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HomeMy WebLinkAbout02261997 City of Sebastian 1225 MAIN STREET [] SEBASTIAN, FLORIDA 32958 TELEPHONE (561) 589-5330 c] FAX (561) 589-5570 SEBASTIAN CITY COUNCIL REGULAR MEETING AGENDA WEDNESDAY, FEBRUARY 26, 1997 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK .1225 MAIN STREET, SEBASTIAN, FLORIDA Individuals shall address the City Council with respect to agenda items immediately prior to deliberation of the item by the City Council if they have signed the sign-up sheet provided prior to the meeting - limit often minutes per speaker (R-97-02) 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. INVOCATION - Police Department Chaplain Frank Camillo 4. ROLL CALL AGEND,S, MODIFICATIONS {ADDITIONS ~ND/ORDEL, ETIONS} Items not on the written agenda may be added only upon majority vote of the Council members present (R-96-53) 6. PROCLAMATIONS, ANNOUNCEMENTS AND/OR PRESENTATIONS 97.074 Sebastian Craft Club Presentation - Mr. Bates and Mr. Bissey Donation of $726 for Riverview Park - Mayor to Present Certificate of Appreciation (Community Development Transmittal 2/19/97) 97.O75 Indian River Drive Traffic Watch Presentation - Mr. Herman Encke - Proposed Design for Informational Sign for Traffic Fines on Indian River Drive - Cost of Sign to be Paid by (Community Development Transmittal 2/19/97, Report and Proposed Sign) 97.076 97.077 97.O69 97.078 97.079 10. 11. 12. 97.080/ 96.099 CITY ATTORNEY MATTERS Schedule Attorney-Client Session in Accordance with Section 286.022 F.S. Re: Pending Litigation (City Attorney Memo 2/20/97) CITY MANAGER MATTERS CONSENT AGENDA All items on the consent agenda are considered to be routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. A. Approval of Minutes - 2/5/97 Special (Quasi) Meeting, 2/12/97 Regular Meeting Bid Awards for Annual Sod Contracts - B & T Sod for Delivered and Installed Contract for Bahia and Floratam Grasses and R & R Turf Farms for Delivered and Installed Contract for Bermuda Grass and Delivered Only Contract for Bahia, Floratam and Bermuda Grasses - All Purchased on As-Needed Basis (Public Works Transmittal 2/19/97, Bid Review and Recommendation Forms) Co Approve Agreement with Carroll & Associates, Inc. - Biological Services for Airport (Backup Forthcoming) Debbie Bishop ~ Request Community Center for Fundraiser Benefit - 3/29/97 - 11 am to 6 pm - A/B and Collection of Donations Require Council Approval - Security Pd - Date of Birth Verified (City Clerk Transmittal 2/14/97, Application, R-94-50 Excerpts) Vero Beach/Indian River County Recreation - Request Use of Riverview Park - 3/29/97 Easter Egg Hunt - 10 am - Standard Conditions (City Clerk Transmittal 2/19/97, Wilson Letter 2/19/97) PUBLIC HEA~RING - None COMMITTEE REPORTS/RECOMMENDATIQNS OLD BUSiNESS Presentation by Ralph Hahn and Associates Re: Corrections to Police Station - Proposed Funding Realignments with Capital Improvement Budget (City Manager Transmittal 1/21/97, Hahn Report Pgs 9 & 10, Albers Letter dated 2/11/97, Finance Director Memo 2/20/97) 13. 97.081/ 96.095 97.082/ 95.152 97.083 97.084 14. 15. NEW BUSINESS Ao Extension of Temporary Agreement with Bellsouth Mobility for Temporary Communication Facility Located on City Property Behind Police Department Building - Authorize City Manager to Execute Agreement (City Manager Transmittal 2/20/97, Copy of Original Agreement, Copy of Proposed Agreement) Bo Award of Bid for Improvements to Schumann Park to Nidy Company to Build Four Tennis Courts, a Parking Lot and Drainage Facilities - Authorize City Manager to Execute Contract - Net Cost of $152,222.91 (City Manager Transmittal 2/20/97, Proposed Contract, Bid and Cost Summary, Capital Improvement Budget - Pg DST-2, Bid Review Committee Memo 1/28/97, Bid Documents on File in City Clerks Office) Approve Agreement with Sebastian Panthers, inc. - Combination Restroom, Concession and Score Booth (City Manager Transmittal 2/21/97, Proposed Agreement) First Reading of Ordinance No. 0-97-44 Authorizing City Manager to Restrict Parking on the Right-of-Way of Sebastian Airport Property - Schedule Second Reading and Public Hearing for March 26, 1997 (Airport Drive West) (City Manager Transmittal 2/20/97, 0-97-44) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, CREATiNG A NEW SECTION TO CHAPTER 98, ARTICLE II OF THE CITY OF SEBASTIAN CODE OF ORDiNANCES ENTITLED "PARKING ON AIRPORT PROPERTY" GIVING THE CITY MANAGER THE AUTHORITY TO DESIGNATE "NO PARKING" ZONES WITHIN THE SEBASTIAN MUNICIPAL AIRPORT; PROVIDING THAT IT IS UNLAWFUL TO PARK IN A DESIGNATED NO PARKING ZONE; PROVIDING FOR PENALTIES; PROVIDING FOR REPEAL OF INCONSISTENT PROVISIONS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. INTRODUCTION OF NEWA[iUSINESS FROM THE PUBLIC Which is not otherwise on the agenda, limit often minutes for each speaker COUNCIL MATTERS B. C. D. E. Mr. Richard Taracka Mayor Louise Cartwright Vice Mayor Walter Barnes Mrs. Norma Damp Mr. Raymond Halloran 3 16. ADJOURN (All meetings beginning at 6:00 p.m. shall adjourn at 9:30 p.m. unless extended for one half hour by a majority vote of City Council. ,,Ill meetings beginning at 7:00p. m. shall adjourn at ]0:30 p.m. unless extended for one half hour by a majority vote of City Council) ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING (OR HEARING) WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (286. O105 FS.) IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMglODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. Upcomirlg Meetings: Quasi-Judicial Meeting- Wednesday, March 5, 1997 ~ 6 pm Regular Meeting- Wednesday, March 5, 1997 ~ 7 pm or soon thereafter (rescheduled from 3/12/97) Special Meeting-Election Results and Swearing In - Monday, March 17, 1997 ~ 6 pm Workshop - Wednesday, March 26, 1997 ~ 6 pm Regular Meeting- Wednesday, March 26, 1997 ~ 7 pm or soon thereafter 4 City of Sebastian 1225 MAIN STREET [] SEBASTIAN, FLORIDA 32958 TELEPHONE (561) 589-5330 [] FAX (561) 589-5570 SEBASTIAN CITY COUNCIL REGULAR MEETING MINUTES WEDNESDAY, FEBRUARY 26, 1997 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 97.074 Mayor Cartwright called the Regular Meeting to order at 6:00 p.m. The Pledge of Allegiance was' recited. Invocation was given by Police Department Chaplain Frank Camillo. Craft Clob of Sebastiari Presentation - MC 13ates and Mr. Bjssey Donation of $726 for Riverview Park - Mayor to Pre~ent Certificate of Appreciation (.Community Development Transmittal 2/19/97) Mayor Cartwright presented a Certifiicate of Appreciation to Craft Club of Sebastian members for their cash donation to the City for Riverview Park improvements. ROLL CALL City Council Present: Mayor Louise Cartwright Vice Mayor Walter Barnes Mrs. Norma Damp Mr. Raymond Halloran Mr. Richard Taracka Staff Pre~er~t: City Manager, Thomas Frame City Attorney, Valerie Settles City Clerk, Kathryn O'Halloran Director of Community Development Bob Massarelli Deputy City Clerk, Sally Maio Regular City Council Meeting February 26, 1997 Page Two 97.075 PROCLAMATIONS, ANNOUNCEMENTS AND/OR PRESENTATIONS Bo Indian River Driv~ Traffic Watch Presentation - Mr. Herman Encke - Proposed Design for Informational Sig~ for Traffic Fines on Indian Riy~r Drive - Cost of Sign to be Paid by ~TW(Community Deve]0pment Transmittal 2/19/97. Report and Proposed Sign) Mr. Herman Encke requested the City Manager to distribute additional information and explained the group's proposal. MOTION by Barnes/Taracka I move to approve the proposed design of informational signs for traffic fines on Indian River Drive. ROLL CALL: Mr. Barnes - aye Mrs. Damp - aye Mr. Halloran - aye Mr. Taracka - aye Mrs. Cartwright - aye MOTION CARRIED 5-0 AGENDA MODIF~ICATIONS (ADDITION~ AND/OR DELETIONS) Items not on the written agenda may be added only upon majority vote of the Council members present (R-97-02) The City Manager said he had been requested to add an item to the agenda regarding an additional one year site plan extension for the Captain Hirams motel and miniature golf course. MOTION by Cartwright/Halloran I move to add item 13 E, site plan for Tom Collins to the agenda. ROLL CALL: Mrs. Damp - aye Mr. Halloran - aye Mr. Taracka - aye Mrs. Cartwfight - aye Mr. Barnes - aye MOTION CARR~D 5-0 2 Regular City Council Meeting February 26, 1997 Page Three 7. CITY ATTORNEY MATTERi~ 97.O76 A. Schedule Attorne, y-Client Session in Accordance with Section 286.022 F.S. Re: Pending Litigatiorl (City Attorney M~rao 2/20/97) It was the consensus of City Council to tentatively set the Attorney/Client meeting for Monday, April 7, 1997 at 6:00 p.m. The City Attorney said the meeting will be noticed in accordance with Florida Statutes. 8. CITY MANAGER MATTERS The City Manager introduced government students fi.om Sebastian River Area High School and said FPL is moving forward with street lights along CR 512. e CONSENT A~;i~NDA All items on the consent agenda are considered to be routine and will be enacted by one morton. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. A. Approval of Minutes - 2/5/97 Special (Quasi) Meeting, 2/12/97 Regular Meeting 97.077 Bid Awards for Annual Sod Contracts - B & T Sod for Delivered and Installed Contract for Bahia and Floratam Grasses and R & R Turf Farms for Delivered and Installed Contract for Bermuda Grass and Delivered Only Contract for Bahia, Floratam and Bermuda Grasses - All Purchased on As-Needed Basis (Public Works Transmittal 2/19/97, Bid Review and Recommendation Forms) 97.069 Approve Agreement with Carroll & Associates, inc. - Biological Services for Airport (Contract) 97.078 Do Debbie Bishop - Request Community Center for Fundraiser Benefit - 3/29/97 - 11 am to 6 pm - A/B and Collection of Donations Require Council Approval - Security Pd- Date of Birth Verified (City Clerk Transmittal 2/14/97, Application, R-94-50 Excerpts) 97.079 Vero Beach/Indian River County Recreation - Request Use of Riverview Park - 3/29/97 Easter Egg Hunt - 10 am - Standard Conditions (City Clerk Transmittal 2/19/97, Wilson Letter 2/19/97) Regular City Council Meeting February 26, 1997 Page Four The City Manager read the consent agenda. MOTION by Bames/Taracka I'll make a motion to approve the consent agenda. ROLL CALL: Mr. Halloran - aye Mr. Taracka - aye Mrs. Cartwfight - aye Mr. Barnes - aye Mrs. Damp - aye MOTION CARRIED 5-0 10. pUBLIC HEARING - None 11. COMMITTI~E REPORTS/BI, COMMENDATIONS None. 12. OLD BUSINES~ 97.O80/ 96.O99 Presentatioll by Ralph Hahn and Associates Re: Corrections to Police Station - Proposed Funding Realig~rrlents within Capita[improvement Budge~ (.City Manager Transmittal 1/21/97, Hl~hrl Report Pgs 9 & lQ, Albers Letter dated 2/11/97, Finance Director Memo ~20/97) The City Manager gave a brief background and reiterated staff recommendation to concur with Ralph Hahn and Associates recommendation B to correct the HVAC system. Tom Albers, P.E., Ralph Hahn & Associates, addressed City Council on the three options available to correct the problem. Mr. Taracka asked about continued maintenance. The City Manager said maintenance will be addressed. 4 Regular City Council Meting February 26, 1997 Page Five Mr. Halloran also expressed the importance of continued maintenance or training in the system. Mayor Cartwright suggested rather than retrofitting parts of the system as described in recommendation B, it would be better to start from scratch with new equipment and suggested going with recommendation A. Mr. Albers said the CTSI unit in question is in very good condition. TAPE I - SIDE II (6:48 p.m.) Mr. Barnes said the existing equipment in question is well made, long lasting and suggested staying with recommendation B. MOTION by Barnes/Halloran I'll make a motion to accept recommendation B of the report on the HVAC system of the Sebastian Police station presented by Ralph Hahn and Associates. ROLL CALL: Mr. Taracka - aye Mrs. Cartwright - aye Mr. Barnes - aye Mrs. Damp - aye Mr. Halloran - aye MOTION CARRIED 5-0 The City Manager explained that the police station repair had been split funded over two years in the Capital Improvement Budget, therefore, to address the problem now, $125,000 has to be reallocated from other projects in this year's budget. MOTION by Cartwright/Barnes I move to authorize the changes to the Capital Improvements Budget to realign funds as outlined in Joel Haniford's memo dated February 20, 1997 including corrections to the errors he has noted. ROLL CALL: Mrs. Cartwright Mr. Barnes Mrs. Damp Mr. Halloran Mr. Taracka MOTION CARRIED 5-0 - aye - aye - aye - aye 5 Regular City Council Meeting February 26, 1997 Page Six 13. NEW BUSIbJ]~$~ 97.081/ 96.095 I~xtension of Tenlpor~ry Agreement with Bellsouth Mobility for T~ral~Oral~ Communication FaciJity Located on City Property Behincl Police Department Building - Authorize City Mal~ager to Execute Agreement.(City2vlanager Transmittal 2/20/97, Copy of Original Agree~llt. COpy of Proposed AgreemenO The City Manager said Bellsouth has requested an extension from April 1, 1997 to March 31, 1998 for an increased amount from $400 per month to $700 per month. MOTION by Barnes/Taracka I'll make a motion to approve the extension of the temporary agreement with Bellsouth Mobility for temporary communications facility located on City property behind the Police Department. ROLL CALL: Mr. Barnes - aye Mrs. Damp - aye Mr. Halloran - aye Mr. Taracka - aye Mrs. Cartwright - aye MOTION CARKiED 5-0 97.082/ 95.152 Award of Bicl for Improvements to Schumann Park to Nidy Go~npany to Build Four Tennis Courts, a Pari~ing Lot and Drainage Fagi!ities - Authorize City Mallager to Execute Contract - Net_Cost of $152,222.91 (City Ma0ager Transmittal 2/20/97, Proposed Contract, Bi~r~fl Cost Summary,. Capital Improvement Budget - Pg DST-2, Bid Review Committee Memo 1./2.~[97, Bid Documents on File in City Clerks Office) MOTION by Taracka/Barnes I move to approve the utilization of the $22,000 originally budgeted for tennis courts lights along with the $140,000 for tennis courts Schumann Park, for a total of $162,000; award bid and authorize the City Manager to execute a contract with the Nidy Company in an amount not to exceed $152,222.91. ROLL CALL: Mrs. Damp - aye Mr. Halloran - aye Mr. Taracka - aye Mrs. Cartwright - aye Mr. Barnes - aye MOTION CARRIED 5-0 6 O Regular City Council Meeting February 26, 1997 Page Seven 97.083 C. 97.084 D. Approve Agreement with Seb~tjall Panthers, Inc. - Combination Restroom, Concession and Score B.ootll (City Manager Transmittal 2/21/97, Prol~osgd Agreement) The City Manager explained the public/private partnership with the Sebastian Panthers for a construction of the facility. MOTION by Barnes/Taracka I'll make a m6tion to approve the proposed agreement with the Panthers, the restroom improvements at Barber with the Panthers for labor, materials and construction management at the Barber Street Sports Complex. ROLL CALL: Mr. Halloran - aye Mr. Taracka - aye Mrs. Cartwright - aye Mr. Barnes - aye Mrs. Damp - aye MOTION CARRIED 5-0 First Reading of Ordinance No. 0-97-44 Authorizing City Manager to ResIrict Parking on t]~ Right-of-Way o.f ~ebastian Airport Property - Schedule Second Readingand Public Heating for March 26, 1997 (,Airpgrt Drive West) (City Manager Trar~mittal 2/20/97, 0-97-44) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, CREATING A NEW SECTION TO CHAPTER 98, ARTICLE II OF THE CITY OF SEBASTIAN CODE OF ORDINANCES ENTITLED "PARKING ON AIRPORT PROPERTY" GIVING THE CITY MANAGER THE AUTHORITY TO DESIGNATE "NO PARKING" ZONES WITHIN THE SEBASTIAN MUNICIPAL AIRPORT; PROVIDING THAT IT IS UNLAWFUL TO PARK IN A DESIGNATED NO PARKING ZONE; PROVIDING FOR PENALTIES; PROVIDING FOR REPEAL OF INCONSISTENT PROVISIONS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. The City Attorney read Ordinance No. 0-97-44 by title and the City Manager briefly explained its purpose. 7 O Regular City Council Meeting February 26, 1997 Page Eight 97.085 14. 15. MOTION by Barnes/Taracka I'll make a motion to approve the first reading of Ordinance 0-97-44 and schedule second reading and public hearing for March 26, 1997. ROLL CALL: Mr. Taracka - aye Mrs. Cartwright - aye Mr. Barnes - aye Mrs. Damp - aye Mr. Halloran - aye MOTION CARRIED 5-0 E. I~xten~Jon of Site Plan for Captain I~Iirams Motel and Miniature Golf Course MOTION by Halloran/Cartwright I move to approve the site plan extension request for Tom Collins. ROLL CALL: Mrs. Cartwright - aye Mr. Barnes - aye Mrs. Damp - aye Mr. Halloran - aye Mr. Taracka - aye MOTION CARRIED 5-0 INT]IODUCTION OF NEW llUSINESS FROM TIlE PUBLIC Which is not otherwise on the agenda - limit often minutes for each speaker None. CITY COUNCIL MATTE. R~ A. Mr. Richard Taracklt Mr. Taracka said the next Riverfront meeting is March 10, 1997 and the committee is looking for public turnout on parking. 8 Regular City Council Meeting February 26, 1997 Page Nine Mayor Louise Cartwright None. Vice Mayor W41ter Barnes Mr. Barnes requested consensus from City Council to send a letter to Congressman Weldon relative to the scrub jay issue on City stationary. He read the letter into the record. There were no objections from Council. Mrs. Norma Damp None. Mr, Raymo,fl H~lloran None. 16. Being no further business, Mayor Cartwright adjourned the Regular Meeting at 7:20 p.m. Approved at the March 5, 1997 Regular City Council Meeting. touis~ R. Cartwrignrz~ Mayor 9 PUBLIC INPUT ON AGENDA ITEMS SIGN-UP SHEET FEBRUARY 26, 1997 REGULAR MEETING USE THIS FORM ONLY FOR INPUT ON ITEMS ON THE PREPARED AGENDA EXCEPT FOR PUBLIC HEARINGS WHICH HA VE THEIR OWN SHEETS-TIME LIMIT OF 10 MINUTES PER SPEAKER Name: Address: Agenda Item No. and Title: Name: Address: Agenda Item No. and Title: Name: Address: Agenda Item No. and Title: Name: Address: Agenda Item No. and Title: Name: Address: Agenda Item No. and Title: Name: Address: Agenda Item No. and Title: INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC SIGN-UP SHEET FEBRUARY 26, 1997 REGULAR MEETING USE THIS FORM ONLY FOR INTRODUCTION OF NEW BUSINESS NOT OTHERWISE ON THE PREPARED AGENDA - LIMIT OF 10 MINUTES PER SPEAKER Name: Address: Subject: Name: Address: Subject: Name: Address: Subject: Name: Address: Subject: Name: Address: Subject: Name: Address: Subject: