1991 Page Eight 90.259 90.293/ 91.016 The City Attorney advised that the charter requires three votes, therefore, as a result of the tie vote, the motion was lost. Cemetery staff remained status quo. The City Manager said he presumed he should relieve individuals of their bids, expressed his appreciation to bidders and said he would send letters to all bidders stating that Council took no action to award any contract. Council concurred. Award Bid for Asbestos Removal Adjacent to Engineering Department_- Southeast Environmental Contractors, Inc. of Ft. Lauderdale - $1,550 - Re3ect Dennis P. Meyers' Bid (Staff Recommendation dated 2/6/91, Bid Tabulation Form) Mayor Conyers restated the title of this item. MOTION by Oberbeck/McCollum I so move. ROLL CALL: Vice Mayor Oberbeck Councilman Powell Mayor Conyers Councilman McCollum aye aye aye aye MOTION CARRIED 4-0. Award Bid for Environmental Consulting and Fuel Tanks - Empire Engineering & Testing, Inc. of Vero Beach - $16,350 (Option A) (Staff Recommendation dated 2/5/91, Bid Tabulation Form) MOTION by Oberbeck/McCollum I move we award bid for environmental consulting and fuel tanks to lowest bidder Empire Engineering in the amount of 816,350, Option A. ROLL CALL: Councilman Powell Mayor Conyers Councilman McCollum Vice Mayor Oberbeck aye aye aye aye MOTION CARRIED 4-0. 8 Regular City Council Meeting February 13, 1991 Page Nine 91.052 D. 91.014 91.053/ 90.131 Golf Course Cleaning Service - Reject Ail Bids and Rebid with Complete Requirements (Staff Recommendation dated 2/6/91, Bid Tabulation Form) MOTION by McCollum/Oberbeck I move we reject all bids and rebid with complete requirements. ROLL CALL: Mayor Conyers Councilman McCollum Vice Mayor Oberbeck Councilman Powell aye aye aye aye MOTION CARRIED 4-0. Award Bid for Street Striping Installation - Anderson Asphalt Maintenance, Inc., Vero Be~ch - $2,264.65 (Staff Recommendation dated 2/6/91~ B~d Tabulation Form) MOTION by Oberbeck/Powell I move that we award the street striping to the lowest bidder Anderson Asphalt Maintenance, Veto Beach, $2,264.65. ROLL CALL: Mayor Conyers Councilman McCollum Vice Mayor Oberbeck Councilman Powell aye aye aye aye MOTION CARRIED 4-0. St. Sebastian PUD Time Extension to April 30, 1991 (Staff Recommendation dated ~/6/91, Julian Let{er dated 12/14/90~ Preliminary Conceptual Plans Under Separate Cover (Council Only)) The Director of Community Development stated that, although 90 days was requested, he was requesting 120 days to be certain they had sufficient time to prepare documentation. MOTION by Oberbeck/McCollum I move we direct the City Attorney to draft a resolution to grant the time extension for St. Sebastian PUD for 120 days from the date of expiration of the former approval. 9 Regular City Council Meeting February 13, 1991 Page Ten 90.212 ROLL CALL: Councilman MCCollum Vice Mayor Oberbeck Councilman Powell Mayor Conyers MOTION CARRIED 4-0. aye aye aye aye ORDINANCE NO. O-91-04 - Contractor Licensing Amendment (Staff Recommendation dated 1/14/91, O-91-04) FIRST READING, SET PUBLIC HEARING 3/13/91 AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AMENDING ARTICLE VII OF THE CODE OF ORDINANCES OF THE CITY OF SEBASTIAN PERTAINING TO CONTRACTORS; AMENDING SECTION 7-91 TO AMEND THE DEFINITION OF JOURNEYMEN TO INCREASE THE LENGTH OF MINIMUM EXPERIENCE FROM THREE YEARS TO FOUR YEARS; PROVIDING FOR REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR INCLUSION IN THE CODE OF ORDINANCES OF THE CITY OF SEBASTIAN; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. The City Attorney read Ordinance No. O-91-04 by title only. MOTION by McCollum/Oberbeck I move to approve the first reading of Ordinance No. O-91-04 and set the public hearing date for March 13, 1991. ROLL CALL: Vice Mayor Oberbeck Councilman Powell Mayor Conyers Councilman McCollum MOTION CARRIED 4-0. aye aye aye aye 14. MAYOR'S MATTERS Mayor Conyers questioned the safety of a large drainage pipe on George Street. The City Manager advised him that the city is installing the pipe and instructed the Public Works Director to check whether the pipe might constitute a nuisance. 10 Regular City Council Meeting February 13, 1991 Page Eleven 15. The City Manager said he has nearly finished his report on side yard drainage ditches and will present it by the March workshop. COUNCIL MATTERS A. Vice Mayor Oberbeck Vice Mayor Oberbeck requested that the dra±nage problem behind George Street be dealt with. Mayor Conyers said that staff will be cutting a drainage ditch along that area within the next few weeks. B. Councilman McCollum None. C. Councilman Powell Councilman Powell requested that the City Manager direct the prior Assistant City Manager to finish up any computer use in City Hall. Mayor Conyers said he will represent the city at Memorial Island in Vero Beach on Sunday to support the troops in the Middle East. D. Councilman Rondeau Absent. 16. CITY ATTORNEY MATTERS The City Attorney said he had provided a copy of Attorney General opinion 86-23, an interpretation of Chapter 286.011FS regarding Florida's Sunshine Law, to Council at the request of the City Clerk. He advised that, if any current Council members are in attendance at a candidate's forum or any other meeting at which another elected official may be talking about a subject matter that may be considered by Council in future, the other members leave the meeting immediately or that there be compliance with the Sunshine Law. He said that to be in compliance with the Sunshine Law; 1) at least 24 hours advance notice of the meeting would have to be given; 2) the meeting would have to be open to any member of the public at no charge and be accessible; and 3) minutes of the meeting would have to be taken. 11 Regular City Council Meeting February 13, 1991 Page Twelve The City Attorney recommended that elected officials leave the meeting if an incumbent is speaking. 17. CITY MANAGER MATTERS 18. The City Manager gave a status report on the new police facility and stated that he may request a special meeting for the purpose of reviewing the final plans. Being no further business, Mayor Conyers ad3ourned the meeting at 9:45 p.m. Approved at the ~~,:~~ Kathryn ~ O'~allo~an, City Clerk · 19914 ,( W.E. Co~ayor Council Meeting. 12 City of Sebastian POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 [] FAX (407) 589-5570 SUBJECT: Award Bid for Cemetery) Maintenance ) ) ) ) ) Approved For Submittal By= ) ) -City Manager ' ) ) ) ) Agenda No. ~/~)5"/ Dept. of Origin= Finance (LWN)/.~) Date Submitted= For Agenda Of= Exhibits= 01/31/91 02/13/91 - Memo from Napier, Dated 01/30/91~ - Memo from Napier, Dated 02/04/91 - Resolution No. R-8641 - Bid Tabulation Sheet EXPENDITURE REQUIRED= AMOUNT BUDGETED APPROPRIATION REQUIRED= SUMMARY STATEMENT Twelve (12) bids were received for providing the cemetery maintenance service. A bid clarification conference was held individually with each of the three (3) low bidders. The apparent low bidder, K.E.P. Landscape and Maintenance, of Vero Beach, excluded routine repair and maintenance of the irrigatio~ system, responsibility for soilborn diseases, fungus nematodes and they only budgeted $450 annually for fertilizer and insecticide where the City budgets $1,700. This bid should be rejected because it did not meet all of the specifications. The next low bidder, A1 Lawn Maintenance, of Sebastian, agreed to all of the conditions as specified in the bidding documen=s and was found to be qualified to perform the contract in a most satisfactory manner. For additional information, please refer to the attached memos from the Assistant Finance Director. RECOMMENDED ACTION Review bids and recommendations for cemetery maintenance and select option A, B, or C as deemed appropriate by City Council. /09/ transferring the Maintenance Worker I 'to the Parks Department on a permanent basis. OPTION "C" would appear to be the most feasible from an economic point of view. Public Works (Parks Dept.) would pick up an additional maintenance worker on ~ full time basis, and the Cemetery Sexton on a part-time basis. The total cost of the contract is $18,600. Elimination of expenses such as fertilizer, electricity and other non-personnel expenses will save approximately $10,790.00 resulting in additional costs to the City of $7,810.00. MEMORANDUM Date: To: Through: From: Re: February 4, 1991 Mayor and City Council, City of Sebastian Robert S. McClary, City Manager Y~-- W. Napier, Assistant Finance Director~~~, Larry Additional Information for Cemetery Operations The Sebastian Municipal Cemetery contains approximately 9.3 acres located to the east of U.S. Highway 1 and is maintained by two (2) full time city employees, a Cemetery Sexton and a Maintenance Worker I. In fiscal °90 the Cemetery was subsidized by the General Fund some $39,525., in fiscal ~89 by some $41,072., and in fiscal ~88 by some $43,725. Details of this information are listed as follows: Fiscal Fiscal '89 Fiscal ~88 1/2 lot sales for G/F Interest tsf. to G/F Less operating costs Subsidy from G/F $13,463. $9,238. $9,763. ~=Q3~, 5~977, 5,527. 19,501. 15,215. 15,290. [~0~6,) (56,287.) (59,015.) (39,525.) (41,072.) (43,725.) Lots sold Cremation lots sold 9O 47 59 2 6 6 Please note the 1/2 of lot sales goes to Cemetery Trust Fund. The City of Vero Beach operates an I1 acre cemetery maintained by four (4) personnel. During 1990 the general fund contributed some $46,626. for operating costs, in 1989 some $63,000. and in 1988 some $60,000 was contributed. Vero Charges $432 for a City Resident and $540. for a County Resident per cemetery lot compared to Sebastian's charges of $200 per individual City Resident, $325 per legal County Resident and $400 per lot for all others. The City of Melbourne operates a 17 acre cemetery on three different sites which are maintained by two (2) full time personnel. The cost of a cemetery lot is $400.for a city resident and the operation is funded entirely by the general fund. MEMORANDUM Date: January 30. 1991 To: Mayor and City Council, City of Sebastian Through: Robert S. McClary, City Manager f~-~--- From: Larry W. Napier, Assistant Finance Director/~,~ Re: Cemetery Maintenance Recommendations OPTION A: Remain status quo, that is, do nothing different than is currently being done at the cemetery by the two city employees and reject all bids. OPTION B: Recommend low bidder meeting all specifications, A 1 Lawn Maintenance , and transfer both employees to Public Works, which leaves no one to serve as contract administrator and perform the duties that will remain the responsibility of the city such as: 1) 2) 3) 4) 5) 6) 7) 9) 10) 11) 12) 13) 14) 15) Marking all lots for placing of stones by monument companies Marking out all graves for funerals and cremains Digging holes for cremains and infant/baby graves Implementing block markers for unit 4 when needed Painting all unit markers as needed (at least every other year) Painting inside and outside of buildings, roads & driveways Routine repair and maintenance of buildings as necessary Enforcing ordinances of cemetery and maintaining positive PR Planting of all new trees, shrubs and plants Locating grave sites of relatives for family Straightening of all stones so they are in alignment Ensuring monument companies clean debris after setting monuments Showing of grave spaces that are for sale to possible customers Performing all related inspections Recommending expenditures for capital improvements from Trust Fund OPTION C: This option is a hybrid between A & B and would recommend low bidder meeting all specifications, A 1 Lawn Maintenance. to perform the duties as per cemetery service agreement, maintaining the current Cemetery Sexton as is to perform all duties that are the responsibility of the city and to be used in other areas of Public Works as time permits, and