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HomeMy WebLinkAbout06151988City of Sebastian POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 MINUTES SEBASTIAN CITY COUNCIL BUDGET WORKSHOP WEDNESDAY, JUNE 15, 1988 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL PROPOSED ORDINANCES AND INFORMATION ON iTEMS LISTED BELOW MAY BE INSPECTED IN THE OFFICE OF THE CiTY CLERK, CITY HALL, 1225 MAIN STREET, SEBASTIAN, FLORIDA. Mayor Votapka called the budget workshop to order at 7:00 P.M. 2. ROLL CALL Present: Councilman George Metcalf Councilman Robert McCarthy Councilman Kenneth Roth Vice Mayor Peter Vallone Mayor Richard Votapka Also Present: City Manager, Robert McClary Finance Director, Carol Carswell Chief of Police, David Carter Lieutenant David Puscher Building Official, Bruce Cooper City Clerk, Kathryn O'Halloran Airport Manager, John Van Antwerp 3. BUDGET WORKSHOP ITEMS: A. POLICE DEPARTMENT - David Carter Lieutenant Puscher read an excerpt from a five year study program citing the population for Sebastian, in the estimate of the Police Department, at 10,800 plus an approximate 445 at Oyster Point Resort. Chief Carter requested that a new police facility be considered within one year due to growth of the city and existing overcrowded conditions. He also requested additional administration positions for planning and research. He then went on to explain his capital outlay increase requests. After some discussion on the number of current personnel in the Police Department and the total costs for additional personnel, Council concurred to reserve comments on personnel until after union negotiations. Mayor Votapka noted that the grand total for line items is $185,877, and noted that the proposed budget could not be compared with last year's budget since most departments will now include vehicle and equipment costs which were previously included in the Vehicle Maintenance budget. The City Manager said he found it necessary to separate capital improvement items into separate budgets to give him cash management control over them and reflect ongoing maintenance costs for each department. Councilman Metcalf questioned the tripling of budget costs since 1982/83. Lieutenant Puscher again noted that the 1982 residence figure was 1639 and is now 4032. Mayor Votapka instructed that in the future, item #3190 be the line item for "crime lab" instead of "other". Discussion took place on the number of vehicles in the Police Department. Chief Carter said the department had purchased five new vehicles last year. The City Manager expressed concern for the current practice of one vehicle per officer in Sebastian. Councilman McCarthy requested a list of the number and year of each vehicle used by the Police Department at time of budget consideration. Mayor Votapka called recess at 8:20 and recalled the meeting at 8:30 P.M. All members present at recess were present at recall. 2 COMMUNITY DEVELOPMENT - Bruce Cooper (Building Dept., Planning and Zoning, Code Enforcement, Construction Board, Board of Adjustment, Engineering) Building Department The Building Official said his capital outlay requests were self-explanatory and asked for questions from Council. Vice Mayor Vallone suggested that the Building Official change his request for vehicles to two 1/2 ton pickups for the Building Inspectors, purchase a new vehicle for himself and use a retired Police Department vehicle for the Code Enforcement Inspector. Discussion took place on the request for a Novell Computer Network System. The City Manager questioned the possibility of networking with the existing NCR system in City Hall. When questioned by Councilman Metcalf, the Building Official said there was planning being done for the renovation of the second floor of City Hall. The Building Official said the city needed a City Planner to be proactive instead of reactive. The Building Official said his budget showed a 26% decrease from last year if figured without the added vehicle expenses which were previously part of Vehicle Maintenance. Planning and Zoning There were no concerns expressed regarding the Planning and Zoning budget. The Building Official requested that, although not previously presented, 850.00 be placed in item #4210. This addition changed the subtotal for general services to $550 which in turn changed the summary budget total amount to $3516. He said item #5410 "Educational Costs, Books and Publications" had been added by request of the Planning and Zoning Commission. Code Enforcement The Building Official said item #5290 Trade Supplies would be for notification for removal of nonconforming signs to be completed by 1990. 3 Construction Board Mayor Votapka suggested that item #5290 Trade Supplies be changed since it is a misnomer. Board of Adjustment The Building Official explained that this is the first year for this division to have a budget account. He said this was necessary since there are expenses for monthly meetings. Engineering The Building Official explained his proposed capital expenditures, existing personnel and each line item. C. CITY CLERK - Kathryn O'Halloran The City Clerk thanked Council for allocation of funds in the past fiscal year budget to allow for the implementation of new projects. The City Manager said a fireproof, explosion proof and floodproof vault is needed for City Hall and that he was looking into the possibility of expanding the City Clerk's office to accomodate a vault. The City Clerk said she was requesting no additional personnel although she was requesting an upgrade of a Clerical I to Clerical II and the omission of the Clerical I position. The City Clerk said that she would like to see the City go to self codification in the future. Mayor Votapka recommended she prepare a report. D. AIRPORT - John Van Antwerp The Airport Manager explained each Capital Airport Budget item. He said the FDOT may fund 50% of the paving for Airport Drive East and West. Discussion took place on clearing four clear zones. The City Manager said he had not yet looked into this project. Mayor Votapka stated the line item total was S19,403. Mayor Votapka adjourned the budget workshop at 10:30 P.M. 4 Minutes were approved a% %he Regular Ci%y Co~il Mee%ing .. Mayor Richard B. Votapka ATTEST: Kathry¢ M. O'Halloran, CMC, Ci%¥ ~lerk AAE