HomeMy WebLinkAboutStaff ReportCITY OF SEBASTIAN
CITY COUNCIL STAFF REPORT
DATE December 11, 2024
TO Honorable Mayor and City Council
THRU Brian Benton, City Manager
FROM Jessica Graham, Procurement/Contracts Manager
SUBJECT
Consideration of purchase orders for MWI Corporation not
to exceed $80,000.00 to provide repair services for the
Stormwater Division submersible pumps.
EXECUTIVE SUMMARY
MWI Corporation (MWI) designed and installed submersible pumps at the current Stormwater Treatment
Facility approximately twenty years ago. The submersible pumps are used to lower the levels of the
canals. The water from the canals is funneled to the Stormwater Treatment Area, which will remove
nitrogen, phosphorous, sediments, and suspended solids. The process ensures the city’s canals and swales
continue to move water through the city instead of settling in areas that lead to flooding.
Due to MWI manufacturing the pump, the Stormwater Division reached out to MWI to pull the
submersible pumps, disassemble them, and provide a quote for the repairs. The pumps were pulled for
preventative maintenance, but critical repairs are needed to ensure the pumps will continue to function as
intended. MWI will repair and re-install two pumps for a total of $50,056. The third pump will be
removed once the two pumps are re-installed, and preventative maintenance/repairs will be performed.
We anticipate a repair/re-installation cost of approximately $26,000 for the third pump. The not-to-exceed
amount of $80,000 should cover the repair and re-installation of all three pumps.
RECOMMENDATION
On behalf of the Stormwater Division, the Procurement Division requests that the City Council approve
purchase orders for MWI Corporation not to exceed $80,000.00 to provide repair services for
submersible pumps for the Stormwater Division and authorize the City Manager or designee to execute.
ATTACHMENTS:
1. Extraordinary Procurement Certificate
2. MWI Corporation Quote
FUNDING SOURCE:
Expenditure required: Amount Budgeted: Funding source:
$80,000.00 $38,365.00 Discretionary Sales Tax Fund
Reserves
Additional Funds Needed: Not to exceed $ 41,635.00