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Home My WebLink About06021993 City of Sebastian POST OFFICE BOX 780127 m SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 [] FAX (407) 589-5570 AGENDA SEBASTIAN CITY COUNCIL WORKSHOP MEETING WEDNF~DAY, JUNE 2, 1993 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL PROPOSED ORDINANCES AND INFORMATION ON ITEMS BELOW MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK, CITY HALL, 1225 MAIN STREET, SEBASTIAN, FLORIDA. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS) Items not on the written agenda may be added only upon unanimous consent of the Council members present (Resolution No. R-93-19). 5. ANNOUNCEMENTS 6. CONSENT AGEND~ Ail items on the consent agenda are considered to be routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. 93.181 PGS 1-2 Sebastian Panthers Youth Sports Association - Request Use of Community Center - Fundraiser Dance - 6/5/93 - 7:30 p.m. to 10:30 p.m. - Rental Fee Waiver and Reduction of Security Deposit to $100 (On Hold - Previously Reduced) - Permittee Jill Frost (city Clerk Transmittal dated 5/25/93, Application) 93.182 PGB 3-6 9. 10. 93. 183 PGS 7-34 93. 015 PGS 35-36 93.184 PGS 37-42 93.185 PGS 43-48 93. 186 93.187 PGB 49-59 Indian River County Anti-Drug Abuse Programs Grant Application - Approve Proposed Distribution of Funds (Chief of Police Transmittal dated 5/27/93, IRC Letter dated 5/25/93, Sample Letter) 7. MAYOR AND CITY COUNCIL M~TTERS A. Mrs. Carolyn Corum B. Mrs. Norma Damp C. Mr. Robert Freeland D. Mayor Lonnie R. Powell E. Vice-Mayor Frank Oberbeck CITY ATTORNEY MATTERS CITY MANAGER MATTERS WORKSHOP ITEMS GDU Rate Increase Request - Engage Services of Rachlin & Cohen, Certified Public Accountants - Fee Not to Exceed $15,590 (City Manager Transmittal dated 5/27/93, R & C Proposal, Hartman Proposal, Hartman Letter dated 5/27/93, Cloud Proposal dated 5/27/93) 4th of July Committee - Request Closing of Certain Streets - 7/3/93 and 7/4/93 (City Clerk Transmittal dated 5/28/93, Malek Letter dated 5/13/93) Special Use Permit Application - Burn Permit - Saint Sebastian PUD (Director of Community Development Transmittal dated 5/27/93, Application w/Supporting Documents, Plan Under Separate Cover) Community Development Goals and objectives (Director of Community Development dated 5/27/93, DCD Memo dated 5/27/93, Schedule Joint Workshop with Code Enforcement Board (No Backup) Drug Free Workplace (Personnel Director Transmittal dated 5/27/93 and Memo dated 5/28/93, Drug Testing Policy) 2 93.011 G. PGB 61-76 Golf Course Operations - Revenues (Golf Course Pro/Manager Transmittal dated 5/27/93, City Manager Memos dated 12/21/92 and 4/27/93, Finance Director Memo dated 5/27/93) 11. ADJOURN ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING (OR HEARING) WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (286.0105 F.S.) 3 PUBLIC INPUT ON AGENDA ITEMS SiGNUP SHEET JUNE 2, 1993 CITY COUNCIL WORKSHOP (Use this form ONLY for input on.items on the prepared aqend~ except for public hearings which h~ve their own signup sheets. You will now speak immediately prior to the subject after being recognized by the Mayor.) NAME : ADDRESS : ITEM NO.: SUBJECT : ~TEM NO..' 93. /¢/~ ~ ITEM NO.: 93. SUBJECT : NAME : ADDRESS : ITEM NO.: SUBJECT : 93. NAME : ADDRESS : ITEM NO.: SUBJECT : 93. NAME : ADDRESS : ITEM NO.: SUBJECT : 93. NAME : ADDRESS : ITEM NO.: SUBJECT : 93. NAME : ADDRESS : ITEM NO.: SUBJECT : 93. NAME : ADDRESS : ITEM NO.: SUBJECT : 93. 2 City of Sebastian POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 [] FAX (407) 589-5570 MINUTES SEBASTIAN CITY COUNCIL WORKSHOP MEETING WEDNESDAY, jUNE 2, 1993 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL PROPOSED ORDINANCES AND INFORMATION ON ITEMS BELOW MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK, CITY HALL, 1225 MAIN STREET, SEBASTIAN, FLORIDA. Mayor Powell called the workshop to order at 7:00 p.m. 2. The Pledge of Allegiance was recited. 3. ROLL CALL Present: Mayor Lonnie Powell Vice Mayor Frank Oberbeck Mrs. Carolyn Corum Mrs. Norma Damp Mr. Robert Freeland Also Present: city Manager, Robert McClary City Attorney, Charles Nash Director of Community Development, Bruce Cooper Finance Director, Marilyn Swichkow Utilities Director, Richard Votapka Personnel Director, Wendy Widmann Golf Course Pro/Manager, Joseph O'Rourke City Clerk, Kathryn O'Halloran Deputy City Clerk, Sally Maio City Council Workshop June 2, 1993 Page Two AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS) Items not on the written agenda may be added only upon unanimous consent of the Council members present (Resolution No. R-93-19). None. 5. ANNOUNCEMENTS None. 6. CONSENT AGENDA Ail items on the consent agenda are considered to be routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. 93.181 Sebastian Panthers Youth Sports Association - Request Use of Community Center - Fundraiser Dance - 6/5/93 - 7:30 p.m. to 10:30 p.m. - Rental Fee Waiver and Reduction of Security Deposit to $100 (On Hold - Previously Reduced) - Permittee Jill Frost (City Clerk Transmittal dated 5/25/93, Application) 93.182 Indian River County Anti-Drug Abuse Programs Grant Application - Approve Proposed Distribution of Funds (Chief of Police Transmittal dated 5/27/93, IRC Letter dated 5/25/93, Sample Letter) The city Manager read the consent agenda in its entirety. Mayor Powell removed item B. MOTION by Oberbeck/Damp I would move that we approve item A the Sebastian Panthers use of the Community Center on 6/5/93 reducing the security deposit to $100. ROLL CALL: Mr. Oberbeck - aye Mrs. Corum - aye Mrs. Damp - aye Mr. Freeland - aye Mayor Powell - aye MOTION CARRIED 5-0 City Council Workshop June 2, 1993 Page Three Item B - IRC Anti-Drug ABuse Programs Mayor Powell inquired whether the city of Sebastian receives any of the funding and the City Manager responded that a portion of the funds are expended in the City through the Sheriff's Department. MOTION by Corum/Oberbeck I make a motion for Council to pass item B of the consent agenda. ROLL CALL: Mrs. Corum - aye Mrs. Damp - aye Mr. Freeland - aye Mayor Powell - aye Mr. Oberbeck - aye MOTION CARRIED 5-0 7. MAYOR AND CITY COUNCIL F~TTERS A. Mrs. Carolyn Corum Mrs. Corum inquired about receipt of reminder notices for taxes owed on acquired GDC properties and the City Manager invited her to meet with him for further information. Mrs. Corum expressed concern about carnival ride safety and city Council concurred with staff sending a letter to the State. Mrs. Corum suggested contacting church property owners adjacent to the Schumann Tennis Courts to inquire whether they are interested in selling or exchanging land for a tennis court complex; said there will be another scrub tour on June 9, 1993 at 10 a.m.; and asked City Council concurrence to send a letter to Congressman Bacchus to request funding for a habitat conservation plan. The Director of Community Development said he had contacted Bacchus' office, will be meeting with people involved in the Brevard plan and will report back to City Council. City Council Workshop June 2, 1993 Page Four B. Mrs. Norma Damp Mrs. Damp inquired whether U.S. 1 will be overlaid and the Director of Community Development responded that the MPO is reviewing the matter. Mrs. Damp commended the Director of Community Development on his report on tonight's agenda; inquired about lightning protection bids; commented on a letter from the City Manager to Tom Collins asking him to modify his plans for the North Central Avenue sidewalk; and inquired about the status of DCA non- compliance for the Rhodes Comprehensive Land Use Plan. C. Mr. Robert ~reeland Mr. Freeland commented on a recent newspaper article about a kite-shop owner flying a kite over the Indian River and the Director of Community Development said the man was informed about that type of use when approved for an occupational license. The City Manager responded to Mrs. Damp's concerns about the sidewalk on North Central Avenue. D. Mayor Lonnie R. Powell Mayor Powell inquired about information that drawings had been prepared for a new golf course in the amount of $14,000 and the City Manager responded that he was unaware of any drawings. Mayor Powell inquired whether there was a lounge being built in the Community Development office, to which the Director of Community Development responded there will be a counter, sink and hopefully a refrigerator. Mayor Powell recommended that tennis courts be built somewhere else other than the Schumann area; said he had received a call regarding scrub jays and expressed concern about how they affect property owners' rights. E. Vice-Mayor Frank oberbeck Mr. Oberbeck reiterated a statement he had made regarding bank signatories and suggested that one member of City Council and one member of staff sign all checks. 4 City Council Workshop June 2, 1993 Page Five TAPE I - SIDE II (7:47 p.m.) The City Manager responded that staff would like an opportunity to present a report to city Council since there are charter and statute issues to look at. The city Attorney recommended that a survey of municipalities in which there are City Council/City Manager forms of government be conducted. The city Manager again said he would bring back a staff report on the matter. Mayor Powell called recess at 8:00 p.m. and reconvened the meeting at 8:13 p.m. Ail members were present. 8. CITY ATTORNEX HATTERS None. 9. CITY 14ANAGER HATTERS The City Manager discussed the possibility of filling the Assistant Finance Director position, stated that the advertisement order had been placed today, suggested a new position titled "Staff Accountant" with a salary range $3,500 less than the current range for Assistant Finance Director and sought direction from City Council. City Council discussion followed. The Finance Director said the new position would be more technical in nature. It was the consensus of City Council to direct the City Manager to advertise for the new position at the lower salary level and to draft a resolution for the new job description. 10. WORKSHOR ~TEMS 93.183 GDU Rat~ Inor~as~ Request_- Engage Services of Rachlin R Cohen, Certified Public Accountants ~ Fee Not to Exceed $15,590 [City Manager Transmittal dated 5/27/93, E i ~ proposal. Hartman ProposalL Hartman Letter dated 5/27/93, Cloud Proposal dated 5/27/93) The City Manager briefly reiterated his recommendation to engage the services of Rachlin & Cohen, CPA. 5 City Council Workshop June 2, 1993 Page Six 93.015 He noted, in accordance with the Code of Ordinances, the public hearing on the rate increase will have to be conducted 60 days from the date of receipt of the rate increase request, requested that staff be allowed the flexibility to use its discretion to utilize the services of Hartman and Cloud if needed, and recommended city Council approval. MOTION by Oberbeck/Freeland I would move that we approve the engagement of Rachlin & Cohen, CPA, for analysis of a rate increase submitted by General Development Utilities, Inc. for a fee not to exceed $15,590 and also, if necessary, to use Hartman Associates and Cloud for consulting. ROLL CALL: Mrs. Damp - aye Mr. Freeland - aye Mayor Powell - aye Mr. Oberbeck - aye Mrs. Corum - aye MOTION CARRIED 5-0 4th of Julx Committee_- Request Closing of Certain Streets_- 7/3/93 and 7/4/93 (city Clerk Transmittal dated 5/28193~ Malek Letter dated 5/13/93) MOTION by Oberbeck/Freeland I would move that we approve the 4th of July Committee request for closing of streets on 7/3/93 and 7/4/93 as per the letter from John Malek dated May 13, 1993. ROLL CALL: Mr. Freeland - aye Mayor Powell - aye Mr. Oberbeck - aye Mrs. Corum - aye Mrs. Damp - aye MOTION CARRIED 5-0 City Council Workshop June 2, 1993 Page 93.184 C. S~ecial Use Permit Application m~ Permit n Saint Sebastian PUD (Director of Community Development Transmittal dated 5127193~ Application w/Supporting Documents, Plan Under Separate Cover) The City Attorney expressed concern regarding the placement of this item on a workshop since, in this matter, the City Council acts in a quasi-judicial manner. The Director of Community Development stated that the applicant requested placement on the workshop agenda and said that this matter will be brought to Planning and Zoning prior to the City Council public hearing. The City Attorney cautioned City Council against discussing this matter with anyone and recommended it not be brought to Planning and Zoning since it is not within their jurisdiction. TAPE II - SIDE I (8:47 p.m.) Following discussion, the public hearing was scheduled for July 14, 1993. 93.185 D. Community Development Goals an__d Objectives [Director o__f Community Development dated 5/27/93. DCD Memo dated 5/27/93) A brief discussion took place on the report, and no further action was taken. 93.186 Schedule Joint Workshop with Code Enforcement Board ~ Backup] Mayor Powell informed Herbert Sturm that the matter he had signed to speak about was not on the agenda (see signup sheet attached to 6/2/93 agenda). Mayor Powell inquired whether City Council wanted to add Mr. Sturm to the agenda by unanimous consent and there was no response. city Council discussed the intended purpose of the City Council Special Meeting/Workshop with the Code Enforcement Board and it was scheduled for June 16, 1993 from 5:00 p.m. to 7:00 p.m. 7 City Council Workshop June 2, 1993 Page Eight 93.187 F. Druq ~ Workplace [Personnel Director Transmittal dated 5~27~93 and Memo dated 5/28/93, ~ Testing Policy) The Personnel Director briefly explained the drug free workplace policy. The City Attorney recommended that the policy be submitted to Jim Linn, Carson & Linn, the City's labor attorneys. The city Manager noted that staff is recommending incorporation into the Standard Operating Procedures which requires a resolution. 93.011 Golf course Operations ~ Revenues (Golf Course Pro/Manager Transmittal dated 5~7J93. ~ Manager Memos dated 12/21/92 and 4/27/93. ~inance ~irector Memo dated 5/27/93) The Golf Course Pro/Manager reiterated his report to City Council on Golf Course revenues and operations. He reported that there are rangers on the course. The City Manager recommended that $238,000 set aside for the clubhouse expansion be transferred to debt service, the rate resolution be amended to add flexibility to cart fees subsequent to a public hearing, and that the 20% pro shop membership discount be eliminated. He also advised that the overall revenue structure needs to be looked at during budget review. TAPE II - SIDE II (9:35 p.m.) A brief discussion followed. Mr. Freeland suggested that staff set up a meeting with Golf Course members and present the facts to them. City Council concurred with staff recommendations and the City Manager said those items requiring further city Council action will be brought back. 11. Being no further business, Mayor Powell adjourned the workshop at 9:45 p.m. pproved at the ~~ ~ '"~ /, 1993, Cit~]~Council Ks A~ended) ~..~ / ~' , / / Lghhie R.q~el~~, Mayor Kathr~ M. O'Halloran, CMC/AAE city ~lerk * See June 9, 1993 Regular Meeting Minutes for amendment to Corum Matters. 8