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Home My WebLink About2023 - BOCC & Sebastian Meeting MinutesCITY OF Sp3AS-TI-AN HOME OF PELICAN ISLAND v 11:R t >~ ZORVD P- Joint City — County Workshop September 21, 2023 10:00 a.m. to Noon Location: North Indian River County Library Meeting Room 1001 Sebastian Boulevard Sebastian, Florida 32958 AGENDA 1. Call to Order & Introduction a. Board of County Commissioners b. City Council c. Treasure Coast Regional Planning Council 2. Pledge of Allegiance 3. Expectations for Today (TCRPQ 4. Septic to Sewer a. Presentation on IRC wastewater capacity b. Current projects underway/planned c. Desired future projects d. Funding strategies e. TMDL credits 5. Joint Use Planning— Interlocal Service Boundary Agreement 6. Regional Park and Recreation Partnership Opportunities 7. Closing Comments/Next Steps 8. Adjournment Anyone who needs a special accommodation for this meeting may contact the County's Americans with Disabilities Act (ADA) Coordinator at (772) 226-1223 at least 48 hours in advance of meeting. Anyone who needs special accommodation with a hearing aid for this meeting may contact the Board of County Commission Office at 772-226-1490 at least 20 hours in advance of the meeting. Board of County Commissioners City of Sebastian # Joint City -County Workshop too' 1. Call to Order CITY of Sf]3AST!AN HOME OF PELICAN ISLAND The meeting was called to order at 10:00 AM by Tom Lanahan, Executive Director Treasure Coast Regional Planning Council, who introduced himself as the facilitator for this meeting. 2. Introductions Introductions were made individually by all present Indian River Countv Board of Countv Commissioners Chairman Joe Earman Vice Chairman Susan Adams Commissioner Joseph E. Flescher Commissioner Deryl Loar Commissioner Laura Moss County Attorney William DeBraal County Administrator John Titkanich Citv of Sebastian City Mayor Fred Jones Vice Mayor Chris Nunn Council Member Ed Dodd Council Member Bob McPartlan Council Member Kelly Dixon City Manager Brian Benton City Attorney Jennifer Cockcroft 3. Pledge of Allegiance Mr. Lanahan led the Pledge of Allegiance to the Flag 4. Expectations for Joint Meeting Mr. Lanahan stated the importance of having an open dialogue about the current issues and stated the Board of County Commissioners, the County Administrator, the Sebastian City Council, and the City Manager had jointly determined the topics for discussion. The Joint City - County Workshop 1 Thursday, September 21, 2023 objective was to discuss these topics, share perspectives, and find areas of agreement. He indicated there would be no public input taken at this meeting. 5. Septic to Sewer Indian River County Utility Services Director Sean Lieske, in his PowerPoint presentation titled "Septic to Sewer and Septic System Mandated OSTDS Upgrades," reviewed the number of Wastewater Treatment Facilities (WWTF) within the County and their capacity. He noted the Central WWTF primarily serves the Sebastian area and pointed out that there was an existing capacity of 1.157 MGD remaining. At this point, the County would need to start looking at expansion toward future demand with an estimated 11,000 to 12,000 single- family residence septic tanks that would need to be converted over to sewer, not including future development or annex properties. Mr. Lieske brought up House Bill (HB) 1379 and noted as part of the Bill, lots one acre or less where sewer is not available, new onsite sewage treatment and disposal systems (OSTDS) must upgrade to enhanced nutrient -reducing OSTDS beginning January 1, 2024, unless previously permitted. He added existing OSTDS would be required to connect to the central sewer or upgrade to an enhanced nutrient -reducing OSTDS by July 1, 2030. He went over the estimated costs of an enhanced nutrient -reducing OSTDS, the required annual operating permit cost, and the two-year maintenance agreement. Mr. Lieske concluded his presentation by reviewing the public and private infrastructure needs when doing septic -to -sewer projects and the cost estimates for both public and private infrastructure funding options. A discussion ensued on HB 1379 and competing with counties in the entire State for funds due to the recent State unfunded mandate. The County planned to seek federal grant opportunities and discussed the possibility of the County and the City of Sebastian (the City) partnering as a community to sign on to the grant applications together in order to add more leverage. The City mentioned that they currently had two septic -to -sewer issues, one being the entire City and the second being the Community Redevelopment Area (CRA) Sector located directly along the Lagoon, which was the highest priority and was shovel -ready. They wanted to keep the two issues separate and move forward with the CRA Sector project. Further discussion was held on educating the public on the State's unfunded mandate in regard to the enhanced nutrient -reducing OSTDS, permitting and enforcement of the enhanced nutrient -reducing OSTDs, seeking funding for septic -to -sewer conversion, expanding the capacity of existing wastewater treatment facilities, and looking at a future plan to build a North County WWTF. Mr. Lieske hoped that if the County had a septic -to - sewer conversion project timeline identified within a plan, maybe it would eliminate the need to make that OSTDS upgrade. He indicated the County would be starting an Integrated Water Joint City - County Workshop 2 Thursday, September 21, 2023 Master plan next year, and part of that plan included septic -to -sewer conversion and additional W WTFs. A suggestion was made for a Septic -to -Sewer committee. Mr. Lanahan summarized from the discussions there was a consensus for the prioritization of the CRA area septic -to -sewer conversion project, the County collaborating with the City to pursue potential grant funds for septic -to -sewer conversion, and moving forward with septic - to -sewer conversion. 6. Joint Use Planning — lnterlocal Service Boundary Agreement Mr. Benton brought up the City Council's discussion to bring forward an area agreement in regard to the planning boundary at Indian River Boulevard from U.S. Hwy 1 connection to the north and U.S. Hwy 1 connection to the south. County Administrator John Titkanich, from the County's perspective, wanted to include all areas where the boundaries abut. Mr. Lanahan spoke of his experience in doing an Interlocal Service Boundary Agreement (ISBA) and the state requirements for an ISBA. He cautioned against going too small (under 10 acres), but where a large area may seem efficient, it created a hearing process that attracted concerned parties from all areas and created a misperception that it would change a person's jurisdiction. A Joint Planning Agreement (JPA), in which any development that happened to touch another city's boundary, would commit the parties to make aware of and discuss planned projects without binding either the City or the County. Mr. Lanahan stated there was a way to roll a JPA into an ISBA and what you may include in an ISBA: municipal service area, the unincorporated service area, identify who will provide and/or fund the provision of public safety, fire rescue, water and wastewater, road ownership, construction, and maintenance, conservation, parks and recreation, and stormwater management in the areas of discussion. A discussion followed on an ISBA and opening a line of communication between the City and the County to address issues such as the proposed hotel on Indian River Boulevard in Sebastian and the expansion of County Roads 510 and 512. A request was made for the County to include the City, and vice versa, on its meeting notice list for committees, board meetings, and committee vacancies. Mr. Lanahan proposed to have a more formalized and durable agreement, adopted with a resolution that could withstand changes in personnel, elected officials, or administrative staff. It was a consensus for staff to explore the best mechanism for the City and the County. 7. Regional Park and Recreation Partnership Owl)ortunities Indian River County Parks and Recreation Director Beth Powell demonstrated the new Indian River County website (indianriver.gov) to highlight the park and recreation facilities within the County. She announced that on September 27, 2023, there would be a Kickoff Meeting for the Parks and Recreation Master Plan. She stated the Master Plan would take an assessment of the County's existing resources and identify future needs and opportunities. She said it was the County's initiative to complete this Parks and Recreation Master Plan, Joint City - County Workshop 3 Thursday, September 21, 2023 which would give the public an opportunity to provide valuable input that will guide future improvements and support the expansion of services. She concluded the plan would create a clear path for capital improvements and strengthen the County's ability to leverage available grant funds. A discussion followed on the need for additional parks and a recreation center in the Sebastian area. 8. Closing Comments/Next Steps County Administrator Titkanich, in response to a question concerning the closure of the Old Dixie Railway in Sebastian to accommodate the widening project for CR-510, stated the County would ensure the availability of a turnaround area for traffic. 9. Adiournment There being no further business, the meeting was adjourned at 11:57 a.m. Please note: These minutes are filed with the Clerk to the Board and are available for inspection upon request. Joint City - County Workshop 4 Thursday, September 21, 2023 Lcx-alio►►s Of'SC[XiC in Inclian River U H orida CITY OF fj3AST� HOME OF PELICAN ISLAND Septic to Sewer Septic System Mandated OSTDS Upgrades City of Sebastian Estimated number of single family residence Septic Tar 11,000 — 12,000 0 Estimated 250 gpd per SFR = 2.75 MGD to 3 MGD derr 1� Does not include future development or annexed properties (i.e., Graves Brothers) / 4 TYPICAL APPLICATION: RESIDENTIAL PUMP SYSTEM - d 0. ,mow Sewage / GO Grinder System Ism- === I Sr+vegr / Grinder Sytitom f. Collect Mein moll Gravey Sewer Costs — Private -Side $2,796 Sewer Impact Fee (Can be financed over 5 years) 10- $50 Sewer Deposit (Refundable after 24 consecutive on -time payments) $26.93 New account fee $2,000 - $3,500 for gravity line $13,000 - $18,000 for private lift station Total = $5FOOO - $23F 000 1'2 'If existing with no lateral, there is also a sewer service connection fee of $2,895 2These costs don't include the cost of septic tank abandonment which could add another $800 - $1000 Funding Options — Public -Side Assessments (pursuant to 1995 City and IRC ILA) Can be financed over 10+ years (possibly 15 or 20) Through the tax roll Covers public -side infrastructure This would be in addition to private -side costs Grant Opportunities St Johns River Water Management District Florida Department of Environmental Protection Indian River Lagoon National Estuary Program Federal Grants 7_ '1 Funding Options — Public -Side Assessments (pursuant to 1995 City and IRC ILA) Can be financed over 10+ years (possibly 15 or 20) Through the tax roll Covers public -side infrastructure This would be in addition to private -side costs Grant Opportunities St Johns River Water Management District ■ Florida Department of Environmental Protection Indian River Lagoon National Estuary Program Federal Grants Questions / Discussion 7,j J- -:�23 GT\ \ S CI1V OF sfoASTI.,&N quillb- NAME � r1l; Cyiv7*4 Gf%T5 ail Ste4? 4 Lr �— L? f 6"1 fitlx-� ra cc,� EMAIL I PHONE Cwo k<6n Lab Dp ��s� a,� ,p� 7 7,2- 385 )�l�- �, (?�- PU�-_C OWL 7',rd�'43 a• y a v s1 /I,H,t, L-0 Ff / y Z 7 6 1 c I - t _/,/.'. �Ao-P-4 /,V�P, 0 �; 4�1qis►411 ( Cc;� -bk Fo w�' c-j c rr�l, 1 _ Gorkn r S may-\ co (c)-yi, "Iy of f]3AST!ASN NAME 5ut" Cho a4 Ne/so,� r'IGCo/ly,,,, J'(-Kj►'Z,C A) W �/" Al ►��Ikli� Jaw EMAIL I PHONE JevC,k G�v� C� �''( ��1 � �i61/i�a� • J�, m I del� Cd� ,ri zs&D4'� o oV UUx5DVjC? 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