HomeMy WebLinkAbout02-26-2025 CRA Agenda7. PUBLIC INPUT
The heading on Regular Meeting agendas "Public Input" pi-ovides an opportunity for individuals to bring
NEW INFORMATION OR REQUESTS TO CITY COUNCIL NOT OTHERWISE ON THE PREPARED
AGENDA. Individuals are asked to resolve matters with staff prior to meetings. Individuals are asked to
provide copies of materials for Council one week prior to the meeting if thev intend to refer to specific
material. City Council will not debate an issue during Public Input but may by consensus direct a Charter
Officer in regard to the item if necessary or place a requested item on a,I iiture agenda.
8. COMMITTrF REPORTS & APPOINTMENT
City committee reports and Council Member regional committee reports. No public input at- action except
City committee member nominations and appointments tinder this heading.
Recess the City Council Meeting and Convene the Community Redevelopment Agency Meeting
9. COMMUNITY REDEVELOPMENT AGENCY MEETING
A. Consider Approval of November 20, 2024 Community Redevelopment Agency Minutes
Staff Report
November 20, 2024 CRA Minutes
B. Consideration of a purchase order for Alan Jay Automotive Management Inc., in the
amount of $57,481.00 for a Ford Super Duty F250 Crew Cab for CRA Landscaping
Staff Report
Procurement Justification
Alan Jay Fleet Sales Quote
National Auto Fleet Group Contract #091521-NAF
National Auto Fleet Group Contract #032824-NAF
C. Selection of Dredging & Marine Consultants, LLC for RFQ 25-06 for Professional Design
Services for Main Street Park and Boat Ramp in the amount of $99,995
Staff Report
Procurement Justification
Intent to Award
DMC Agreement
-� Adjourn the Community Redevelopment Agency Meeting and Reconvene the City Council Meeting
10. CONSENT AGENDA
All items on the consent agenda are considered routine and will be enacted by one motion. There will be no
separate discussion of consent agenda items unless a member of City Council so requests; in which event, the
item will be removed and acted upon separately. If a member of the public wishes to provide input on a
consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start
of the meeting or by raising his/her hand to be recognized.
A. Consider Approval of the February 12, 2025 City Council Minutes
Staff Report
02-12-2025 Council Minutes
B. Alcohol Beverage Approval — Roman Family
Staff Report
Rental Application
Receipt
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vim
SEBASTIAN
(INTENNIAL (ELIBRATION
1114.1014
CITY OF SEBASTIAN
COMMUNITY REDEVELOPMENT AGENCY
STAFF REPORT
DATE February 26, 2025
TO Honorable Mayor and City Council
THRU Brian Benton, City Manager
FROM Jeanette Williams, City Clerk
Consider Approval of Draft November 20, 2024 CRA
SUBJECT Minutes
EXECUTIVE SUMMARY
Draft minutes of the November 20, 2024 CRA Meeting are presented for review.
RECOMMENDATION
Request changes if necessary. Consider approval of minutes.
ATTACHMENTS:
1. November 20, 2024 CRA Minutes
FUNDING SOURCE:
Expenditure required
N/A
Amount Budgeted: I Funding source
6
an Of
SEBA�ST
1N
;4_9%;io
HOME OF PELICAN ISLAND
COMMUNITY REDEVELOPMENT AGENCY
1225 Main Street, Sebastian, FL 32958
The attached November 20, 2024 Community Redevelopment Agency minutes were
approved at the February 26, 2025 Community Redevelopment Agency meeting.
Chainnan Bob McPartlan
ATTEST:
Jeanette Williams, City Clerk
7
Regular City Council, Board of Adjustment, and Community Redevelopment Agency Minutes
November 20, 2024
Page 15
Mr. Nunn agreed to add to his motion for Option B granting the variance the requirement of
completing the permitting process with all proper fees within 60 days, and this was seconded by
Council Member Dodd.
Roll call: Chairman McPartlan - aye
Mr. Nunn - aye
Mr. Dodd - aye
Ms. Dixon - aye
Vice Chair Jones - - aye
Motion carried. 5-0
Chairman McPardan adjourned the Board of Adjustment meeting at 8:44 p.m.
11. COMMUNITY REDEVELOPMENT AGENCY MEETING
- - Chairman McPardan convened the Community Redevelopment Agency Meeting at 8:44 p.m.
A. Approval of May 22, 2024 CRA Minutes
B. Approval of September 25, 2024 CRA Minutes
C. Approval of October 16, 2024 CRA Minutes
MOTION by Mr. Dodd and SECOND by Vice Chair Jones to approve the May 22, 2024,
September 25, 2024, and October 16, 2024 Minutes.
Roll call: Mr. Nunn - aye
Mr. Dodd - aye
Ms. Dixon - aye
Vice Chair Jones - - aye
Chairman McPartlan - aye
Motion carried. 5-0
D. Consideration of a Florida Inland Navigation District (FIND) Grant Agreement for Design
of the Riverview Park Renovations; Avorooriate Matching Funds and Forward to Citv
Council for Avinoval
The City Manager explained that this is a request from Staff for the Community Redevelopment
Agency to approve and allow this FIND grant agreement to be forwarded to City Council. The
request is for $100,000, which would include $50,000 provided by FIND and $50,000 matched from
the CRA budget. These funds will assist with the design of the Riverview Park renovations.
MOTION by Mr. Dodd and SECOND by Ms. Dixon to approve Item D.
Chairman McPartlan asked for public input and there was none.
Roll call: Mr. Dodd - aye
Ms. Dixon - aye
Vice Chair Jones - - aye
Chairman McPartlan - aye
Mr. Nunn - aye
Motion carried. 5-0
8
Regular City Council, Board of Adjustment, and Community Redevelopment Agency Minutes
November 20, 2024
Page 16
E. Consideration of Aatsroval of Florida Inland Navigation District (FIND) Grant Agreement
for Design and Installation of Dry Line at Law Enforcement Dock. Avvromiation of
Matching Funds: and Forward to City Council for Approval
The City Manager explained that this is a request from Staff for the Community Redevelopment
Agency to approve and allow this FIND grant agreement to be forwarded to City Council. The
request is for $80,000, which would include $40,000 provided by FIND and $40,000 matched from
the CRA budget. These funds will assist with the design and installation of the dry line for safety
purposes at the law enforcement dock.
Mr. Dodd asked if cost sharing was done for enhancements on the original dock.
The City Manager said they do have some agreements in place for cost sharing with some other
agencies relating to the law enforcement aspect of the dock. The need for a dry line was established
later and had not been included in the original agreements. Staffmay end up seeking additional funds
and cost sharing from the Fire Department if they will be housing the law enforcement boat there,
but this grant application is a way of helping with the initial design and installation cost of the dry
dock.
MOTION by Mr. Dodd and SECOND by Mr. Nunn to approve Item E.
Chairman McPardan asked for public input and there was none.
Roll call: Ms. Dixon - aye
Vice Chair Jones - aye
Chairman McPartlan - - aye
Mr. Nunn - aye
Mr. Dodd - aye
Motion carried. 5-0
F. Consideration of the Florida Inland Navigation District (FIND) Grant Agreement for
Revised Structural Engineering Assessment, Design, Permitting and Bid Package for the
Property Located at 1540 Indian River Drive; Appropriation of Matching Funding: and
Forward to Citv Council for Anoroval
The City Manager explained that this is a request from Staff for the Community Redevelopment
Agency to approve and allow this FIND grant agreement to be forwarded to City Council. The
request is for $200,000, which would include $100,000 provided by FIND, $50,000 matched from
the CRA budget for this year's budget and $50,000 requested from additional fund reserves. These
funds will assist with the revised structural engineering assessment, design, permitting, and bid
package for the property located at 1540 Indian River Drive, also known as Fisherman's Landing.
Mr. Dodd asked if this would include the old Hurricane Harbor building, and the City Manager said
yes.
MOTION by Ms. Dixon and SECOND by Mr. Nunn to approve Item F.
Chairman McPartlan asked for public input and there was none.
Roll call: Vice Chair Jones - aye
Chairman McPartlan - - aye
Mr. Nunn - aye
41
Regular City Council, Board of Adjustment, and Community Redevelopment Agency Minutes
November 20, 2024
Page 17
Mr. Dodd - aye
Ms. Dixon - aye
Motion carried. 5-0
G. Consideration of the Florida Inland Navieation District (FIND) Grant Agreement for the
Ret)lacement of the Working Waterfront Dry Line, and Forward to Citv Council for
ADvroval
The City Manager explained that this is a request from Staff for the Community Redevelopment
Agency to approve and allow this FIND grant agreement to be forwarded to City Council. The
request is for $50,000, which would include $25,000 provided by FIND and $25,000 matched from
the CRA budget. These funds will assist with replacement of the working waterfront dry line. This
was needed because the existing dry line did not pass inspection and has been inoperable.
MOTION by Mr. Nunn and SECOND by Vice Chair Jones to approve Item G.
Chairman McPartlan asked for public input and there was none.
Roll call: Chairman McPartlan -
- aye
Mr. Nunn
- aye
Mr. Dodd
- aye
Ms. Dixon
- aye
Vice Chair Jones
- aye
Motion carried. 5-0
H. City Council Consideration of a Land and Water Conservation Grant Analication to
Renovate the Main Street/Cavt. Hardee Boat Rama.
The City Manager commended staff and the grant writing agency they have employed for their
remarkable work in helping the City to obtain this many FIND grants. This is a request from Staff
for the Community Redevelopment Agency to approve and allow this FIND grant agreement to be
forwarded to City Council. The request is for $100,000, which would include $50,000 provided by
FIND and $50,000 matched from the CRA budget. These funds will assist with the design of the
Main Street Captain Hardee Phase 1 Improvements, which includes the dredging and other associated
projects.
MOTION by Vice Chair Jones and SECOND by Ms. Dixon to approve Item H.
Chairman McPartlan asked for public input and there was none.
Roll call: Mr. Nunn - aye
Mr. Dodd - aye
Ms. Dixon - aye
Vice Chair Jones - aye
Chairman McPartlan - - aye
Motion carried. 5-0
I. Consideration of Authorizine Staff to Submit a Land and Water Conservation Grant
AnDlication to Renovate the Main Street/Cant. Hardee Boat Ramo and Forward to Citv
Council for Anvroval
10
Regular City Council, Board of Adjustment, and Community Redevelopment Agency Minutes
November 20, 2024
Page 18
The City Manager explained this is Staff's request from the Community Redevelopment Agency for
approval to apply for a Land and Water Conservation Fund (LWCF) grant to assist with the
renovations of the Main Street Captain Hardee Boat Ramp. This will be for the needed design and
the construction portion of the project. The total budget for this portion of the project is $400,000.
If the CRA give its approval for the application, Staff will request a $200,000 LWCF grant and
request a $150,000 match from the CRA budget and use the $50,000 from the previously approved
FIND grant (Item H above). If approved by the CRA, Staff asks for this item to be forwarded to City
Council for approval as well.
Mr. Dodd asked for clarification because the Executive Summary within the Staff Report says that
this LWCF grant will fund half of the improvements.
The City Manager reviewed that the half refers to the $200,000 LWCF grant which will cover half
of the $400,000 estimated cost for the project.
Mr. Dodd asked if the $400,000 will cover all of the needed improvements.
The City Manager said it is unknown if $400,000 will be enough to handle all of the improvements.
The costs are an estimate because the design has not yet been completed, but this will include the
costs for dredging. If more funds are needed, Staff will pursue additional funding mechanisms or
additional fimds from the City.
MOTION by Mr. Nunn and SECOND by Ms. Dixon to approve Item I.
Chairman McPartlan asked for public input and there was none.
Roll call: Mr. Dodd - aye
Ms. Dixon - aye
Vice Chair Jones - aye
Chairman McPartlan - - aye
Mr. Nunn - aye
Motion carried. 5-0
12. Chairman McPartlan adjourned the CRA Meeting and reconvened the City Council Meeting at 8:55
p.m.
13. CONSENT AGENDA
A. Consideration of Resolution No. R-24-72 Approving a Piggyback of Contract 2023056 by
Indian River County for Fiber Optic Services and Consideration of a Purchase Order for
$19,438.27 for Gerelcom, Inc. to Provide Fiber Services
B. Consideration of Resolution No. R-24-63 Providing Approval of a Florida Inland Navigation
District (FIND) Grant Agreement for the Replacement of the Working Waterfront Dry Line,
Appropriation of Matching Funds as Well as Providing Authorization to the City Manager to
Execute
C. Consideration of Resolution No. R-24-65 Providing Approval and Execution of a Florida
Inland Navigation District (FIND) Grant Agreement for Design and Permitting for Riverview
Park Renovations
11
SEBASTIAN
(ENTENNIAL (ELE9RATION
1924.1014
CITY OF SEBASTIAN
COMMUNITY REDEVELOPMENT AGENCY
STAFF REPORT
DATE February 26, 2025
TO Honorable Mayor and City Council
THRU Brian Benton, City Manager
FROM Jessica Graham, Procurement and Contracts Manager
Consideration of a purchase order for Alan Jay Automotive
Management Inc., in the amount of $57,481.00 for a Ford
SUBJECT Super Duty F250 Crew Cab for CRA Landscaping and
authorization to the City Manager
EXECUTIVE SUMMARY
On December 1, 2024, the Parks and Recreation Department assumed responsibility for landscape
maintenance in the Sebastian CRA District. In this year's CRA Capital Improvement Program budget,
staff had included $70,000 for a truck in the CRA Maintenance Equipment item. In order to procure the
equipment, Staff secured a quote under the National Auto Fleet Group's Sourcewell Cooperative Contract
(#091521-NAF, #032824-NAF). National Auto Fleet Group was awarded the contract and performs
services under the fictitious name Alan Jay Automotive Management, Inc.
Cooperative purchasing is a type of governmental procurement that utilizes existing government (state
or other) contracts and guarantees that the pricing and contract terms remain the same while the contract
is active, including up to any renewal periods. In accordance with the State of Florida public procurement
laws and the City of Sebastian's Code of Ordinances §2-10(c)(2)(b), the procurement procedures carried
out by the awarding agency are equivalent to the City of Sebastian's procurement process. At this time,
Staff has determined that the recommended vendor is the most advantageous for meeting the city's needs.
Staff is seeking approval for the cooperative purchase and issuance of a purchase order and authorization
from the City Manager or designee to execute any necessary other documents.
RECOMMENDATION
On behalf of the Parks and Recreation Department, the Procurement Division recommends that the CRA
approve a purchase order for Alan Jay Automotive Management Inc., in the amount of 57,481.00 for a
Ford Super Duty F250 Crew Cab for CRA Landscaping and forward it to the City Council for approval.
ATTACHMENTS:
1. Procurement Justification
2. Alan Jay Fleet Sales Quote
3. National Auto Fleet Group Contract #091521-NAF
4. National Auto Fleet Group Contract #032824-NAF
FUNDING SOURCE:
Expenditure required
$57,481.00
Amount Budgeted: Fundinc source
$70,000.00 CRA Capital Program
12
Crff OF
Sfj3ASTj,,N?q
HOME OF PELICAN ISLAND
PROCUREMENT JUSTIFICATION
A Competitive Solicitation is a formal process that requires sealed bids, provides an equal and open
opportunity to qualified parties, and culminates in a selection based on criteria.
A Competitive Quote is an informal process that provides an equal and open opportunity to qualified
parties and culminates in a selection based on criteria.
DATE: February 14, 2025
❑ Invitation to Bid (ITB)
❑ Request for Proposal (RFP)
TYPE OF PURCHASE: ❑ Request for Qualification (RFQ)
❑ Invitation to Quote (ITN)
✓❑ Piggyback/Cooperative
❑ 3 Written Quotes
PROPOSED VENDOR: National Auto Fleet Group
ITEMS OR SERVICES Cars, trucks, vans, SUVs, cab chassis, and other vehicles
REQUIRED:
ADDITIONAL INFORMATION
Staff received a quote from National Auto Fleet Group's Sourcewell Cooperative Contract (#091521-NAF, #032824
-NAF). National Auto Fleet Group was awarded the contract and performs services under the fictitious name Alan
Jay Automotive Management, Inc. In accordance with the State of Florida procurement statutes and the City's Code
of Ordinance Section 2-10(c)(2)(b), the procurement procedures carried out by the awarding agency are equivalent
to Sebastian's procurement process.
Digitally signed byJessica Graham Date: 2 25 02. 4
Approved: 10:51:42-05'00'
Jessica Graham, Procurement/Contracts Manager
Procurement Division
(Rev. 12/2024)
1225 Main Street, Sebastian, FL 32958
Phone: 772-388-8231
13
�r 4~' SourcewePl
Call Us first, for all of your Fleet Automotive, & Light Truck needs. Quote
PHONE (800) ALANJAY (252-6529) DIRECT 863-402-4234 , WWW.ALANJAY.COM 61530-2
Corporate 2003 U.S. 27 South MOBILE 863-273-1105 Mailing P.O. BOX 9200
Office i Sebring, FL 33870 FAX 863-402-4221 Address I Sebring, FL 33871-9200
ORIGINAL 2112/20 5 ATE QUICK QUOTE SHEET REVIS 211222025 L�AuE
REQUESTING AGENCY SEBASTIAN, CITY OF
CONTACT PERSON DAVE MOORE EMAIL di oore0citvofsebastian.ora
PHONE 772-5884895 MOBILE FAX
SOURCEWELL CONTRACT # 2025 091521-NAF & 032824-NAF www.NationalAutoFleetGroup.com
MODEL W2B 600A MSRP $55,225.00
2025 FORD F-250 SUPER CREW CAB PICKUP 4WD 160" WB XL 6.5' BED
CONTRACT PRICE $50,146.00
6.5' Bed
** All vehicles will be ordered white w/ darkest interior unless clearly stated otherwise on purchase order.
FACTORY OPTIONS
DESCRIPTION
18B
OPTIONS Platform Running Boards
-- ---------------------------------- ----------------- -- -----------------
44F
Transmission: TorgShift-G 10-Speed Automatic
---------------------------------------------------------- ------- ------------------------
52B
Trailer Brake Controller
600A
Order Code 600A
64A
Wheels: 17" Argent Painted Steel
-------------------------------- ---- - ---------------------------------------- -
66S
Upfitter Switches (6)
---------------------------------------------------------- -- -----------------------
67D
190 Amp Alternator
99A
Engine: 6.81. 2V DEVCT NA PFI V8 Gas
--------------- - - --------- ---------------------- -------------------
AS
Medium Dark Slate, HD Vinyl 40/20/40 Split Bench Seat
_---------------------- -------------
TD8
Tires: LT245/75Rx17E BSW A/S
--------------------------------------------- - ------------- --- ---- -----------------.
X3E
Electronic -Locking w/3.73 Axle Ratio
Zl
Oxford White
FACTORY OPTIONS
CONTRACT OPTIONS
DESCRIPTION
NO -TEMP
TEMP TAG NOT REQUESTED, CUSTOMER WILL HANDLE THEIR OWN TAG WORK.
EWD
EXTENDED WARRANTY DECLINED
BR 15###TB LB
Back Rack cab guard for pickup trucks with cross body tool box, includes light bar mounting feet.
----------------------------------------------------- -----------------------------
---------------------
ATB-18-LP
---------
HD Aluminum tool box with low -profile single lid and 18" depth.
-------------
FS ALGNT53-DUAL-
------------------------------------------------------------------------------------------------------------------
Federal Signal 53" Allegiant dual Amber/White light bar including take downs, alley lights, work light feature, signal
WL-AW
master, strap kit, and compact digital soft button 6 switch controller. (Work light feature requires mounting on cab
shield)
FS MP3-8-AA
(8) Federal Signal Micro Pulse Ultra LED's with (4) mounted in grille and (4) mounted to rear of vehicle (AMBER).
--------------------------------------------------------------------
FS SIM
-
Federal Signal -Serial Interface Modue- Required to Operate Serial Light Bars with Analog Factory Switches.
------------------------ ----------------------- ---------- - I .. ------
--
- -
NOTE
customer request lights wired to factory upfitter switches
CONTRACT OPTIONS
S440.00
$0.00
--------------------
$295.00
$0.00
$0.00
$160.00
--------------------
$0.00
--------------------
$0.00
$0.00
$0.00
$425.00
$0.00
$1,320.00
$0.00
$0.00
$715.00
$625.00
$2,490.00
$1,820.00
------ --- $365.00
$0.00
-------------------
$6,015.00
N1PA_SEBASTIAN, CITY OF_61530_Quote_2.PDF Page 1 of 2 14
0997rj&oW/"//.wX Source',9P-4 I
— — — — ,V--ZA=A= AF
SOURCEWELL CONTRACT # 2025 091521-NAF & 032824-NAF www.NationalAutoFleetGroup.com
TRADE IN TOTAL COST 957,491.00
W
----------------------------- ----- ----- ----- ------------------------------------------------------------------------
TOTAL COST LESS TRADE IN QTY 1 $57,481.00
Estimated Annual payments for 60 months paid in advance: $13,216.07
Municipal finance for any essential use vehicle, requires lender approval, WAC.
Comments QUOTE SUBJECT TO FACTORY ORDER ACCEPTANCE or 30 DAYS
VEHICLE QUOTED BY ASHLEE WILSON GOVERNMENT ACCOUNT MANAGER Ashlee.Wilson(&AlanJay.com
"i Want to be YD r Fleet Provider"
I appreciate the opportunity to submit this quotation. Please review it carefully. If there are any errors or changes, please feel free to contact me at any time.
I am always happy to be of assistance.
NJPA_SEBASTIAN, CITY OF_61530_Quote_2.PDF Page 2 of 2 15
I31 Alan Jay Fleet
Ashlee Wilson 1 863-402-4234 1 ashlee.wilson@alanjay.com
Vehicle: [Fleet] 2025 Ford Super Duty F-250 SRW (W2B) XL 4WD Crew Cab 6.75' Box ( / Complete )
i
Note:Photo may not represent exact vehicle or selected equipment.
Window Sticker
SUMMARY
[Fleet] 2025 Ford Super Duty F-250 SRW (W213) XL 4WD Crew Cab 6.75' Box MSRP:$51,890.00
Interior:Medium Dark Slate, HD Vinyl 40/20/40 Split Bench Seat
Exterior 1:Oxford White
Exterior 2:No color has been selected.
Engine: 6.81- 2V DEVCT NA PFI V8 Gas
Transmission: TorgShift-G 10-Speed Automatic
OPTIONS
CODE
MODEL
MSRP
W213
[Fleet] 2025 Ford Super Duty F-250 SRW (W2B) XL 4WD Crew Cab
$51,890.00
6.75' Box
OPTIONS
18B
Platform Running Boards
$445.00
44F
Transmission: TorgShift-G 10-Speed Automatic
$0.00
52B
Trailer Brake Controller
$300.00
600A
Order Code 600A
$0.00
64A
Wheels: 17" Argent Painted Steel
$0.00
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices,
specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's
input is subject to the accuracy of the input provided.
Data Version: 24697. Data Updated: Feb 11, 2025 6:45:00 PM PST
Feb 12, 2025 Pas 16
Alan Jay Fleet
Ashlee Wilson 1 863-402-4234 1 ashlee.wilson@alanjay.com
Vehicle: [Fleet] 2025 Ford Super Duty F-250 SRW (W2B) XL 4WD Crew Cab 6.75' Box ( Complete)
66S
Upfitter Switches (6)
$165.00
67D
190 Amp Alternator
$0.00
99A
Engine: 6.81- 2V DEVCT NA PFI V8 Gas
$0.00
AS
Medium Dark Slate, HD Vinyl 40/20/40 Split Bench Seat
$0.00
TD8
Tires: LT245/75Rxl7E BSW A/S
$0.00
X3E
Electronic -Locking w/3.73 Axle Ratio
$430.00
Z1
Oxford White
$0.00
SUBTOTAL $53,230.00
Adjustments Total $0.00
Destination Charge $1,995.00
TOTAL PRICE $55,225.00
FUELECONOMY
Est City:N/A
Est Highway:N/A
Est Highway Cruising Range:N/A
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices,
specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's
input is subject to the accuracy of the input provided.
Data Version: 24697. Data Updated: Feb 11, 2025 6:45:00 PM PST.
Feb 12, 2025 Pac 17
Alan Jay Fleet
1 Ashlee Wilson 1 863-402-4234 1 ashlee.wiIson@alanjay.com
Vehicle: [Fleet] 2025 Ford Super Duty F-250 SRW (W213) XL 4WD Crew Cab 6.75' Box ( Complete)
Standard Equipment
Mechanical
Exterior
Engine: 6.81- 2V DEVCT NA PFI V8 Gas (STD)
Transmission: TorgShift-G 10-Speed Automatic -inc: SelectShift and selectable drive modes: normal, eco,
slippery roads, tow/haul and off -road (STD)
3.73 Axle Ratio (STD)
GVWR: 10,000 lb Payload Package
50-State Emissions System
Transmission w/Oil Cooler
Electronic Transfer Case
Part -Time Four -Wheel Drive
68-Amp/Hr 75OCCA Maintenance -Free Battery w/Run Down Protection
160 Amp Alternator
Class V Towing Equipment -inc: Hitch and Trailer Sway Control
Trailer Wiring Harness
3565# Maximum Payload
HD Shock Absorbers
Front Anti -Roll Bar
Firm Suspension
Hydraulic Power -Assist Steering
34 Gal. Fuel Tank
Single Stainless Steel Exhaust
Auto Locking Hubs
Front Suspension w/Coil Springs
Solid Axle Rear Suspension w/Leaf Springs
4-Wheel Disc Brakes w/4-Wheel ABS, Front And Rear Vented Discs, Brake Assist and Hill Hold Control
Wheels: 17" Argent Painted Steel -inc: painted hub covers/center ornaments (STD)
Tires: LT245/75Rxl7E BSW A/S -inc: Spare may not be the same as road tire (STD)
Regular Box Style
Steel Spare Wheel
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices,
specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparers
input is subject to the accuracy of the input provided.
Data Version: 24697. Data Updated: Feb 11, 2025 6:45:00 PM PST.
Feb 12, 2025 Pac 18
Alan Jay Fleet
Ashlee Wilson 1 863-402-4234 1 ashlee.wilson@alanjay.com
Vehicle: [Fleet] 2025 Ford Super Duty F-250 SRW (W213) XL 4WD Crew Cab 6.75' Box ( .'Complete)
Exterior
Entertainment
Interior
Full -Size Spare Tire Stored Underbody w/Crankdown
Clearcoat Paint
Black Front Bumper w/Black Rub Strip/Fascia Accent and 2 Tow Hooks
Black Rear Step Bumper
Black Side Windows Trim and Black Front Windshield Trim
Black Door Handles
Black Power Heated Side Mirrors w/Convex Spotter, Manual Folding and Turn Signal Indicator
Manual Extendable Trailer Style Mirrors
Fixed Rear Window
Light Tinted Glass
Variable Intermittent Wipers
Aluminum Panels
Black Grille
Tailgate Rear Cargo Access
Tailgate/Rear Door Lock Included w/Power Door Locks
Boxside Steps
Autolamp Auto On/Off Reflector Halogen Daytime Running Lights Preference Setting Headlamps w/Delay-Off
Cargo Lamp w/High Mount Stop Light
Perimeter/Approach Lights
Radio w/Seek-Scan, Clock and Speed Compensated Volume Control
Radio: AM/FM Stereo w/MP3 Player -inc: 6 speakers
Fixed Antenna
SYNC 4 -inc: 8" LCD capacitive touchscreen w/swipe capability, wireless phone connection, cloud connected,
AppLink w/app catalog, 911 Assist, Apple CarPlay and Android Auto compatibility and digital owner's manual
2 LCD Monitors In The Front
4-Way Driver Seat -inc: Manual Recline and Fore/Aft Movement
4-Way Passenger Seat -inc: Manual Recline and Fore/Aft Movement
60-40 Folding Split -Bench Front Facing Fold -Up Cushion Rear Seat
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices,
specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on reportpreparers
input is subject to the accuracy of the input provided.
Data Version: 24697. Data Updated: Feb 11, 2025 6:45:00 PM PST
Feb 12, 2025 Pac 19
Alan Jay Fleet
Ashlee Wilson 1 863-402-4234 1 ashlee.wilson@alanjay.com
Vehicle: [Fleet] 2025 Ford Super Duty F-250 SRW (W213) XL 4WD Crew Cab 6.75' Box ( Complete)
Interior
Manual Tilt/Telescoping Steering Column
Gauges -inc: Speedometer, Odometer, Oil Pressure, Engine Coolant Temp, Tachometer, Transmission Fluid
Temp, Engine Hour Meter, Trip Odometer and Trip Computer
Power Rear Windows
FordPass Connect 5G Mobile Hotspot Internet Access
Rear Cupholder
Compass
Remote Keyless Entry w/Integrated Key Transmitter, Illuminated Entry and Panic Button
Cruise Control w/Steering Wheel Controls
Manual Air Conditioning
HVAC -inc: Underseat Ducts
Illuminated Locking Glove Box
Interior Trim -inc: Chrome Interior Accents
Full Cloth Headliner
Urethane Gear Shifter Material
HD Vinyl 40/20/40 Split Bench Seat -inc: center armrest, cupholder, storage and driver's side manual lumbar
Day -Night Rearview Mirror
Passenger Visor Vanity Mirror
Full Overhead Console w/Storage and 2 12V DC Power Outlets
Fade -To -Off Interior Lighting
Front And Rear Map Lights
Full Vinyl/Rubber Floor Covering
Pickup Cargo Box Lights
Smart Device Remote Engine Start
Instrument Panel Covered Bin and Dashboard Storage
Power 1 st Row Windows w/Driver And Passenger 1-Touch Up/Down
Delayed Accessory Power
Power Door Locks w/Autolock Feature
Driver Information Center
Trip Computer
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices,
specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's
input is subject to the accuracy of the input provided.
Data Version: 24697. Data Updated: Feb 11, 2025 6:45:00 PM PST
Feb 12, 2025 Pac 20
Alan Jay Fleet
Ashlee Wilson 1 863-402-4234 1 ashlee.wilson@alanjay.com
Vehicle: [Fleet] 2025 Ford Super Duty F-250 SRW (W213) XL 4WD Crew Cab 6.75' Box (
Interior
Safety -Mechanical
Safety -Exterior
Safety -Interior
WARRANTY
Outside Temp Gauge
Digital/Analog Appearance
Seats wNinyl Back Material
Manual Adjustable Front Head Restraints and Manual Adjustable Rear Head Restraints
Perimeter Alarm
Securilock Anti -Theft Ignition (pats) Immobilizer
2 12V DC Power Outlets
Air Filtration
Complete)
AdvanceTrac w/Roll Stability Control Electronic Stability Control (ESC) And Roll Stability Control (RSC)
ABS And Driveline Traction Control
Side Impact Beams
Dual Stage Driver And Passenger Seat -Mounted Side Airbags
Tire Specific Low Tire Pressure Warning
Safety Canopy System Curtain 1 st And 2nd Row Airbags
Outboard Front Lap And Shoulder Safety Belts -inc: Rear Center 3 Point and Height Adjusters
Dual Stage Driver And Passenger Front Airbags
Rear Child Safety Locks
Back -Up Camera
Basic Years: 3
Basic Miles/km: 36,000
Drivetrain Years: 5
Drivetrain Miles/km: 60,000
Corrosion Years: 5
Corrosion Miles/km: Unlimited
Roadside Assistance Years: 5
Roadside Assistance Miles/km: 60,000
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices,
specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's
input is subject to the accuracy of the input provided.
Data Version: 24697. Data Updated: Feb 11, 2025 6:45:00 PM PST
Feb 12, 2025 Pac21
I Alan Jay Fleet
Ashlee Wilson 1 863-402-4234 1 ashlee.wilson@alanjay.com
Vehicle: [Fleet] 2025 Ford Super Duty F-250 SRW (W2B) XL 4WD Crew Cab 6.75' Box (,.':Complete)
Technical Specifications
Powertrain
Transmission
Drivetrain
Four Wheel Drive
Trans Order Code
44F
Trans Type
10
Trans Description Cont.
Automatic w/OD
Trans Description Cont. Again
N/A
First Gear Ratio (A)
4.70
Second Gear Ratio (:1)
2.98
Third Gear Ratio (A)
2.15
Fourth Gear Ratio (A)
1.77
Fifth Gear Ratio (:1)
1.52
Sixth Gear Ratio (A)
1.27
Reverse Ratio (:1)
4.87
Clutch Size
N/A
Trans Power Take Off
N/A
Final Drive Axle Ratio (:1)
N/A
Transfer Case Model
Electronic
Transfer Case Gear Ratio (A), High
N/A
Transfer Case Gear Ratio (:1), Low
N/A
Transfer Case Power Take Off
No
Seventh Gear Ratio (:1)
1.00
Eighth Gear Ratio (:1)
0.85
Ninth Gear Ratio (A)
N/A
Tenth Gear Ratio (:1)
N/A
Mileage
EPA Fuel Economy Est - Hwy
N/A
Cruising Range - City
N/A
EPA Fuel Economy Est - City
N/A
Fuel Economy Est -Combined
N/A
Cruising Range - Hwy
N/A
Estimated Battery Range
N/A
Engine
Engine Order Code
99A
Engine Type
Regular Unleaded
V-8
Displacement
6.8 L/415
Fuel System
Sequential MPI
SAE Net Horsepower @ RPM
405 @ 5000
SAE Net Torque @ RPM
445 @ 4000
Engine Oil Cooler
None
Electrical
Cold Cranking Amps @ 0° F (Primary)
750
Cold Cranking Amps @ 0' F (2nd)
750
Cold Cranking Amps @ 0° F (3rd)
N/A
Maximum Alternator Capacity (amps)
190
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices,
specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's
input is subject to the accuracy of the input provided.
Data Version: 24697. Data Updated: Feb 11, 2025 6:45:00 PM PST
Feb 12, 2025 Pa`22
Alan Jay Fleet
Ashlee Wilson 1 863-402-4234 1 ashlee.wilson@alanjay.com
Vehicle: [Fleet] 2025 Ford Super Duty F-250 SRW (W2B) XL 4WD Crew Cab 6.75' Box ( Complete)
Powertrain
Cooling System
Total Cooling System Capacity N/A
Vehicle
Emissions
Tons/yr of CO2 Emissions @ 15K mi/year N/A EPA Greenhouse Gas Score N/A
Chassis
Weight Information
Standard Weight - Front
0.00 Ibs
Standard Weight - Rear
0.00 Ibs
Base Curb Weight
6396 Ibs
Gross Axle Wt Rating - Front
4800 Ibs
Gross Axle Wt Rating - Rear
6340 Ibs
Curb Weight - Front
3787 Ibs
Curb Weight - Rear
2609 Ibs
Option Weight - Front
0.00 Ibs
Option Weight - Rear
0.00 Ibs
Reserve Axle Capacity - Front
1013.00 Ibs
Reserve Axle Capacity - Rear
3731.00 Ibs
As Spec'd Curb Weight
6396.00 Ibs
As Spec'd Payload
3604.00 Ibs
Maximum Payload Capacity
3604.00 Ibs
Gross Combined Wt Rating
21000 Ibs
Gross Axle Weight Rating
11140.00 Ibs
Curb Weight
6396.00 Ibs
Reserve Axle Capacity
4744.00 Ibs
Total Option Weight
0.00 Ibs
Payload Weight Front
0 Ibs
Payload Weight Rear
0 Ibs
Gross Vehicle Weight Rating
10000.00 Ibs
Trailering
Dead Weight Hitch - Max Trailer Wt.
5000 Ibs
Dead Weight Hitch - Max Tongue Wt.
500 Ibs
Wt Distributing Hitch - Max Trailer Wt.
14100 Ibs
Wt Distributing Hitch - Max Tongue Wt.
1410 Ibs
Fifth Wheel Hitch - Max Trailer Wt.
13900 Ibs
Fifth Wheel Hitch - Max Tongue Wt.
3475 Ibs
Maximum Trailering Capacity
14100 Ibs
Frame
Frame Type
N/A
Sect Modulus Rails Only
N/A
Frame RBM
N/A
Frame Strength
N/A
Frame Thickness
NIA
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices,
specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparers
input is subject to the accuracy of the input provided.
Data Version: 24697. Data Updated: Feb 11, 2025 6:45:00 PM PST.
Feb 12, 2025 Pac23
Alan Jay Fleet
Ashlee Wilson 1 863-402-4234 1 ashlee.wilson@alanjay.com
Vehicle: [Fleet] 2025 Ford Super Duty F-250 SRW (W213) XL 4WD Crew Cab 6.75' Box ( Complete)
Chassis
Suspension
Suspension Type - Front
Other
Suspension Type - Rear
Leaf
Spring Capacity - Front
4800 Ibs
Spring Capacity - Rear
6340 Ibs
Axle Type - Front
Non -Independent
Axle Type - Rear
Rigid Axle
Axle Capacity - Front
6000 Ibs
Axle Capacity - Rear
7280 Ibs
Axle Ratio (A) - Front
3.73
Axle Ratio (A) - Rear
3.73
Shock Absorber Diameter - Front
NIA
Shock Absorber Diameter - Rear
N/A
Stabilizer Bar Diameter - Front
N/A
Stabilizer Bar Diameter - Rear
N/A
Tires
Front Tire Order Code
TD8
Rear Tire Order Code
TD8
Spare Tire Order Code
N/A
Front Tire Size
LT245175SR17
Rear Tire Size
LT245/75SR17
Spare Tire Size
Full -Size
Front Tire Capacity
6390 Ibs
Rear Tire Capacity
6390 Ibs
Spare Tire Capacity
N/A
Revolutions/Mile @ 45 mph - Front
649
Revolutions/Mile @ 45 mph - Rear
649
Revolutions/Mile @ 45 mph - Spare
N/A
Wheels
Front Wheel Size
17 X 7.5 in
Rear Wheel Size
17 X 7.5 in
Spare Wheel Size
Full -Size in
Front Wheel Material
Steel
Rear Wheel Material
Steel
Spare Wheel Material
Steel
Steering
Steering Type Re -Circulating Steering Ratio (A), Overall N/A
Ball
Steering Ratio (A), On Center N/A Steering Ratio (A), At Lock N/A
Turning Diameter - Curb to Curb 53 ft Turning Diameter - Wall to Wall N/A
Brakes
Brake Type 4-Wheel Disc Brake ABS System 4-Wheel
Brake ABS System (Second Line) 4-Wheel Disc - Front (Yes or ) Yes
Disc - Rear (Yes or ) Yes Front Brake Rotor Diam x Thickness 14.3 in
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices,
specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's
input is subject to the accuracy of the input provided.
Data Version: 24697. Data Updated: Feb 11, 2025 6:45:00 PM PST.
Feb 12, 2026 PagE 24
Alan Jay Fleet
Ashlee Wilson 1 863-402-4234 1 ashlee.wilson@alanjay.com
Vehicle: [Fleet] 2025 Ford Super Duty F-250 SRW (W213) XL 4WD Crew Cab 6.75' Box ( Complete)
Chassis
Brakes
Rear Brake Rotor Diam x Thickness 14.3 in Drum - Rear (Yes or ) N/A
Rear Drum Diam x Width N/A
Fuel Tank
Fuel Tank Capacity, Approx 34 gal Aux Fuel Tank Capacity, Approx N/A
Fuel Tank Location N/A Aux Fuel Tank Location N/A
Dimensions
Interior Dimensions
Passenger Capacity
6
Front Head Room
40.8 in
Front Leg Room
43.9 in
Front Shoulder Room
66.7 in
Front Hip Room
62.5 in
Second Head Room
40.4 in
Second Leg Room
43.6 in
Second Shoulder Room
65.9 in
Second Hip Room
64.7 in
Exterior Dimensions
Wheelbase
160 in
Length, Overall w/o rear bumper
N/A
Length, Overall w/rear bumper
N/A
Length, Overall
250 in
Width, Max w/o mirrors
80 in
Height, Overall
81.5 in
Overhang, Front
38.2 in
Overhang, Rear w/o bumper
N/A
Front Bumper to Back of Cab
N/A
Cab to Axle
39.9 in
Cab to End of Frame
N/A
Ground to Top of Load Floor
37.2 in
Ground to Top of Frame
N/A
Frame Width, Rear
N/A
Ground Clearance, Front
8.5 in
Ground Clearance, Rear
8.5 in
Body Length
0.00 ft
Cab to Body
N/A
Cargo Area Dimensions
Cargo Box Length @ Floor
81.9 in
Cargo Box Width @ Top, Rear
66.9 in
Cargo Box Width @ Floor
66.9 in
Cargo Box Width @ Wheelhousings
50.5 in
Cargo Box (Area) Height
21.1 in
Tailgate Width
60.5 in
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices,
specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparers
input is subject to the accuracy of the input provided.
Data Version: 24697. Data Updated: Feb 11, 20256:45:00 PM PST.
Feb 12, 2025 Pagc25
Alan Jay Fleet
Ashlee Wilson 1 863-402-4234 1 ashlee.wilson@alanjay.com
Vehicle: [Fleet] 2025 Ford Super Duty F-250 SRW (W213) XL 4WD Crew Cab 6.75' Box (;' Complete )
Dimensions
Cargo Area Dimensions
Cargo Volume
65.4 ft3 Ext'd Cab Cargo Volume
N/A
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices,
specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content ud.�u uo ,spurt preparers
input is subject to the accuracy of the input provided.
Data Version: 24697. Data Updated: Feb 11, 2025 6:45:00 PM PST.
Feb 12, 2025 PagE 26
DocuSign Envelope ID: CF25B13B-7B09-48SC-B85D-F1A7A7104FDA
091521 -NAF
Sourcewell
Solicitation Number: RFP #091521
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN
56479 (Sourcewell) and 72 Hour LLC dba: National Auto Fleet Group, 490 Auto Center Drive,
Watsonville, CA 95076 (Supplier).
Sourcewell is a State of Minnesota local government unit and service cooperative created
under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers
cooperative procurement solutions to government entities. Participation is open to eligible
federal, state/province, and municipal governmental entities, higher education, K-12 education,
nonprofit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public solicitation for Automobiles, SUVs, Vans, and Light Trucks with
Related Equipment and Accessories from which Supplier was awarded a contract.
Supplier desires to contract with Sourcewell to provide equipment, products, or services to
Sourcewell and the entities that access Sourcewell's cooperative purchasing contracts
(Participating Entities).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
B. EXPIRATION DATE AND EXTENSION. This Contract expires November 8, 2025, unless it is
cancelled sooner pursuant to Article 22. This Contract may be extended one additional year
upon the request of Sourcewell and written agreement by Supplier.
C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all
payment obligations incurred prior to expiration or termination will survive, as will the
following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All
rights will cease upon expiration or termination of this Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or
Services as stated in its Proposal submitted under the Solicitation Number listed above.
Rev.3/2021
27
DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA
091521-NAF
Supplier's Equipment, Products, or Services Proposal (Proposal) is attached and incorporated
into this Contract.
All Equipment and Products provided under this Contract must be new and the current model.
Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated
in Supplier's product and pricing list. Unless agreed to by the Participating Entities in advance,
Equipment or Products must be delivered as operational to the Participating Entity's site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated,
sales and sales volume are not guaranteed.
B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free
from liens and encumbrances, and are free from defects in design, materials, and workmanship.
In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will
perform in accordance with the ordinary use for which they are intended. Supplier's dealers
and distributors must agree to assist the Participating Entity in reaching a resolution in any
dispute over warranty terms with the manufacturer. Any manufacturer's warranty that extends
beyond the expiration of the Supplier's warranty will be passed on to the Participating Entity.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout
the Contract term, Supplier must provide to Sourcewell a current means to validate or
authenticate Supplier's authorized dealers, distributors, or resellers relative to the Equipment,
Products, and Services offered under this Contract, which will be incorporated into this
Contract by reference. It is the Supplier's responsibility to ensure Sourcewell receives the most
current information.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price
stated in Supplier's Proposal.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a
Participating Entity's total cost of acquisition. This means that the quoted cost is for delivered
Equipment, Products, and Services that are operational for their intended purpose, and
includes all costs to the Participating Entity's requested delivery location.
Regardless of the payment method chosen by the Participating Entity, the total cost associated
with any purchase option of the Equipment, Products, or Services must always be disclosed in
the pricing quote to the applicable Participating Entity at the time of purchase.
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly
packaged. Damaged Equipment and Products may be rejected. If the damage is not readily
apparent at the time of delivery, Supplier must permit the Equipment and Products to be
Rev. 3/2021
28
DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A.7A7104FDA
091521 -NAF
returned within a reasonable time at no cost to Sourcewell or its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable
time after delivery where circumstances or conditions prevent effective inspection of the
Equipment and Products at the time of delivery. In the event of the delivery of nonconforming
Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and
the Supplier will replace nonconforming Equipment and Products with conforming Equipment
and Products that are acceptable to the Participating Entity.
Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive
in a defective or inoperable condition.
Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally
delivers substandard or inferior Equipment or Products.
B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax -
exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax-
exempt entity.
C. HOT LIST PRICING. At anytime during this Contract, Supplier may offer a specific selection
of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to
Sourcewell in a line -item format. Equipment, Products, or Services may be added or removed
from the Hot List at any time through a Sourcewell Price and Product Change Form as defined
in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and
discontinued Equipment and Products as long as those close-out and discontinued items are
clearly identified as such. Current ordering process and administrative fees apply. Hot List
Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any
time. All requests must be made in writing by submitting a signed Sourcewell Price and Product
Change Request Form to the assigned Sourcewell Supplier Development Administrator. This
approved form is available from the assigned Sourcewell Supplier Development Administrator.
At a minimum, the request must;
• Identify the applicable Sourcewell contract number;
• Clearly specify the requested change;
• Provide sufficient detail to justify the requested change;
Rev. 3/2021
29
DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA
091521-NAF
• Individually list all Equipment, Products, or Services affected by the requested change,
along with the requested change (e.g., addition, deletion, price change); and
• Include a complete restatement of pricing documentation in Microsoft Excel with the
effective date of the modified pricing, or product addition or deletion. The new pricing
restatement must include all Equipment, Products, and Services offered, even for those
items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Change Request Form will become an
amendment to this Contract and will be incorporated by reference.
S. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS
A. PARTICIPATION. Sourcewell's cooperative contracts are available and open to public and
nonprofit entities across the United States and Canada; such as federal, state/province,
municipal, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally
access the Equipment, Products, or Services under this Contract. A Participating Entity's
authority to access this Contract is determined through its cooperative purchasing, interlocal,
or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service
Member of Sourcewell during such time of access. Supplier understands that a Participating
Entity's use of this Contract is at the Participating Entity's sole convenience and Participating
Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use
eligibility requirements and documentation and will encourage potential participating entities
to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its
roster during the term of this Contract.
B. PUBLIC FACILITIES. Supplier's employees maybe required to perform work at government -
owned facilities, including schools. Supplier's employees and agents must conduct themselves
in a professional manner while on the premises, and in accordance with Participating Entity
policies and procedures, and all applicable laws.
6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under
this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this
Contract; however, order flow and procedure will be developed jointly between Sourcewell and
Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized
subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it
may use its own forms, but the purchase order should clearly note the applicable Sourcewell
Rev. 3/2021
30
DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA
091521-NAF
contract number. All Participating Entity orders under this Contract must be issued prior to
expiration or cancellation of this Contract; however, Supplier performance, Participating Entity
payment obligations, and any applicable warranty periods or other Supplier or Participating
Entity obligations may extend beyond the term of this Contract.
Supplier's acceptable forms of payment are included in its attached Proposal. Participating
Entities will be solely responsible for payment and Sourcewell will have no liability for any
unpaid invoice of any Participating Entity.
B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and
conditions to a purchase order, or other required transaction documentation, may be
negotiated between a Participating Entity and Supplier, such as job or industry -specific
requirements, legal requirements (e.g., affirmative action or immigration status requirements),
or specific local policy requirements. Some Participating Entities may require the use of a
Participating Addendum; the terms of which will be negotiated directly between the
Participating Entity and the Supplier. Any negotiated additional terms and conditions must
never be less favorable to the Participating Entity than what is contained in this Contract.
C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires
service or specialized performance requirements not addressed in this Contract (such as e-
commerce specifications, specialized delivery requirements, or other specifications and
requirements), the Participating Entity and the Supplier may enter into a separate, standalone
agreement, apart from this Contract. Sourcewell, including its agents and employees, will not
be made a party to a claim for breach of such agreement.
D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or
in part, immediately upon notice to Supplier in the event of any of the following events:
1. The Participating Entity fails to receive funding or appropriation from its governing body
at levels sufficient to pay for the equipment, products, or services to be purchased; or
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the
Participating Entity's requirements.
E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a
Participating Entity's order will be determined by the Participating Entity making the purchase.
7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to
Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is
changed. The Account Representative will be responsible for:
Rev. 3/2021
31
DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA
091521-NAF
• Maintenance and management of this Contract;
• Timely response to all Sourcewell and Participating Entity inquiries; and
• Business reviews to Sourcewell and Participating Entities, if applicable.
B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with
Sourcewell per contract year. The business review will cover sales to Participating Entities,
pricing and contract terms, administrative fees, sales data reports, supply issues, customer
issues, and any other necessary information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT
A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a
contract sales activity report (Report) to the Sourcewell Supplier Development Administrator
assigned to this Contract. Reports are due no later than 4S days after the end of each calendar
quarter. A Report must be provided regardless of the number or amount of sales during that
quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were
made).
The Report must contain the following fields:
• Participating Entity Name (e.g., City of Staples Highway Department);
• Participating Entity Physical Street Address;
• Participating Entity City;
• Participating Entity State/Province;
• Participating Entity Zip/Postal Code;
• Participating Entity Contact Name;
• Participating Entity Contact Email Address;
• Participating Entity Contact Telephone Number;
• Sourcewell Assigned Entity/Participating Entity Number;
• Item Purchased Description;
• Item Purchased Price;
• Sourcewell Administrative Fee Applied; and
• Date Purchase was invoiced/sale was recognized as revenue by Supplier.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell,
the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and
Services provided to Participating Entities. The Administrative Fee must be included in, and not
added to, the pricing. Supplier may not charge Participating Entities more than the contracted
price to offset the Administrative Fee.
The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated
in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased
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by Participating Entities under this Contract during each calendar quarter. Payments should
note the Supplier's name and Sourcewell-assigned contract number in the memo; and must be
mailed to the address above "Attn: Accounts Receivable" or remitted electronically to
Sourcewell's banking institution per Sourcewell's Finance department instructions. Payments
must be received no later than 45 calendar days after the end of each calendar quarter.
Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to
ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell
reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in
any subsequent solicitation. In the event this Contract is cancelled by either party prior to the
Contract's expiration date, the administrative fee payment will be due no more than 30 days
from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Supplier's Authorized Representative is the person named in the Supplier's Proposal, If
Supplier's Authorized Representative changes at any time during this Contract, Supplier must
promptly notify Sourcewell in writing.
10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE
A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records,
documents, and accounting procedures and practices relevant to this Agreement are subject to
examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the
end of this Contract. This clause extends to Participating Entities as it relates to business
conducted by that Participating Entity under this Contract.
B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under
this Contract without the prior written consent of the other party and a fully executed
assignment agreement. Such consent will not be unreasonably withheld. Any prohibited
assignment will be invalid.
C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective
until it has been duly executed by the parties.
D. WAIVER. Failure by either party to take action or assert any right under this Contract will
not be deemed a waiver of such right in the event of the continuation or repetition of the
circumstances giving rise to such right. Any such waiver must be in writing and signed by the
parties.
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E. CONTRACT COMPLETE. This Contract represents the complete agreement between the
parties. No other understanding regarding this Contract, whether written or oral, may be used
to bind either party.For any conflict between the attached Proposal and the terms set out in
Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.
F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent
contractors, each free to exercise judgment and discretion with regard to the conduct of their
respective businesses. This Contract does not create a partnership, joint venture, or any other
relationship such as master -servant, or principal -agent.
11. INDEMNITY AND HOLD HARMLESS
Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities,
including their agents and employees, harmless from any claims or causes of action, including
attorneys' fees incurred by Sourcewell or its Participating Entities, arising out of any act or
omission in the performance of this Contract by the Supplier or its agents or employees; this
indemnification includes injury or death to person(s) or property alleged to have been caused
by some defect in the Equipment, Products, or Services under this Contract to the extent the
Equipment, Product, or Service has been used according to its specifications. Sourcewell's
responsibility will be governed by the State of Minnesota's Tort Liability Act (Minnesota
Statutes Chapter 466) and other applicable law.
12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act,
Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell
under this Contract and as it applies to all data created, collected, received, stored, used,
maintained, or disseminated by the Supplier under this Contract.
13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT
A. INTELLECTUAL PROPERTY
1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty -free, worldwide, non-exclusive right and
license to use thetrademark(s) provided to Supplier by Sourcewell in advertising and
promotional materials for the purpose of marketing Sourcewell's relationship with
Supplier.
b. Supplier grants to Sourcewell a royalty -free, worldwide, non-exclusive right and
license to use Supplier's trademarks in advertising and promotional materials for the
purpose of marketing Supplier's relationship with Sourcewell.
2. Limited Right of Sublicense. The right and license granted herein includes a limited right
of each party to grant sublicenses to their respective subsidiaries, distributors, dealers,
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resellers, marketing representatives, and agents (collectively "Permitted Sublicensees") in
advertising and promotional materials for the purpose of marketing the Parties' relationship
to Participating Entities. Any sublicense granted will be subject to the terms and conditions
of this Article. Each party will be responsible for any breach of this Article by any of their
respective sublicensees.
3. Use; Quality Control.
a. Neither party may alter the other party's trademarks from the form provided
and must comply with removal requests as to specific uses of its trademarks or
logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the
other party's trademarks only in good faith and in a dignified manner consistent with
such party's use of the trademarks. Upon written notice to the breaching party, the
breaching party has 30 days of the date of the written notice to cure the breach or
the license will be terminated.
4. As applicable, Supplier agrees to indemnify and hold harmless Sourcewell and its
Participating Entities against any and all suits, claims, judgments, and costs instituted or
recovered against Sourcewell or Participating Entities by any person on account of the use
of any Equipment or Products by Sourcewell or its Participating Entities supplied by Supplier
in violation of applicable patent or copyright laws.
5. Termination. Upon the termination of this Contract for any reason, each party, including
Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites,
and the like bearing the other party's name or logo (excepting Sourcewell's pre-printed
catalog of suppliers which may be used until the next printing). Supplier must return all
marketing and promotional materials, including signage, provided by Sourcewell, or dispose
of it according to Sourcewell's written directions.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released
without prior written approval from the Authorized Representatives. Publicity includes notices,
informational pamphlets, press releases, research, reports, signs, and similar public notices
prepared by or for the Supplier individually or jointly with others, or any subcontractors, with
respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be
approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development
Administrator assigned to this Contract.
D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment,
Products, or Services.
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14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue
for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate
state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.
15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God
or other conditions that are beyond that party's reasonable control. A party defaulting under
this provision must provide the other party prompt written notice of the default.
16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal,
unenforceable, or void then both parties will be relieved from all obligations arising from that
provision. If the remainder of this Contract is capable of being performed, it will not be affected
by such determination or finding and must be fully performed.
17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and
address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and
work in good faith to resolve such dispute within a reasonable period of time. If necessary,
Sourcewell and the Supplier will jointly develop a short briefing document that describes
the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified
above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher
level of management. The Supplier will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the
Supplier must continue without delay to carry out all of its responsibilities under the
Contract that are not affected by the dispute. If the Supplier fails to continue without delay
to perform its responsibilities under the Contract, in the accomplishment of all undisputed
work, the Supplier will bear any additional costs incurred by Sourcewell and/or its
Participating Entities as a result of such failure to proceed.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract,
or any Participating Entity order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
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The party claiming default must provide written notice of the default, with 30 calendar days to
cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated
or other damages. If the default remains after the opportunity for cure, the non -defaulting
party may:
• Exercise any remedy provided by law or equity, or
• Terminate the Contract or any portion thereof, including any orders issued against the
Contract.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect
at all times during the performance of this Contract with insurance company(ies) licensed or
authorized to do business in the State of Minnesota having an "AM BEST" rating of A- or better,
with coverage and limits of insurance not less than the following:
1. Workers' Compensation and Employer's Liability.
Workers' Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below-.
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Supplier will maintain insurance covering its
operations, with coverage on an occurrence basis, and must be subject to terms no less
broad than the Insurance Services Office ("ISO") Commercial General Liability Form
CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include
liability arising from premises, operations, bodily injury and property damage,
independent contractors, products -completed operations including construction defect,
contractual liability, blanket contractual liability, and personal injury and advertising
injury. All required limits, terms and conditions of coverage must be maintained during
the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage
$1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products -Completed operations
$2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract,
Supplier will maintain insurance covering all owned, hired, and non -owned automobiles
in limits of liability not less than indicated below. The coverage must be subject to terms
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no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer),
or equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
4. Umbrella Insurance. During the term of this Contract, Supplier will maintain
umbrella coverage over Employer's Liability, Commercial General Liability, and
Commercial Automobile.
Minimum Limits:
$2,000,000
5. Network Security and Privacy Liability Insurance. During the term of this Contract,
Supplier will maintain coverage for network security and privacy liability. The coverage
may be endorsed on another form of liability coverage or written on a standalone
policy. The insurance must cover claims which may arise from failure of Supplier's
security resulting in, but not limited to, computer attacks, unauthorized access,
disclosure of not public data — including but not limited to, confidential or private
information, transmission of a computer virus, or denial of service.
Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling
Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must
furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this
Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to
Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the
Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must
be signed by a person authorized by the insurer(s) to bind coverage on their behalf.
Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide
certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in
this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY
INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including
their officers, agents, and employees, as an additional insured under the Supplier's commercial
general liability insurance policy with respect to liability arising out of activities, "operations," or
"work" performed by or on behalf of Supplier, and products and completed operations of
Supplier. The policy provision(s) or endorsements) must further provide that coverage is
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primary and not excess over or contributory with any other valid, applicable, and collectible
insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or
otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional
insureds for losses paid under the insurance policies required by this Contract or other
insurance applicable to the Supplier or its subcontractors. The waiver must apply to all
deductibles and/or self -insured retentions applicable to the required or any other insurance
maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must
require similar written express waivers of subrogation and insurance clauses from each of its
subcontractors.
E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this
Contract can be met by either providing a primary policy or in combination with
umbrella/excess liability policy(ies), or self -insured retention.
19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this
Contract must comply fully with applicable federal laws and regulations, and with the laws in
the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Supplier must maintain a valid and current status on all required federal,
state/provincial, and local licenses, bonds, and permits required for the operation of the
business that the Supplier conducts with Sourcewell and Participating Entities.
20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in
writing certain information to Sourcewell related to bankruptcy actions. If at any time during
this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in
writing.
Supplier certifies and warrants that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs
operated by the State of Minnesota; the United States federal government or the Canadian
government, as applicable; or any Participating Entity. Supplier certifies and warrants that
neither it nor its principals have been convicted of a criminal offense related to the subject
matter of this Contract. Supplier further warrants that it will provide immediate written notice
to Sourcewell if this certification changes at any time.
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21. PROVISIONS FOR NON -UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or
services from this Contract may be subject to additional requirements including the
procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit
Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional
requirements based on specific funding source terms or conditions. Within this Article, all
references to "federal" should be interpreted to mean the United States federal government.
The following list only applies when a Participating Entity accesses Supplier's Equipment,
Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all
contracts that meet the definition of "federally assisted construction contract" in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in
accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319,
12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending
Executive Order 11246 Relating to Equal Employment Opportunity," and implementing
regulations at 41 C.F.R. § 60, "Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor." The equal opportunity clause is incorporated
herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal
program legislation, all prime construction contracts in excess of $2,000 awarded by non-
federal entities must include a provision for compliance with the Davis -Bacon Act (40 U.S.C. §
3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5,
"Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted
Construction"). In accordance with the statute, contractors must be required to pay wages to
laborers and mechanics at a rate not less than the prevailing wages specified in a wage
determination made by the Secretary of Labor. In addition, contractors must be required to pay
wages not less than once a week. The non-federal entity must place a copy of the current
prevailing wage determination issued by the Department of Labor in each solicitation. The
decision to award a contract or subcontract must be conditioned upon the acceptance of the
wage determination. The non-federal entity must report all suspected or reported violations to
the federal awarding agency. The contracts must also include a provision for compliance with
the Copeland "Anti -Kickback" Act (40 U.S.C. § 3145), as supplemented by Department of Labor
regulations (29 C.F.R. § 3, "Contractors and Subcontractors on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants from the United States"), The Act provides that
each contractor or subrecipient must be prohibited from inducing, by any means, any person
employed in the construction, completion, or repair of public work, to give up any part of the
compensation to which he or she is otherwise entitled. The non-federal entity must report
all suspected or reported violations to the federal awarding agency. Supplier must be in
compliance with all applicable Davis -Bacon Act provisions.
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C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where
applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve
the employment of mechanics or laborers must include a provision for compliance with 40
U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of
every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess
of the standard work week is permissible provided that the worker is compensated at a rate of
not less than one and a half times the basic rate of pay for all hours worked in excess of 40
hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction
work and provide that no laborer or mechanic must be required to work in surroundings or
under working conditions which are unsanitary, hazardous or dangerous. These requirements
do not apply to the purchases of supplies or materials or articles ordinarily available on the
open market, or contracts for transportation or transmission of intelligence. This provision is
hereby incorporated by reference into this Contract. Supplier certifies that during the term of
an award for all contracts by Sourcewell resulting from this procurement process, Supplier must
comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACTOR AGREEMENT. If the federal award
meets the definition of "funding agreement" under 37 C.F.R. § 401.2(a) and the recipient or
subrecipient wishes to enter into a contract with a small business firm or nonprofit organization
regarding the substitution of parties, assignment or performance of experimental,
developmental, or research work under that "funding agreement," the recipient or subrecipient
must comply with the requirements of 37 C.F.R. § 401, "Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative
Agreements," and any implementing regulations issued by the awarding agency. Supplier
certifies that during the term of an award for all contracts by Sourcewell resulting from this
procurement process, Supplier must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL
ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require
the non-federal award to agree to comply with all applicable standards, orders or regulations
issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution
Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal
awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
Supplier certifies that during the term of this Contract will comply with applicable requirements
as referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award
(see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions
in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R.
§180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3
C.F.R. § 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names
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of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared
ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier
certifies that neither it nor its principals are presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation by any federal
department or agency.
G. BYRD ANTI -LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file
any required certifications. Suppliers must not have used federal appropriated funds to pay any
person or organization for influencing or attempting to influence an officer or employee of any
agency, a member of Congress, officer or employee of Congress, or an employee of a member
of Congress in connection with obtaining any federal contract, grant, or any other award
covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that
takes place in connection with obtaining any federal award. Such disclosures are forwarded
from tier to tier up to the non-federal award. Suppliers must file all certifications and
disclosures required by, and otherwise comply with, the Byrd Anti -Lobbying Amendment (31
U.S.C. § 1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with
the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies
that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after
grantees or subgrantees submit final expenditure reports or quarterly or annual financial
reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier
must comply with the mandatory standards and policies relating to energy efficiency which are
contained in the state energy conservation plan issued in compliance with the Energy Policy
and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply
with all applicable provisions of the Buy American Act. Purchases made in accordance with the
Buy American Act must follow the applicable procurement rules calling for free and open
competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized
representatives of a federal agency must have access to any books, documents, papers and
records of Supplier that are directly pertinent to Supplier's discharge of its obligations under
this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The
right also includes timely and reasonable access to Supplier's personnel for the purpose of
interview and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is
a state agency or agency of a political subdivision of a state and its contractors must comply
with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation
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and Recovery Act. The requirements of Section 6002 include procuring only items designated in
guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the
highest percentage of recovered materials practicable, consistent with maintaining a
satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the
value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring
solid waste management services in a manner that maximizes energy and resource recovery;
and establishing an affirmative procurement program for procurement of recovered materials
identified in the EPA guidelines.
M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier not use the seal(s), logos, crests, or
reproductions of flags or likenesses of Federal agency officials without specific pre -approval.
N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this
Contract or any purchase by an Participating Entity and is not subject to any obligations or liabilities to
the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract
or any purchase by an authorized user.
0. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor
acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to
the Supplier's actions pertaining to this Contract or any purchase by a Participating Entity.
P. FEDERAL DEBT. The Supplier certifies that it is non -delinquent in its repayment of any federal
debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and
benefit overpayments.
Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell,
and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work
under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part
200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the
U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or
potential conflict; and provide any additional information as necessary or requested.
R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S. Executive
Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to
individuals and organizations associated with terrorism.
S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR
EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will
comply with applicable requirements of 2 C.F.R. § 200.216.
T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that
during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.
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22. CANCELLATION
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Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60
days' written notice to the other party. However, Sourcewell may cancel this Contract
immediately upon discovery of a material defect in any certification made in Supplier's
Proposal. Cancellation of this Contract does not relieve either party of financial, product, or
service obligations incurred or accrued prior to cancellation.
Sourcewell 72 Hour LLC dba: National Auto
Fleet Group
DocusEFACBB6730CIE467
lgned by: DocuSigned by:
I S(J� AyfE,7
COFD2A139DOU89...By: By, ..
Jeremy Schwartz Jesse Cooper
Title: Chief Procurement Officer Title: Fleet Manager
11/4/2021 1 1:28 PM CDT 11/4/2021 1 10:46 AM CDT
Date: Date:
Approved:
e®Docuftned by:
By:
_7E42B8F817A54CC...
Chad Coauette
Title: Executive Director/CEO
11/4/2021 1 1:34 PM CDT
Date:
Rev.3/2021
18
44
DecuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA
RFP 091521 - Automobiles, SUVs, Vans, and Light Trucks with
Related Equipment and Accessories
Vendor Details
Company Name:
72 HOUR LLC
Does your company conduct
business under any other name? If
National Auto Fleet Group
yes, please state:
490 Auto Center Drive
Address:
Watsonville, CA 95076
Contact:
Jesse Cooper
Email:
Jcooper@nationalautofleetgroup.com
Phone:
951-440-0585
Fax:
831-840-8497
HST#:
263297677
Submission Details
Created On:
Tuesday August 24, 2021 16:34:10
Submitted On:
Tuesday September 14, 2021 14:10:21
Submitted By:
Jesse Cooper
Email:
Jcooper@nationalautofleetgroup.com
Transaction #:
d2e890de-e761-4f47-9b23-bef3d512bd76
Submitter's IP Address:
76.81.241.2
Bid Number: RFP 091521 Vendor Name: 72 HOUR LL,45
DocuSign Envelope ID: CF25B1313-7B09-48BC-B85D•F1A7A7104FDA
Specifications
Table 1: Proposer Identity & Authorized Representatives
General Instructions (applies to all Tables) Sourcewell prefers a brief but thorough response to each question. Do not merely attach additional documents to your
response without also providing a substantive response. Do not leave answers blank; respond "N/A" if the question does not apply to you (preferably with an
explanation).
Line
Item
1
2
13
Proposer Legal Name (one legal entity only): (In the
72 Hour LLC
event of award, will execute the resulting contract
jas "Supplier"Z
[Identify all subsidiary entities of the Proposer whose
ANCAF, LLC
products, or services are included in the
WCDJR, LLC
�equiprrtyt,
pPlan
Ja)J Autornetivt )nc
tify all applicable assumed names or DBA names of
NAFG has numerous subsidiaries and DBA's including but
the Proposer or Proposer's subsidiaries in Line 1 or
National Auto Fleet Group,
Line 2 above.
Chevrolet of Watsonville,
Watsonville Ford
Watsonville CDJR
Watsonville Fleet Group
Nan Jay Chrysler Jeep Inc
Alan Jay Chevrolet, Cadillac
Alan Jay Buick, GMC
Alan Jay Auto Outlet
Clewiston Motor Company, Inc
Alan Jay Chrysler Dodge Ram Jeep
Nan Jay Lincoln
Alan Jay Ford
Alan Jay Nissan
Nan Jay Toyota
14 Proposer Physical Address: 49U Auto Center Drive
WpIispnvlllpr CAA 95076
f5 Proposer y(04ite address (or addresses):
Iwww.NatwnalAutoOieetGroup.com
16 Proposer's Autirorikli Representative (name, title,
Jesse Cooper
address, email address & phone) (The representative
Fleet Manager
must have authority to sign the "Proposers Assurance
of Compliance" on behaff of the Proposer and, in the
1-855-289-6572
3vent of award, will be expected to execute the resulting
490 Auto Center Drive
contract):
Watsonville, CA 95076
J000per@nationalautofleetgroup.com
7 3roposers primary contact for this proposal (name, title,
Jesse Cooper
address, email address & phone):
Fleet Manager
1-855-289-6572
490 Auto Center Drive
Watsonville, CA 95076
�Poo )erQn •g `�onalautofleetgroup.com
B Proposers other contacts tor this proposal, if any
CIA( ✓L%oper
(Fleet
'(name, title, address, email address & phone):
Manger
1-855-289-6572
490 Auto Center Drive
Watsonville, CA 95076
ClarkeCooper@watsonvi I lefleetg roup.com
Table 2: Company Information and Financial Strength
Line question
Item I
Response'
Bid Number: RFP 091521 Vendor Name: 72 HOUR LL1-
DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA
9 Provide a brief history of your company, including your National Auto Fleet Group started as a new division of 72 Hour LLC, in the summer of 2010 In the
company's core values, business philosophy, and
heart of Southern California. We began our network with a single automobile dealership and have now
industry longevity related to the requested equipment,
grown our network to encompass numerous dealerships located in and outside of California.
products or services.
We stand by providing opportunities for advancement by hiring and promoting from within our
organization. Many of the Fleet Managers who started with us in 2010 are still with us today.
Through the years, we have evolved and adapted to the new technology driven trends that are
revolutionizing the automotive industry today. However, our brand's fundamental core values have
remained unchanged — We are committed to do right for the members. If we take care of them, they
will in return take care of us.
National Auto Fleet Group's operational blueprint and business philosophy has always been the "4
RIGHT's" for every member: We deliver the RIGHT vehicle, at the RIGHT time, to the RIGHT place at
the RIGHT price.
The integrity of our business stems on our deep family roots in the automotive industry. We are and
always will be family owned and operated with our future generations already in their infant stages
today. We are committed to pioneering our industry for decades to come.
10 What are your company's expectations in the event of
If awarded, this would be our 5th Sourcewell Contract and we would execute as such. We will
an award?
continue to serve your members and provide them with excellent customer service while continuing to
advance customer satisfaction. Along with implementing new business growth strategies that will
ultimately launch us into new heights once again.
Furthermore, we will launch our Partner Program detailed in the attached "marketing Plan
Compressed" Zip file. This next generation application will give members the power to select upfitters
they would like NAFG to partner with in providing satisfactory quotes and service. We see tremendous
value in building out these mutually beneficial partnerships, so we can provide 100% satisfactory
turnkey solutions to the members.
11 Demonstrate your financial strength and stability with
To demonstrate NAFG's financial strength and stability, we have uploaded Bank Commitment letters
meaningful data. This could include such items as
under the Financial Strength Section of the online application. We have a direct line of credit of
financial statements, SEC filings, credit and bond
$52,000,00.00 that we are currently utilizing with our current and past Sourcewell Contracts. However,
ratings, letters of credit, and detailed reference letters.
this number is not capped as we have the freedom to extend the cap to accommodate the revolving
Upload supporting documents (as applicable) in the
needs of the members.
document upload section of your response.
Referenced below is a short register of some of our market success from awarded government
contracts that encompass over $140,000,000.00 worth of products and goods under our current
Sourcewell Contract.
A. City of San Diego, CA $ 72,000,000 contract under our Sourcewell Contract 120716-NAF.
B. City of San Diego, CA $ 55,400,000 contract under our Sourcewell Contract 081716-NAF.
C. Government Fleet Article Highlighting our transaction with the City of San Diego, CA procuring over
100 Police vehicles through NAFG Sourcewell Contract 120716-NAF.
D. City of Los Angeles World Airports, CA Contract for $ 24,003,500 under Sourcewell Contract
120716-NAF for the procurement of 400 vehicles.
E. City of Los Angeles Harbor, CA Contract Extension to $ 4,500,000 contract under Sourcewell
Contract 120716-NAF.
F. City of Los Angeles Harbor, CA Contract for $1,500,000 under our Sourcewell Contract 120716-NAF.
G. City of Los Angeles Harbor, CA Renewal for another $ 1,500,000 under Sourcewell Contract Class
6, 7 and 8 Contract 081716-NAF.
H. City of Costa Mesa, CA Contract $1,023,220 under our Sourcewell Contract 120716-NAF.
I. Blanket Contracts with the State of Maryland, MD off our current Class 6, 7 and 8 Chassis Contract
081716-NAF,
J. Blanket Contracts with the State of Maryland, MD off our Current Sourcewell Contract 120716-NAF.
We have also attached our Commitment Letters for unparallel support from leading nationally
recognized upfit suppliers such The Knapheide Manufacturing Company. Along with regional suppliers
such as Brand FX and Phenix Truck Body located in Southern California serve as regional support
locations, whom we often work alongside to fulfill all member needs with past, present, and future
orders with NAFG.
Included are also Upfitter Recommendation letters to illustrate how National Auto Fleet Group has
taken a proactive interest in building mutually beneficial relationship with our upfitters. Mutuality and
reciprocity relationships between body companies and our dealer's are two of the key components
that help members receive what they need in a smooth and efficient fashion.
In addition, the adoption of our Class 6, 7, and 8 Contract from Anne Arundel County in the state of
Maryland is as an example of how National Auto Fleet Group attracts and retains new clients by
demonstrating to them there's a better and more efficient way of finding turnkey solutions.
Lastly, we have attached supporting documents that help emphasize and exemplify our growth since
our first awarded Sourcewell Contract in 2012. We sincerely hope it helps portray our commitment to
building rrfelong rapport and trust with our partner upfitters and members.
12 What is your US market share for the solutions that
. Of our respective brands and OEM's we represent, the US market share is estimated to be 60 —
you are proposing?
75%.
13 What is your Canadian market share for the solutions
It is difficult to estimate the market share for the brands and OEM's we represent, however we
that you are proposing?
estimate that it should be the same 60 -75 % of the US share.
14 Has your business ever petitioned for bankruptcy
No.
protection? If so, explain in detail.
Bid Number: RFP 091521 Vendor Name: 72 HOUR LD-
DocuSign Envelope ID: CF25B13B-7BQ9-48RC-B85D-F1A7A7104FDA
15 How is your organization best described: is It a
National Auto Fleet Group is a dealer network best categorized as "A" - Distributer/Dealer/Reseller
manufacturer, a distributor/dealer/reseller, or a service
and Dealer Partner for (15) OEM Manufacturers including Ford Motor Company, Chevrolet, RAM,
provider'? Answer whichever question (either a) or b)
GMC, Buick, Chrysler, Dodge, Jeep, Toyota, Nissan, KIA, BMW, Honda, Cadillac and Volkswagen, All
just below) best applies to your organization.
orders are placed with the franchised dealer and ultimately titled directly to the member. All
a) If your company is best described as a
appropriate certification certificates and authorized DMV/Factory licenses may be found in the "Related
distributor/dealer/reseller (or similar entity), provide your
Certification" section uploaded to this RFP. It should be noted we do not sell used equipment to
written authorization to act as a
members.
distributor/dealer/reseller for the manufacturer of the
products proposed in this RFP. If applicable, is your
dealer network independent or company owned?
b) If your company is best described as a
manufacturer or service provider, describe your
relationship with your sales and service force and with
your dealer network in delivering the products and
services proposed in this RFP. Are these individuals
your employees, or the employees of a third party?
16 If applicable, provide a detailed explanation outlining
Required licenses include a Dealer's License, a Franchise issued by the Manufacture a Department
the licenses and certifications that are both required to
of Motor Vehicles License, as well as a Reseller's permit license. All which NAFG and Dealer
be held, and actually held, by your organization
Partner's hold. Please review our attachment documents in section "Related Certification" for licenses
(including third parties and subcontractors that you use)
that we either solely own or are jointly owned by our partner dealers that pertain to this RFP. A list of
in pursuit of the business contemplated by this RFP.
all our licenses are below, some of which may not pertain to class 1-3 but to class 4-8.
CA Certificate of Good Standing 200824810190
State of Florida License Certificates:
VF/1000974/4
VF/1000950/1
VF/1046516/1
VF/1024619/2
VF/1024619/1
VF/1018615/1
VF/1021891/1
VF/1000974/3
VF/l 105916/1
VF/102070511
VF/1000969/1
CA State Seller's Permit 101-135239
CA State Seller's Permit 245364864-00001
Department of Motor Vehicle, Vehicle Dealer/ License Number 97772
Department of Motor Vehicle, Vehicle Dealer License Number 97771
Department of Motor Vehicle, Vehicle Dealer License Number 43609
Bureau of Automotive repair Registration # ARD00296319 123120
CA State Seller's Permit 232781952-00001
City of Watsonville Business License Number 1792
City of Watsonville Business License Number 4358
Fictitious Business Names from Santa Cruz County for National Auto Fleet Group FBN: 2017-0000138
California General Resale Certificate
Dun & Bradstreet Number: 023680653
Government of The District of Columbia Certificate
Government of the District of Columbia Tax Registration # 7815B88160711
City of Los Angeles Tax Registration
Government of The District of Columbia CLEAN HANDS CERTIFICATION
San Diego Freightliner Seller's Permit
Commonwealth of Virginia State Corporation Commission Certificate
State of Maryland Good Standing Certificate
Kansas Department of Revenue for Kansas City Peterbilt
New Jersey Department of Treasury Registration Certificate
New Jersey Business Registration
Notice of Compliance of the Canton City Codified Ordinance
Employee Information Report for the State of New Jersey
State of Maryland New Sales and Use tax License
CA State Sellers Permit 98-037902 00006
South Carolina Department of Motor Vehicles License Number 36133
State of South Carolina Retail License
Commonwealth of Kentucky Vehicle Dealer License 1583 20 100
State of West Virginia Dealer License
Commonwealth of Kentucky Vehicle Dealer License 1581 20 036
State of Tennessee Vehicle Dealer License
Provide all "Suspension or Debarment" information that Not Applicable, none.
has applied to your organization during the past ten
years.
Bid Number: RFP 091521 Vendor Name: 72 HOUR LL148
DocuSign Envelope ID: CF25B13B-7B0g-48BC-B85D-F1A7A7104FDA
Table 3: Industry Recognition & Marketplace Success
Line
Item
Question
Response
18
Describe any relevant industry awards or recognition
National Auto Fleet Group's received its most prestigious award for Top Placement within Ford Motor
that your company has received in the past five years
Company as the leading dealership in Government Sales. In addition, our Chevrolet brand was highly
ranked and honored 4/5 consecutive years by General Motors.
19
What percentage of your sales are to the
Within our fleet division, 90% of our contracts within the past three years have been with government
governmental sector in the past three years
accounts.
20
What percentage of your sales are to the education
Within the past 3 years 90% of our sales have been to government accounts, 20% of which are
sector in the past three years
within the education sector.
21
List any state, provincial, or cooperative purchasing
We hold the State of California contract with volumes from 200 to 500 units a year over the past
contracts that you hold. What is the annual sales
three years. In addition, our Sourcewell Contract's 091219, 081716 and 120716 that we have
volume for each of these contracts over the past three
maintained over the past three years has sold combined north of 400 million of Combined Quarterly
years?
Sales.
22
List any GSA contracts or Standing Offers and Supply
National Auto Fleet Group's focus lies on the Sourcewell Contract. NAFG holds no other GSA
Arrangements (SOSA) that you hold. What is the
contract, Standing Offers, or Supply Arrangements other than the State of California contract. Our
annual sales volume for each of these contracts over
annual sales volume is estimated to be north of $200 million.
the past three years?
Table
4: References/Testimonials
Line Item 23. Supply reference information from three customers who are eligible to be Sourcewell participating entities.
Entity Name
Contact Name '
Phone Number"
Port of Los Angeles, CA
Mr. Dave Comer
310-72-3794
County of Venture, CA
Mr. Jorge Bnilla
805-672-2044
City of Austin, TX
Mr. Matt Sager
512-978-2637
County of San Joaquin, CA
Mr. David Myers
209-468-9745
City of Palo Alto, CA
Ms. Danitra Bahlman
650-496-5920
Table 5: Top Five Government or Education Customers
Line Item 24. Provide a list of your top five government, education, or non-profit customers (entity name is optional), including entity type, the state or province the
entity is located in, scope of the project(s), size of transaction(s), and dollar volumes from the past three years.
Entity Name Entity Type
City of Austin Government
Los Angeles Government
Department of
Water and Power
Port of Los Government
Angeles
Anne Arundel Government
County
City of San Diego Government
State / Province Scope of Work
Texas -TX Purchaser
California - CA Purchaser
California - CA Purchaser
Maryland - MD Purchaser
California - CA Purchaser
Table 6: Ability to Sell and Deliver Service
Size of Transactions
Dollar Volume Past Three
Years
10-15 Vehicles at once, Vans
Over 1M
and SUVs
Over 120 Vehicles, Vans and
Over 3M
SUVs
Over 80 Trucks, Vans and SUVs Over 2M
Over 40 Trucks, Vans and SUVs Over iM «
Over 500 Trucks, Vans, SUV Over 15M
Describe your company's capability to meet the needs of Sourcewell participating entities across the US and Canada, as applicable. Your response should address
in detail at least the following areas: locations of your network of sales and service providers, the number of workers (full-time equivalents) involved in each sector,
whether these workers are your direct employees (or employees of a third party), and any overlap between the sales and service functions.
Line Question i Response '
Item
25 Sales force. Our sales force consists of direct and an indirect sales force. Our direct sales force consists of direct
employees and partner dealers, which exceeds an employee count of 300 personnel both full time and
part time. Many of our sales force are spread across the US and we leverage our relationships with
our larger class dealerships to service the members lower class vehicle needs as well. A cross sales
force. These individuals help support our dealerships and NAFG Fleet Division directly. On the other
hand, our indirect sales force made up of upfitters and partner suppliers consists of over 100 personnel
with our partner network and sales force growing annually.
With both direct and indirect sales force staff working together, NAFG has been able to successfully
grow, maintain and service the demand of the members. As the number of your members grow, we will
continuously welcome more staff to not only meet customer demand, but also to exceed customer
expectations.
Bid Number: RFP 091521 Vendor Name: 72 HOUR LLt49
DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA
26 Dealer network or other distribution methods.
27 Service force.
28 Describe the ordering process. If orders will be
handled by distributors, dealers or others, explain the
respective roles of the Proposer and others.
29 Describe in detail the process and procedure of
your customer service program, if applicable.
Include your response -time capabilities and
commitments, as well as any incentives that help
your providers meet your stated service goals or
promises.
30 Describe your ability and willingness to provide your
products and services to Sourcewell participating
entities in the United States.
31 Describe your ability and willingness to provide your
products and services to Sourcewell participating
entities in Canada.
32 Identify any geographic areas of the United States
or Canada that you will NOT be fully serving through
the proposed contract.
Our franchise network in Canada and the U.S is fortunately second to none Our 15 proposed GEMS
previously mentioned, all of which have established a presence nationwide with factory stores
strategically planed where all members can receive service and iomplete warranty repairs with their
respective products.
Simple put the North Amencan and Canadian automobile supply chain network is one of the best in
the world. Of the 15 brands we represent, the OEMs have put in place a dealer network across all 50
states that will allow us to best serve all members.
The 15 manufactures we represent have thousands of service locations that would be easily accessible
to all your members. Service centers and warranty repair facilities for all 15 OEMs are ample and
ready to help service our members and their needs. However, Alaska and Hawaii may be exceptions
as they may have farther distances between franchises where members can utilize the repair services.
The member may order their vehicles by navigating to our website, www.NationalAutoFleetGroup.com
and going through the step-by-step process to generate an online quote or by calling one of our
representatives at 855-289-6572 or by sending NAFG an email at Fleet@NationalAutoFleetGroup.com.
Orders are then processed directly to the manufacturer who will work to supply the vehicle to the ship -
to location for upfittinig or end user desired delivery location.
To best demonstrate our Customer Service program, kindly reference the ZIP file "Member Walk
Through" that is attached in the Additional Documents folder. Please begin with and review in order that
is explained below:
How Members Can Get Quotes Online: A member can obtain most quotes by visiting our website
www.Nationa]AutoFleetGroup.com where a simple one step form Is needed for registration. This is to
protect the price information from nonmembers. Once a member registers they will receive an
automated welcome email with a demo video on how to use our site. Members will gain access to
there very own dashboard which will house all there quotes in one safe secure login. Members can
select which brand they are looking for and model year. Our site shows all the categories the brand
offers such as: Cars, Vans, SUV's Trucks and Chassis Cabs. Members will then be able to drill down
for the right selection by picking from the filler menu of what cab there looking for (Regular, Extended
or Crew) to 2 wheel or 4 wheel drive down to the bed length there looking for. All factory options are
then presented for the member to select from, this will show all current factory orderable options, taking
the guess work out for the member. Once a member selects a desire build, they will see there
Sourcewell Price report showing the MSRP, there contract price, the saving in real dollars and as a
percentage. In the PDF example you can see a saving of $ 9,175.96 of 22.345% to the member
showing a significant savings. Members then can chose to add extra's to there order like extra keys'
service manuals, sales tax and even request an upfit to be added to there quote. Lastly they will be
given a complete turn key quote package to print which will include there customized Quote ID,
Description and Specifications of what they built.
How Members and Upfitters can Partner with NAFG: Our dedicated website www.NAFGPartner.com was
built to accommodate the member who would like a certain upfitter to upfit there vehicles. It was also
built for upfitters to have a place to go where they can find information on how to partner with NAFG
to better serve there local members.
Example of A Member with Upfit Quote: This is an example of how we use our Cab Chassis and
combine them with an upfit to provide a turnkey solution for the member in a simple to follow format.
ETA System for Members Walk Through: This is where members can easily come to our website, the
same website they built there chassis on and track there order like they would a UPS package. We
have a very simple display on our homepage "Track your order" where members can enter one of the
following: Purchase Order Number, Quote ID, Upfit Quote ID or vin to easily see there in the process
there particular order is in.
Courtesy Confirmation Explained: After NAFG receives an order from a Member, we always like to
send them a Courtesy Confirmation. This is were the member will double check some particulars on
there order like, Color, Quantity, Upfit and Specification's are all correct before order placement. We
also like to ask for title information at this point so we can help process the paperwork at delivery
promptly.
Factory Order Cut Off Notices: Here is were we like to highlight were members can access any
upcoming factory order cut off dates. We walk them through the process step by step to ensure
everyone knows the upcoming order cut off date, we even print this information (if known at the time)
right on the cover page of there quotes.
Validation Walk Through Example: To demonstrate a price validation, we show what a member would
see when they build a truck on our site. At check out the member would see the Total Configured
MSRP of $ 35,730.00, A Sourcewell Price of $ 27,331.68, Total Saving of $ 8,398.32 or 23.505% for
a 2020 F-250 followed by the pricing page which shows the Minimum Discount of at least 18.50%. As
you see we provided an additional 5% discount on top of the 18.50% contract discount. This would be
the case in most instances.
Our willingness and ability to service members nationwide is unparalleled. We have dedicated staff 5
days a week, from 7am to 7pm standing by ready to assist any member help find the best solution for
there needs even if helping assist them to the best Sourcewell Contract that could be a solution. We
have a dedicated live chat feature on our online quote generating website in case any member has
any trouble at all in building there quotes. NAFG has established a chain of suppliers who are at the
ready to serve if called upon by any member. We are here to help.
We are willing and eager to soon extend our business model and network into Canada. We believe
partnering with local Canadian based dealer groups is key to success in the Canadian market. NAFG's
competitive pricing as well as a simple US Dollar to Canadian conversation will help NAFG expand
into the Canadian market for participating Sourcewell members.
National Auto Fleet Group will handle servicing 100% of all geographic areas located in the United
States. Although it is unclear what unseen obstacles we may face in Canada, NAFG is committed to
building the same model to service Canada and providing the same level of customer satisfaction,
service, and care as in the United States.
Bid Number: RFP 091521 Vendor Name: 72 HOUR LLl_
DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-FlA7A7104FDA
33
Identify any Sourcewell participating entity sectors
NAFG will continue to service all Sourcewell Members through our 24 hour a day, 7 days a week
(i.e., government, education, not -for -profit) that you
online portal with the exclusion of Non -Profits. Unfortunately, Non -Profits are often not eligible for the
will NOT be fuily serving through the proposed
same discount's government entities are qualified for. However, Non -Profits are subject to a different
contract. Explain in detail_ For example, does your
pricing program and will be evaluated on a case to case basis.
company have only a regional presence, or do other
cooperative purchasing contracts limit your ability to
promote another contract?
34 Define any specific contract requirements or The only possible logistical constraints we may face is the shipping constraints for shipments arriving in
restrictions that would apply to our participating Alaska, Hawaii and US Territories. For example, we often provide members in Alaska or Hawaii with
entities in Hawaii and Alaska and in US Territories. vehicles that often have upfits. To circumvent this potential issue, members allow us to add these extra
shipping and port costs to their quotes.
Table 7: Marketing Plan
Line Question
Item
Response
35 Describe your marketing strategy for promoting
National Auto Fleet Group encompasses a variety of marketing strategies to promote our products and
this contract opportunity. Upload
services to streamline the vehicle purchasing process for government entities. Below are a few strategies
representative samples of your marketing
used to serve as the gateway between our business and public agencies.
materials (if applicable) in the document
upload section of your response.
Website and Inbound Marketing: The creation of a professional customer -focused website is one of our main
features to market our products and services. The NAFG website encourages our members to interact and
browse through products offered along with pricing and information about National Auto Fleet Group. Inbound
marketing is created when potential members are directed to the company website. With this method, we
are able to not only connect with members but to put the purchasing ability into the hands of each member.
Our inbound marketing strategy attracts members by creating valuable content and experiences tailored to the
needs of each individual. Examples include email campaign flyers on our products, informative and how-to
videos, social media and engaging members with top -notched customer service to build brand awareness.
Email Marketing: One of the main strategies used to engage current and potential members is Email
Marketing. Our emails include different types of flyers that consist of information of the Sourcewell contract,
promoting manufacturer brands, holiday themed flyers, discounts offered to first time buyers, important cutoff
date reminders and upcoming products and events.
The use of marketing campaigns plays a major role in enhancing the growth of our client database. Emails
are a big part of our daily lives due to government agency employees utilizing emails as their main source of
communication. We use campaigner.com as the emailing platform to reach our target members. Videos and
descriptive images are used on all flyers and are compatible with a desktop or mobile device. Messages
are short and to the point with links leading to the Sourcewell and NAFG homepage. The Campaigner email
system allows the ability to track email activity based on open rate, unsubscribes and link clicks which is
beneficial to understanding email effectiveness.
Once potential members are directed to our website, they are welcomed with a wide range of options to
explore an array of our products and services. They are able to register to become a member, view pricing,
explore available in -stock vehicles, view how -to -videos, build a vehicle online to request an immediate quote
or use our live chat assistant or call/email for live support.
Face to Face Marketing Strategies: This strategy has proven to be successful in generating leads and
creating lasting relationships by developing genuine connections with prospective members. National Auto
Fleet Group attends several trades shows per year to engage members and put a face to the company. This
in person meeting aids to build the brand by nurturing relationships between members and other vendors
associated through the process. Trade shows attended include GFX, IAPPO, NIGP, ACT, CAPPO, and
CASBO throughout the United States. ,
NAFG has many opportunities to make in person presentations to propose products, services offered and to
answer any questions potential members may have. These PowerPoint Presentations include topics on
NAFG/Sourcewell process, how to facilitate the vehicle purchasing without bidding, informational videos, and
the brands and services we provide. These meetings have been held at local cities, counties, school districts,
water districts and ports.
Relationship Marketing is a vital strategy used in building and maintaining long-term relationships practiced by
National Auto Fleet Group on a daily basis.
NAFG strives to create a positive and supportive connection with members by providing personalized and
responsive customer service practices. The sales team has worked tirelessly to focus on providing
outstanding customer support to create a powerful rapport with existing and new members. By going above
and beyond, they have enhanced existing relationships and executed customer loyalty with repeat businesses.
They strive to deviate from the "Car Salesperson" mentality which is 100% sales driven to a more product
and customer service approach by instilling a sense of confidence in our clients. The goal is to regularly
assist clients and address any needs and concerns even after the purchase has occurred. The strive to
focus on solution selling vs. product selling develops into a mutually beneficial agreement for members and
the business.
Below are a few examples on successful relationship marketing from our Fleet Department:
We had a member call in to request financing/lease options for a truck needed through our National Auto
Fleet Group/Sourcewell vehicle contract. I contacted another Sourcewell vendor, Matt Geiselhart from NCL
Gov Capital and he was happy to assist with a financing quote. The member also requested to trade in a
current vehicle in their fleet and was directed to Govdeals for assistance in removing the outdated unit
through an auction. The member was able to utilize three Sourcewell contracts to complete his transaction
which simplified the entire process. The member was very satisfied with the amount of care and ease
through his experience and became a repeat customer. By utilizing a cross -selling strategy, National Auto
Fleet Group became his one stop shop to fulfill all fleet vehicle purchasing needs.
"I had a member call in desperate to obtain a new truck because an employee had gotten into a serious
accident and had the truck totaled. Due to covid restrictions, most manufacturers are currently experiencing
microchip shortages which relays to production delays at the factory. We were able to direct buyer to our in -
stock inventory on the NAFG website and member was ecstatic to locate truck to meet their needs. Instead
of having to wait 30 weeks to receive the new vehicle, member was able to obtain the new truck within 3
weeks."
Bid Number: RFP 091521 Vendor Name: 72 HOUR LD51
DocuSign Envelope ID: CF25B13B-7PO9-48BC-B85D-F1A7A7104FDA
"1 once had a member contact us two years after purchasing a vehicle from us. They had a malfunction
with the liftgate on the box truck which caused a logistical nightmare. I was able to contact one of our body
vendors that upfited the lift gate installation and a service technician was able to go onsite to resolve the
liftgate issue at no additional cost. The member was very impressed with the quality of our customer service
even after purchase. "
"I had a member request a 1% ton truck pricing but was unsure about their budget at the time. I took the
time to go through each option with the client to provide a Sourcewell pricing quote through multiple
manufacturers from Ram, Chevrolet and Ford. This empowered the member to have multiple pricing options
for review to align with their budget as well as eliminating the need to shop anywhere else. "
"We work with many body companies to assist customers with the body upfitting process. One of our
members called in a request to expedite a particular vehicle that was held up at one of their local body
upfitters. I contacted the body company representative and put in a request to expedite the upfitting per
request of the member. The body company was able to comply with the request and delivery was made
sooner than expected"
Word -of -Mouth Marketing: The positive quality of service has led to more sales based on previous
customers' impressions on their experience. NAFG's goal is to provide exemplary customer service
throughout the entire purchasing process to encourage repeat business and advocate services to other
members. NAFG has been fortunate to experience multiple instances of leads generated based solely on
word-of-mouth marketing though our existing customers.
Cross -promotion: National Auto Fleet Group is currently collaborating with another Sourcewell Vendor, NCL
Government Capital to promote each other's products and services. NCL Govemment Capital specializes in
providing competitive equipment financing programs for municipalities and public education entities across the
United States. As a team, NCL and NAFG produced a variety of marketing materials such as videos, flyers
and info graphs to promote purchasing and leasing opportunities.
Hoglund Bus Company is another cross -promotion vendor NAFG had the opportunity to create a partnership
with. Flyers were created to advertise Chassis from NAFG along with a variety of bus bodies from Hoglund
Bus Company.
With cross -promotion, companies exchange knowledge and provide endorsements on websites, social media,
and email campaigns. This strategy creates an influx of new leads, brand awareness, increased sales and
recurrence of customers. National Auto Fleet Group will continue to create new partnerships and facilitate
more cross -promotion opportunities in the near future to provide turnkey solutions for a variety of vehicle
purchasing needs.
Coming in 2022, National Auto Fleet Group will be launching a NAFG Partner Website to further increase
business growth. The website www.nafgpartner.com Is expected to launch next year in 2022. The site
encourages body upfitting companies throughout the United States to partner up with NAFG to become a
preferred member. The benefits of becoming a preferred member include endorsements on website and
social media avenues along with word-of-mouth referral for clients with upfitting needs. Our dedicated public
relations representative will conduct phone and in person meetings to discuss the advantages of partnering up
with NAFG, therefore generating more cross -promotion opportunities.
Members from govemment agencies are encouraged to go on the site to search for local body upfitting
companies they are interested in working with. As a prerequisite in becoming a preferred vendor, they are
required to advertise NAFG and the Sourcewell contract on their business website and refer their clients to
purchase their cab/chassis needs through NAFG. This establishes a partnership that will generate increased
sales all around. We are still currently building the website and interacting with body companies across the
United States that would be interested in partnering up with NAFG.
Bid Number: RFP 091521 Vendor Name: 72 HOUR LL(_
DocuSign Envelope ID: CF25B13B-7609-48BC-B85D-F1A7A7104FDA
36 Describe your use of technology and digital
Social media plays a crucial element in the way people communicate and connect with each other.
data (e.g., social media, metadata usage) to
Linkedln is the go -to platform used by NAFG as it offers a variety of ways to expand our network by locating
enhance marketing effectiveness.
and connecting with relevant professionals in the industry. National Auto Fleet Group has utilized Linkedln to
engage current and potential members through personalized messages and posts. Personalized messages
include thanking them for registering on site as well as directing them to on our link to the website, Linkedln,
YouTube, Facebook and Instagram company pages. The goal is to unite with people already on our
database as well as people that would benefit from our products and services Current flyers or messages
about our company are also posted on the Linkedln site to generate and attract more business Time is
also spent on reading posts from connections and observe any needs that National Auto Fleet Group may
assist with.
National Auto Fleet Group has begun utilizing video marketing strategies to further promote and market
products by engaging on social media channels and email flyers. Programs such as Vimeo, Video Scribe,
Cartoon Animator, Adobe Animate, Illustrate, Captive, Photoshop and Movavi Video Editor Plus are employed
to edit and create videos to assist in endorsing our company. The following videos were recently created by
our marketing department along with outside video production companies:
Explainer Video: The first video created was a 90 second explainer video about National Auto Fleet Group
that used animated characters to visualize our products and services along with information on the Sourcewell
awarded contract. The video has been incorporated into all our weekly email flyers and social media
platforms as an informative video on our products and how to purchase vehicles off Sourcewell Government
Contract.
How To Videos: National Auto Fleet Group has also created step-by-step How -To videos on the process to
purchase both Light Duty and Heavy -Duty vehicles off the contract
In Stock Vehicles: This video showcases our in -stock vehicles available and the process of requesting a
quote.
ETA Tracking System: This video was created to not only introduce but to encourage clients to self -track
their vehicle status.
Holiday Themed Videos: These amusing videos were created to celebrate the holidays and add humor and
lightness to our company and products sold.
Cross Promotion Video: This video markets our relationship with NCL Government Capital and Sourcewell to
endorse EV vehicles.
Videos for social media: Mini videos were created to advertise new vehicles available, pricing and cutoff
date reminders.
NAFG has recently introduced a newly built live chat feature on our website for customer convenience as well
as improving customer service. Visitors have access to chat with a live sales representative 24 hours a day,
7 days a week. With this feature potential customers are provided with another avenue for assistance in
addition to emailing and phone calls. The benefits of a live chat option include quicker response time to
assist buyers in reaching a purchasing decision and answer their questions.
Improving customer service will also lead to increased sales, customer loyalty and engagement. Many studies
have shown a strong correlation between live chat and increase in conversion rates. Potential clients
appreciate having their questions answered in real-time when trying to build a vehicle quote online and
allowing the user to multi -task different projects.
37 In your view, what is Sourcewell's role in
Sourcewell's mission states: "Our commitment to service and exceeding client expectations." This statement
promoting contracts arising out of this RFP?
integrates with our relationship marketing strategy with our commitment to go above and beyond for all our
How will you integrate a Sourcewell-awarded
members. Sourcewell is a trusted brand that government entities can rely on to access a wide variety of
contract into your sales process?
products and services for their everyday needs. With over 40 years of partnerships and relationship building,
they are the glue that connects government, education, and nonprofit agencies to companies of all sizes to
offer turnkey solutions to their needs.
Sourcewell is also a reliable resource for vendors by not only connecting with potential prospects but by
providing valuable marketing materials readily available for download on their website. Resources and tools
provided include flyers, vendor training videos along with compliance information.
The Sourcewell brand integrates a thorough documentation review of all vendors prior to awarding their
cooperative contracts to ensure products and services are from reputable vendors. The brand provides a
sense of legitimacy of our company name and members recognize that products and services are from
reliable sources that will meet their needs.
Sourcewell's aim is to simplify the purchasing and procurement process of government entities by eliminating
the costly bidding procedure. The process of researching the right vendor is not only stressful and time-
consuming but can be expensive as well. Sourcewell has completed the bidding for government entities
which simplifies the overall purchasing process by providing access to competitively bid contracts procured by
a government agency.
Sourcewell has provided NAFG with overwhelming opportunities to work with government agencies across the
United States. The Sourcewell name represents a high standard of integrity and ethics which is a dynamic
National Auto Fleet Group is proud to be part of. Sourcewell members have access to a contract that is
more flexible than the standard bidding process. Sourcewell is an organization that aids government entities
to stay competitive without the frustrations and issues involved with the traditional bidding process. This
contract can be customized to meet the unique needs of each client. The sales team has incorporated not
only this standard of integrity in their sales practice ensuring clients' purchasing needs will always be met.
The cost savings and stress -free nature of the cooperative contracts favors that of the traditional bidding
process. It enables vendors to work with qualifying government entities in a more efficient manner. We vow
to maintain these levels of standards across the board throughout all departments within the company.
Bid Number: RFP 091521 Vendor Name: 72 HOUR LLl_
DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A1104FDA
38 Are your products or services available Our website provides a hands-on empowering approach to ordering vehicles online. Clients can search
through an e-procurement ordering process? If through many vehicles makes and models with the ability to customize a vehicle tailored to their specific
so, describe your e-procurement System and needs of their agency. A personalized quote with pricing can be available in as little as 5 minutes
how governmental and educational customers depending on the complexity of the vehicle. If upfitting is ree:ded, the buyer can list the details of the up -fit
have used it. while building their vehicle on our website to receive a complete quote or a sales representative can be
reached through phone, email or our new live chat foature built on our website.
Table 8: Value -Added Attributes
Line Item Question
39 Describe any product, equipment,
maintenance, or operator training
programs that you offer to Sourcewell
participating entities. Include details, such
as whether training is standard or
optional, who provides training, and any
costs that apply.
40 Describe any technological advances that
your proposed products or services offer.
41 Describe any "green" initiatives that relate
to your company or to your products or
services, and include a list of the
certifying agency for each.
42 Identify any third -party issued eco-labels,
ratings or certifications that your company
has received for the equipment or
products included in your Proposal related
to energy efficiency or conservation, life -
cycle design (cradle -to -cradle), or other
green/sustainability factors.
43 Describe any Women or Minority
Business Entity (WMBE), Small Business
Entity (SBE), or veteran owned business
certifications that your company or hub
partners have obtained. Upload
documentation of certification (as
applicable) in the document upload
section of your response.
44 What unique attributes does your
company, your products, or your services
offer to Sourcewell participating entities?
What makes your proposed solutions
unique in your industry as it applies to
Sourcewell participating entities?
We have recently created and uploaded a "How -To Videos" section on the homepage of our website which
highlights a step-by-step process on how to build an online quote. This informative video demonstrates how
to navigate the website in how to generate a vehicle quote with or without upfitting options. It begins by
explaining how to register on our website as a member and then details on how to select vehicle model and
type and the factory options needed.
Once a customized quote is built, clients have the option to finalize the sales transaction by submitting a
purchase order to our sales team via email. This gives complete autonomy to the client to purchase vehicles
without the need to speak to a sales rep. If assistance is needed, they can contact sales through email, live
chat or phone.
If assistance is required to build a quote, our sales rep is also available to walk a client through the e-
procurement process step by step. This ensures someone is available to answer any questions if needed
and empowering the client to make any future purchases on their own. Clients may also call or email the
needs of the company and receive a customized vehicle quote.
Response'
National Auto Fleet Group extends any and all product, equipment, maintenance and operating programs
provided by the Manufacturer directly to Sourcewell participating entities during the quoting process. The
manufacturer will provide quotes to the member based an the vehicles class and size, and geographic location.
NAFG will always pass these quotes onto members and treat them like an upfit to the vehicle.
Technological accomplishments by Manufactures like Ford Motor Company and General Motors serve members
by keeping many models available for members to choose from. Additionally, NAFG allows members the ability
to choose to electrify their vehicle by opting into the Motive Power Systems we can still help supply this kind
of an upfit. For more information, we have attached the product and pricing information within the "Upfits
Available" and "All 15 Manufactures" ZIP files under the supporting documents portion of the application.
. National Auto Fleet Group helped create the Climate Mayor Purchasing Collaborative by partnering with over
400 Mayors nationwide. This initiative was created for the benefit of members who wanted to create and
sustain an all -electric fleet. We offer 100% purely electric vehicles your members to choose from. Some popular
models include the Chevrolet Bolt, Ford Fusion, Ford Mustang Mach-E, as well as Ford's all electric F-150. We
are confident that as more OEM's continue to manufacture new electric vehicles, we will provide them for
members to select from. More information about this initiative can be found at www.Driveevneet.org
NAFG has the California Air Resource Board (GARB) Certificate as well as the Ford Qualified Vehicle Modifier
Certificate on file with some of our partner suppliers and upfitters hold these certifications and these
certifications help illustrate how each vehicle conserves energy and remains energy efficient.
NAFG holds a current partnership with many suppliers some of which are veteran owed such as Pacific Truck
Body located in CA. Our Ford, Chevrolet and Ram,Jeep,Dodge,Chrysler stores are jointly owned and operated
by Minorities.
. National Auto Fleet Group was not only built on dedication and hard work, but also through quantifiable
metrics that directly measure the results of our efforts to ensure real goals are being measured and met.
Through measuring results, NAFG lakes responsibility in ensuring we deliver only the best customer care to
your members. NAFG offers members 24 hour website access to customer support to personably walk
members through any questions they may have. No matter what the issue may be, we always think outside the
box to help members find a solution.
Bid Number: RFP 091521 Vendor Name: 72 HOUR LLl_
DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA
Table 9A: Warranty
Describe in detail your manufacturer warranty program, including conditions and requirements to qualify, claims procedure, and overall structure. You
may upload representative samples of your warranty materials (if applicable) in the document upload section of your response in addition to
responding to the questions below.
Line Item Question
45 Do your warranties cover all products, parts, and labor?
46 Do your warranties impose usage restrictions or other
limitations that adversely affect coverage?
47 Do your warranties cover the expense of technicians' travel
time and mileage to perform warranty repairs?
48 Are there any geographic regions of the United States or
Canada (as applicable) for which you cannot provide a
certified technician to perform warranty repairs? How will
Sourcewell participating entities in these regions be provided
service for warranty repair?
49 Will you cover warranty service for items made by other
manufacturers that are part of your proposal, or are these
warranties issues typically passed on to the original
equipment manufacturer?
50 What are your proposed exchange and return programs and
policies?
51 Describe any service contract options for the items included
in your proposal.
Table 9B: Performance Standards or Guarantees
Response
Each of the 15 manufactures we represent cover their own products, parts, and labor. All
warranty information may be found in our attachments under the ZIP File "All 15
Manufactures".
Prior to purchase, members should be aware of each manufacturer's restrictions Such as
improper use of the vehicle may result in disqualification of coverage under the OEM's
warranty. An example of this may be an F-350 being used for a police related pursuit, which
may void certain warranties. Although, we always welcome and encourage members to
contact us for their particular warranty coverage.
In some cases, manufacturers will tow a member's vehicle to the nearest warranty repair
facility in case of a breakdown and cover expenses, but prior approval is required.
This may vary from manufacturer to manufacturer. Thus, we encourage members to call in
prior to purchase and inquire about their specific region and how their warranty repairs will
be covered with their manufacturer.
All warranties are typically passed on to the original equipment manufacturer and any upfit
warranty will be passed on to the upfitter to perform.
If a member changes their mind, NAFG will quickly make every effort to change or cancel
the order with the factory. However, once the manufacturer begins producing the vehicle, there
are no changes, exchanges, or refunds available. The order is then deemed non -cancellable.
This includes any upfit equipment an upfitter has ordered for the unit
NAFG offers any and all manufacturer service contracts for all members. There are several
parameters in which a service contract may be customizable. These customized service
contracts will be treated as add factory options and following the same discount schedule
provided in the pricing file.
Describe in detail your performance standards or guarantees, including conditions and requirements to qualify, claims procedure, and overall structure. You may
upload representative samples of your performance materials (if applicable) in the document upload section of your response in addition to responding to the
questions below.
Line Question
Item
Response
52 Describe any performance standards or guarantees
The only guarantee we can ever provide is the guarantee that we will treat and help every member
that apply to your services
Ithat contacts with respect, integrity and professionalism.
53 Describe any service standards or guarantees that
NAFG and staff uphold high standards with how we provide service to the members, not only holding
apply to your services (policies, metrics, KPIs, etc.)
each other accountable but by embracing member feedback of how we can improve. Then we act
upon it and implement improvements.
Table 10: Payment Terms and Financing Options
Line Question
Item
Response
54
Describe your payment terms and accepted payment
Standard payment terms are Net 20, with a 10 — day grace period.
methods?
55
Describe any leasing or financing options available for
In order to provide leasing or financing options, NAFG has partnered with National Cooperative Leasing to
use by educational or governmental entities.
offer leasing terms for Sourcewell members for all NAFG quotes under the Sourcewell contract. For further
review, we have attached a PDF called "NCL Sample Lease" in the "Member Walk Through" Zip file.
56
Describe any standard transaction documents that you
National Auto Fleet Group's transaction process (Purchase Order) is closely tracked, well documented, and
propose to use in connection with an awarded contract
neatly organized to monitor each transaction performed through our Sourcewell Contract. This way, NAFG may
(order forms, terms and conditions, service level
produce swift and accurate quarterly reporting.
agreements, etc.). Upload a sample of each (as
applicable) in the document upload section of your
response.
57
Do you accept the P-card procurement and payment
Yes, NAFG accepts up to $2,500 per vehicle. However, any dollar amount higher than $2,500 will require a P-
process? If so, is there any additional cost to
card/ Credit Card transactional fee that would be passed onto the member
Sourceweli participating entities for using this process?
Bid Number: RFP 091521 Vendor Name: 72 HOUR LLl-
DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA
Table 11: Pricing and Delivery
Provide detailed pricing information in the questions that follow below. Keep in mind that reasonable price and product adjustments can be made during the term of
an awarded Contract as described in the RFP, the template Contract, and the Sourcewell Price and Product Change Request Form.
58
59
60
61
62
53
64
165
Describe your pricing model (e.g., line -item discounts or product -category
discounts). Provide detailed pricing data (including standard or list
pricing and the Sourcewell discounted price) on all of the items that you
want Sourcewell to consider as part of your RFP response. If applicable,
provide a SKU for each item in your proposal. Upload your pricing
materials (if applicable) in the document upload section of vour response.
Quantify th. pricing discount represented by the pricing proposal in this
response. For example, if the pricing in your response represents a
percentage discount from MSRP or list, state the percentage or
percentage range.
Describe any quantity or volume discounts or rebate programs that you
offer.
propose a method of facilitating "sourced" products or related services,
which may be referred to as "open market" items or "nonstandard
)ptions". For example, you may supply such items "at cost" or "at cost
plus a percentage," cT you rpav supply a quote for p rh such request,
dentify any element of the total cost of acquisition that is NOT included
in the pricing submitted with your response. This includes all additional
charges associated with a purchase that are not directly identified as
freight or shipping charges. For example, list costs for items like pre -
delivery inspection, installation, set up, mandatory training, or initial
inspection. Identify any parties that impose such costs and their
relationship to the Proposer.
If freight, delivery, or shipping is an additional cost to the Sourcewell
participating entity, describe In detail the complete freight, shipping, and
delivery program,
!Specifically describe freight, shipping, and delivery terms or programs
available for Alaska, Hawaii, Canada, or any offshore delivery.
Describe any unique distribution and/or delivery methods or options
offered in your proposal.
Table 12: Pricing Offered
Line
Item
66
The Pricing Offered in this Proposal is:
National Auto Fleet Group is offering Line -Item Discounts Off Manufacture
Suggested Retail Price for 15 manufacturers that is detailed in the Price File.
NAFG will also offer any Upfits to be added to any and all vehicles' that members
wish to add. Details are located on the Price Summary Page in the Price File.
NAFG has an provided offerings from 15 Brands/GEMS and there respective
percentage off vary and are detailed in the "Price File" zip
Each Manufacture Range is detailed in the tabs below, here is an
overview
:hevrolet from -.077 to 24.45 %
=ord Motor Company from -5.19 to 23.31 %
3MC from 6.14 to 22.45 %
Ram from 4.99 to 14.23 %
)odge from 3.09 to 9.96 %
Jeep from 1.38 to 4.17 %
3hrysler from 1.65 to 4.55 %
Foyota from 03 to 8.98 %
ionda from 1.34 to 4.9 %
dissan from -.085 to 14.61 %
3uick from 2.36 to6.08
Kia from .69 to 8.39 %
BMW from 3.8 to 4.77 %
Cadillac from 4.22 to 6.77 %
Volkswagen from 2.17 to 2 46 %
If clients are considering an order of 150 or more units, we encourage members
�19 contgct ys for apK additional discounted p)�,otes.
"Open Idarket" products or "Sourced Goods" will be considered and treated as
regular upfits. However, they may be quoted up to a 10% mark up, if applicable.
All considerations have already been taken into account in its entirely. The Price
Summary Page and Price Table contained in the price file includes all considered
costs. Although if a member requested a specialized quote for a unique situation
that requires special training, direction, or Installation, the additional costs would be `
added as a part of the upfit and then included inside the member's quote.
All manufactures charge a standard "Factory Destination Charge". However, that is
separate from the freight/destination cost that members may incur to ship a vehicle
to and from an installer, if applicable. These subsequent locational movements may
bare additional freight costs that will be outlined within the members quote for
their review prior to Purchase.
Freight, shipping, and delivery terms among these regions sometimes carry
additional logistical charges for added ferry, port and driver costs from both to and
from the mainland. These added costs will be disclosed on the quote for
members to review and approve prior to gprchgly.
National Auto Fleet Group already has a well -established Automobile Franchise
Distribution Network that allows for swift and relatively seamless delivery to
members and their end users.
c. better than the Proposer typically offers to GPOs, cooperative procurement organizations, or state purchasing departments.
Comments
NAFG Strives to offer the best
overall value to the member with
each and every auote.
Bid Number: RFP 091521 Vendor Name: 72 HOUR LL"
DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA
Table 13: Audit and Administrative Fee
Line Question
Item
67 Specifically describe any self -audit process or program that you plan to employ
to verify compliance with your proposed Contract with Sourcewell. This process
includes ensuring that Sourcewell participating entities obtain the proper pricing,
that the Vendor reports all sales under the Contract each quarter, and that the
Vendor remits the proper administrative fee to Sourcewell. Provide sufficient detail
to support your ability to report quarterly sales to Sourcewell as described in the
Contract template.
68 If you are awarded a contract, provide a few examples of internal metrics that
will be tracked to measure whether you are having success with the contract.
69 Identify a proposed administrative fee that you will pay to Sourcewell for
facilitating, managing, and promoting the Sourcewell Contract in the event that
you are awarded a Contract. This fee is typically calculated as a percentage of
Vendor's sales under the Contract or as a per -unit fee: it is not a line -item
addition to the Member's cost of goods. (See the RFP and template Contract for
additional details.)
Response
Sourcewell participating members are able to obtain proper pricing directly
from our websile, where they are able to use our user-friendly design to
build and price their vehicles. The NAFG is updated daily to reflect
updated manufacturer MSRP information. Our system will provide members
with an accurate quote 99.99% of the time. In addition, NAFG has a
stream line and organized process hat calculates administrative fees and
allows NAFG to give a turnaround time of 15 — 30 days for quarterly
reports.
One of the internal metrics NAFG uses to track and measure success
with the Sourcewell Contract is maintained through our websile. Our
website keeps a detailed log of quotes that members are generating. We
oversee and keep track of how many quotes are being generated and
which quotes are met with a purchase order. Every month we evaluate our
sales indicators and closely monitor the volume and frequency of sales.
One example is by evaluating which members are purchasing from our
platform — new members or frequent members to ensure we are growing
our member base. We use these metrics to measure our projected growth
rate and work to exceed our expectations.
NAFG will submit $ 300 per vehicle purchased through NAFG and $ 200
per vehicle purchased though our partner dealer Alan Jay Automotive. For
the purpose of an admin fee there are no other partner dealer groups
considered.
Table 14A: Depth and Breadth of Offered Equipment Products and Services
Line Question
Item
70 Provide a detailed description of the equipment,
products, and services that you are offering In your
proposal.
71 Within this RFP category there may be subcategories
of solutions. List subcategory titles that best describe
your products and services.
Response
NAFG has provided a "Model Roll Out" Charts in the "Price File" zip, but of the 15 manufacturers we
represent, they have over 100 makes and models for members to choose from that range from Class
1-3 and supporting Class 4 Cab and Chassis trucks. NAFG's platforms can add any upfit of their
choosing, ranging from toolboxes to Line Mechanic Bodies. Any and all upfits can be added to any
one of our vehicles through one of our upfit partner suppliers or by an upfit supplier of the members
choosing. NAFG and the supplier will work together to supply members with turnkey quotes.
National Auto Fleet Group lists the makes and models of all 15 manufacturers we represent under the
ZIP File "All 15 Manufactures". These 15 OEMs make up over 100 combined makes, models, and
engine combinations for members to select from along with several subtitle "Upfits" detailed for
members in the price file.
Table 14B: Depth and Breadth of Offered Equipment Products and Services
Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional comments in the text box
provided, as necessary.
Line Item
Category or Type
Offered
Comments
72
Automobiles
r Yes
15 Manufacturers totaling well above 700
r No
makes and models
73
Sport Utility Vehicles
r Yes
15 Manufacturers totaling well above 700
r No
makes and models
74
Vans
r Yes
15 Manufacturers totaling well above 700
r No
makes and models
75
Trucks
r Yes
15 Manufacturers totaling well above 700
r No
makes and models
76
Vehicles described in Lines 72-75 above for Public Safety
r. Yes
15 Manufacturers totaling well above 700
applications
r No
makes and models
77
Conventional internal combustion models
r Yes
15 Manufacturers totaling well above 700
r No
makes and models
78
Natural gas or propane autogas, hybrid, or alternative fuel
r Yes
15 Manufacturers totaling well above 700
models
r No
makes and models
79
Electric powered models
r Yes
15 Manufacturers totaling well above 700
r No
makes and models
Bid Number: RFP 091521 Vendor Name: 72 HOUR LLl-
DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA
Table 15: Exceptions to Terms, Conditions, or Specifications Form
Line Item 80. NOTICE: To identify any exception, or to request any modification, to the Sourcewell template Contract terms, conditions, of specifications, a
Proposer must submit the exception or requested modification on the Exceptions to Terms, Conditions, or Specifications Form immediately below. The contract
section, the specific text addressed by the exception or requested modification, and the proposed modification must be identified in detail. Proposer's exceptions and
proposed modifications are subject to review and approval of Sourcewell and will not automatically be included in the contract.
Contract Section Tenn, Condition, or Specification Exception or Proposed Modification
E
I
Documents
Ensure your submission document(s) conforms to the following:
1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.
2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to ensure that the uploaded
document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by Sourcewell.
3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.
4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the zipped file contains more than
one (1) document, ensure each document is named, in relation to the submission format item responding to. For example, if responding to the Marketing Plan
category save the document as "Marketing Plan."
• Pricing - NAFG Price File for Bid 091521.zip - Monday September 13, 2021 19:29:27
• Financial Strength and Stabilitv - Market Success and Financial Stability.zip - Monday September 13, 2021 19:30:12
• Marketina Plan/Sam Imes - Marketing Plan Compressed.zip - Tuesday September 14, 2021 11:38:30
. WMBE/MBE/SBE or Related Certificates - Insurance and Related Documents.zip - Tuesday September 14, 2021 11:40:18
• Warranty Information - Warranties RFP 091521.zip - Tuesday September 14, 2021 11:40:36
• Standard Transaction Document SamDles - Standard Transaction.zip - Monday September 13, 2021 19:54:48
• Uoload Additional Document - ALL 15 Makes and Upfits.zip - Tuesday September 14, 2021 11:35:54
Bid Number: RFP 091521 Vendor Name: 72 HOUR 1-1-158
DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA
Addenda, Terms and Conditions
PROPOSER AFFIDAVIT AND ASSURANCE OF COMPLIANCE
I certify that I am the authorized representative of the Proposer submitting the foregoing Proposal with the legal authority to bind the Proposer to this Affidavit and
Assurance of Compliance:
1. The Proposer is submitting this Proposal under its full and complete legal name, and the Proposer legally exists in good standing in the jurisdiction of its
residence.
2. The Proposer warrants that the information provided in this Proposal is true, correct, and reliable for purposes of evaluation for contract award.
3. The Proposer, including any person assisting with the creation of this Proposal, has arrived at this Proposal independently and the Proposal has been created
without colluding with any other person, company, or parties that have or will submit a proposal under this solicitation; and the Proposal has in all respects been
created fairly without any fraud or dishonesty. The Proposer has not directly or indirectly entered into any agreement or arrangement with any person or
business in an effort to influence any part of this solicitation or operations of a resulting contract; and the Proposer has not taken any action in restraint of free
trade or competitiveness in connection with this solicitation. Additionally, if Proposer has worked with a consultant on the Proposal, the consultant (an individual
or a company) has not assisted any other entity that has submitted or will submit a proposal for this solicitation.
4. To the best of its knowledge and belief, and except as otherwise disclosed in the Proposal, there are no relevant facts or circumstances which could give rise to
an organizational conflict of interest. An organizational conflict of interest exists when a vendor has an unfair competitive advantage or the vendor's objectivity
in performing the contract is, or might be, impaired.
5. The contents of the Proposal have not been communicated by the Proposer or its employees or agents to any person not an employee or legally authorized
agent of the Proposer and will not be communicated to any such persons prior to Due Date of this solicitation.
6. If awarded a contract, the Proposer will provide to Sourcewell Participating Entities the equipment, products, and services in accordance with the terms,
conditions, and scope of a resulting contract.
7. The Proposer possesses, or will possess before delivering any equipment, products, or services, all applicable licenses or certifications necessary to deliver
such equipment, products, or services under any resulting contract.
8. The Proposer agrees to deliver equipment, products, and services through valid contracts, purchase orders, or means that are acceptable to Sourcewell
Members. Unless otherwise agreed to, the Proposer must provide only new and first -quality products and related services to Sourcewell Members under an
awarded Contract.
9. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders.
10. The Proposer understands that Sourcewell will reject RFP proposals that are marked "confidential" (or "nonpublic," etc.), either substantially or in their entirety.
Under Minnesota Statutes Section 13.591, subdivision 4, all proposals are considered nonpublic data until the evaluation is complete and a Contract is
awarded. At that point, proposals become public data. Minnesota Statutes Section 13.37 permits only certain narrowly defined data to be considered a "trade
secret," and thus nonpublic data under Minnesota's Data Practices Act.
11. Proposer its employees, agents, and subcontractors are not:
Included on the "Specially Designated Nationals and Blocked Persons" list maintained by the Office of Foreign Assets Control of the United States
Department of the Treasury found at: ':.; ranv. reasu ,.yovtouac;cov nuoa ssrscniist. ci,
2. Included on the government -wide exclusions lists in the United States System for Award Management found at: httus:/lsam.00v/SAM(; or
Presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota;
the United States federal government or the Canadian government, as applicable; or any Participating Entity. Vendor certifies and warrants that neither it
nor its principals have been convicted of a criminal offense related to the subject matter of this solicitation.
Fv By checking this box I acknowledge that I am bound by the terms of the Proposer's Affidavit, have the legal authority to submit this Proposal on behalf of the
Proposer, and that this electronic acknowledgment has the same legal effect, validity, and enforceability as if I had hand signed the Proposal. This signature will not
be denied such legal effect, validity, or enforceability solely because an electronic signature or electronic record was used in its formation. - Jesse Cooper, Fleet
Manager, 72 Hour LLC
The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, and/or the Proposer foresees an actual or
potential Conflict of Interest in performing the contractual obligations contemplated in the bid.
r Yes a No
The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document.
Bid Number: RFP 091521 Vendor Name: 72 HOUR LL159
DocuSign Envelope ID: CF25613B-7B09-48BC-B85D-F1A7A7104FDA
Check the box in the column "I have reviewed this addendum" below to acknowledge each of the addenda.
I have reviewed the
File Name
below addendum and
Pages
attachments (if
applicable)
Addendum_6_ Autos _SUVs_Vans_Trucks_RFP_091521
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Wed September 8 2021 06:27 PM
Addendum 5 Autos_ SUVs_Vans_Trucks_RFP_091521
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Tue September 7 2021 07:28 PM
Addendum-4— Autos SUVs_Vans_Trucks_RFP_091521
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Thu August 26 2021 05:55 PM
Addendum _3_ Autos _SUVsVans_Trucks_RFP_091521
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Mon August 23 2021 09:47 AM_
Addendum_2_ Autos SUVs_Vans
_Trucks_RFP_091521
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Sun August 8 2021 09:6
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Addendum_1_ Autos_SUVs_Vans_Trucks_RFP_091521
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Thu August 5 2021 03:58 PM
Bid Number: RFP 091521 Vendor Name: 72 HOUR LLI-
National Auto Fleet Group.,C,,
A Division of Chevrolet of Watsonville
490 Auto Center Drive, Watsonville, CA 95076
(855) 289-6572 Office - (831) 480-8497 Fax
FleetaNationalAutoFleetGroup.com
National Auto Fleet Group contract #091521-NAF pricing utilizes a
percentage off MSRP/List. National Auto Fleet Group offers pricing discounts
ranging from 24.45% down to 6.14% across 15 manufacturers depending
on the model. All vehicles can come with orwithout up -fitting from our national
supplieroryour local up fitter. Inquirewithin.
Pricing can be obtained using two methods:
1. Online ordering process using www NationafttoFleetGrour..corn. Once
the Sourcewell member registers on the NAFG website, they then can build
the desired vehicle to their specifications. The memberthen builds the
vehicle and obtains an online quote for that specific vehicle.
*Sourcewell pricing is built right into the NAFG site.
2. The Sourcewell member can also reach out to National Auto Fleet Group
directly (1-855-289-6572) to have an associate help guide your agency with
the appropriate vehicles to fit your need.
Jesse Cooper
NationalAuto Fleet Group
r
CHEVROLET
RAM
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Sourcewell "I
Solicitation Number: RFP #032824
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN
56479 (Sourcewell) and 72 Hour LLC, dba National Auto Fleet Group, 490 Auto Center Drive,
Watsonville, CA 95076 (Supplier).
Sourcewell is a State of Minnesota local government unit and service cooperative created
under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers
cooperative procurement solutions to government entities. Participation is open to eligible
federal, state/province, and municipal governmental entities, higher education, K-12 education,
nonprofit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public solicitation for Class 4-8 Chassis and Cabs with Related Equipment,
Accessories, and Services from which Supplier was awarded a contract.
Supplier desires to contract with Sourcewell to provide equipment, products, or services to
Sourcewell and the entities that access Sourcewell's cooperative purchasing contracts
(Participating Entities).
1. TERM OF CONTRACT
A. EFFECTIVE DATE, This Contract is effective upon the date of the final signature below.
EXPIRATION DATE AND EXTENSION. This Contract expires July 9, 2028, unless it is cancelled
sooner pursuant to Article 22. This Contract allows up to three additional one-year extensions
upon the request of Sourcewell and written agreement by Supplier. Sourcewell retains the right
to consider additional extensions beyond seven years as required under exceptional
circumstances.
B. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all
payment obligations incurred prior to expiration or termination will survive, as will the
following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All
other rights will cease upon expiration or termination of this Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
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A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or
Services as stated in its Proposal submitted under the Solicitation Number listed above.
Supplier's Equipment, Products, or Services Proposal (Proposal) is attached and incorporated
into this Contract.
All Equipment and Products provided under this Contract must be new and the current model.
Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated
in Supplier's product and pricing list. Unless agreed to by the Participating Entities in advance,
Equipment or Products must be delivered as operational to the Participating Entity's site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated,
sales and sales volume are not guaranteed.
B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free
from liens and encumbrances, and are free from defects in design, materials, and workmanship.
In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will
perform in accordance with the ordinary use for which they are intended. Supplier's dealers
and distributors must agree to assist the Participating Entity in reaching a resolution in any
dispute over warranty terms with the manufacturer. Any manufacturer's warranty that extends
beyond the expiration of the Supplier's warranty will be passed on to the Participating Entity.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout
the Contract term, Supplier must provide to Sourcewell a current means to validate or
authenticate Supplier's authorized dealers, distributors, or resellers relative to the Equipment,
Products, and Services offered under this Contract, which will be incorporated into this
Contract by reference. It is the Supplier's responsibility to ensure Sourcewell receives the most
current information.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price
stated in Supplier's Proposal.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a
Participating Entity's total cost of acquisition. This means that the quoted cost is for delivered
Equipment, Products, and Services that are operational for their intended purpose, and
includes all costs to the Participating Entity's requested delivery location.
Regardless of the payment method chosen by the Participating Entity, the total cost associated
with any purchase option of the Equipment, Products, or Services must always be disclosed in
the pricing quote to the applicable Participating Entity at the time of purchase.
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A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly
packaged. Damaged Equipment and Products may be rejected. If the damage is not readily
apparent at the time of delivery, Supplier must permit the Equipment and Products to be
returned within a reasonable time at no cost to Sourcewell or its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable
time after delivery where circumstances or conditions prevent effective inspection of the
Equipment and Products at the time of delivery. In the event of the delivery of nonconforming
Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and
the Supplier will replace nonconforming Equipment and Products with conforming Equipment
and Products that are acceptable to the Participating Entity.
Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive
in a defective or inoperable condition.
Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally
delivers substandard or inferior Equipment or Products.
B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax -
exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax-
exempt entity.
C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection
of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to
Sourcewell in a line -item format. Equipment, Products, or Services may be added or removed
from the Hot List at any time through a Sourcewell Price and Product Change Form as defined
in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and
discontinued Equipment and Products as long as those close-out and discontinued items are
clearly identified as such. Current ordering process and administrative fees apply. Hot List
Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any
time. All requests must be made in writing by submitting a signed Sourcewell Price and Product
Change Request Form to the assigned Sourcewell Supplier Development Administrator. This
approved form is available from the assigned Sourcewell Supplier Development Administrator.
At a minimum, the request must:
• Identify the applicable Sourcewell contract number;
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• Clearly specify the requested change;
• Provide sufficient detail to justify the requested change;
• Individually list all Equipment, Products, or Services affected by the requested change,
along with the requested change (e.g., addition, deletion, price change); and
• Include a complete restatement of pricing documentation in Microsoft Excel with the
effective date of the modified pricing, or product addition or deletion. The new pricing
restatement must include all Equipment, Products, and Services offered, even for those
items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Change Request Form will become an
amendment to this Contract and will be incorporated by reference.
S. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS
A. PARTICIPATION. Sourcewell's cooperative contracts are available and open to public and
nonprofit entities across the United States and Canada; such as federal, state/province,
municipal, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally
access the Equipment, Products, or Services under this Contract. A Participating Entity's
authority to access this Contract is determined through its cooperative purchasing, interlocal,
or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service
Member of Sourcewell during such time of access. Supplier understands that a Participating
Entity's use of this Contract is at the Participating Entity's sole convenience and Participating
Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use
eligibility requirements and documentation and will encourage potential participating entities
to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its
roster during the term of this Contract.
B. PUBLIC FACILITIES. Supplier's employees maybe required to perform work at government -
owned facilities, including schools. Supplier's employees and agents must conduct themselves
in a professional manner while on the premises, and in accordance with Participating Entity
policies and procedures, and all applicable laws.
6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under
this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this
Contract; however, order flow and procedure will be developed jointly between Sourcewell and
Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized
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subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it
may use its own forms, but the purchase order should clearly note the applicable Sourcewell
contract number. All Participating Entity orders under this Contract must be issued prior to
expiration or cancellation of this Contract; however, Supplier performance, Participating Entity
payment obligations, and any applicable warranty periods or other Supplier or Participating
Entity obligations may extend beyond the term of this Contract.
Supplier's acceptable forms of payment are included in its attached Proposal. Participating
Entities will be solely responsible for payment and Sourcewell will have no liability for any
unpaid invoice of any Participating Entity.
B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and
conditions to a purchase order, or other required transaction documentation, may be
negotiated between a Participating Entity and Supplier, such as job or industry -specific
requirements, legal requirements (e.g., affirmative action or immigration status requirements),
or specific local policy requirements. Some Participating Entities may require the use of a
Participating Addendum, the terms of which will be negotiated directly between the
Participating Entity and the Supplier or its authorized dealers, distributors, or resellers, as
applicable. Any negotiated additional terms and conditions must never be less favorable to the
Participating Entity than what is contained in this Contract.
C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires
service or specialized performance requirements not addressed in this Contract (such as e-
commerce specifications, specialized delivery requirements, or other specifications and
requirements), the Participating Entity and the Supplier may enter into a separate, standalone
agreement, apart from this Contract. Sourcewell, including its agents and employees, will not
be made a party to a claim for breach of such agreement.
D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or
in part, immediately upon notice to Supplier in the event of any of the following events:
1. The Participating Entity fails to receive funding or appropriation from its governing body
at levels sufficient to pay for the equipment, products, or services to be purchased; or
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the
Participating Entity's requirements.
E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a
Participating Entity's order will be determined by the Participating Entity making the purchase.
7. CUSTOMER SERVICE
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A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to
Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is
changed. The Account Representative will be responsible for:
• Maintenance and management of this Contract;
• Timely response to all Sourcewell and Participating Entity inquiries; and
• Business reviews to Sourcewell and Participating Entities, if applicable.
B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with
Sourcewell per contract year. The business review will cover sales to Participating Entities,
pricing and contract terms, administrative fees, sales data reports, performance issues; supply
issues, customer issues, and any other necessary information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT
A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a
contract sales activity report (Report) to the Sourcewell Supplier Development Administrator
assigned to this Contract. Reports are due no later than 45 days after the end of each calendar
quarter. A Report must be provided regardless of the number or amount of sales during that
quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were
made).
The Report must contain the following fields:
• Participating Entity Name (e.g., City of Staples Highway Department);
• Participating Entity Physical Street Address;
• Participating Entity City;
• Participating Entity State/Province;
• Participating Entity Zip/Postal Code;
• Participating Entity Contact Name;
• Participating Entity Contact Email Address;
• Participating Entity Contact Telephone Number;
• Sourcewell Assigned Entity/Participating Entity Number;
• Item Purchased Description;
• Item Purchased Price;
• Sourcewell Administrative Fee Applied; and
• Date Purchase was invoiced/sale was recognized as revenue by Supplier.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell,
the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and
Services provided to Participating Entities. The Administrative Fee must be included in, and not
added to, the pricing. Supplier may not charge Participating Entities more than the contracted
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price to offset the Administrative Fee.
The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated
in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased
by Participating Entities under this Contract during each calendar quarter. Payments should
note the Supplier's name and Sourcewell-assigned contract number in the memo; and must be
mailed to the address above "Attn: Accounts Receivable" or remitted electronically to
Sourcewell's banking institution per Sourcewell's Finance department instructions. Payments
must be received no later than 45 calendar days after the end of each calendar quarter.
Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to
ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell
reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in
any subsequent solicitation. In the event this Contract is cancelled by either party prior to the
Contract's expiration date, the administrative fee payment will be due no more than 30 days
from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Supplier's Authorized Representative is the person named in the Supplier's Proposal. If
Supplier's Authorized Representative changes at any time during this Contract, Supplier must
promptly notify Sourcewell in writing.
10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE
A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records,
documents, and accounting procedures and practices relevant to this Contract are subject to
examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the
end of this Contract. This clause extends to Participating Entities as it relates to business
conducted by that Participating Entity under this Contract.
B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under
this Contract without the prior written consent of the other party and a fully executed
assignment agreement. Such consent will not be unreasonably withheld. Any prohibited
assignment will be invalid.
C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective
until it has been duly executed by the parties.
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D. WAIVER. Failure by either party to take action or assert any right under this Contract will
not be deemed a waiver of such right in the event of the continuation or repetition of the
circumstances giving rise to such right. Any such waiver must be in writing and signed by the
parties.
E. CONTRACT COMPLETE. This Contract represents the complete agreement between the
parties. No other understanding regarding this Contract, whether written or oral, may be used
to bind either party. For any conflict between the attached Proposal and the terms set out in
Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.
F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent
contractors, each free to exercise judgment and discretion with regard to the conduct of their
respective businesses. This Contract does not create a partnership, joint venture, or any other
relationship such as master -servant, or principal -agent.
11. INDEMNITY AND HOLD HARMLESS
Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities,
including their agents and employees, harmless from any claims or causes of action, including
attorneys' fees incurred by Sourcewell or its Participating Entities, arising out of any act or
omission in the performance of this Contract by the Supplier or its agents or employees; this
indemnification includes injury or death to person(s) or property alleged to have been caused
by some defect in the Equipment, Products, or Services under this Contract to the extent the
Equipment, Product, or Service has been used according to its specifications. Sourcewell's
responsibility will be governed by the State of Minnesota's Tort Liability Act (Minnesota
Statutes Chapter 466) and other applicable law.
12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act,
Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell
under this Contract and as it applies to all data created, collected, received, maintained, or
disseminated by the Supplier under this Contract.
13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT
A. INTELLECTUAL PROPERTY
1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty -free, worldwide, non-exclusive right and
license to use the trademark(s) provided to Supplier by Sourcewell in advertising and
promotional materials for the purpose of marketing Sourcewell's relationship with
Supplier
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b. Supplier grants to Sourcewell a royalty -free, worldwide, non-exclusive right and
license to use Supplier's trademarks in advertising and promotional materials for the
purpose of marketing Supplier's relationship with Sourcewell.
2. Limited Right of Sublicense. The right and license granted herein includes a limited right
of each party to grant sublicenses to their respective subsidiaries, distributors, dealers,
resellers, marketing representatives, and agents (collectively "Permitted Sublicensees") in
advertising and promotional materials for the purpose of marketing the Parties' relationship
to Participating Entities. Any sublicense granted will be subject to the terms and conditions
of this Article. Each party will be responsible for any breach of this Article by any of their
respective sublicensees.
3. Use; Quality Control.
a. Neither party may alter the other party's trademarks from the form provided
and must comply with removal requests as to specific uses of its trademarks or
logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the
other party's trademarks only in good faith and in a dignified manner consistent with
such party's use of the trademarks. Upon written notice to the breaching party, the
breaching party has 30 days of the date of the written notice to cure the breach or
the license will be terminated.
4. Termination. Upon the termination of this Contract for any reason, each party, including
Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites,
and the like bearing the other party's name or logo (excepting Sourcewell's pre-printed
catalog of suppliers which may be used until the next printing). Supplier must return all
marketing and promotional materials, including signage, provided by Sourcewell, or dispose
of it according to Sourcewell's written directions.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released
without prior written approval from the Authorized Representatives. Publicity includes notices,
informational pamphlets, press releases, research, reports, signs, and similar public notices
prepared by or for the Supplier individually or jointly with others, or any subcontractors, with
respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be
approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development
Administrator assigned to this Contract.
D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment,
Products, or Services.
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14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue
for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate
state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.
15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God
or other conditions that are beyond that party's reasonable control. A party defaulting under
this provision must provide the other party prompt written notice of the default.
16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal,
unenforceable, or void then both parties will be relieved from all obligations arising from that
provision. If the remainder of this Contract is capable of being performed, it will not be affected
by such determination or finding and must be fully performed.
17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and
address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and
work in good faith to resolve such dispute within a reasonable period of time. If necessary,
Sourcewell and the Supplier will jointly develop a short briefing document that describes
the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified
above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher
level of management. The Supplier will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the
Supplier must continue without delay to carry out all of its responsibilities under the
Contract that are not affected by the dispute. If the Supplier fails to continue without delay
to perform its responsibilities under the Contract, in the accomplishment of all undisputed
work, the Supplier will bear any additional costs incurred by Sourcewell and/or its
Participating Entities as a result of such failure to proceed.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract,
or any Participating Entity order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
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The party claiming default must provide written notice of the default, with 30 calendar days to
cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated
or other damages. If the default remains after the opportunity for cure, the non -defaulting
party may:
• Exercise any remedy provided by law or equity, or
• Terminate the Contract or any portion thereof, including any orders issued against the
Contract.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect
at all times during the performance of this Contract with insurance company(ies) licensed or
authorized to do business in the State of Minnesota having an "AM BEST" rating of A- or better,
with coverage and limits of insurance not less than the following:
1. Workers' Compensation and Employer's Liability.
Workers' Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Supplier will maintain insurance covering its
operations, with coverage on an occurrence basis, and must be subject to terms no less
broad than the Insurance Services Office ("ISO") Commercial General Liability Form
CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include
liability arising from premises, operations, bodily injury and property damage,
independent contractors, products -completed operations including construction defect,
contractual liability, blanket contractual liability, and personal injury and advertising
injury. All required limits, terms and conditions of coverage must be maintained during
the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage
$1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for products liability -completed operations
$2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract,
Supplier will maintain insurance covering all owned, hired, and non -owned automobiles
in limits of liability not less than indicated below. The coverage must be subject to terms
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no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer),
or equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
4. Umbrella Insurance. During the term of this Contract, Supplier will maintain
umbrella coverage over Employer's Liability, Commercial General Liability, and
Commercial Automobile.
Minimum Limits:
$2,000,000
5. Professional/Technical, Errors and Omissions, and/or Miscellaneous Professional
Liability. During the term of this Contract, Supplier will maintain coverage for all claims
the Supplier may become legally obligated to pay resulting from any actual or alleged
negligent act, error, or omission related to Supplier's professional services required
under this Contract.
Minimum Limits:
$2,000,000 per claim or event
$2,000,000—annual aggregate
6. Network Security and Privacy Liability Insurance. During the term of this Contract,
Supplier will maintain coverage for network security and privacy liability. The coverage
may be endorsed on another form of liability coverage or written on a standalone
policy. The insurance must cover claims which may arise from failure of Supplier's
security resulting in, but not limited to, computer attacks, unauthorized access,
disclosure of not public data — including but not limited to, confidential or private
information, transmission of a computer virus, or denial of service.
Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling
Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must
furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this
Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to
Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the
Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must
be signed by a person authorized by the insurer(s) to bind coverage on their behalf.
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Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide
certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in
this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY
INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including
their officers, agents, and employees, as an additional insured under the Supplier's commercial
general liability insurance policy with respect to liability arising out of activities, "operations," or
"work" performed by or on behalf of Supplier, and products and completed operations of
Supplier. The policy provision(s) or endorsements) must further provide that coverage is
primary and not excess over or contributory with any other valid, applicable, and collectible
insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or
otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional
insureds for losses paid under the insurance policies required by this Contract or other
insurance applicable to the Supplier or its subcontractors. The waiver must apply to all
deductibles and/or self -insured retentions applicable to the required or any other insurance
maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must
require similar written express waivers of subrogation and insurance clauses from each of its
subcontractors.
E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this
Contract can be met by either providing a primary policy or in combination with
umbrella/excess liability policy(ies), or self -insured retention.
19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this
Contract must comply fully with applicable federal laws and regulations, and with the laws in
the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Supplier must maintain a valid and current status on all required federal,
state/provincial, and local licenses, bonds, and permits required for the operation of the
business that the Supplier conducts with Sourcewell and Participating Entities.
20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in
writing certain information to Sourcewell related to bankruptcy actions. If at any time during
this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in
writing.
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Supplier certifies and warrants that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs
operated by the State of Minnesota; the United States federal government or the Canadian
government, as applicable; or any Participating Entity. Supplier certifies and warrants that
neither it nor its principals have been convicted of a criminal offense related to the subject
matter of this Contract. Supplier further warrants that it will provide immediate written notice
to Sourcewell if this certification changes at any time.
21. PROVISIONS FOR NON -UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or
services from this Contract may be subject to additional requirements including the
procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit
Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional
requirements based on specific funding source terms or conditions. Within this Article, all
references to "federal" should be interpreted to mean the United States federal government.
The following list only applies when a Participating Entity accesses Supplier's Equipment,
Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all
contracts that meet the definition of "federally assisted construction contract" in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in
accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319,
12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending
Executive Order 11246 Relating to Equal Employment Opportunity," and implementing
regulations at 41 C.F.R. § 60, "Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor." The equal opportunity clause is incorporated
herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal
program legislation, all prime construction contracts in excess of $2,000 awarded by non-
federal entities must include a provision for compliance with the Davis -Bacon Act (40 U.S.C. §
3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5,
"Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted
Construction"). In accordance with the statute, contractors must be required to pay wages to
laborers and mechanics at a rate not less than the prevailing wages specified in a wage
determination made by the Secretary of Labor. In addition, contractors must be required to pay
wages not less than once a week. The non-federal entity must place a copy of the current
prevailing wage determination issued by the Department of Labor in each solicitation. The
decision to award a contract or subcontract must be conditioned upon the acceptance of the
wage determination. The non-federal entity must report all suspected or reported violations to
the federal awarding agency. The contracts must also include a provision for compliance with
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the Copeland "Anti -Kickback" Act (40 U.S.C. § 3145), as supplemented by Department of Labor
regulations (29 C.F.R. § 3, "Contractors and Subcontractors on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that
each contractor or subrecipient must be prohibited from inducing, by any means, any person
employed in the construction, completion, or repair of public work, to give up any part of the
compensation to which he or she is otherwise entitled. The non-federal entity must report
all suspected or reported violations to the federal awarding agency. Supplier must be in
compliance with all applicable Davis -Bacon Act provisions.
C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where
applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve
the employment of mechanics or laborers must include a provision for compliance with 40
U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of
every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess
of the standard work week is permissible provided that the worker is compensated at a rate of
not less than one and a half times the basic rate of pay for all hours worked in excess of 40
hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction
work and provide that no laborer or mechanic must be required to work in surroundings or
under working conditions which are unsanitary, hazardous or dangerous. These requirements
do not apply to the purchases of supplies or materials or articles ordinarily available on the
open market, or contracts for transportation or transmission of intelligence. This provision is
hereby incorporated by reference into this Contract. Supplier certifies that during the term of
an award for all contracts by Sourcewell resulting from this procurement process, Supplier must
comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award
meets the definition of "funding agreement" under 37 C.F.R. § 401.2(a) and the recipient or
subrecipient wishes to enter into a contract with a small business firm or nonprofit organization
regarding the substitution of parties, assignment or performance of experimental,
developmental, or research work under that "funding agreement," the recipient or subrecipient
must comply with the requirements of 37 C.F.R. § 401, "Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative
Agreements," and any implementing regulations issued by the awarding agency. Supplier
certifies that during the term of an award for all contracts by Sourcewell resulting from this
procurement process, Supplier must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL
ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require
the non-federal award to agree to comply with all applicable standards, orders or regulations
issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution
Control Act as amended (33 U.S.C. § 1251-1387). Violations must be reported to the Federal
awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
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Supplier certifies that during the term of this Contract will comply with applicable requirements
as referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award
(see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions
in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R.
§180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3
C.F.R. § 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names
of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared
ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier
certifies that neither it nor its principals are presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation by any federal
department or agency.
G. BYRD ANTI -LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file
any required certifications. Suppliers must not have used federal appropriated funds to pay any
person or organization for influencing or attempting to influence an officer or employee of any
agency, a member of Congress, officer or employee of Congress, or an employee of a member
of Congress in connection with obtaining any federal contract, grant, or any other award
covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that
takes place in connection with obtaining any federal award. Such disclosures are forwarded
from tier to tier up to the non-federal award. Suppliers must file all certifications and
disclosures required by, and otherwise comply with, the Byrd Anti -Lobbying Amendment (31
U.S.C. § 1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with
the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies
that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after
grantees or subgrantees submit final expenditure reports or quarterly or annual financial
reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier
must comply with the mandatory standards and policies relating to energy efficiency which are
contained in the state energy conservation plan issued in compliance with the Energy Policy
and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply
with all applicable provisions of the Buy American Act. Purchases made in accordance with the
Buy American Act must follow the applicable procurement rules calling for free and open
competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized
representatives of a federal agency must have access to any books, documents, papers and
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records of Supplier that are directly pertinent to Supplier's discharge of its obligations under
this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The
right also includes timely and reasonable access to Supplier's personnel for the purpose of
interview and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is
a state agency or agency of a political subdivision of a state and its contractors must comply
with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation
and Recovery Act. The requirements of Section 6002 include procuring only items designated in
guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the
highest percentage of recovered materials practicable, consistent with maintaining a
satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the
value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring
solid waste management services in a manner that maximizes energy and resource recovery;
and establishing an affirmative procurement program for procurement of recovered materials
identified in the EPA guidelines.
M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests, or
reproductions of flags or likenesses of Federal agency officials without specific pre -approval.
N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to
this Contract or any purchase by a Participating Entity and is not subject to any obligations or
liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter
resulting from the Contract or any purchase by an authorized user.
0. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The
Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and
Statements) applies to the Supplier's actions pertaining to this Contract or any purchase by a
Participating Entity.
P. FEDERAL DEBT. The Supplier certifies that it is non -delinquent in its repayment of any
federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit
disallowance, and benefit overpayments.
Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services,
Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to
the anticipated work under this Contract raises an actual or potential conflict of interest (as
described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in
writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and
Participating Entity are able to assess the actual or potential conflict; and provide any additional
information as necessary or requested.
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R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.
Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources
and support to individuals and organizations associated with terrorism.
S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR
EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it
will comply with applicable requirements of 2 C.F.R. § 200.216.
T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies
that during the term of this Contract will comply with applicable requirements of 2 C.F.R. §
200.322.
22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60
days' written notice to the other party. However, Sourcewell may cancel this Contract
immediately upon discovery of a material defect in any certification made in Supplier's
Proposal. Cancellation of this Contract does not relieve either party of financial, product, or
service obligations incurred or accrued prior to cancellation.
Sourcewell
DmuSigned by:
5c6mfA)
COFD2A539D06469...
By:
Jeremy Schwartz
Title: Chief Procurement Officer
7/2/2024 1 2:37 PM CDT
Date:
Rev. 3/2022
72 Hour LLC, dba National Auto Fleet Group
EDocuSigned by:
.Sst, f bbfv
,3FACBB5730CIE467
...
By:
Jesse Cooper
Title: National Fleet Manager
Date: 7/2/2024 1 2:04 PM CDT
18
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RFP 032824 - Class 4-8 Chassis and Cabs with Related
Equipment, Accessories, and Services
Vendor Details
Company Name:
72 HOUR LLC
Does your company conduct
business under any other name? If
National Auto Fleet Group
yes, please state:
490 Auto Center Drive
Address:
Watsonville, CA 95076
Contact:
Jesse Cooper
Email:
Jcooper@nationalautofleetgroup.com
Phone:
951-440-0585
Fax:
831-840-8497
HST#:
263297677
Submission Details
Created On:
Thursday February 08, 2024 14:26:39
Submitted On:
Wednesday March 27, 2024 18:09:27
Submitted By:
Jesse Cooper
Email:
Jcooper@nationalautofleetgroup.com
Transaction #:
de37f6a4-b806-40a7-b5b6-766f219b36f2
Submitter's IP Address:
104.35.160.44
Bid Number: RFP 032824 Vendor Name: 72 HOUR LLi80
DocuSign Envelope ID: 5406FEF8-8848-413A-91A9-D8AB6FD40134
Specifications
Table 1: Proposer Identity & Authorized Representatives
General Instructions (applies to all Tables) Sourcewell prefers a brief but thorough response to each question. Do not merely attach additional documents to your response without also
providing a substantive response. Do not leave answers blank; respond "NIA" if the question does not apply to you (preferably with an explanation).
Ltne
Item
1
2
3
4
5
6
7
8
i
Question
Response -
Proposer Legal Name (one legal entity only): (In the event of
72 HOUR, LLC
award, will execute the resulting contract as "Supplier")
Identify all subsidiary entities of the Proposer whose equipment,
72 Hour, LLC
products, or services are included in the Proposal.
_
Identify all applicable assumed names or DBA names of the
National Auto Fleet Group
Proposer or Proposers subsidiaries in Line 1 or Line 2 above.
Provide your CAGE code or Unique Entity Identifier (SAM):
Y1FHD2Z1ZDY5
Proposer Physical Address:
490 Auto Center Drive
Watsonville, CA 95076
Proposer website address (or addresses):
www.Nationalautofleetgroup.com
Proposers Authorized Representative (name, title, address, email
Jesse Cooper
address & phone) (The representative must have authority to
National Fleet Manager
sign the 'Proposers Assurance of Compliance" on behalf of the
490 Auto Center Drive
Proposer and, in the event of award, will be expected to execute
Watsonville, CA 95076
the resulting contract):
Jcooper@nabonalautofleetgroup.com
855-289-6572
Proposers primary contact for this proposal (name, title, address,
Jesse Cooper
email address & phone):
National Fleet Manager
490 Auto Center Drive
Watsonville, CA 95076
Jcooper@nafionalautofleetgroup.com
855-289-6572
Proposers other contacts for this proposal, if any (name, tite,
Clarke Cooper
address, email address & phone):
National Fleet Manager
490 Auto Center Drive
Watsonville, CA 95076
Clarkecooper@watsonvillefleetgroup.com
818-618-6136
Bid Number: RFP 032824 Vendor Name: 72 HOUR LLI81
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Table 2: Company Information and Financial Strength
Line Question
ftem
Response"
10 Provide a brief history of your company, including your
National Auto Fleet Group was established in 1987 in Southern California, and boasts a rich history of family -driven
company's core values, business philosophy, and industry
success. From humble beginnings with a single dealership, we've grown into a nationwide network of aver 15
longevity related to the requested equipment, products or services.
dealerships, thanks to the dedication and vision of our father.
One of our core values has always been fostering a strong company culture, and we achieve this by prioritizing intemai
growth. We proudly promote from within, leveraging the talent and experience of our dedicated team members. This
approach not only ensures continuity and a deep understanding of our values, but also fosters a sense of loya!ty and
belonging among our employees.
This commitment to internal development has been instrumental In our expansion, allowing us to cultivate a leadership
team that embodies our core values and drives our continued success. We are proud of the journey we've taken and
excited for the future, as we continue to empower our team and provide exceptional service to our customers.
For over 35 years, National Auto Fleet Group has remained a family -owned and operated company. The Cooper family
has deep roots in the automobile industry, with a passion for exceeding expectations passed down through generations.
Today, even our future generations are learning the ropes, ensuring decades more of industry leadership.
We aren't just selling vehicles; we're building relationships that last. Our family values of integrity, dedication, and
customer service permeate everything we do. This commitment has earned us numerous industry awards and the trust
of countless clients. But this is just the beginning. With fresh perspectives from future generations joining the team,
we're excited to lead the industry for decades to come.
National Auto Fleet Group isn't just about delivering vehicles; it's about delivering peace of mind. Our unwavering
commitment to the 4 RIGHTs: delivering the RIGHT vehicle, at the RIGHT time, to the RIGHT place, and at the RIGHT
price, ensures our clients experience unmatched satisfaction and success.
Since 1987, we've witnessed the auto Industry shift gears, evolving from gas -powered machines to the cutting edge of
all -electric and fuel cell technology. Through it all, one thing has remained constant our core values.
Even in today's rapidly changing landscape, we hold steadfast to the principles that have guided us for decades. These
values — internal growth, customer tows, efficiency, teamwork, accountability and integrity are the engine that powers
our growth and fuels our commitment to exceeding expectatons.
While the vehicles we offer may have changed, our dedication to providing superior customer service remains as strong
as ever. We embrace the future with the same passion and determination that fueled our success in the past, ensuring
that our customers continue to receive the exceptional service they deserve. _
11 What are your company's expectations in the event of an award?
Securing another Sourcewell contract would mark our sixth, propelling us to even greater heights by leveraging our
proven track record of serving customers nationwide This expansion fuels our commitment to invest in our divisions,
particularly our Partner Program (details in uploaded Zip file). This innovative program empowers members to
recommend local upfttters, fostering win -win partnerships and delivering
12 Demonstrate your financial strength and stability with meaningful
We have demonstrated throughout the past 12 years to our financial institutions that we stability in the market place
data. This could include such Items as financial statements, SEC
and with this meaning data our bank has provided us with a $ 72,000,000 Boor plan limit to help in our growing
filings, credit and bond ratings, letters of credit, and detailed
operations which include Sourcewell Members.
reference letters. Upload supporting documents (as applicable) in
the document upload section of your response.
13 What is your US market share for the solutions that you are
Our US market share for the products and models we are offering is roughly 70-80% as represented by the 15
proposing?
manufacturers
14 What is your Canadian market share for the solutions that you
While we haven't yet entered the Canadian market, National Auto Fleet Group's proven track record of success fuels
are proposing?
our aggressive expansion plans, with a strong focus on international markets like Canada. We are confident that our
expertise and commitment to innovation will allow us to make a significant impact in the near future, expanding our
reach and serving customers across new borders.
15 Has your business ever pefitioned for bankruptcy protection? If
No
so, explain in detail.
16 How is your organization best described: is it a manufacturer, a
A) we are best described as a distributor/dealerlreseller and all our written authorization documents are attached in the
distributorldealer/reseller, or a service provider? Answer
Related Certificates section.
whichever question (either a) or b) just below) best applies to
your organization.
a) If your company is best described as a
distributorldealerlreseller (or similar entity), provide your written
authorization to act as a d!slrlbutor/dealer/reseller for the
manufacturer of the products proposed in this RFP. If applicable,
is your dealer network independent or company owned?
b) If your company is best described as a manufacturer or
service provider, describe your relationship with your sales and
service force and with your dealer network in delivering the
products and services proposed in this RFP. Are these
Individuals your employees, or the employees of a third party?
17 If applicable, provide a detailed explanation outlining the licenses
What is required does vary from stale to state however we 72 Hour LLC, do hold all applicable licenses and
and certifications that are both required to be held, and actually
certifications required by the State of California to sell, service and delivery New/Unused Vehicles we are franchised for
held, by your organization (including third parties and
and sell, service and delivery any vehicle we are not franchised for through our resellers permit. All our dealer partners
subcontractors that you use) in pursuit of the business
across the county have provide us with there dealer certificates and departrnenl of motor vehicles certificates to allow
contemplated by this RFP
NAFG to partner and sell there products. All documents are attached in the Certificates section
18 Provide all "Suspension or Debarment" information that has
None exist
applied to your organization during the past ten years.
Bid Number: RFP 032824 Vendor Name: 72 HOUR LL182
DocuSign Envelope ID: 5406FEF8-8848-413A-91A9-D8AB6FD40134
Table 3: Industry Recognition & Marketplace Success
.Line Question
Item
Response'
19 Describe any relevant industry awards or recognition that your
NAFG has a strong track record of success, consistently ranking among the top dealerships in Government Sales for
company has received in the past five years
Ford Motor Company and receiving high recognition from General Motors for its Chevrolet brand.
The most prodigious award NAFG has received in the past 5 years would be: Top Placement in Ford Motor
Company as a leading dealership in Government Sales followed by our high ranking recognition from General Motors
for our Chevrolet brand. Both NAFG has received 4 of the past 5 years
20 What percentage of your sales are to the governmental sector in
In our division in Fleet, we have sold about 95% to Government accounts .
the past three years
21 What percentage of your sales are to the education sector in the
As a percentage of our sales in the Government, about 20% would be considered to Universities and Unified School
past three years
Districts.
22 List any state, provincial, or cooperative purchasing contracts that
We hold the State of California contract with volumes from 200 to 500 units a year during the past three years,
you hold.
Second, our Sourcewell ContracPs 091521 and 060920 which over the past three years
LADWP Contracts valued over $ 220,000,000
What is the annual sales volume for each of these contracts over
City of San Diego Contracts valued over $ 120,000,000
the past three years?
23 List any GSA contracts or Standing Offers and Supply
NAFG focus is on our Sourcewell Contracts we do not hold any other besides the State of
Arrangements (SOSA) that you hold.
California.
What is the annual sales volume for each of these contracts over
the past three years?
Table 4: References/Testimonials
Line Item 24. Supply reference information from three customers who are eligible to be Sourcewell participating entities.
EEntity Name' Contact NamePhone Number -
Port of Los Angeles (CA) David Comer 310-732-3794
ILos Angeles Department of Water & Power (CA) Philip Ly _ 818-771-3607
ICity of Jersey City (NJ) James Lovero 201-547-4423
(Washington Suburban Sanitary Commission (Maryland) Jarrett Baumgartner 301-206-4226
Town of Hempstead (NY) Christopher Carter 516-812-3555
Table 5: Top Five Government or Education Customers
Line Item 25. Provide a list of your top five government, education, or non-profit customers (entity name is optional), including entity type, the state or province the entity is located in, scope
of the project(s), size of transaction(s), and dollar volumes from the past three years.
Entity Name
Entity Type
State / Province'
Scope of Work'
Size of Transactions •
Dollar Volume Past Three
Years '
Port of Los Angeles
Government
California - CA
Provided New Vehicles with Upfits
Over $1.000,000
Over $ 3,000,000
Mr. David Comer
310-732-3794
Los Angeles Department of
Government
California - CA
Provided New Vehicles with Upfds
Over $ 20,000,000
Over $ 80,000,000
Water & Power
Mr. Philip Ly
818-771-3607
of Jersey City
Government
New Jersey - NJ
Provided New Vehicles with Upfits
Over $1,000.000
Over $ 3.000,000
�City
Mr. James Lovero
201-547-4423
Suburban
Government
Maryland - MD
Provided New Vehicles with Upfits
Over $1,000,000
Over $ 3,000,000
�Washington
Sanitary Commission
Mr. Jarrett Baumgartner
301-206-4226
FJ Paso Water
Government
Texas - TX
Provided New Vehicles with Upfits
Over $1,000,000
Over $ 3.000,000
Mr. Ivan Ibarra
915-594-5712
Bid Number: RFP 032824 Vendor Name: 72 HOUR LL183
DocuSign Envelope ID: 5406FEF8-8848-413A-91A9-D8AB6FD40134
Table 6: Ability to Sell and Deliver Service
Describe your company's capability to meet the needs of Sourcewell participating entities across the 11S and Canada, as applicable.
Your response should address in detail at least the following areas: locations of your network of sales and service providers, the number of workers (full-time equivalents) involved in each
sector, whether these workers are your direct employees (or employees of a third party), and any overlap between the sales and service functions.
Une Item Question
Response'
26 Sales force.
National Auto Fleet Group boasts a robust sales force exceeding 100 dedicated personnel. This includes both direct
employees and a network of partner dealers, ensuring comprehensive support for dealerships and our dedicated fleet
division. Our indirect sales force seamlessly complements our direct team, effectively serving existing member needs.
As our member base expands, we're committed to scaling our team accordingly to maintain exceptional service levels.
27 Dealer network or other distribution methods.
NAFG leverages an unparalleled franchise network encompassing 15 leading manufacturers. These industry giants, like
(Ford Motor Company, General Motors, CDJR, etc..) boast a nationwide presence, ensuring our members receive
seamless service and warranty repairs for their vehicles. Historically, auto manufacturers have faced challenges in
distributing automobiles and cab chassis. However, the United States boasts the world's most efficient automotive
supply chain network, and as franchised dealers of these renowned brands, NAFG capitalizes on this advantage to
efficiently ship and supply vehicles to our members nationwide.
28 Service force.
Our extensive network of service locations, spanning thousands of facilities across our 15 manufacturers, ensures
convenient access for our members. This comprehensive coverage allows them to easily find service stations or
warranty repair facilities nearby, minimizing downtime and maximizing convenience. While Alaska and Hawaii may have
slightly larger distances between dealerships, our members can still rely on our network for support, potentially with
extended lead limes.
29 Describe the ordering process. If orders will be handled by
Members can place orders with NAFG for all products we are offering, we will either place the order with the OEM as
distributors, dealers or others, explain the respective roles of the
we are franchised for or we will provide the order to our partner dealer who was part of the quote generation from the ,
Proposer and others.
start with the member so we can allow there relationship to maintain while serving the member. NAFG maintains the
role of administering and facilitating the transaction between the member and the OEM dealer
30 Describe in detail the process and procedure of your customer
I understand that you want me to use the information In your ZIP file, specifically the "Member Walk Through" document,
service program, if applicable.
as a reference to explain your Customer Service programs. Here's a breakdown based on the information you provided:
Obtaining Quotes Online:
Include your response -time capabilities and commitments, as well
• Members can register on our website(https:/lwww.nationalautofleotgroup.com/) for free. This protects member
as any incentives that help your providers meet your staled
pricing.
service goals or promises.
After registration, they'll receive a welcome email with a demo video explaining the website.
• A secure dashboard keeps all quotes organized.
• Members choose their desired brand, model year, and category (cars, vans, etc.).
• Fitters help narrow down options (cab style, drivetrain, bed length).
• All available factory options are displayed for easy selection.
• Sourcewell Price reports show MSRP, member price, and savings (percentage and dollar amount).
• Optional extras include additional keys, manuals, sales tax, and upfits.
A final, printable quote package Includes a unique Sourcewell Quote ID number, description, and specifications.
Partnering with Upftters:
• A dedicated website (https://www.nationalautofleetgroup.com/) connects members with upfitters.
Upfitters can learn about partnering with NAFG to serve local members. "
• This simples the process of getting a vehicle upfitted.
Tracking Orders:
• Members can track orders directly on the main website using the 'Track your order feature.
• Orders can be tracked by entering the purchase order number, quote ID, upfd quote ID, or VIN.
Order Confirmation:
• NAFG sends a courtesy confirmation email to double-check order details (color, quantity, upfit, specifications).Title
information is requested to expedite paperwork at delivery.
Factory Order Cut -Off Notices.
• The website highlights upcoming factory order cutoff dates.
This information is also printed on the quote cover page (when available).
Price Validation Example:
• A sample build process showcases member pricing benefits.
• The example shows the difference between MSRP, member price, and total savings (percentage and dollar
amount). (Provide an example with savings h)
• This emphasizes the additional discount offered by NAFG.
31 Describe your ability and willingness to provide your products
We have provided a list of our top 1,000 member/clients demonstrating our ability to service all members nationwide.
and services to Sourcewell participating entities in the United
Located in the Marketing Place ZIP file as 'NAFG Top 1,000 Member Clients" PDF "
States
32 Describe your ability and willingness to provide your products
National Auto Fleet Group is poised to expand into Canada, leveraging our proven business model and expertise. We
and services to Sourcewell participating entities in Canada.
believe the favorable exchange rate and our competitive pricing stricture create an Ideal opportunity to partner with
Canadian dealer groups, ultimately serving members across North America.
33 Identify any geographic areas of the United States or Canada
We are not serving Canada at this moment.
that you will NOT be fully serving through the proposed contract.
34 Identify any Sourcewell participating entity sectors (i.e.,
We're happy to service all Sourcewell members through our 2417 website. We offer government members a specific
government, education, not -for -profit) that you will NOT be fully
discount program in recognition of their use of taxpayer funds.
serving through the proposed contract.
For non-profit organizations, we've designed a tailored pricing program to meet their unique needs and budgets. We'll
Explain In detail. For example, does your company have only a
work with each non-profit on a case -by -case basis to ensure they receive the most value from our services.
regional presence, or do other cooperative purchasing contracts
limit your ability to promote another contract?
35 Define any specific contract requirements or restrictions that
For members in Alaska, Hawaii, and US Territories, the only membership requirement is the same as for all other
would apply to our participating entities in Hawaii and Alaska
members. However, due to logistical shipping constraints in these regions, additional costs may apply.
and in US Territories.
We currently provide members in Alaska with chassis cabs with upfits. In these cases, the member agrees to cover the
extra shipping cost, port cost, and driver cost associated with loading and unloading their vehicles from part to port.
This additional cost would be clearly outlined in any quote provided to members in these regions.
Table 7: Marketing Plan
(Line (Question
Item
RResponse*
Bid Number: RFP 032824 Vendor Name: 72 HOUR LU_
DocuSign Envelope ID: 5406FEF8-8848-413A-91A9-D8AB6FD40134
36
Describe your marketing strategy for promoting this contract
National Auto Fleet Group utilizes a number of outbound strategies to promote the Sourcewell Vehicle contract. National
opportunity. Upload representative samples of your marketing
Auto Fleet Group isn't waiting for government agencies to come knocking about the Sourcewell Vehicle contract.
materials (if applicable) in the document upload section of your
Instead, we're proaclively hitting the gas pedal with outbound marketing strategies.
response.
With outbound marketing, NAFG initiates by pushing the message out to our government agencies
Examples include: .
1• Cold Email Campaigns: Tailored messages reaching relevant government agencies directly. Examples include new
vehicle pricing availability, in stock units, new website features, holiday thorned flyers and vehicle cutoff dates.
• Trade Show Presence: Engaging exhibits and knowledgeable representatives making connections at key events.
• Targeted Content: Creating diverse campaign materials that resonate with different government segments. For
example, police vehicle availability flyers for police agencies.
Data -Driven Decisions: Tracking results and optimizing campaigns for maximum impact such as open rates, click -
through rates to gauge the effectiveness of our email campaigns
Our use of Campaigner Email Marketing platform service is a CRM database used to monitor, send and track
effectiveness of smalls and more. This service has assisted in streamlining email flyer messages to many of our
government agencies across the United States. Campaigner has been an essential tool in not only creating new
campaigns but recurring campaigns to ensure our message is sent to new potential clients.
This type of outbound marketing fosters proactive engagement with potential customers, sparking their interest in our
products. We invite them to explore the diverse product range showcased on our NAFG website, conveniently
accessible through both phone calls and website visits.
To further empower their buying Journey, we encourage registration. It not only unlocks real-time product availability, but
also grants access to our innovative self -quoting system. This intuitive tool empowers customers with the autonomy to
create unlimited personalized quotes, tailoring them to their specific needs and budget. By eliminating the wait for
traditional quotes, this self-service option streamlines the process, fostering a sense of control and ownership for the
customer. Ultimately, this outbound marketing approach, coupled with our user-friendly self -quoting system, empowers
potential customers to confidently explore and confidently make informed decisions.
Business to Business Marketing: National Auto Fleet Group
National Auto Fleet Group (NAFG) acknowledges the importance of building strong relationships with local upfitting body
companies. Thars why we employ strategic business -to -business (13213) marketing strategies to attract potential partners
and create a mutually beneficial ecosystem.
Introducing Our Partner Website:
We encourage any body upfitting company to visit our dedicated partner website: www.nafgpartner.corn. This platform
makes it easy for local upfitting companies to explore the benefits of collaborating with NAFG.
Key Perks for Upfitting Body Companies:
• Enhanced Visibility: Gel the body company's company profile listed on our website, making them searchable by
NAFG's extensive network of government clients.
• Targeted referrals: We actively connect upfitting companies with qualified government clients seeking their specific
expertise.
• Profile Customization: Partners are encouraged to create a unique profile showcasing the body company's
strengths, experience, and service offerings.
• Geographic Reach: Expand the network by having our partners' contact information and location displayed on our
interactive map.
By partnering with NAFG, body companies gain access to a vast pool of potential government clients seeking vehicle
upfitting services. In turn, the body company helps us fulfill client needs and deliver comprehensive vehicle solutions.
National Auto Fleet Group also exercises the use of inbound marketing strategies to promote our Sourcewell Vehicle
contract.
Our marketing department cultivates a targeted audience by maintaining a database of registered government
agencies on our website and nurturing past customers who have experienced the benefits of our offerings. This allows
us to deliver relevant content and resources directly to those already interested in our solutions, fostering trust and
brand loyalty.
Relationship building is another technique used to foster positive relations with clients to become long-term customers.
NAFG team provides excellent customer service and support to encourage word of mouth referral. The positive quality
of service experienced by customers has led to an increased number of sales through referrals. Our goal is to
provide exemplary customer service throughout the entire purchasing process to encourage repeat business and referrals,
Bid Number: RFP 032824 Vendor Name: 72 HOUR LL185
DocuSign Envelope ID: 5406FEF8-8848-413A-91A9-D8AB6FD40134
37 Describe your use of technology and digital data (e g , social The creation of the National Auto Fleet Group app is one way to build a stronger relationship with interested buyers
media meladata usage) to enhance marketing effectiveness. and empower them with the information they need By downloading our NAFG app. clients are able to:
Receive instant push notifications on their phones regarding new vehicle availability: Be the first to know when
new vehicles arrive on the lot that match your specific needs and preferences.
Stay informed about crucial cutoff dates, Ensure clicnls don't miss out on deadlines by having them conveniently
delivered straight to your phone.
• View Available In -Stock Units: Scroll through a list of in stock vehicles available on our website.
A specific inbound marketing tactic that can significantly boost our online presence is the development of search
engine optimization (SEO). By optimizing our website for relevant keywords and user experience. we can attract more
qualified visitors organically and establish NAFG as a leading name in its field.
Here's how we're actively implementing SEO on the NAFG website
Rewriting the NAFG Story:
• By crafting a compelling and informative webpage that clearly defines who we are, what we do, and how we
benefit our audience.
Included relevant keywords naturally throughout the content, including product names, mission statement, and
contract numbers
Ensured the page is concise and scannable, breaking up text with headings and bullet points.
2 On -Page Optimization Techniques:
• Title tags: Each page includes a unique and descriptive title lag, under 65 characters, that accurately reflects the
content and includes relevant keywords.
• Meta descriptions" Crafting captivating meta descriptions (under 155 characters) that entice users to click and
summarize the page's value proposition
• Header tags: Structured the content with clear headings and subheadings (H1, H2, etc.) to improve readability
and search engine crawlability.
• Images. Optimize image file names and sit text with relevant keywords to increase accessibility and image search
ranking.
• Internal linking: Connecting related pages within the website using descriptive anchor text
• Social media: Ensure social media profiles and share buttons are linked to our pages.
By implementing these actionable SEO strategies, we can significantly improve NAFG's online presence, attract more
qualified leads, and establish ourselves as a thought leader in the industry.
When the terms 'government fleet vehide purchasing", "purchasing vehicles for the government", "government vehicle
purchasing', "how do I purchase vehicles for the government', "purchasing government fleet", "government vehicle
procurement", "procuring vehicles for the govemment",are entered in the google search button, NAFG is on the top five
search results
Social media is a critical part in the way people communicate and connect with each other. Linkedin offers a variety
of ways to expand our network by finding and connecting with relevant professionals in the industry. Platforms like
Llnkedln offer invaluable tools for professional networking, allowing individuals to expand their network by finding and
connecting with relevant professionals and industry leaders.
A prime example is National Auto Fleet Group, which effectively utilizes Linkedln to reach out to current and potential
members through personalized messages, fostering stronger relationships and community engagement.
Beyond professional connections, social media serves as a powerful bridge between individuals and their governing
bodies. By following government pages on instagram and Twitter, government municipalities can gain valuable insights
into pressing issues and important announcements
38 In your view, what Is Sourcewell's role in promoting contracts
Sourcewell is a trusted brand that government entities can rely on to provide a wide variety of products and services.
arising out of this RFP?
They aim to simplify the procurement process of government entities. The Sourcewell brand integrates a thorough
documentation review of all vendors prior to awarding their cooperative contract to ensure products and services are
How will you integrate a Sourcewell-awarded contract Into your
from reputable vendors. The brand provides a sense of showing legitimacy and verification of our company name and
sales process?
members understand that products and services provided are from reputable vendors.
Clients recognize the Sourcewell brand and their vendors as a trusted source that will meet their needs. The main
selling point of the brand is the elimination of the need to go out to bid. Sourcewell has done the bidding for the
government entities which simplifies the purchasing process. This process not only saves money but valuable time as
well. Sourcewell has provided NAFG overwhelming opportunities to work with government agencies across the United
Stales.
The Sourcewell name represents a high standard of integrity and ethics and we are proud to be part of this dynamic.
Sourcewell members have access to a contract that is more flexible than the standard bidding process. Sourcewell is
an organization that aids government entities to stay competitive without the frustrations and Issues Involved with the
traditional bidding process. The Sourcewell contract can be also customized to meet the needs of the client. The
sales team has incorporated not only this standard of integrity In their sales practice by ensuring clients we will always
assist them with their vehicle purchasing needs. The cost savings and stress free nature of the cooperative contracts
favors that of the traditional bidding process. It enables vendors to work with qualifying government entities in a more
efficient manner. We vow to maintain these levels of standards across the board throughout all departments within
National Auto Fleet Group
Sourcewell isn't just a trusted brand; it's a comprehensive solution for government procurement. From vehicles and food
to technology and administrative services, they offer a diverse range of high -quality products and services. Partnering
with pre -vetted vendors ensures reliability and peace of mind.
The flexibility of Sourcewell contracts allows us to tailor our services to a specific need, unlike the one -size -fits -all
approach of typical bidding.
Government agencies across the United States, like NAFG, have utilized Sourcewell to procure their needs efficiently.
Bid Number: RFP 032824 Vendor Name: 72 HOUR LLI_
DocuSign Envelope ID: 5406FEF8-8848-413A-91A9-D8AB6FD40134
39 Are your products or services available through an e-procurement
Our website provides a hands-on empowering approach to ordering vehicles online. Clients can search through many
ordering process?
vehicle makes and models with the ability to customize a vehicle tailored to the specific needs of their agency A
personalized quote with pricing can be available in as little as 5 minus depending on the complexity of the vehicle. If
If so, describe your e-procurement system and how governmental
upfitting is needed, a sales representative can be reached through phone, email, live chat or noted on the self -quoting
and educational customers have used it.
online system.
Once a customized quote is built, clients have the option to finalize the sales transaction by submitting a purchase
.order to our sales team via email This gives complete autonomy to the client to purchase vehicles without the need
to speak to a sales rep. If assistance is needed, they can contact sales through email, live chat or phone. If support
is required to build a quote, our sales reps are available to assist the client step by step.
Once the vehicle is built to the client's needs, government agencies are also able to upload a purchase order from
their account to purchase a vehicle. NAFG will then process the purchase order and place the vehicle on order with
the manufacturer Government agencies are also able to track the status of their order using the ETA tracking
available on the NAFG website.
IOur website puts the power to order vehicles directly in your hands, with a user-friendly approach that empowers
:government agencies to choose the perfect solution for their needs. Browse through a comprehensive selection of
vehicle makes and models, or customize your ideal vehicle with features tailored to your specific requirements Get a
personalized quote with upfront pricing in as little as 5 minutes, depending on the complexity of your chosen vehicle.
Upfitfing neede0 No problem! Reach out to our dedicated sales team via phone, email, live chat, or simply mention
your requirements directly in the self -quoting system.
Once a government municipality is ready to purchase, they can simply submit a purchase order through their online
account. We offer complete autonomy, allowing buyers to acquire vehicles wlthout needing to speak directly to a sales
representative. However, our expert team is always available to assist if they need a helping hand. Our assistance is
available via email, live chat, or phone —
For government agencies, the process is streamlined even further They are able to stay informed throughout the entire
journey with our convenient ETA tracking system, accessible right on the NAFG website.
Experience the convenience and control of online vehicle ordering for government agencies with NAFG. Visit our
website today and empower your agency to acquire the perfect vehicle solution.
As of today, National Auto Fleet Group has over 8000 members registered on our website and 2400 customers buying
from us.
Table 8: Value -Added Attributes
Line Question Response
item
40 Describe any product, equipment, maintenance, or operator NAFG extends any and all Service Training Programs provided by the Manufacturer. Many of the programs offered are
training programs that you offer to Sourcewell participating entities. quoted Individually by the manufacture based on class size and region of the country. NAFG will pass these quotes
onto the member at NAFG cost.
Include details, such as whether training is standard or optional,
who provides training, and any costs that apply.
41 Describe any technological advances that your proposed products
or services offer
42 Describe any "green" initiatives that relate to your company or to
your products or services, and include a list of the certifying
agency for each.
43 Identify any third -party issued eco4abels, ratings or certifications
that your company has received for the equipment or products
included in your Proposal related to energy efficiency or
conservation, frfecycle design (cradle -to -cradle), or other
greenlsustainability factors
44 Describe any Women or Minority Business Entity (WMBE), Small
Business Entity (SBE), or veteran owned business certifications
that your company or HUB partners have obtained. Upload
documentation of certification (as applicable) in the document
upload section of your response.
45 What unique attributes does your company, your products, or your
services offer to Sourcewell participating entities? What makes
.your proposed solutions unique in your industry as it applies to
Sourcewell participating entities?
With world leaders in chassis technology like Ford Motor Company, General Motors and MACK Truck which the
member automatically gets the benefit of the latest up to date technology NAFG offers our dealer body to the
members for the most leading up to date information. I
NAFG has Partnered to create a 400 US Mayor Drive Climate Mayor Purchasing Collaborative www.Ddveavfleet.org to
help spread the benefit of members going 100% green. We have 100% Pure Electric vehicles to offer such as the
Chevrolet Bolt and Ford Fusion, which are all predecessors to the All New Ford Electric 17-150. We are certain over
the next few years, Ford and many other manufacturers will be making available 100% pure electric cab chassis for
members to select from.
Ford Motor Company and General Motors lust to name 2 of the 15 OEM's we are representing have leading edge
certifications and rating which provide them the ability to offer there products nationwide.
We hold a Minority Certification through the California Clearing House Authorization
NAFG's dedication to the member. NAFG has built its division solely for the purpose of serving the members
experience from our 24-hour member website or website improvements and capabilities to thinking outside the box to
help a member find a solution.
Bid Number: RFP 032824 Vendor Name: 72 HOUR LL187
DocuSign Envelope ID: 5406FEFE-8848413A-91A9-D8Al36FD40134
Table 9A: Warranty
Describe in detail your manufacturer warranty program, including conditions and requirements to qualify, claims procedure, and overall stnicture.
You may upload representative samples of your warranty materials (if
applicable) In the document upload section of your response in addition to responding to the questions below.
Line
Item
Question
;Response'
i
;3
Do your warranties cover all products, parts, and labor?
We have attached all Warranty information provided by all 15 manufacturers offered in our proposal as an added �.
',attachment.
'7
1Do your warranties impose usage restrictions or other limitations
Each manufacturer have there own usage restrictions that a member should be aware of. Such an improper use of a
,that adversely affect coverage?
chassis may not allow it to be covered under warranty. For example, a F-250 being used for a police rated pursuit
vehicle would void certain warranties. We encourage for each member to contact us for there particular warranty
coverage.
48
Do your warranties cover the expense of technicians' travel time
Yes, in some cases of a breakdown event, manufacturers would low your vehicle to there nearest warranty repair facility.
and mileage to perform warranty repairs?
49
Are there any geographic regions of the United Stales or
=ach manufacture is different, and we encourage prior to purchasing a product to call in and ask about your specific
Canada (as applicable) for which you cannot provide a certified
egion and how it's covered
technician to perform warranty repairs?
How will Sourcewell participating entities in these regions be
provided service for warranty repaiO
50
Will you cover warranty service for items made by other
All warranties are passed on to the original equipment manufacturer.
manufacturers that are part of your proposal, or are these
warranties issues typically passed on to the original equipment
manufacturer?
51
What are your proposed exchange and return programs and
We offer no exchange, return programs or policies. Once an order is in production with the factory and NAFG can not
policies?
cancel the order after trying to cancel with the manufacturer, then the order is non -cancellable.
52
any service contract options for the items included in
We offer any and all manufacturer service contracts to all members. There are several parameters which a customized
IDescHbe
your proposal.
service contract can be created. NAFG will treat each of these as an added factory option and follow the same ' 1
-�disoount schedule in the price file.
Table 10: Payment Terms and Financing Options
LineQuestion
Rom
Response'
53
Describe your payment terms and accepted payment methods.
Payment terms are Net 20, with a 10-day grace period.
54
,Describe any leasing or financing options available for use by
NAFG has partnered with National Cooperative Leasing to offer Sourcewell Contract Lease Terms to all NAFG Quotes
gducational or governmental entities.
for all Sourcewell Members. We have attached a PDF called "NCL Sample Lease" in the Zip File Called "Member
Walk Through"
55
Describe any standard transaction documents that you propose to
We attached our Standard Documents that all member would see in a typical transaction. Starting with all quotes
use in connection with an awarded contract (order forms, terms
which contain there unique Quote ID on the top of each quote. A member can then call and help us identify which
and conditions, service level agreements, etc.). Upload a sample
quote they are inquiring within so we can help hem quicker.
of each (as applicable) in the document upload section of your
response.
Each quote has its list of standard equipment and selected equipment the member has chosen for themselves.
Followed by the contract discount on each cover page so the member can easily see there Sourcewell saving. A
sample transaction has been attached.
56
Do you accept the P-card procurement and payment process?
Yes, up to $ 2.500 per vehicle, any amount higher than $ 2,500 would carry a Pcard/ Credit Card transaction fee
which will be passed onto the member.
If so, is there any additional cost to Sourcewell participating
entities for using this process?
Bid Number: RFP 032824 Vendor Name: 72 HOUR LL188
DocuSign Envelope ID: 5406FEF8-8848-413A-91A9-D8AB6FD40134
Table 11: Pricing and Delivery
Provide detailed pricing information in the questions that follow below. Keep in mind that reasonable price and product adjustments can be made during the term of an awarded Contract as
described in the RFP, the template Contract, and the Sourcewell Price and Product Change Request Form.
Line Question
hem
Response
57 Describe your pricing model (e.g., line -item discounts or product- NAFG is offering Line Item Discounts Off MSRP for 15 manufacturers detailed in the Price File, NAFG is offering all
category discounts). Upfits to be added to any and all chassis cabs and trucks, details are on the Summary Page in the price file.
Provide detailed pricing data (including standard or list pricing
and the Sourcewell discounted price) on all of the items that you
want Sourcewell to consider as part of your RFP response.
If applicable, provide a SKU for each item in your proposal.
Upload your pricing materials (If applicable) in the document
upload section of your response.
58 Quantify the pricing discount represented by the pricing proposal
in this response. For example, if the pricing in your response
represents a percentage discount from MSRP or list, state the
percentage or percentage range.
59 Describe any quantity or volume discounts or rebate programs
that you offer.
60 Propose a method of facilitating "sourced" products or related
services, which may be referred to as 'open market" items
or "nonstandard options'. For example, you may supply such
items "at cost" or at cost plus a percentage," or you may supply
a quote for each such request.
61 Identify any element of the total cost of acquisition that is NOT
included in the pricing submitted with your response.
This includes all additional charges associated with a purchase
that are not directly identified as freight or shipping charges. For
example, list costs for items like pre -delivery Inspection,
installation, set up, mandatory training, or initial inspection. Identify
any parties that impose such costs and their relationship to the
Proposer.
62 It freight, delivery, or shipping Is an additional cost to the
Sourcewell participating entity, describe in detail the complete
freight, shipping, and delivery program.
63 Specifically describe freight, shipping, and delivery terms or
programs available for Alaska, Hawaii, Canada, or any offshore
delivery.
64 Describe any unique distribution andfor delivery methods or
options offered in your proposal.
Table 12: Pricing Offered
Each Manufacture Product Range is detailed in the tabs below, here is an overview
Ford Motor Company from 1.16% to 6.00 %
RAM Stallantis Company from 4.13% to 4.14%
Chevrolet from 6.83% to 6.92%
Autocar at 9.00 %
ISUZU at 5.00%
Volvo at 12.00 %
Freightliner from 4.76 % to 15.15 %
Western Star from 15 00% to 20 00 %
MACK from 3.00% to 26.36%
Kenworth from 13.83% to 32.80%
Peterbilt from 10.27% to 31 56%
Battle Motors at 25.00%
RIZO from 38.25 % to 38 46 %
REE at 7.00 %
Bollinger Motors at 5.50%
Upfits can be added at dealer invoice up to 20%, detailed in the price file.
We encourage any and all members to contact us if considering ordering 100 at time of order or more units for an
additional discount quote.
Open Market products or Sourced Goods will be treated as any upfit and may be quoted up to a 20% mark-up R
applicable.
All considerations have been taken into account in the price file in its entirety. Price Summary Page and Price Tabs
contain all costs associated with all quotes. If a member would like a quote for a particular situation and the item
needed special training or installation, these charges would be added as part of the upfit and included in the
members quote.
All manufacturers charge a standardrzed "Factory Destination Charge" which is displayed on all window stickers and
an all trucks on a dealers lot. This is not the needed destination charge that maybe charged to then ship a chassis
to and from an installer, these subsequent movements are all added freight charges and will displayed on the
members quote
Freight to these regions carry a specific logistical barrier which carry added cost such as ferry, port and driver cost
both to and from the mainland. These added costs will be disclosed and added to any quote for the member to
review.
NAFG will utilize the power and expertise of the already established Automobile Franchise Distribution Network to have
members vehicles delivered promptly there destination.
Line Item The Pricing Offered In this Proposal Is:
65 c. better than the Proposer typically offers to GPOs, cooperative procurement organizations, or state purchasing departments.
Table 13: Audit and Administrative Fee
Line Question
Rem
Response
i Comments
NAFG Offers Members of Sourcewell the
very best selection and service for the
overall best value we can offer
66 Specifically describe any self -audit process or program that you We have created a member friendly to build and price there chassis cabs on, the pricing is built directly into the
plan to employ to verify compliance with your proposed Contract website and is loaded daily by the manufacture MSRP information. Our system will provide an accurate quote 99.99%
with Sourcewell. of the time. We have stream lined how our admin fee is processed to allow a quick 15-30 day turn around on
quarterly reports.
This process includes ensuring that Sourcewell participating
entities obtain the proper pricing, that the Vendor reports all sales
under the Contract each quarter, and that the Vendor remits the
proper administrative fee to Sourcewell.
Provide sufficient detail to support your ability to report quarterly
sales to Sourcewell as descrlbed in the Contract template.
67 If you are awarded a contract, provide a few examples of internal
metrics that will be tracked to measure whether you are having
.success with the contract
68 Identify a proposed administrative fee that you will pay to
Sourcewell for facilitating, managing, and promoting the
Sourcewell Contract in the event that you are awarded a
Contract. This fee is typically calculated as a percentage of
Vendor's sales under the Contract or as a per -unit fee; it is not
a line -item addition to the Member's cost of goods.
(See the RFP and template Contract for additional details.)
We have internal charts that track how many members we are serving per month and what regions we need to
market into to raise awareness of Sourcewell and our contract. We also track how many vehicles we deliver to
members to see if our volume is picking up or where the current market is at as it does fluctuate.
Our Admin Fee has been streamlined to allow for growth to occur with maintaining a high level of accuracy and
reporting. Our proposed admin fee would follow these guidelines:
Flat $ 400 per unit for all units excluding Alan Jay Automotive Network in Florida
Units sold through Alan Jay Automotive Network in Florida will have a$ 200 flat
Bid Number: RFP 032824 Vendor Name: 72 HOUR LL189
DoctiSign Envelope ID: 5406FEF8-8848-413A-91A9-D8AB6FD40134
Table 14A: Depth and Breadth of Offered Equipment Products and Services
Proposers submitting a proposal in Category 1 as defined herein will be submitting in the broad category that includes all types of engines, fuel, and propulsion systems. For example, if a
Proposer offers chassis and cabs with Internal Combustion Engines (ICE) as well as chassis and cabs with electric propulsion systems the Proposer should designate it is seeking an award
in Category 1 only. Proposers seeking an award in Category 2, as defined herein, must include at least one solution offered within the scope of Category 2 for electric propulsion systems
only.
Line Item Oategory Sele6tion
69 (Category 1: All engines, fuel, and propulsion type chassis and cabs
Table 14B: Depth and Breadth of Offered Equipment Products and Services
Line
Item
70
Provide a oetaneo description of the equipment, products, and
services that you are offering in your proposal.
' Ain this RFA category there may be subcategories of
solutions. List subcategory titles that best describe your
.products and % (vices
r2 fOescribe any �ftl5%acladng processes or materials utilized that
=ntribule to chassis strength, cab strength, overall durability,
gOver safety. _
73 Describe any differentiating servic6ability attributes (remote
diagnostics, etc ) your ploposal offers.
Response
15 Manufacturers totaling 200 makes and models ranging rrom Crass 4 to Class 8 Cab an -..navW6 ar.� trucks. With
available Upfits to be added ranging from tool boxes to Line Mechanics Bodies. Any and all upfits can be added to our
chassis cabs either by our upfit partner supplier or by a members upfil supplier working with NAFG to provide a Turn
Ivey jQAte.
NAFG Lists all makes al, 01 i�� ��r7fdj ZIP file under ZIP File "All 15 Manufacturers" representing a combined
hundred's makes and m (d hJl it
for members to choose from along with a subtitle 'Upfls" detailed in
the price file.
Leading materials are used by the OEM's daily to safely supply all members with the best on the market place for each
OEM.
jl�ach OEM has there own unique atNi ute That all cater and serve the members
Table IS: Category 1 - Depth and Breadth of Offered Equipment Products and Services
Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional comments in the text box provided, as necessary.
Proposers submitting a proposal in Category 1 will be submitting in the broad category that includes all types of engines, fuel, and propulsion systems. See RFP Section 11. B. 1 for details.
We will not be submitting for Table 15: Category 1 - Depth and Breadth of Offered Equipment Products and Services
e Category or Type Offered' 1Chassis Type (ICE and/or BEV) Comments
n
Class 4 chassis
;lass 5 chassis
;less 6 chassis
Class 7 chassis
78 Class 8 chassis
79 Related equipment, accessories,
parts, upftting, services, used chassis
and Class 3 chassis
s Yes
Chassis Types (ICE and BEV)
rN
(Both
r Yes
Both Chassis Types (ICE and BEV)
No
{les
Both Chassis Types (ICE and BEV)
r No
-G Yes
Both Chassis Types (ICE and BEV)
r No
r Yes
(Both Chassis Types (ICE and BEV)
r No
r Yes IBoth Chassis Types (ICE and BEV)
r No
Table 16: Category 2 - Depth and Breadth of Offered Equipment Products and Services
.All 15 Manufactures are listed in the price file, along with each
(OEM's product offering for this class.
All 15 Manufactures are listed in the price file, along with each
OEM's product offering for this class.
All 15 Manufactures are listed in the price ine, along with each
OEM's product offering for this class.
All 15 Manufactures are listed in the price file, along with each
OEM's product offering for this class.
0611 15 Manufactures are listed in the price file, along with each
OEM's product offering for this class.
All 45 Manufactures are listed in the price file, along with each
OEM's product offering for this class. All upfiitting is available and
[outlined In the pricing summanr
Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional comments in the text box provided, as necessary.
Proposers seeking an award in Category 2, as defined herein, must include at least one solution offered within the scope of Category 2 for electric propulsion systems only. See RFP
Section 11. B. 1 for details.
17 We will not be submitting for Table 16: Cate o
2 - Depth and Breadth of Offered E
— --
Line
Rem
Category or Type
T
Offered Comments
80
Battery Electric Vehicle (BEV)
r Yes
Class 4 Chassis
r No
r81
Battery Electric Vehicle (BEV)
r Yes
Class 5 Chassis
r No
82
gattery Electric Vehicle (BEV)
'r Yes
Class 6 Chassis
r No
83
�3attery Electric Vehicie (BEV)
i1 Yes
Class 7 Chassis
! No
84
Battery Electric Vehicle (BEV)
r Yes
,Class 8 Chassis
c No
85
Qelated equipment, accessories, parts, upfitting,
I' Yes
iservices, used chassis and Class 3 chassis
r Nn
Products and Services
Bid Number: RFP 032824 Vendor Name: 72 HOUR LU-
DocuSign Envelope ID: 5406FEF8-8848-413A-91A9-D8AB6FD40134
Table 17: Exceptions to Terms, Conditions, or Specifications Form
Line Item 86. NOTICE: To identify any exception, or to request any modification, to Sourcewell standard Contract terms, conditions, or specifications, a Proposer must submit the proposed
exception(s) or requested modification(s) via redline in the Contract Template provided in the "Bid Documents" section. Proposer must upload the redline in the "Requested Exceptions"
upload field. All exceptions and/or proposed modifications are subject to review and approval by Sourcewell and will not automatically be included in the Contract.
Do you have exceptions or modifications to propose?
Documents
Acknowledgement'
s No
Ensure your submission document(s) conforms to the following:
1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.
2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to ensure that the uploaded document(s) are not either
defective, corrupted or blank and that the documents can be opened and viewed by Sourcewell.
3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.
4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the zipped file contains more than one (1) document,
ensure each document is named, in relation to the submission format item responding to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan."
• Pricina - NAFG Price File 032824.zip - Wednesday March 27, 2024 16:08:51
• Financial Sirenoth and Stability - Financial Strength and Market Stability 032824.zip -Tuesday March 26, 2024 21:32:50
• Marketing Plan/Samples - 032824 NAFG Marketing Plan.zip - Tuesday March 26, 2024 21:30:53
• WMBE/MBE/SBE or ReLa ' ". - s - Insurance and Realted Certificated 032824.zip - Tuesday March 26, 2024 21:33:17
• Warranty Information -Warranty Information 032824.zip - Tuesday March 26, 2024 21:42:37
• Standard Transaction Document Samples - 032824 Standard Transaction Document.zip - Wednesday March 27, 2024 13:28:58
• Requested Exceptions (optional)
• Ucload Additional Document - 032824 Uploaded ALL 15 MANUFACTURED MODEL's and ELECTIRC SPEC's.zip - Wednesday March 27, 2024 01:25:13
Bid Number: RFP 032824 Vendor Name: 72 HOUR LL191
DocuSign Envelope ID: 5406FEF8-8848-413A-9lA9-D8AB6FD40134
Addenda, Terms and Conditions
PROPOSER AFFIDAVIT AND ASSURANCE OF COMPLIANCE
I certify that I am the authorized representative of the Proposer submitting the foregoing Proposal with the legal authority to bind the Proposer to this Affidavit and Assurance of Compliance:
1. The Proposer is submitting this Proposal under its full and complete legal name, and the Proposer legally exists in good standing in the jurisdiction of its residence.
2. The Proposer warrants that the information provided in this Proposal is true, correct, and reliable for purposes of evaluation for contract award.
3. The Proposer, including any person assisting with the creation of this Proposal, has arrived at this Proposal independently and The Proposal has been created without colluding with
any other person, company, or parties that have or will submit a proposal under this solicitation; and the Proposal has in all respects been created fairly without any fraud or dishonesty.
The Proposer has not directly or indirectly entered Into any agreement or arrangement with any person or business in an effort to influence any part of this solicitation or operations of a
resulting contract; and the Proposer has not taken any action in restraint of free trade or competitiveness in connection with this solicitation. Additionally, if Proposer has worked with a
consultant on the Proposal, the consultant (an individual or a company) has not assisted any other entity that has submitted or will submit a proposal for this solicitation.
4. To the best of its knowledge and belief, and except as otherwise disclosed in the Proposal, there are no relevant facts or circumstances which could give rise to an organizational
conflict of interest. An organizational conflict of interest exists when a vendor has an unfair competitive advantage or the vendors objectivity in performing the contract is, or might be,
impaired.
5. The contents of the Proposal have not been communicated by the Proposer or its employees or agents to any person not an employee or legally authorized agent of the Proposer and
will not be communicated to any such persons prior to Due Date of this solicitation.
6. If awarded a contract, the Proposer will provide to Sourcewell Participating Entities the equipment, products, and services in accordance with the terms, conditions, and scope of a
resulting contract.
7. The Proposer possesses, or will possess before delivering any equipment, products, or services, all applicable licenses or certifications necessary to deliver such equipment, products,
or services under any resulting contract.
8. The Proposer agrees to deliver equipment, products, and services through valid contracts, purchase orders, or means that are acceptable to Sourcewell Members. Unless otherwise
agreed to, the Proposer must provide only new and first -quality products and related services to Sourcewell Members under an awarded Contract.
9. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders.
10. The Proposer understands that Sourcewell will re;ect RFP proposals that are marked "confidential" (or "nonpublic," etc.), either substantially or in their entirety. Under Minnesota
Statutes Section 13.691, subdivision 4, all proposals are considered nonpublic data until the evaluation is complete and a Contract is awarded. At that point, proposals become public
data. Minnesota Statutes Section 13.37 permits only certain narrowly defined data to be considered a "trade secret,' and thus nonpublic data under Minnesota's Data Practices Act.
11, Proposer its employees, agents, and subcontractors are not:
1. Included on the "Specially Designated Nationals and Blocked Persons" list maintained by the Office of Foreign Assets Control of the United States Department of the Treasury
found at: httos:l/www.treasurv.cov/ofac/downloads/sdnlist.odf;
2. Included on the government -wide exclusions lists in the United States System for Award Management found at: httns://sam.aov/SAM/; or
3. Presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal
government or the Canadian government, as applicable; or any Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal
offense related to the subject matter of this solicitation.
F By checking this box I acknowledge that I am bound by the terms of the Proposer's Affidavit, have the legal authority to submit this Proposal on behalf of the Proposer, and that this
electronic acknowledgment has the same legal effect, validity, and enforceability as If I had hand signed the Proposal. This signature will not be denied such legal effect, validity, or
enforceability solely because an electronic signature or electronic record was used in its formation. - Jesse Cooper, National Fleet Manager, 72 Hour LLC, DBA National Auto Fleet Group
The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, and/or the Proposer foresees an actual or potential Conflict of
Interest in performing the contractual obligations contemplated in the bid.
r Yes r. No
The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document.
Check the box in the column "I have reviewed this addendum" below to acknowledge each of the addenda.
Bid Number: RFP 032824 Vendor Name: 72 HOUR LD'
DocuSign Envelope ID: 5406FEF8-8848-413A-91A9-D8AB6FD40134
I have reviewed the
File Name
below addendum and
Pages
attachments (if
applicable)
Addendum-7-Class 4.8 Chassis and Cabs RFP 032824
Thu March 21 2024 08:45 AM
1
Addendum _6Class 4-8 Chassis and Cabs _RFP_032824
r
Wed March 20_202412:36 PM
3
Addendum-5-Class 4-8 Chassis and Cabs RFP 032824
r
1
Mon March 18 2024 12:01 PM
Addendum 4 Class 4.8 Chassis and Cabs _RFP_032824
r
Wed March 6 2024 09:38 AM
1
Addendum-3-Class 4.8 Chassis and Cabs _RFP_032824
Wed February 212024 04:08 PM
2
Addendum-2-Class 4-8 Chassis and Cabs _RFP_032824
r
Wed February 14 2024 04:12 PM
1
Addendum-1-Class 4-8 Chassis and Cabs _RFP_032824
P-
Thu February 8 2024 04:24 PM
1
Bid Number: RFP 032824 Vendor Name: 72 HOUR LL193
National Auto Fleet Group
10�� A Division of Chevrolet of Watsonville
490 Auto Center Drive, Watsonville, CA 95076
(855) 289-6572 • (831) 480-8497 Fax
Fleet@ NationalAutoFleetGroup.com
National Auto Fleet Group Contract #032824-NAF pricing utilities a percentage off MSRP/LIST. National
Auto Fleet Group offers pricing discounts ranging from 1.16% through 38.46% across 15 Manufacturers
depending on the model. All vehicles can come with or without up -fitting from our national supplier or a
member's local up fitter. Inquire within.
Pricing can be obtained using two methods:
1. Online quoting process using www.NationalAutoFleetGrout).com. Once the Sourcewell Member
registers on the NAFG website, they then can build the desired vehicle to their specifications.
The member then builds the vehicle and obtains an online quote for that specific vehicle
*Sourcewell pricing is built right into the NAFG site
2. The Sourcewell member can also reach out to National Auto Fleet Group directly
at (1-855-289-6572) to have an associate help guide your agency with the appropriate vehicles
to fit your need.
Jesse Cooper
National Auto Fleet Group
AM
CHEI/{i, OL ET ��
• • •
r
SEBASTIAN
(ENTENNIALCELEBRATION
1924 - 2024
CITY OF SEBASTIAN
COMMUNITY REDEVELOPMENT AGENCY
STAFF REPORT
DATE February 26, 2025
TO Honorable Mayor and City Council
THRU Brian Benton, City Manager
FROM Jessica Graham Procurement and Contracts Manager
Selection of Dredging & Marine Consultants, LLC for
SUBJECT RFQ 25-06 for Professional Design Services for Main
Street Park and Boat Ramp in the amount of $99,995
EXECUTIVE SUMMARY
City Council approved the Florida Inland Navigation District Agreement for the Main Street Park and
Boat Ramp Phase 1 on November 20, 2024, and the City Manager executed it on November 21, 2024.
On November 8, 2024, The Procurement Division released Request for Qualification 25-06, Professional
Design Services for Main Street Park and Boat Ramp. Two thousand three hundred seventy-six (2,376)
contractors were notified of the bid posting, and forty-one (4 1) downloaded the solicitation. We received
proposals from six firms: (1) Coastal Waterways Design & Engineering LLC; (2) Dredging & Marine
Consultants, LLC; (3) Edgewater Group LLC; (4) Geosyntec Consultants, Inc.; (5) Kimley-Horn and
Associates, Inc.; and (6) Taylor Engineering, Inc.
The Evaluation Committee met on January 15, 2025 to evaluate the proposals received and ranked the
Firms in the following order:
(1) Dredging & Marine Consultants, LLC;
(2) Geosyntec Consultants, Inc.;
(3) Taylor Engineering, Inc.;
(4) Edgewater Group, LLC;
(5) Coastal Waterways Design & Engineering, LLC; and
(6) Kimley-Horn and Associates, Inc.
The evaluation committee voted to enter negotiations with the top -ranked firm, Dredging & Marine
Consultants, LLC.
RECOMMENDATION
On behalf of the Parks, Recreation, and Facilities Department, the Procurement Division recommends
that the CRA approve the selection of Dredging & Marine Consultants under Request for Qualification
25-06 for Professional Design Services for Main Street Park and Boat Ramp and forward to City Council
for approval.
ATTACHMENTS:
1. Procurement Justification
2. Intent to Award.
3. DMC Agreement
95
FUNDING SOURCE:
Expenditure required Amount Budgeted: Funding source
$99,995
Additional Funds Needed: $ 0.00
$100,000
$49,997.50
(50% FIND Grant)
$49,997.50
(50% CRA Capital Program)
VI1
CrrY OF
SfOASTL4
N
HOME OF PELICAN ISLAND
PROCUREMENT JUSTIFICATION
A Competitive Solicitation is a formal process that requires sealed bids, provides an equal and open
opportunity to qualified parties, and culminates in a selection based on criteria.
A Competitive Quote is an informal process that provides an equal and open opportunity to qualified
parties and culminates in a selection based on criteria.
DATE: February 12, 2025
❑ Invitation to Bid (ITB)
❑ Request for Proposal (RFP)
TYPE OF PURCHASE: ✓❑ Request for Qualification (RFQ)
❑ Invitation to Quote (ITN)
❑ Piggyback/Cooperative
❑ 3 Written Quotes
PROPOSED VENDOR: Dredging & Marine Consultants, LLC
ITEMS OR SERVICES Design Services for Main Street Park and Boat Ramp
REQUIRED:
ADDITIONAL INFORMATION
The Procurement Division issued a Request for Qualification for Professional Design Services for Main Street
Park and Boat Ramp. We received six (6) proposals for evaluation. After the evaluation process, the evaluation
committee recommending entering negotiations and awarding a contract to the highest ranked firm, Dredging
& Marine Consultants, LLC.
Digitally signed by
Jessica Graham
�Aica m Date: 2 25.02r12
Approved: 14:47:02-05'00'
Jessica Graham, Procurement/Contracts Manager
Procurement Division
1225 Main Street, Sebastian, FL 32958
Phone:772-388-8231
(Rev.12/2024)
97
crry OF
KPASTIAN
HOME OF PELICAN ISLAND
INTENT TO AWARD
POSTING DATE: January 21, 2025
25-06-RFQ
Professional Design Services for Main Street Park and Boat Ramp
The Procurement Division hereby notifies all firms of an intended decision regarding the award of the
abovementioned solicitation as outlined below.
On January 15, 2025, the RFQ Evaluation Committee recommended awarding this solicitation to the highest -
ranked firm, as highlighted in the attached scoring summary.
If you have any questions, please don't hesitate to contact me at 772-388-8231 or
iess',rahain o c1tvofsebastian.ort;.
Sincerely,
Digitally signed by
Jessica Graham
Date: 2025.01.21
09:18:39-05'00'
Jessica Graham, CPPB
Procurement/Contracts Manager
City of Sebastian
"Failure to file a protest within the time prescribed in section (3), Florida Statutes, or failure to post the
bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of
proceedings under chapter 120, Florida Statutes. "
Procurement Division 1225 Main Street, Sebastian, FL 32958 Phone: 772-388-8231
(Rev. 12/2024)
98
CITY OF
SE]3ASTIA
-
HOME OF PELICAN ISLAND
Proposal Tabulation
Solicitation Title: Professional Design Services for Main Street Park and Boat Ramp
Criteria
Weight
Tab #3
Firm's Staff
24
Tab #4
Firm's Experience
16
Tab #5
Firms Approach/Capabilities
40
Total
100
Dredging & Marine Consultants, I.I.0
20.00
36.00
40.04)
14, 00
Geosyntec Consultants, Inc. dba Applied Technology and Management
22.00
33.00
40.00
95.00
Taylor Engineering, Inc.
22.00
33.00
36.67
91.67
Edgewater Group, LLC
20.00
30.00
40.00
90.00
Coastal Waterways Design & Engineering, LLC
22.00
33.00
33.33
88.33
Yimley-Horn and Associates, Inc.
22.00
30.00
33.33
85.33
Posting Date: January 21, 2025
Procurement Division 1225 Main Street, Sebastian. FL 32958 Phone: 772-388-8 gg
CrrY OF
SEA S�TN
HOME OF PELICAN ISLAND
CITY OF SEBASTIAN AGREEMENT FOR
PROFESSIONAL DESIGN SERVICES FOR MAIN STREET PARK AND BOAT RAMP
WITH DREDGING & MARINE CONSULTANTS, LLC
THIS AGREEMENT made and entered into the by and
between the City of Sebastian, Florida, whose address is 1225 Main Street, Sebastian, FL 32958,
a municipal corporation of the State of Florida, hereinafter referred to as the "City" and Dred2in2
& Marine Consultants, LLC (FEIN: 32-0031996), whose principal and local address is 4643 S.
Clyde Morris Blvd, Unit 302, Port Orange, Fl 32129 hereinafter referred to as the "Consultant".
The City and the Consultant are collectively referred to herein as the "Parties."
"TNESSETH:
WHEREAS, the City desires to retain the Consultant for the work outlined in the RFQ 25-
06 Professional Design Services for Main Street Park and Boat Ramp; and
WHEREAS, the City desires to retain the Consultant to provide professional design
services, as subsequently specifically set out in Exhibit A; and
WHEREAS, the City desires to employ the Consultant to support the activities, programs,
and projects of the City upon the terms and conditions hereinafter set forth, and the Consultant is
desirous of performing and providing such goods/services upon said terms and conditions; and
WHEREAS, the Consultant hereby warrants and represents to the City that it is competent
and otherwise able to provide professional services to the City; and
WHEREAS, all City promulgated solicitation documents pertaining to RFQ 25-06
Professional Design Services for Main Street Park and Boat Ramp, and all submissions by the
Consultant (including the RFQ submittal and clarifications) are incorporated herein to the extent
not inconsistent with the terms and conditions as set forth herein; and
WHEREAS, the City desires to retain the Consultant to provide all labor, materials,
equipment, facilities, and services included in, but not limited to, the guidelines in the scope of
work; and
WHEREAS, the City desires to use the expertise and knowledge of the Consultant; and
WHEREAS, the Consultant recognizes the importance of strict adherence to all laws,
rules, and regulations, particularly regarding safety procedures and processes.
NOW THEREFORE, in consideration of the mutual covenants and agreements
hereinafter contained and other good and valuable consideration, the receipt and sufficiency of
which is hereby acknowledged, it is agreed by and between the parties hereto as follows:
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SECTION 1: GENERAL PROVISIONS
1.1 The term "Consultant" as used in this agreement is hereby defined herein as that person or
entity, including employees, servants, partners, principals, agents, and assignees providing
services under this agreement.
1.2 The Consultant acknowledges that the City may retain other service providers to provide
the same services for City projects. At its option, the City may request proposals from the
Consultant and the service providers for City projects. The City reserves the right to select
which service providers shall provide services for the City's projects.
1.3 This agreement is for professional design services for Main Street Park and Boat Ramp, as
set forth herein and as otherwise directed by the City to include all labor and materials that
may be required.
1.4 The recitals above are true and correct and form and constitute a material part of this
agreement upon which the parties have relied.
1.5 Each party hereto represents to the other that it has undertaken all necessary actions to
execute this agreement and has the legal authority to enter into it and undertake all
obligations imposed on it. The person(s) executing this agreement for the Consultant certify
that they are authorized to bind the Consultant fully to the terms of this agreement.
1.6 Time is of the essence of the lawful performance of the duties and obligations contained in
this agreement, including, but not limited to, each purchase order. The parties agree that
they shall diligently and expeditiously pursue their respective obligations outlined in this
agreement and each purchase order.
1.7 When the term "law" is used herein, it shall include statutes, codes, rules, and regulations
of any type or nature enacted or adopted by a governmental entity of competent
jurisdiction.
1.8 The Consultant hereby guarantees the City that all work and all material, supplies, services,
and equipment listed on a Purchase Order meet the requirements, specifications, and
standards provided for under the Federal Occupations Safety and Health Act of 1970, from
time to time amended and in force on the date hereof.
1.9 It is agreed that nothing herein contained is intended or should be construed as creating or
establishing a relationship of co-partners between the parties or as constituting the
Consultant (including, but not limited to its officers, employees, and agents) as the agent,
representative, or employee of the City for any purpose or in any manner whatsoever. The
Consultant is to be and shall remain independent concerning all services performed under
this agreement.
1.10 Persons employed by the Consultant in the provision and performance of the goods and/or
services and functions under this agreement shall have no claim to pension, workers'
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compensation, unemployment compensation, civil service, or other employee rights or
privileges granted to the City's officers and employees either by operation of law or by the
City.
1.11 No claim for goods and/or services furnished by the Consultant not specifically provided
for herein or in a purchase order shall be honored by the City.
SECTION 2: SCOPE OF SERVICES
2.1 The Consultant shall safely, diligently, and professionally and timely perform with its
equipment and assets and provide goods and/or services included in each subsequently
entered purchase order. Unless modified in writing by the parties hereto, the Consultant's
duties shall not be construed to exceed the provision of the goods and/or services pertaining
to this agreement.
2.2 The Consultant shall provide the goods and/or services as generally set forth and described
in Exhibit "A" to this agreement and specifically detailed in various purchase orders as
may be issued from time to time by the City.
SECTION 3: PURCHASE ORDERS
3.1 The provision of services to be performed under the provisions of this agreement shall be
commenced as outlined in the City's solicitation documents upon the execution of this
agreement and a purchase order issued on a form provided by the City hereunder
commencing the provision of goods and services. Additional services to be performed by
the Consultant to the City shall be authorized in a written change order issued by the City
on a form provided by the City. Purchase orders executed by the City shall include a
detailed description of quantities, services, and a completion schedule. The Consultant
shall review purchase orders and notify the City in writing of asserted inadequacies for the
City's correction if warranted. In every case, if the Consultant completes work without
authorization by a purchase/work order or a change order, the City is not obligated to
compensate the Consultant for the unauthorized work.
3.2 The Consultant shall perform all services required by the purchase order, but the Consultant
shall not be paid more than the negotiated Fixed Fee amount stated therein.
3.3 The Consultant may invoice the amount due based on the percentage of total services
performed and completed, but in no event shall the invoice amount exceed a percentage of
the Fixed Fee amount equal to a percentage of the total services completed.
3.4 The City shall make payments to the Consultant when requested as work progresses for
services furnished, but not more than once monthly. Each purchase order shall be invoiced
separately. The Consultant shall render to the City, at the close of each calendar month, an
itemized invoice properly dated, describing any services rendered, the cost of the services,
the name and address of the Consultant, purchase order number, contract number, and all
other information required by this agreement.
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SECTION 4: CONSULTANT UNDERSTANDING OF SERVICES REQUIRED
4.1 Execution of this agreement by the Consultant is a representation that the Consultant is
familiar with the services to be performed and local conditions. The Consultant shall make
no claim for additional time or money based upon its failure to comply with this agreement.
The Consultant has informed the City, and hereby represents to the City, that it has
extensive experience in performing and providing the services and/or goods described in
this agreement and to be identified in the purchase orders and that it is well acquainted with
the work conditions and the components that are properly and customarily included within
such projects and the requirements of laws, ordinance, rules, regulations or orders of any
public authority or licensing entity having jurisdiction over the City's projects. Execution
of a purchase order shall be an affirmative and irrefutable representation by the Consultant
to the City that the Consultant is fully familiar with all requisite work conditions of the
provisions of the goods and/or services.
SECTION 5: CHANGE ORDERS
5.1 The City may revise the scope of services outlined in any particular purchase order.
5.2 Revisions to any purchase order shall be authorized in writing by the City as a change
order. Each change order shall include a schedule of completion for the services authorized.
Change orders shall identify this agreement and the appropriate purchase order number.
Change orders may contain additional instructions or provisions specific to certain aspects
of this agreement pertinent to the services provided. Such supplemental instructions or
provisions shall not be construed as modifying this agreement. An agreement between the
parties on and execution of any change order shall constitute a final settlement and a full
accord and satisfaction of all matters relating to the change and to the impact of the change
on unchanged goods and/or work, including all direct and indirect costs of whatever nature,
and all adjustments to the Consultant's schedule.
SECTION 6: CONSULTANT RESPONSIBILITIES
6.1 The Consultant shall be responsible for the professional quality, accepted standards,
technical accuracy, neatness of appearance of employees, employee conduct, safety, and
the coordination of all goods and/or services furnished by the Consultant under this
agreement as well as the conduct of its staff, personnel, employees, and agents. The
Consultant shall provide the City a list of employees working days, times, and assignments
within two (2) days of the City's request for such information, which the City may request.
The Consultant shall provide employee addresses and driver's licenses. All Consultant
employees shall at all times wear identification badges which, at a minimum, give the name
of the employee and the Consultant. The Consultant shall work closely with the City to
provide the goods and/or services. Concerning services, the Consultant shall be
responsible for the professional quality, technical accuracy, competence, methodology,
accuracy, and coordination of all of the following, which are listed for illustration purposes
only and not as a limitation: documents, analysis, reports, data, plans, plats, maps, surveys,
specifications, and all other services of whatever type or nature furnished by the Consultant
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under this agreement. Without additional compensation, the Consultant shall correct or
revise any errors or deficiencies in its plans, analysis, data, reports, designs, drawings,
specifications, and any and all other services of whatever type or nature. The Consultant's
submissions in response to the subject RFQ or procurement processes are incorporated
herein by this reference.
6.2 Neither the City's review, approval, or acceptance of nor payment for any of the goods
and/or services required shall be construed to operate as a waiver of any rights under this
agreement or of any cause of action arising out of the performance of this agreement and
the Consultant shall be and remain liable to the City per applicable law for all damages to
the City caused by the Consultant's negligent or improper performance or failure to
perform any of the goods and/or services furnished under this agreement.
6.3 The rights and remedies of the City, provided for under this agreement, are in addition to
any other rights and remedies provided by law.
6.4 Time is of the essence in the performance of all goods and/or services provided by the
Consultant under the terms of this agreement and every purchase order.
SECTION 7: CITY RIGHTS AND RESPONSIBILITIES
7.1 The City shall reasonably cooperate with the Consultant promptly at no cost to the
Consultant as outlined in this Section.
7.2 The City shall furnish a City project manager to administer, review, and coordinate the
provision of services under purchase orders.
7.3 The City shall make City personnel available where, in the City's opinion, they are required
and necessary to assist the Consultant. The availability and necessity of said personnel to
assist the Consultant shall be determined solely at the discretion of the City.
7.4 The City shall examine all of the Consultant's services and indicate the City's approval or
disapproval within a reasonable time so as not to delay the provisions of services of the
Consultant materially.
7.5 The City shall transmit instructions and relevant information and interpret and define City
policies and decisions concerning all materials and other matters pertinent to the services
covered by this agreement.
7.6 The City shall give written notice to the Consultant whenever the City's designated
representative knows of a development that affects the goods and/or services provided and
performed under this agreement, the timing of the Consultant's provision of goods and/or
services, or a defect or change necessary in the Consultant's goods and/or services.
7.7 The rights and remedies of the City provided under this agreement are in addition to any
other rights and remedies provided by law. The City may assert its right of recovery by any
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appropriate means including, but not limited to, set-off, suit, withholding, recoupment, or
counterclaim, either during or after the performance of this agreement as well as the
adjustment of payments made to the Consultant based upon the quality of work of the
Consultant.
7.8 The City shall be entitled to recover all legal costs, including, but not limited to, attorney
fees and other legal costs, that it may incur in any legal actions it may pursue to enforce
the terms and conditions of this agreement or the responsibilities of the Consultant in
carrying out the duties and responsibilities deriving from this agreement.
7.9 The failure of the City to insist in any instance upon the strict performance of any provision
of this agreement or to exercise any right or privilege granted to the City hereunder shall
not constitute or be construed as a waiver of any such provision or right and the same shall
continue in force.
7.10 Neither the City's review, approval, or acceptance of nor payment for any of the goods
and/or services required shall be construed to operate as a waiver of any rights under this
agreement nor any cause of action arising out of the performance of this agreement and the
Consultant shall be and always remain liable to the City per applicable law for all damages
to the City or the public caused by the Consultant's negligent or wrongful provision or
performance of any of the goods and/or services furnished under this agreement.
7.11 After final payment is made to the Consultant, all deliverable analysis, reference data,
survey data, plans, reports, or any other form of written instrument or document that may
result from the Consultant's services or have been created during the Consultant's
performance under this agreement shall become the property of the City.
SECTION 8: COMPENSATION
8.1 Compensation for performance of work per Exhibit A, subject to additions and deletions
by change order as provided for in this agreement.
8.2 Compensation to the Consultant shall be as outlined in the purchase order, which assigns
services to be accomplished by the Consultant.
8.3 The Consultant shall be paid per the charges outlined in Exhibit `B" attached hereto.
8.4 There are no reimbursable expenses to be paid to the Consultant except as specifically set
forth herein.
SECTION 9: INVOICE PROCESS
9.1 Invoices, in an acceptable form to the City and without disputable items, will be processed
for payment within thirty (30) days of receipt by the City.
9.2 The City will notify the Consultant of any disputable items in invoices submitted by the
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Consultant within fifteen (15) days of receipt, explaining the deficiencies.
9.3 The City and the Consultant will try to resolve all disputable items in the Consultant's
invoices.
9.4 Each invoice shall reference this agreement, the appropriate purchase order and Change
Order if applicable, and the billing period.
9.5 The Florida Prompt Payment Act shall apply when applicable. A billing period represents
the dates in which the Consultant completed goods and/or services referenced in an invoice.
9.6 Invoices are to be forwarded directly to the Project Manager:
Name: Richard Blankenship
Email: RBlankenshiprii.,citvofsebastian.org
SECTION 10: COMMENCEMENT SCHEDULE OF AGREEMENT
10.1 The Consultant shall commence providing services as described in this agreement upon
execution of a purchase order issued by the City.
10.2 The Consultant and the City agree to make every effort to adhere to the schedules required
by the City or as established for the various purchase orders as described in each purchase
order. However, if the Consultant is delayed at any time in the provision of goods and/or
services by any act or omission of the City, or of any employee, tumult of the City, or by
any other Consultant employed by the City, or by changes ordered by the City, or by strikes,
lockouts, fire, unusual delay in transportation, terrorism, unavoidable casualties, or any
other causes of force majeure not resulting from the inactions or actions of the Consultant
and beyond the Consultant's control which would not reasonably be expected to occur in
connection with or during performance or provision of the goods and/or services, or by
delay authorized by the City pending a decision, or by any cause which the City shall decide
to justify the delay, the time of completion shall be extended for such reasonable time as
the City may decide in its sole and absolute discretion. It is further expressly understood
and agreed that the Consultant shall not be entitled to any damages or compensation or be
reimbursed for any losses due to any delay or delays resulting from any of the causes as
mentioned earlier or any other cause whatsoever.
SECTION 11: TERM/LENGTH OF AGREEMENT
11.1 The initial term of this agreement is one (1) year, or the length of time required to complete
the project, whichever is greater.
11.2 The City has the right to extend any contract for the period necessary for the Consultant to
complete their contractual obligations and/or release, award, and implement a replacement
agreement. Such extension shall be based on the same prices, terms, and conditions this
contract outlines.
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SECTION 12: DESIGNATED REPRESENTATIVES
12.1 The City designates the City Manager or their designated representative, to represent the
City in all matters pertaining to and arising from the work and the performance of this
agreement.
12.2 The City Manager, or his/her designated representative, shall have the following
responsibilities:
12.2.1 Examination of all work and rendering, in writing, decisions indicating the City's
approval or disapproval within a reasonable time so as not to materially delay the
work of the Consultant;
12.2.2 Transmission of instructions, receipt of information, and interpretation and
definition of City's policies and decisions with respect to design, materials, and
other matters pertinent to the work covered by this agreement;
12.2.3 Giving prompt written notice to the Consultant whenever the City official
representative knows of a defect or change necessary in the project; and
12.2.4 Coordinating and managing the Consultant's preparation of any necessary
applications to governmental bodies to arrange for submission of such applications.
12.3 Until further notice from the City Manager, the designated representative for this
agreement is concerning this section of the Agreement:
Mr. Richard Blankenship
Director Parks, Recreation and Facilities
Office: 772-388-4414
Cell: 772-300-1957
Email: rblankenshin «-citvofsebastian.ork;
The Consultant's designated representative is:
Mr. Shailesh K. Patel
4643 S. Clyde Morris Blvd., Unit 302
Port Orange, FL 32129
Mobile: (386) 846-4760
Email: spateLa dmces.com
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SECTION 13: TERMINATION FOR CAUSE OR CONVENIENCE.
13.1 Notwithstanding any other provision of this agreement, the City shall have the right at any
time to terminate this agreement in its entirety, with or without cause, as outlined herein.
13.2 WITH CAUSE: If the Contractor is found to have failed to perform services in a manner
satisfactory to the City, the Contractor shall have ten (10) days to correct deficiencies.
13.2.1 Failure of the Contractor to remedy said specified deficiencies within ten (10) days
of receipt of such notice shall result in the termination of the agreement, and the
City shall be relieved of any responsibilities and liabilities under the terms and
provisions of the contract.
13.3 WITHOUT CAUSE: The City shall have the right to terminate this agreement without
cause with thirty (30) days' written notice to the Contractor. Notice shall be served to the
parties as specified in the agreement.
13.4 Upon receipt of notice of termination, the Contractor shall promptly discontinue the
provision of all services unless the notice provides otherwise.
13.5 If this agreement is terminated, the City shall identify any specific purchase order(s) being
terminated and the specific purchase order(s) to be continued to completion according to
the provisions of this agreement.
13.6 This agreement will remain in full force and effect as to all authorized purchase order(s) to
be completed as outlined above.
SECTION 14: PAYMENT IN THE EVENT OF TERMINATION
14.1 In the event this agreement or any purchase order is terminated or canceled before
completion without cause, payment for the unpaid portion of the satisfactorily, undisputed
services provided by the Consultant before the date of termination will be paid.
SECTION 15: EQUAL OPPORTUNITY EMPLOYMENT
15.1 The Consultant shall not discriminate based on race, color, sex, age, national origin,
religion, and disability or handicap by the provisions of: Title VI of the Civil Rights Act of
1964 (42 U.S.C. § 2000 et seq.), Title VII of the Civil Rights Act of 1968 (42 U.S.C. §
3601 et seq.), Florida Civil Rights Act of 1992 (§ 760.10 et seq.), Title 41 CFR Part 60 for
compliance with Executive Orders 11246 and 11375, Title 49 CFR 23 and Title 49 CFR
26 for Disadvantaged Business Enterprises, Age Discrimination Act of 1975 (42 U.S.C. §
6101, et seq.), Title 49 CFR 21 and Title 49 CFR 23, Nondiscrimination based on handicap,
Title 49 CFR 27, Americans with Disabilities Act of 1990 (42 U.S.C. 12102, et. seq.),
Federal Fair Labor Standards Act (29 U.S.C. § 201, et seq.), and any other federal and state
discrimination statutes. The Consultant shall furnish pertinent information regarding its
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employment policies and practices and those of their proposed sub consultants the City
may require. The above shall be required of any sub consultant hired by the Consultant.
All equal employment opportunity requirements shall be included in all non-exempt
subcontracts entered into by the Consultant. Subcontracts entered into by the Consultant
shall also include all other applicable labor provisions. No subcontract shall be awarded to
any noncomplying sub -consultant. Additionally, the Consultant shall insert in its
subcontracts a clause requiring subConsultants to include these provisions in any lower -
tier subcontracts that may be made. The Consultant shall comply with all state laws and
local ordinances.
SECTION 16: INDEMNIFICATION
16.1 The Contractor and any subcontractors shall indemnify, defend and hold harmless the City,
and its officers and employees, from liabilities, damages, losses, and costs, including, but
not limited to, reasonable attorneys' fees, to the extent caused by the negligence,
recklessness, or intentionally wrongful conduct of the Contractor or its subcontractors and
other persons employed or utilized by the Contractor or its subcontractors in the
performance of the contract; irrespective of the negligence of the indemnitee or its officers,
directors, agents, or employees. However, such indemnification shall not include claims
of, or damages resulting from, gross negligence or willful, wanton, or intentional
misconduct of the City or its officers, directors, agents, or employees. Upon request of the
City, the Contractor or its subcontractors shall, at no cost or expense to the City, indemnify
and hold the City harmless of any suit asserting a claim for any loss, damage, or liability
specified above, and the Contractor or its subcontractors shall pay any cost and reasonable
attorneys' fees that may be incurred by the City in connection with any such claim or suit
or in enforcing the indemnity granted above. Nothing in this agreement shall be construed
as the City waiving its sovereign immunity under Florida Statute §768.28 or any other
sovereign or governmental immunity, nor an admission of any liability. This provision
shall survive the termination of this agreement.
SECTION 17: INSURANCE
17.1 The Consultant shall obtain or possess and continuously maintain the following insurance
coverage from a company or companies with a Best Rating of A- or better, authorized to
do business in the State of Florida and a form acceptable to the City and with only such
terms and conditions as may be sufficient to the City:
17.1.1 Worker's Compensation: The Contractor shall provide and maintain Coverage for
all employees for statutory limits as required by the State of Florida's Statutory
Workers' Compensation Law and all applicable Federal laws. Any policy must
include the Employer's Liability with minimum limits of $1,000,000 for each
accident and a waiver of subrogation.
17.1.2 Comprehensive General Liabilit\�: The Consultant shall provide minimum
combined single limits of $1,000,000.00 for each occurrence / $2,000,000.00
general aggregate for bodily injury and property damage liability. This shall include
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premises/operations, personal & advertising injury, products & completed
operations, broad form property damage, personal and advertising injury, and
contractual liability coverage.
17.1.3 Comprehensive Automobile Liability: The Consultant shall provide minimum
liability limits of $1,000,000.00 for each accident, combined with a single limit for
bodily injury and property damage. This shall include coverage for:
17.1.3.1
Owned Automobiles
17.1.3.2
Hired Automobiles
17.1.3.3
Non -Owned Automobiles
17.1.4 Umbrella/Excess Liabilitv: The Consultant shall provide umbrella/excess coverage
with limits of no less than $1,000,000.00 excess of Comprehensive General
Liability, Automobile Liability, and Employers' Liability. "This coverage is
optional if the CONSULTANT carries $2,000,000 Commercial General
Liability Insurance with a $2,000,000 general aggregate"
17.1.5 All insurance other than Worker's Compensation to be maintained by the
Consultant shall specifically include the City as an additional insured.
17.2 The Consultant shall provide certificates of insurance to the City, evidencing that all such
insurance is in effect before the issuance of the first purchase order under this agreement
from the City. These certificates of insurance shall become part of this agreement. Neither
approval by the City nor failure to disapprove the insurance furnished by a Consultant shall
relieve the Consultant of the Consultant's full responsibility for performance of any
obligation, including the Consultant's indemnification of the City under this agreement. If,
during the period which an insurance company is providing the insurance coverage
required by this agreement, an insurance company shall: (1) lose its Certificate of
Authority, (2) no longer comply with Section 440.57, Florida Statutes, or (3) fail to
maintain the requisite Best's Rating and Financial Size Category, the Consultant shall, as
soon as the Consultant knows any such circumstance, immediately notify the City and
immediately replace the insurance coverage provided by the insurance company with a
different insurance company meeting the requirements of this agreement. Until the
Consultant has replaced the unacceptable insurer with insurance acceptable to the City, the
Consultant shall be deemed to be in default of this agreement.
17.3 The insurance coverage shall contain a provision that requires that before any changes in
the coverage, except increases in aggregate coverage, thirty (30) days prior notice will be
given to the City by submission of a new certificate of insurance.
17.4 The Consultant shall fizrnish a certificate of insurance directly to the City's
procurement/contracts manager. The certificates shall indicate that the Consultant has
obtained insurance of the type, amount, and classification required by this agreement.
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17.5 Nothing in this agreement or any action relating to this agreement shall be construed as the
City's waiver of sovereign immunity beyond the limits outlined in Section 768.28, Florida
Statutes.
17.6 The City shall not be obligated or liable under the terms of this agreement to any party
other than the Consultant. There are no third -party beneficiaries to this agreement.
17.7 The Consultant is an independent Consultant and not an agent, representative, or employee
of the City. The City shall have no liability except as specifically provided in this
agreement.
17.8 All insurance shall be primary to, and not contribute to, any insurance or self-insurance
maintained by the City.
SECTION 18: STANDARDS OF CONDUCT
18.1 The Consultant shall promptly notify the City in writing of the filing of any voluntary or
involuntary petition for bankruptcy and/or any insolvency of the Design -Builder or any of
its subConsultants involved in the provision of the Services under this Agreement.
18.2 The Consultant hereby certifies that no undisclosed (in writing) conflict of interest exists
concerning the agreement, including, but not limited to, any conflicts that may be due to
the representation of other clients, customers, or vendees, other contractual relationships
of the Consultant, or any interest in property that the Consultant may have. The Consultant
further certifies that any conflict of interest arising during this agreement's term shall be
immediately disclosed in writing to the City. Violation of this Section shall be considered
as justification for immediate termination of this agreement.
18.3 If the City determines that any employee or representative of the Consultant is not
satisfactorily performing his/her assigned duties or is demonstrating improper conduct
under any assignment or work performed under this agreement, the City shall notify the
Consultant in writing. The Consultant shall immediately remove such employee or
representative of the Consultant from such assignment.
18.4 The Consultant shall not publish any documents or release information regarding this
agreement to the media without prior approval of the City.
18.5 The Consultant shall certify, upon request by the City, that the Consultant maintains a drug -
free workplace policy following Section 287.0878, Florida Statutes. Failure to submit this
certification may result in termination of this agreement.
18.6 If the Consultant or an affiliate is placed on the convicted vendor list following a conviction
for a public entity crime, such action will result in termination of this agreement by the
City. Under a contract with any public entity, the Consultant, supplier, or subConsultant
may not transact business with any public entity above the threshold amount provided in s.
287.017, Florida Statutes for CATEGORY TWO for 36 months after being placed on the
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convicted vendor list.
18.7 Consultant certifies to the best of their knowledge and belief, that they and their principals
(1) are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any municipal, City, state or federal
department or agency; (2) have not, within a three year period preceding execution of this
agreement, been convicted of or had a civil judgment rendered against them for
commission of fraud or a criminal offense in connection with obtaining, attempting to
obtain, or performing a public (federal, state or local) transaction or contract under a public
transaction; violation of federal or state antitrust statutes or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records; making false statements; or
receiving stolen property; (3) are not presently indicted for or otherwise criminally or
civilly charged by a governmental entity (federal, state or local) with commission of any
of the offenses enumerated above; (4) have not within a three year period preceding
execution of this Agreement had one or more public transactions (Federal, State, or local)
terminated for cause or default; and (5) will advise the City immediately if their status
changes and will explain the change in status.
18.8 The City reserves the right to unilaterally terminate this agreement if the Consultant refuses
to allow public access to all documents, papers, letters, or other materials subject to
provisions of Chapter 119, Florida Statutes, and other applicable law, and made or
received by the Consultant in conjunction, in any way, with this agreement.
18.9 The Consultant shall comply with the requirements of the Americans with Disabilities Act
(ADA), and all related federal or state laws which prohibit discrimination by public and
private entities based on disability.
18.10 The City will not intentionally award publicly -funded contracts to any Consultant who
knowingly employs unauthorized alien workers, constituting a violation of the employment
provisions contained in 8 U.S.C. Section 1324a(e) Section 274A(e) of the Immigration and
Nationally Act (INA). The City shall consider the employment by the Consultant of
unauthorized aliens, a violation of Section 274A(e) of the INA. Such violation by the
Consultant of the employment provisions contained in Section 274A(e) of the INA shall be
grounds for immediate termination of this agreement by the City.
18.11 The Consultant agrees to comply with federal, state, and local environmental, health, and
safety laws and regulations applicable to the goods and/or services provided to the City.
The Consultant agrees that any program or initiative involving the work that could
adversely affect any personnel involved, citizens, residents, users, neighbors, or the
surrounding environment will ensure compliance with all employment safety,
environmental, and health laws.
18.12 The Consultant shall ensure that all goods and/or services are provided to the City after the
Consultant has obtained any permits, licenses, permissions, approvals, or similar consents
at its sole and exclusive expense.
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18.13 If applicable, per Section 216.347, Florida Statutes, the Consultant shall not use funds
provided by this agreement to lobby the Legislature, the judicial branch, or state agency.
Furthermore, Consultant shall not, in connection with the contract, directly or indirectly
(1) offer, confer, or agree to confer any pecuniary benefit on anyone as consideration for
any City officer or employee's decision, opinion, recommendation, vote, other exercise of
discretion, or violation of a known legal duty; or (2) offer, give, or agree to give to anyone
any gratuity for the benefit of, or at the direction or request of, any City officer or employee.
"Gratuity" means any payment of more than nominal monetary value in cash, travel,
entertainment, gifts, meals, lodging, loans, subscriptions, advances, money deposits,
services, employment, or contracts.
18.14 The Consultant shall advise the City in writing who has been placed on a discriminatory
vendor list, may not submit a bid on a contract to provide goods or services to a public
entity, or may not transact business with any public entity.
18.15 The Consultant shall not engage in any action that would create a conflict of interest in the
performance of that actions of any City employee or other person during the performance
of, or otherwise related to, this agreement or which would violate or cause others to violate
the provisions of Part III, Chapter 112, Florida Statutes, relating to ethics in government.
SECTION 19: PUBLIC RECORDS
19.1 The consultant will keep and maintain public records required by the City to perform the
service. Upon request from the City's custodian of public records, the Consultant will
provide the City with a copy of the requested records or allow the records to be inspected
or copied within a reasonable time and at a cost that does not exceed the cost provided in
Chapter 119, Florida Statues, or as otherwise provided by law. Upon completion of the
Agreement, the Consultant will transfer, at no cost, to the City all public records in
possession of the Consultant or keep and maintain public records required by the City to
perform the service. The Consultant will ensure that the public records that are exempt or
confidential and exempt from public records disclosure requirements are not disclosed
except as authorized by law for the term of the Agreement and following completion of the
Agreement if the Consultant does not transfer the records to the City. If the Consultant
keeps and maintains public records upon completion of the Agreement, the Consultant shall
meet all applicable requirements for retaining public records. All records stored
electronically must be provided to the City, upon request from the City's custodian of
public records, in a format that is compatible with the information technology system of
the City. If the Consultant does not comply with the City's request for public records, the
City shall enforce the provisions of the Agreement per the terms of the Agreement and may
cancel the Agreement.
IF THE CONSULTANT HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, CONTACT JEANETTE
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WILLIAMS, CUSTODIAN OF PUBLIC RECORDS, AT 1225 MAIN
STREET, SEBASTIAN, FL 32958; EMAIL:
iwilliams(a Citvofsebastian.ori!; PHONE: 772-388-8215.
SECTION 20: CODES AND DESIGN STANDARDS
20.1 All services to be performed by the Consultant shall, at a minimum, be in conformance
with commonly accepted industry and professional codes and standards, standards of the
City, and the laws of any federal, state, and local regulatory agencies.
20.2 The Consultant shall be responsible for keeping apprised of any changing laws applicable
to the goods and/or services to be performed under this agreement.
SECTION 21: ASSIGNABILITY
21.1 The Consultant shall not sublet, assign, or transfer any interest in this agreement or claims
for the money due or to become due out of this agreement to a bank, trust company, or
other financial institution without written City approval. When approved by the City,
written notice of such assignment or transfer shall be furnished promptly to the City.
21.2 The Consultant agrees to reasonably participate in the contract "piggybacking" programs
pertinent to local governments.
SECTION 22: SUBCONSULTANTS
22.1 Any Consultant's proposed sub consultants shall be submitted to the City for written
approval before the Consultant enters a subcontract. Sub consultant information shall
include, but not be limited to, state registrations, business address, occupational license tax
proof of payment, and insurance certifications.
22.2 The Consultant shall coordinate the provision of goods and/or services and work product
of any City approved sub consultants and remain fully responsible for such goods and/or
services and work under the terms of this agreement.
22.3 Any subcontract shall be in writing and shall incorporate this agreement and require the
sub consultant to assume the performance of the Consultant's duties commensurately with
the Consultant's responsibilities to the City under this agreement; it is understood that
nothing herein shall in any way relieve the Consultant from any of its duties under this
agreement. The Consultant shall provide the City with executed copies of all subcontracts.
22.4 The Consultant shall reasonably cooperate with the City and other City Consultants and
professionals.
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SECTION 23: CONTROLLING LAWS/VENUE/INTERPRETATION/WAIVER OF
JURY TRIAL
22.5 The laws of the State of Florida shall govern the agreement. In the event of litigation arising
under this agreement, the venue of such action shall be an appropriate State or Federal
Court in and for Indian River County, Florida. The parties agree that in the event of
litigation arising from this agreement, each shall waive any right to trial by jury.
22.6 This agreement is the result of bona fide arms -length negotiations between the City and the
Contractor, and all parties have contributed substantially and materially to the preparation
of the agreement. This agreement shall not be construed more, strictly against either party
against the other.
SECTION 24: FORCE MAJEURE
23.1 Neither party shall be considered in default in the performance of its obligations hereunder
to the extent that the performance of such obligations, or any of them, is delayed or
prevented by Force Majeure. Force Majeure shall include, but not be limited to, hostility,
terrorism, revolution, civil commotion, strike, epidemic, pandemic, fire, flood, wind,
earthquake, explosion, any law, proclamation, regulation, or ordinance or other act of
government, or any act of God or any cause whether of the same or different nature,
existing or future; provided that the cause whether or not enumerated in this Section is
beyond the control and without the fault or negligence of the party seeking relief under this
Section.
SECTION 25: EXTENT OF AGREEMENT/INTEGRATION/AMENDMENT.
24.1 This agreement and the exhibit(s) constitute the entire integrated agreement between the
City and the Consultant and supersedes all prior written or oral understandings in
connection therewith. This agreement and all the terms and provisions contained herein,
including without limitation the exhibits hereto, constitute the full and complete agreement
between the parties hereto to the date hereof and supersedes and controls over any prior
agreements, understandings, representations, correspondence, and statements whether
written or oral.
24.2 This agreement may only be amended, supplemented, or modified by a formal written
amendment.
24.3 Any alterations, amendments, deletions, or waivers of the provisions of this agreement
shall be valid only when expressed in writing and duly signed by the parties.
SECTION 26: NOTICES
25.1 Whenever either party desires to give notice unto the other, it must be given by written
notice, sent by email and/or registered United States mail, with return receipt requested,
addressed to the party for whom it is intended, at the place last specified. The place for
giving notice shall remain such until it shall have been changed by written notice in
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compliance with the provisions of this Section.
25.2 For the present, the parties designate the following as the representative places for giving
of notice, to wit:
TO THE CITY:
City Manager
City of Sebastian
1225 Main Street
Sebastian, FL 32958
TO THE CONSULTANT:
Mr. Shailesh Patel
Dredging & Marine Consultants, LLC
4643 S. Clyde Morris Blvd., Unit 302
Port Orange, F132129
O: 386-304-6505
C: 386-846-4760
E: sap tej<< dmces.com
Procurement/Contracts Manager
City of Sebastian
1225 Main Street
Sebastian, FL 32958
O: 772-388-8231
E: �'essgrahamCa)cityofsebastian.org
25.3 Written notice requirements of this agreement shall be strictly construed and such
requirements are a condition precedent to pursuing any rights or remedies hereunder. The
Consultant agrees not to claim any waiver by the City of such notice requirements based
upon the City having actual knowledge, implied, verbal or constructive notice, lack of
prejudice, or any other grounds as a substitute for the failure of the Consultant to comply
with the express written notice requirements herein. Computer notification (e-mails and
message boards) shall not constitute proper written notice under the terms of the agreement.
SECTION 27: WAIVER
26.1 The failure of the City to insist in any instance upon the strict performance of any provision
of this agreement or to exercise any right or privilege granted to the City hereunder shall
not constitute or be construed as a waiver of any such provision or right and the same shall
continue in force.
SECTION 28: NO GENERAL CITY OBLIGATION
27.1 In no event shall any obligation of the City under this agreement be or constitute a general
obligation or indebtedness of the City, a pledge of the ad valorem taxing power of the City,
or a general obligation or indebtedness of the City within the meaning of the Constitution
of the State of Florida or any other applicable laws, but shall be payable solely from legally
available revenues and funds.
27.2 The Consultant shall not have the right to compel the exercise of the ad valorem taxing
power of the City.
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SECTION 29: EXHIBITS
28.1 Each exhibit referred to and attached to this agreement is an essential part of this agreement.
The exhibits and any amendments or revisions thereto, even if not physically attached
hereto, shall be treated as if they are part of this agreement.
SECTION 30: SEVERABILITY/CONSTRUCTION
29.1 If any term, provision, or condition contained in this agreement shall, to any extent, be held
invalid or unenforceable, the remainder of this agreement, or the application of such term,
provision, or condition to persons or circumstances other than those in respect of which it
is invalid or unenforceable, shall not be affected thereby, and each term, provision, and
condition of this agreement shall be valid and enforceable to the fullest extent permitted by
law when consistent with equity and the public interest.
29.2 All provisions of this agreement shall be read and applied in para materia with all other
provisions hereof.
SECTION 31: SURVIVAL
30.1 All express representations, waivers, indemnifications, and limitations of liability included
in this agreement shall survive completion or termination of the agreement for any reason.
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IN WITNESS WHEREOF, the parties hereto have made and executed this agreement on
the respective dates under each signature: the City through its City Council taking action on the
and the Consultant signing by and through its duly
authorized corporate officer having the complete authority to execute same.
ATTEST:
Dhilan S. Patel
ATTEST:
Jeanette Williams, MMC
City Clerk
For the use and reliance of the City of
Sebastian only. Approved as to form
and legal sufficiency.
Jennifer D. Cockcroft, Esq.
City Attorney
25-06-RFQ
DREDGING & MARINE
CONSULTANTS, LLC
Shailesh K. Patel, President
Date:
CITY OF SEBASTIAN, FL
L'-fi
Brian Benton, City Manager
Date:
Page 19 of 21
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SE - �N
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Exhibit "A"
Scope of Services
2s-06-RFQ
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dew a Mohr» cmkow k
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,�Grr*ERS + SCIErmSTS
Jessica Graham, CPPB
Procurement/Contract Manager
City of Sebastian
1225 Main Street
Sebastian, FL 32958
January 30, 2025
RE: City of Sebastian Main Street Park Boat Ramp Dredge Design and Permitting; RFQ 25-06
Dear Ms. Graham,
Dredging & Marine Consultants LLC (DMC) is pleased to submit the following proposal to the City of
Sebastian (City) to provide dredge design and permitting services for the Main Street Park Boat Ramp.
We have indicated services related to the bidding and construction inspection and management, Task 3,
for future consideration, once the project is ready for bidding and construction.
Scope of Services: DMC will assist with the following services as indicated in the scope of service below,
as discussed with the City on January 27, 2025:
Task 1 — Design Services:
DMC's team will perform a thorough site visit to evaluate existing conditions and support the design
process effectively. We will coordinate and facilitate the collection of essential field data, including
hydrographic survey, resource survey, and sediment sampling and testing for potential beneficial uses.
DMC will design a dredging plan for a 100-foot-wide channel extending from the existing boat ramp to
the Intracoastal Waterway right-of-way, achieving a depth of -5 feet mean low water with an additional
one -foot over -dredge allowance. DMC will calculate sediment volumes and recommend appropriate
dredging method and material management. Furthermore, we will assist the City with dredged material
management and hauling routes and identifying beneficial re -use as fill along the shoreline and park to
the South. DMC understand that other engineering firm is designing the shoreline armoring along the
shoreline and park and preliminary drawings will be provided by the City to DMC of use along with any
Sovereign Submerged Land Lease, designs for adjoining structures such as the ramp, north and south
accessory docks and long boardwalk to the north of the proposed dredged area.
The design will be developed in progressive stages and delivered, with plan sets delivered at 30%, 60%,
and 90% completion for the City's review and feedback. Following the City's final review, within 2 weeks
of submittal, DMC will finalize and proceed with the next stage of plan development.
This task will also include development of a comprehensive set of technical specifications and provide
an associated probable cost estimate for the project as final deliverables along with a final plan signed
and sealed plan set for future bidding.
Deliverables: 30%, 60%, 90%, 100% plans sets, technical specifications and probable costs.
Task 2 — Permitting:
DMC will submit and secure both a State (Florida Department of Environmental Protection) and the
Federal (U.S. Army Corps of Engineers) permits. We will facilitate a pre -application meeting with each
agency, as needed. DMC will communicate with the agencies to efficiently conduct field investigations to
submit and secure permits. DMC will prepare all the necessary data and tables along with responding to
4643 S. Clyde Morris Blvd., Unit 302 • Port Orange, FL 32129 • Phone: 386-304-6505 • Fax: 386-304-6506
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City of Sebastian Main Street Park Boat Ramp; Dredge Design and Permitting Page 2
all Requests or Additional Information. Any permit fees and possible Sovereign Submerged Land Lease,
if required, will be paid by the City once a fee is accessed by the agencies. DMC will coordinate fee
payment with the City.
Deliverables: Permit at 30% design plan, responses to any RAls, Secure FDEP and USACOE permits.
Task 3 — Bidding Assistance, Construction Inspection & Management and Project Closeout
Services: TBD.
This task is for informational purposes only and will be expected once funding is established.
This task includes assisting the City's procurement department with bid preparation and advertisement
of this project. DMC will attend the pre -bid meeting and assist with addendum preparation by responding
to any request for additional information, clarification questions submitted with regards to the plans and
specifications by the contractors. DMC will also assist City with bid tabulation, reference checks and
contractor recommendation, as may be needed. Once a contractor has been selected for project
construction, DMC will provide construction inspection & management and project closeout services.
Services included are:
• Coordinate and attend the pre -construction meeting.
• Provide list of required documents from the Contractor.
• Coordinate notification to Public on work and impacts to Ramp usage.
• Review of emergency and safety plans, including Maintenance of Traffic plan, if required.
• Review of shop drawings and other documents as applicable.
• Ensure site stakeout and BMPs are in place prior to work.
• Conducting bi-weekly site visits to monitor construction activity and conformance with the plans
and technical specifications. All site visits will be documented with photographs and field activity
reports. Site visits will also be conducted at critical stages of construction or for any unforeseen
conditions that require immediate conflict resolution.
• Review of pay applications submitted by the contractor and making recommendations for
payment or revision.
• Address any technical questions raised by the contractor during construction, provide field
resolution, and/or clarifying any items in the plans or technical specifications, if required.
• Review red -lined plans indicating any deviations from the plans and/or technical specifications
that were agreed upon at the site during construction.
• Review monitoring data and permit compliance, as required.
• Schedule a project walkthrough when the contractor has determined the project to be substantially
complete and will generate a punch -list of items to be addressed by the contractor before the
project can be accepted as fully complete.
• Assist with securing documents for Release of Liens
• Review of as -built drawings and preparation of recommendations to correct any noted
deficiencies.
• Submittal of as -built drawings and other required close-out documents to appropriate regulatory
agencies.
• Assist with final -close-out documents and any funding close-out documents.
-2-
D14C
City of Sebastian Main Street Park Boat Ramp; Dredge Design and Permitting
Page 3
Budqet: The total not -to -exceed lump sum cost for Tasks 1 and 2, including all expenses is $99,995.00.
Schedule: DMC will commence work upon notice to proceed and will deliver the 100% plans based on
a timeline agreed upon by the City. DMC understands that additional funding may be sought with Florida
Inland Navigation District, thus permits will need to be secured by September 16, 2025. DMC anticipates
a nine -month period for design, assuming Notice to Proceed of February 15th, 2025. Please note that the
timeline is dependent on timely review and comments by the City and permitting agencies.
Should you have any further questions please call 386-304-6505. We look forward to your authorization
(Notice -to -Proceed) and to working with you on this project. Thank you.
Respectfully,
Dredging & Marine Consultants, LLC
Mehul J. Patel, P.E. Shailesh K. Patel, M.Sc., CPSSc.
Senior Principal Engineer Principal/Senior Project Manager
-3-
DredVq 6 MarM o Cowftrft
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ENGNJEERS • SCIEtMTS
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HOME OF PELICAN ISLAND
Exhibit "B"
Hourly Rates
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City of Sebastian
RFQ No. 25-06 Main Street Park Boat Ramp Engineering Services
Professional Burdened Rates
Effective January 1, 2025
Proiect Staff Hourly Rate
Principal/Senior Manager.......................................................................................$190.00
Senior Principal Engineer & Scientist.....................................................................$180.00
DesignEngineer.....................................................................................................$145.00
ProjectManager.....................................................................................................$135.00
Engineering Professional.......................................................................................$125.00
SeniorEcologist.....................................................................................................$115.00
EngineeringIntern..................................................................................................$105.00
Environmental Professional....................................................................................$ 95.00
Support Technical Engineering/Environmental Professional ...................................$ 80.00
Technical Support Staff
Senior CADD Technician.........................................................................................$85.00
CADDTechnician.....................................................................................................$75.00
Grants Management.................................................................................................$80.00
Administrative / Accounting......................................................................................$60.00
Construction Inspection / Administration*
ConstructionManager............................................................................................$125.00
Senior Resident Inspector......................................................................................$ 90.00
Environmental/Construction Inspector....................................................................$ 85.00
FieldTechnician.....................................................................................................$ 75.00
Equipment Expenses
JonBoat (per day)....................................................................................................... Cost
Turbidity Meter/Standards (per day).......................................................................$150.00
Sediment Sampler (per day)...................................................................................$150.00
SubcontractorExpenses............................................................................................. Cost
4643 S. Clyde Morris Blvd. Unit 302 - Port Orange, FL 32129 - Phone: 386-304-6505 - Fax: 386-304-6506
spate)@dmces.com - www.dmces.com 124