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HomeMy WebLinkAbout06141988City of Sebastian POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 MINUTES SEBASTIAN CITY COUNCIL BUDGET WORKSHOP TUESDAY, JUNE 14, 1988 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL PROPOSED ORDINANCES AND INFORMATION ON ITEMS LISTED BELOW MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK, CITY HALL, 1225 MAIN STREET, SEBASTIAN, FLORIDA. Prior to the budget workshop, there was a Flag Day Ceremony attended by the VFW, American Legion, Elks and members of City Council. The Elks gave a presentation of flags from the beginning of settlement in the United States to present. Mayor Votapka read a proclamation for Flag Day. All present recited the Pledge of Allegiance at 7:00 P.M. as requested by President Reagan. Mayor Votapka called the budget workshop to order at 7:05 P.M. 2. ROLL CALL: Present: Councilman George Metcalf Councilman Robert McCarthy Councilman Kenneth Roth Vice Mayor Peter Vallone Mayor Richard Votapka Also Present: City Manager, Robert McClary Finance Director, Carol Carswell Public Works Director, Jerry Thomas Golf Course Manager, Bill Vincent The City Manager stated the steps to be taken in the budget process and groundrules for these workshops. He said personnel figures would not be presented since union negotiations are in effect, requests for additional personnel would be presented and wish lists for each department would be presented by his instruction. He said he would present a balanCed budget to Council on August 3, 1988. He stressed that action not be taken at these workshops but welcomed feedback from Council. 3. BUDGET WORKSHOP ITEMS: A. FINANCE - Carol Carswell The Finance Director stated that her proposed budget was the same as last year with the exception of a possible insurance increase based on additional vehicles and analysis of fixed assets. She said she was also requesting $2000 for additional computer software for check number listing. Councilman Roth recommended that in the future insurance be a general budget item not included with the Finance Department. The Finance Director said revenue estimates would be available after July 1, 1988. PUBLIC WORKS - Jerry Thomas (Streets, Parks, Recreation, Building Maintenance, Vehicle Maintenance, Cemetery) Building Maintenance The Public Works Director explained his capital outlay requests. He said he was requesting one additional Maintenance Worker I. The City Manager said it was his intent to break out individually each department within Public Works for accounting purposes but from an organizational standpoint they are one department. It was determined that item #2050 was an error, consensus that item #4618 was too high, and the subtotal for supplies should read $6508.00 instead of S6608.00. Parks Department The Public Works Director explained his capital outlay requests. He said he was requesting two Maintenance Worker I positions. Councilman Roth questioned why #4600 on the explanation sheet regarding repairs to the Community Center are not listed on the Building Maintenance Budget. The Finance Director said some of these #4600 items should be list under Capital Improvements. The City Manager said the request for a Recreation Coordinator should actually be listed on the Recreation Department budget. Mayor Votapka recommended that in the future there be an explanation of high cost figures. Recreation Department After a brief description of the proposed budget by the Public Works Director, the City Manager upon the suggestion of Vice Mayor Vallone, said he was interested in obtaining a copy of the interlocal agreement between Indian River County and Vero Beach. Mayor Votapka expressed his concern that North Indian River County Recreation was being downgraded to an advisory board only. Central Garage The Public Wor~s Director explained his capital outlay requests. He requested replacing the existing garage with a new facility, using the existing garage as a public works office and eliminating the Louisiana office. Mayor Votapka requested, regarding a discussion of the requested generator, that the City Manager obtain a rating on the numbers of kilowatts needed for the facility. Councilman Metcalf requested a count of the city's vehicles. The Public Works Director requested that the part time clerk be made full time. Public Works The Public Works Director explained his capital outlay requests. He said he was requesting three additional Maintenance Worker I and one Heavy Equipment Operator positions. 3 Councilman Roth noted that the actual request for positions in Central Garage was one Mechanic and an increase to full time for the clerk. When questioned by Councilman Roth, the Public Works Director said his workers were approximately three weeks behind their schedule. Mayor Votapka questioned the increase of $20,000 in electricity costs. The Finance Director said the increased number of street lights was responsible for the amount. Councilman Metcalf questioned the versatility of the requested gradall. The Public Works Director said it could do many jobs needed to be done in the city. Councilman Metcalf said he would like a better description of job programs to justify large equipment requests. Cemetery The Public Works Director explained his capital outly requests. It was determined that the subtotal for supplies should read $2492.00 instead of $2642.00. Mayor Votapka called recess at 9:00 P.M. and recalled the meeting at 9:10 P.M. All members present at recess were present at recall. C. GOLF COURSE - Bill Vincent The Golf Course Business Manager explained capital expenditures and revenues. He said that contrary to misconceptions there was only one department at the Golf Course and that maintenance was not separate. He recommended putting a cap on the pro shop inventory to save costs. He stated that a resolution setting fees would need to be adopted in the near future. He said he intended to propose a $1.00 increase for every round of play. He said he was requesting one additional equipment operator. Discussion took place on cost in 87/88 estimate for item #3170 Computer Consultant. The Finance Director said this large increase was due to the fact that an outside computer consultant was paid $60 per hour for input work. 4 When questioned by Councilman McCarthy, the Finance Director said the approximate $40,000 balance for construction costs from the bond indenture must be expended or used to enter into a contract with work begun by September 30, 1988, or it will revert to the Debt Service Account. D. ADMINISTRATION - Robert McClary The City Manager said he would present a capital improvement fund for a new police facility, renovation of the second floor of city hall and purchase of real property instead of including these capital improvements in each department's budgets. He said he would place the $200,000 County option gas tax money in a special revenue fund. He said he would use the debt service fund to pay off city properties and other debts. He said he would request a city planner and recreation superintendent and the renaming of the Building Department to Department of Community Development to be headed by the current Building Official. He said he wished to propose an increased emphasis in recreation for the city. 4. Mayor Votapka adJouned the meeting at 10:30 P.M. Minutes were approved at the Regular City Council Meeting on June Mayor Richard Votapka ATTEST: Kath~y~M-. O'Halloran, CMC, AAE City Cie'rk 5