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Home My WebLink About04011992 City of Sebastian POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 [] FAX (407) 589-5570 92.106 92.107 AGENDA SEBASTIAN CITY COUNCIL WORKSHOP MEETING WEDNESDAY, APRIL 1, 1992 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL PROPOSED ORDINANCES AND INFORMATION ON ITEMS BELOW MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK, CITY HALL, 1225 MAIN STREET, SEBASTIAN, FLORIDA. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS) 5. PROCLAMATIONS/ANNOUNCEMENTS A. Proclamation - American Library Week - April 5 - 11, 1992 B. Proclamation - "Yes You Can Buy a Home in Indian River County" Month - April 6. PUBLIC INPUT ON AGENDA ITEMS Please Note: Anyone wishing to speak is asked to go to the podium and state his/her name and address for the record prior to addressing the Council. 92.108 92.109 92.110 92.021/ 91.045 92.111/ 91.071 92.112 CONSENT AGENDA - Ail items on the consent agenda are considered to be routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. Award Bid for Asphalt Tack Tank and Emulsion Distributor - Neal Manufacturing - $10,855 (Staff Recommendation dated 3/24/92, Bid Tabulation, City Engineer Memo dated 3/25/92) Approve Fee Waiver for United Church of Sebastian Site Plan Application and Building Permit Fees - Refund $350 Paid (Staff Recommendation dated 3/24/92, Cointepoix Letter dated 3/23/92) Waive Bid Procedure - Sole Source Vendor - Golf Course - Twenty-Two Tons 15-0-15 Fertilizer - Vigoro Industries of Ft. Pierce - $7,656 (Staff Recommendation dated 3/26/92, GC Superintendent Memo dated 3/25/92) 8. WORKSHOP ITEMS Jim Davis, Indian River County Public Works Director - County Road 512 Twin Pairs (City Manager Letter dated 3/4/92, CR 512 Connector Road Plans) Water and Wastewater (City Manager Recommendation dated 3/26/92, Cloud Letter dated 2/12/92, Hartman Letter dated 1/27/92, Section 180.301FS, Cloud Letter dated 3/23/92 w/ proposed contract, Hartman Letter dated 2/21/92, R-92-10, Projected Budget Utilities Director) Purchasing Procedures and Capitalization of Fixed Assets - Direct Staff to Amend Standard Operating Procedures (Staff Recommendation dated 3/3/92, SOP Extracts and Recommended Changes) 9. MAYOR AND CITY COUNCIL MATTERS A. Mr. Frank Oberbeck B. Mrs. Carolyn Corum C. Dr. Peter R. Holyk D. Mr. George G. Reid E. Mayor Lonnie R. Powell 2 10. CITY ATTORNEY MATTERS 11. CITY MANAGER MATTERS 12. INTRODUCTION OF BUSINESS BY THE PUBLIC (Which is Not Otherwise on t~e Agenda - By Resolution No. R-89-30 Limit of Ten Minutes for Each Speaker) 13. ADJOURN ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING (OR HEARING) WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (286.0105 F.S.) 3 City of Sebastian POST OFFICE BOX 780127 o SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 [] FAX (407) 589~5570 MINUTES SEBASTIAN CITY COUNCIL WORKSHOP MEETING WEDNESDAY, APRIL 1, 1992 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL PROPOSED ORDINANCES AND INFORMATION ON ITEMS BELOW MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK, CITY HALL, 1225 MAIN STREET, SEBASTIAN, FLORIDA. 1. Mayor Powell called the meeting to order at 7:00 p.m. 2. The Pledge of Allegiance was recited. 3. ROLL CALL Present: Mayor Lonnie Powell Vice Mayor Frank Oberbeck Mrs. Carolyn Corum Dr. Peter Holyk Mr. George Reid Also Present: City Manager, Robert McClary City Attorney, Charles Nash City Engineer/PW Director, Dan Eckis Finance Director, Mike Hudkins City Planner, Catherine Hilton City Clerk, Kathryn O'Halloran Deputy City Clerk, Sally Maio City Council Workshop April 1, 1992 Page Two 92.106 AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS) None. PROCLAMATIONS/ANNOUNCEMENTS A. Proclamation - American Library Week - April 5 - 11, 1992 Mayor Powell read and presented the proclamation to Mildred O'Connor. 92.107 92.108 92.109 92.110 Proclamation - "Yes You Can Buy a Home in Indian River County" Month L April Mayor Powell read the proclamation. 6. PUBLIC iNPUT ON AGENDA ITEMS Please Note: Anyone wishing to speak is asked to go to the podium and state his/her name and address for the record prior to addressing the Council. None. CONSENT AGENDA - Ail items on the consent agenda are considered to be routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. Award Bid for Asphalt Tack Tank and Emulsion Distributor - Neal Manufacturing - 810,855 (Staff Recommendation dated 3/24/92, Bid Tabulation, City Engineer Memo dated 3/25/92) Approve Fee Waiver for United Church of Sebastian Site Plan Application and Building Permit Fees - Refund 8350 Paid (Staff Recommendation dated 3/24/92, Cointepoix Letter dated 3/23/92) Waive Bid Procedure - Sole Source Vendor - Golf Course - Twenty-Two Tons 15-0-15 Fertilizer - Vigoro Industries of Ft. Pierce - $7,656 (Staff Recommendation dated 3/26/92, GC Superintendent Memo dated 3/25/92) 2 City Council Workshop April 1, 1992 Page Three The City Manager read the consent agenda in its entirety. Mrs. Corum removed item B and Mr. Oberbeck removed item A. MOTION by Holyk/Oberbeck I would move for approval of item C of the consent agenda, waive bid procedure as sole source vendor for Golf Course, twenty two tons of 15-0-15 fertilizer from Vigoro Industries of Ft. Pierce in the amount of $7,656. ROLL CALL: Mr. Oberbeck aye Mrs. Corum aye Dr. Holyk aye Mr. Reid aye Mayor Powell aye MOTION CARRIED 5-0. Item A In response to Mr. Oberbeck, the City Engineer stated that the recipient of the bid award, Neal Manufacturing, met all specifications. MOTION by Oberbeck/Holyk I would move that item A be approved on the consent agenda. ROLL CALL: Mrs. Corum aye Dr. Holyk aye Mr. Reid aye Mayor Powell aye Mr. Oberbeck aye MOTION CARRIED 5-0. Item B MOTION by Corum/Oberbeck I move that we approve B to waiver the fee for the United Church of Sebastian. Discussion followed relative to waiving fees for churches. 3 City Council Workshop April 1, 1992 PaGe Four 92.021/ 91.045 ROLL CALL: Dr. Holyk Mr. Reid Mayor Powell Mr. Oberbeck Mrs. Corum aye aye aye aye aye MOTION CARRIED 5-0. 8. WORKSHOP ITEMS Jim Davis, Indian River County Public Works Director_- County Road 512 Twin Pairs (City ManaGer Letter dated 3/4/92, CR 512 Connector Road Plans) Jim Davis, Indian River County Public Works Director and RoGer Cain, Indian River County EnGineer, presented three CR 512 twin pair connector designs, as prepared by Kimball-Lloyd, addressed city staff recommendation as stated in the City ManaGer's letter dated March 4, 1992 (see attached) and requested City Council consideration and input. TAPE II - SIDE I (Mr. Oberbeck excused 7:40 - 7:41 p.m.) FollowinG a lengthy discussion, a consensus poll taken of City Council members resulted in the followinG recommendations: 1) concurrence with removal of word "optional" for emergency vehicle crossover; 2) concurrence with the South Wimbrow connector which includes a connection to Temple Street and in accordance with Game and Freshwater Fish permits; concurrence with the HiGh Street connector with a stronG recommendation to try not to cul-de-sac LOuisiana Avenue. The City ManaGer said he would take City Council's recommendation, put it in report form and present it at the April 22, 1992 meetinG. Jim Davis said he should be prepared by that meetinG. 4 City Council Workshop April 1, 1992 Page Five 92.111/ 91.071 Mayor Powell called recess at 8:20 and reconvened the meeting at 8:30 p.m. Ail members were present. Water and Wastewater (City Manager Recommendation dated 3/26/92, Cloud Letter dated 2/12/92, Hartman Letter dated 1/27/92, Section 180.301FS, Cloud Letter dated 3/23/92 w/ proposed contract, Hartman Letter dated 2/21/92, R-92-10, Projected Budget Utilities Director) The City Manager gave a brief recommendation on procedures required to be followed for implementation of water and wastewater and introduced Tom Cloud, special legal counsel and Gerry Hartman, engineering consultant. Mr. Cloud and Mr. Hartman reported on the proposed Interlocal Utilities Agreement on which the County Commission will act April 21, 1992 and recommended its approval by City Council. Following a lengthy discussion, the City Manager said it was his intent to put the proposed agreement and engagement of Cloud and Hartman for preparation of 180.301 FS hearing on the April 22, 1992 agenda, conditioned upon Indian River County approval of the agreement, in accordance with his recommendation dated March 26, 1992 (see attached). City Council concurred. TAPE II - SIDE (Mr. Oberbeck excused 9:15 p.m. to 9:17 p.m.) Following further discussion, City Council concurred with the placement of the resolution, authorizing reimbursement of expenditures with proceeds of tax exempt bonds, on the April 22, 1992 agenda along with formal approval for funding for a Utilities Department. The Finance Director said he would present a Florida League of Cities salary survey at that same meeting. City Council Workshop April 1, 1992 Page Six 92.112 C. Purchasin~ Procedures and Capitalization of Fixed Assets - Direct Staff to Amend Standard Operating Procedures (Staff Recommendation dated 3/3/92, SOP Extracts and Recommended Changes) City Council concurred with the Finance Director's recommendation to draft a resolution to effect the amendment to raise the threshold level for purchase orders to $250. 9. MAYOR AND CITY COUNCIL MATTERS A. Mr. Frank Oberbeck Mr. Oberbeck suggested City Council consider a cash employee merit incentive provided by City Council. B. Mrs. Carolyn Corum Mrs. Corum requested a survey of department head salaries in the area; restated the importance of protecting Pelican Island Wildlife Refuge; and recommended instituting a Dodger Day in Sebastian. C. Dr. Peter R. Holyk Dr. Holyk suggested that rules be established for Council members to gain the floor; commented on the importance of the VISIONS program; expressed concern regarding the Treasure Coast Regional Planning Council request to consider a resolution in favor of Amtrak use of FEC Railway on the east coast; expressed concern for BCI statements regarding Nabors and Giblin; and concurred with need to look at salary surveys. D. Mr. George G. Reid Mr. Reid congratulated Council on its action on a Utilities Department and increase in purchase order amount. E. Mayor Lonnie R. Powell Mayor Powell indicated that a Veto Beach resident had trees to donate to the city; and reported on vandalism at the Barber Street Sports Complex. City Council Workshop April 1, 1992 Page Seven 10. 11. 12. 13. CITY ATTORNEY MATTERS The City Attorney reported that he would be unavailable on April 2 and 3, 1992, however, Attorney Torpy would be available. CITY MANAGER MATTERS The City Manager reported on the completion of real estate transactions with General Development Corporation (now known as Atlantic Gulf Corporation), with the exception of a question on five of the parcels. Mayor Powell said he would attend a recycling kick- off on April 3, 1992. INTRODUCTION OF BUSINESS BY THE PUBLIC (Which is Not Otherwise on the Agenda - By Resolution No. R-89-30 Limit of Ten Minutes for Each Speaker) None. Being no further business, Mayor Powell closed the meeting at 9:57 p.m. Approved at th~~ ~ Kathry~% M. O'Halloran, City Clerk 7