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HomeMy WebLinkAboutE - 24-19-ITB - Hangar D Build Out - South Offices Pre Bid Meeting PresentationPre-Bid Meeting Agenda •Introductions •Solicitation Review •Schedule •Communication and Contact Information •Cone of Silence •Administrative Review •Technical Review •Questions and Answers Solicitation Schedule The schedule is tentative and subject to change.All changes to the schedule will be issued via an addendum. Event Date Question Deadline August 23, 2024 @ 12:00 pm Bids Due September 4, 2024 @ 2:00 pm Tentative Council Award September 25, 2024 @ 6:00 pm Communication and Contact Information Contact Information: Jessica Graham, CPPB Procurement/Contracts Manager P: 772-388-8231 E: jessgraham@cityofsebastian.org The link to register to receive solicitations is below: https://www.myvendorlink.com/external/home •All questions must be submitted in writing to the Procurement/Contracts Manager •All questions, modifications to the solicitation specifications, or change in the solicitation due date will be addressed by an addendum posted on VendorLink. Cone Of Silence •City Council Members and City Staff,with the exception of the Procurement/Contracts Manager,are not to be contacted regarding this bid. •The No-Contact Period shall commence on the initial date of the advertisement (8/5/2024)for this solicitation and continue through and include the date the City Council makes its determination to approve or reject the award (tentatively scheduled for 9/25/2024). •Failure to comply with this requirement may be grounds for disqualification. Administrative Review •Bid Submittal •All submittals are due electronically via VendorLink. •Submittals sent by mail, facsimile, electronic mail, telephone, or any other means not specified herein will not be accepted. Administrative Review •Authorized Signature •Each bid submittal must include the signature of an officer or employee having authority to bind the contractor in the space(s) provided. •If the individual is not listed on Sunbiz.org, a Corporate Resolution shall be provided. •If a Corporate Resolution is not provided with the bid submittal, the bid submittal shall be marked non-responsive. Administrative Review •BID BOND •Five percent (5%) of the total bid amount. A contractor may file an alternative form of security in cash, a money order, a certified check, a cashier’s check, or a domestic corporate bond, note, or debenture as authorized in s. 625.317. •Electronic Bid Security shall be submitted with the bid package. •PAYMENT AND PERFORMANCE BOND •This project requires a Payment and Performance Bond equal to one hundred percent (100%) of the Agreement price. •The successful bidder shall, within fourteen (14) calendar days after receiving the Notice of Award, submit a performance and payment bond. Bid Check List YES NO Completed Check List Complete Electronic PDF Bid Submittal Contact Information Sheet Corporate Resolution Statement of Bidder’s Qualifications Non-Collusion Affidavit Drug Free Workplace Program Debarment and Suspension Certification Lobbying Certification Reference List Scrutinized Companies Certification Addenda Acknowledgement Bid Price Form Business Tax Receipt, if applicable Proof of Professional License Bid bond Technical Review Overview •Plans •Attachment A -23162 SEBASTIAN AIRPORT HANGAR BUILD- OUT-05-14-24 S-S •Attachment B -23162 SEBASTIAN AIRPORT HANGAR MEP S-S •The awarded contractor must complete the outstanding items per the attached plans. Renovations have already begun in the South offices. The previously completed work will be permitted, inspected, and approved before the awarded contractor is issued a Notice to Proceed. •Timeline •Sixty (60) days –Substantial Completion •Ninety (90) days –Final Completion Technical Review South Office •Approximately 1,968 SF •Bathrooms and utility/slop rooms already installed and operational. •The South Office space will include: •Office #1 •Office #2 •Open Simulator Bay Area •Kitchen •Corridor Questions and Answers •Reminder: All questions must be submitted in writing to the Procurement/Contracts Manager. We look forward to working with you!