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HomeMy WebLinkAboutTransmittalCITY OF SEBASTIAN CITY COUNCIL STAFF REPORT DATE January 8, 2025 TO Honorable Mayor and City Council THRU Brian Benton, City Manager FROM Jessica Graham, Procurement/Contracts Manager SUBJECT Selection of Ball Fabrics, Inc for RFP 25-04 for Sebastian Municipal Airport Barrier Netting in the amount of $40,387.31. EXECUTIVE SUMMARY The City of Sebastian released Request for Proposal 25-04, Sebastian Municipal Airport Barrier Netting, on October 25, 2024. Ninety-nine (99) contractors were notified of the bid posting, and nine (9) downloaded the solicitation. We received proposals from Ball Fabrics, Inc. and West Coast Netting, Inc. d/b/a The Net House. The Net House proposal was marked nonresponsive. The proposal was not signed by an employee with the authority to bind the contractor. The evaluation committee met on December 11, 2024, to evaluate the proposal from Ball Fabrics, Inc. The evaluation committee voted to award the RFP to Ball Fabrics, Inc. as a responsive and responsible proposer. RECOMMENDATION On behalf of the Sebastian Airport, the Procurement Division recommends that the City Council approve Ball Fabric’s selection under Request for Proposal 25-04 for Sebastian Municipal Airport Barrier Netting in the amount of $40,387.31 and authorize the City Manager to execute the agreement. ATTACHMENTS: 1. Procurement Justification 2. Intent to Award 3. Proposal Tabulation FUNDING SOURCE: Expenditure required Amount Budgeted: Funding source $40,387.31 $75,000 80% FDOT Grant ($32,309.85) 20% Discretionary Sales Tax ($8,077.46) Additional Funds Needed: $ 0.00