HomeMy WebLinkAboutStaff ReportCITY OF SEBASTIAN
CITY COUNCIL STAFF REPORT
DATE February 26, 2025
TO Honorable Mayor and City Council
THRU Brian Benton, City Manager
FROM Jessica Graham, Procurement/Contracts Manager
SUBJECT
Consideration of a Purchase Order for JL Midas Breathe
Kleen Aire not to exceed $28,255 for HVAC remediation
and authorize the City Manager or designee to execute
EXECUTIVE SUMMARY
The Airport Terminal Building was built in 2005. Due to its unique layout, it has 11 AC units to heat,
cool, and ventilate the building properly. The AC units and ductwork are original to the structure and
have encountered maintenance issues over the past two months. So that these issues do not lead to a
catastrophic failure of the units or a shutdown of the building, the Airport requests approval for a purchase
order for LHP Family Enterprises, Inc., d/b/a JL Midas Breathe Kleen Aire, not to exceed $28,255 to
expedite the work. The work will include heavy cleaning and repair for 9 of the 11 units, plus new
components to prevent a reoccurrence. In accordance with the City’s Code of Ordinance Section 2-
10(f)(2), emergency purchase, the Procurement Division is requesting approval of this purchase to
prevent “an interruption in the normal function and operation of any city department that would result in
a work stoppage or other substantial monetary loss.”
RECOMMENDATION
On behalf of the Sebastian Airport, the Procurement Division recommends that the City Council approve
a Purchase Order for JL Midas Breathe Kleen Aire not to exceed $28,255 for HVAC remediation and
authorize the City Manager or designee to execute.
ATTACHMENTS: 1. Extraordinary Procurement Certificate 2. JL Midas Breathe Kleen Aire Quote
FUNDING SOURCE:
Expenditure required Amount Budgeted: Funding source
$28,255
$0
Airport Reserves Starting Balance
$
Expenditure
$28,255
Airport Reserves Remaining Balance
$
Additional Funds Needed: $ 0.00