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Home My WebLink About05111998 City of Sebastian 1225 MAIN STREET g SEBASTIAN, FLORIDA,32958 TELEPHONE (561) 589-5330 c~ FAX (561) 589-5570 AGENDA SEBASTIAN CITY COUNCIL SPECIAL MEETING MONDAY, MAY 11, 1998 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK- 1225 MAIN STREET, SEBASTIAN, FLORIDA No public input is allowed at a Special Meeting unless approved by majori(F vote of Ci(y Council at the beginning of the Special Meeting (in accordance with R-97-21) CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL 4. SPI~CIAL MEETING ITEMS 98.102 Paving Program Status Report and Recormnendations (Public Works Director Transmittal 5/5/98, Paving Program Report Previously Distributed Under Separate Cover) 98.104 98.O97 Paving Barber Street from CR512 to Schmnann Drive (Public Works Director Transmittal 5/5/98, Map) Adopt Resolution No. R-98-19 Approving Capital Improvement Budget for FY 1998 through'2002 with Carry-Over Projects from FY 1997 (Finance Director Transmittal, R-98-19, Narrative, Capital Improvemen!.Budget was Distributed Previously Under Separate Cover) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING A CAPITAL BUDGET FOR FISCAL YEAR 1997-1998 AND A 5 YEAR CAPITAL IMPROVEMENT PROGRAM FOR THE CITY OF SEBASTIAN FOR FISCAL YEARS 1998-2002, WITH PROJECTS CARRIED OVER FROM FISCAL YEAR 1997; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR SEVER,aBILITY; AND PROVIDING FOR AN EFFECTIVE DATE. 5. ADJOURN ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COUNCIL WITH RESPECT TO ANY MA TI'ER CONSIDERED AT THIS MEETING (OR HEARING) WILL NEED A RECORD OF THE PROCEEDINGS AND MA Y NEED TO ENSURE THAT A VERBA TIM RECORD OF THE PROCEEDINGS iS MADE. WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (286. O105 F..S.) IN COMPLIANCE WITH THE AbtERICANS WITH DISABILiTIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOJffMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR A T 589-5330 AT LEAST 48 HOURS IN ADFANCE OF THIS MEETING. Hearing Assistance Headphones are Available in the Council Chambers for all Govermnent Meetings Regular Meeting - Wednesday. May 13. 1998 ~ 7pm · RegularMeeting - Wednesday, May 27, 1998 (~ 7pm City of Sebastian 1225 MAIN STREET [] SEBASTIAN, FLORIDA 32958 TELEPHONE (561) 589-5330 [] FAX (561) 589-5570 MINUTES SEBASTIAN CITY COUNCIL SPECIAL MEETING MONDAY, MAY 11, 1998 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA Mayor Sullivan called the Special Meeting to order at 7:00 p.m. The Pledge of Allegiance was recited. ROLL City (~oullcil Present: Mayor Ruth Sullivan Vice Mayor Martha Wininger Mr. Chuck Neuberger Mr. Larry Paul City Council Absent: Mrs. Louise Cartwright (excused) Staff Pre~n~: City Manager, Thomas Frame City Clerk, Kathryn O'Halloran Public Works Director, Pat Brennan City Engineer, Martha Campbell Finance Director, Janet Isman Deputy City Clerk, Sally Maio Special City Council Meeting 11, 1998 tge Two 4. SPECIAL MIll;TING ITEMS 98.102 A. [~aving Program Statu~ R~ort and Recomm¢~40~ions (Public Works.Djgector Transmittal 5/5/98. Paving Program Report Previously Distribute0 Under Separate Coyer) The City Manager gave a brief presentation on the proposed paving program which will include drainage and swale work, obtaining a bank loan and obligating a portion of local option gas tax for 15 years for paving, and using discretionary sales tax revenues for drainage improvements. He noted that only those roads designated "poor" or "immediate paving needs" will be able to. be done at this time at a cost of $5.3 million; and said Council will have to look at other fmancing alternatives for roads designated "fair" or "near term needs." The City Engineer gave an in-depth presentation on the Paving Program; said she was requesting review and conceptual approval of the program, and expeditious approval for Barber Street paving; cited that of 140 miles of city roads, 46 are "good", 44 are "fair" and 50 are "poor"; explained the need for drainage improvements for certain roads; and discussed estimated costs, scheduling, and financing options. In conclusion, she recommended that Council approve 1) the finance concept for immediate needs; 2) immediate work on Barber Street; 3) request for proposal for loan; 4) detailed paving plan presentation or workshop; and 5) a discussion of unmet needs at a future workshop. The City Manager discussed financing alternatives for near term needs such as a utility tax or assessment program, which, he said will have to looked at in the near future. Staff members responded to questions from Council relative to percentage of funds earmarked for the program, progress on Dempsey/Vocelle drainage, TAPE I - SIDE II (7:50 p.m.) extending Rangers contract for Barber Street paving, the phasing program which coincides with Indian River County's water expansion phases, changing incorrect reference to CR 510 as Roseland Road to CR 505, the proposed drainage project for Schumann Drive, and current uses of gas tax revenues. Tut Connelly, 149 Kildare Drive, Sebastian, questioned the need to pave Barber at this time and whether there were alternatives to the stormwater park. Staff responded that Barber is a major collector for the City, and it is extremely dangerous at this time; and again explained meeting with St. Johns officials about alternatives to the defunct stormwater park plan. The City Manager said he encouraged formation of a drainage advisory committee. MOTION by PauLtWininger I move to conceptually approve the financing plan to accomplish the immediate paving needs and to direct staff to begin solicitation of bids from financial institutions for this purpose. Move to direct staff to research new revenue streams to finance improvement to the fair status roads. 2 Special City Council Meeting 11, 1998 tge Three ROLL CALL: Mrs. Cartwright Mr. Neuberger Mr. Paul Mrs. Sullivan Mrs. Wininger -absent -~e -~e MOTION CARRIED 4-0 98.104 Paving Barber Street from CR512 to Schumann Drive (Public WorksDir~c/or Transrnitttll 5/.5/98. Discussion took place on Indian River County's proposal to four lane Barber Street in the future. The City Manager said Council might want to take a position on this proposal and suggested that perhaps three lanes might be a better idea. TAPE II - SIDE I (8:37 p.m.) Discussion took place on the fact that this project was not going to be bid out. Staffnoted that they would like to see this project completed as soon as possible, and extending the current Ranger contract would allow them to do this since they need only two weeks notice. MOTION by Paul I would like to make a motion that we accept item B on the meeting item. Tut Connelly, 149 Kildare Drive, Sebastian, said it was important to move water off Barber Street. The City Manager said staffwill look at moving areas of trapped water. Mr. Neuberger seconded the motion at this time. Mayor Sullivan asked Mr. Paul if it was his intent to approve the item as recommended by staff and Mr. Paul concurred. Staff recommendation was as follows: "Move to approve: Use of available funds to: 1. Authorize the use of currently held unexpended discretionary sales tax funding within the General Fund to be reimbursed by loan proceeds from the paving program.. 2. Issue a purchase order to Asphalt Recycling, Inc. for a unit price of $2.50 per square yard (23,173 s.y. estimated) and $1.08 per gallon of oil (23,173 gal. estimated) 3. Extend the asphalt contract with Ranger Construction, Inc. for a unit price of $33 per ton of S-1 and S-3 asphalt (5,000 tons) and 4. Authorize Indian River County Department of Public Works, Traffic Engineering to line stripe Barber Street with thermoplastics for $15,240." Special City Council Meeting 11, 1998 Fottr ROLL CALL: Mr. Neuberger Mr. Paul Mrs. Sullivan Mrs. Wininger Mrs. Cartwright -~e =~e -~e -absent MOTION CARRIED 4-0 Mayor Sullivan called recess at 8:57 p.m. and reconvened the meeting at 9:05 p.m. All members present at roll call were present when the meeting reconvened. Vice Mayor Wininger complimented the Public Works Director and City Engineer on the Paving Program report. 98.097 Adopt Resolution No. R-98-_!9 Approving Capital Improveme_llt Budget for FY 199[t through 2092 with Carry-Over Projects from FY 1997 (finance Director Tr~smittal, R-98-19, Narlotive, Capiti~l Improvenlent Budget was Distributed Previously Under Separate Cover) A RESOLUTION OF THE CITY OF SEBASTIAN, iNDIAN RIVER COUNTY, FLORIDA, ADOPTING A CAPITAL BUDGET FOR FISCAL YEAR 1997-1998 AND A 5 YEAR CAPI'rAL IMPROVEMENT PROGRAM FOR THE CITY OF SEBASTIAN FOR FISCAL YEARS 1998-2002, WITH PROJECTS CARRIED OVER FROM FISCAL YEAR 1997; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. The City Manager read Resolution No. R-98-19 by title, and the Finance Director gave a presentation on the proposed capital improvement budget. Discussion followed on moving Golf Course cart paths up to FY 99; the need to obtain future grants for airport improvements; developing industrial property at the airport; the need for Barber/Schumann signalization; removal of $1,920,000 pledged to future years for a subsequent phase in line item SWMS-005 Dempsey/Vocelle; Schumann and Blossom Drive drainage; proposal to seek CDBG grant for Louisiana Avenue; program for stormwater improvements; TAPE II - SIDE II (9:36 p.m.) City Hall windows; and removal of $2,500 for improvements to the Council dais. Shirley Kilkelly, 950 Franciscan Avenue, Sebastian, addressed Council on the proposed tree shade house. Vice Mayor Wininger o~ected to the shade house based on the fact that she was told there was no plan for use of the trees.-TCMayor Sullivan also objected to funding it. Following a lengthy discussion, Mr. Paul moved to table the matter until a plan comes forward, however, the City Manager recommended Council leave the funding in the budget with a caveat that staff work with the Tree Advisory Board on a plan for the trees and bring back a report to council before funds are expended. Council concurred and Mr. Paul withdrew his motion. 4 __Special City Council Meeting ~Iay 11, 1998 '""Page Five ~)~ $90,250 budgeted for a Public Works compound office building was removed. At this time, Mr. Paul started a motion to Approve the resolution, however, Mr. Neuberger had further questions regarding the green building at Barber Street. In response to Mr. Neuberger, the City Manager said he had read that Sebastian had been approved for the $100,000 grant for its renovation. Mayor Sullivan asked Mr. Paul if his motion still held, he said he had started to approve the Resolution, the City Clerk stated for "Resolutigr~ I~-98-19 adopt capjtifi 5 year improvem~nf' and Mr. Paul completed it "for capital improvement for fiscal years 1998 through 2002 with carryover prOjects from fiscal 7~ar 97 as amended." Vice Mayor Wininger seconded the m~tion at this time. The Finance Director listed deleted items as follows: Project SWMS-005 - Dempsey/Vocelle Area Drainage Improvements - delete remaining $1.92 M Project 24-97 - DST012 - Council Chambers dais improvement - delete $2,500 Project 24-98 - DST002 - Tree Shade House - add caveat that project will not proceed until Council specifically approves it Project 23-FY-GT008 - delete $90,250 for compound office building ROLLCALL: Mr. Paul - aye Mrs. Sullivan - aye Mrs. Wininger - aye Mrs. Cartwfight - absent Mr. Neuberger - aye MOTION CARRIED 5-0 Approved at the Being no further business, Mayor Sullivan adjourned the Special Meeting at 10:15 p.m. 272 City Clerk ,1998, Regular City Council Meeting. Mayor