HomeMy WebLinkAbout06221988City of Sebastian
POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330
MINUTES
SEBASTIAN CITY COUNCIL
REGULAR MEETING
WEDNESDAY, JUNE 22, 1988 - 7:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
ALL PROPOSED ORDINANCES AND INFORMATION ON ITEMS
LISTED BELOW MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK,
CITY HALL, 1225 MAIN STREET, SEBASTIAN, FLORIDA.
Mayor Votapka called the meeting to order at 7:00 P.M.
The City Clerk led %he Pledge of Allegiance.
Invocation was given by Reverend Donald Swope,
Presbyterian Church.
4. ROLL CALL
Present:
Also Present:
Councilman George Metcalf
Councilman Robert McCarthy
Councilman Kenneth Roth
Vice Mayor Peter Vallone
Mayor Richard Votapka
City Manager, Robert McClary
City Attorney, Charles Nash
5. AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS)
Councilman Metcalf removed item 88.120 (13)(B) Financial
Disclosure Requirements from the agenda.
The City Manager said that, according to the City
Attorneys, due to incorrect legal descriptions in
abandonment Resolution Nos. R-88-45 (6)(B) and R-88-46
(6)(C), they would have to be removed from the agenda for
revision.
1
88.118
88.105
88.116
88.122
88.123
MOTION by Vallone/Roth
I move we remove items (6)(B), (6)(C) and (13)(B)
from the June 22, 1988, agenda.
VOICE VOTE on the motion carried 5-0.
6. CONSENT AGENDA
Approve Council Minutes - 5/18/88 Special, 5/25/88
Regular, 6/1/88 Workshop, 6/8/88 Regular, 6/14/88
Budget Workshop
Approve Expense Voucher - Metcalf - FDOT Seminar,
Tallahassee - 6/9 & 6/10
Request for Site Plan Fee Waiver - Sebastian
Methodist Church
F. Award Bid for Aquatic Control to Ameriquatic -
$15,825.12
RESOLUTION NO. R-88-47 - (City Engineer Job
Description)
RESOLUTION NO. R-88-48 - (Assistant to Building
Official Job Description)
RESOLUTION NO. R-88-49 - (Adding Assistant
to the Building Official and Chief Building Inspector
to SOP Section II Unlimited Time Status Employees)
Mayor Votapka removed items (6)(A) 5/18/88 Special
Minutes, (6)(E) Request for Site Plan Fee Waiver -
Sebastian Methodist Church, and (6)(G) 88.116 RESOLUTION
NO. R-88-47 - (City Engineer Job Description) from the
Consent Agenda for discussion.
Councilman Roth removed items (6)(H) Resolution No. R-88-
48 - (Assistant to the Building Official Job Description)
and (6)(I) Resolution No. R-88-49 (Adding Assistant to
the Building Official and Chief Building Inspector to SOP
Section Ii Unlimited Time Status) from the Consent Agenda
for discussion.
Mayor Votapka said that items (6)(H) and (6)(I) were the
result of the executive union caucus on June 16, 1988 and
should not be discussed at this meeting.
The City Manager said any Councilman may withdraw any
Consent Agenda item for discussion. Attorney Nash
concurred.
Councilman Roth withdrew his request to remove Consent
Agenda items (6)(H) and (6)(I).
2
MOTION by Vallone/McCarthy
I move we approve Consent agenda items (6)(A) Approve
Council Minutes - 5/25/88 Regular, 6/1/88 Workshop,
6/8/88 Regular, 6/14/88 Budget Workshop, (6)(D) Approve
Expense Voucher - Metcalf - FDOT Seminar, Tallahassee -
6/9 & 6/10 (6)(F) Award Bid for Aquatic Control to
Ameriquatic - $15,825.12, (6)(H) RESOLUTION NO. R-88-48 -
(Assistant to Building Official and (6)(I) RESOLUTION NO.
R-88-49 - (Adding Assistant Building Official and Chief
Building Inspector to SOP Section II Unlimited Time
Status Employees).
ROLL CALL:
Councilman McCarthy - Aye
Councilman Metcalf - Aye
Councilman Roth - Nay
Vice Mayor Vallone - Aye
Mayor Votapka - Aye
MOTION CARRIED.
Mayor Votapka suggested all Special Meetings note the
purpose of the meeting in the title and that the May 18,
1988, title specify that the meeting was for the Airport
Master Plan. He also added that Councilman McCarthy
presented an alternative to the plan during discussion of
item #22 of the May 13, 1988 letter to Post, Buckley.
MOTION by Vallone/McCarthy
I move we approve item (6)(A) 5/18/88 Special Council
meeting minutes as amended.
VOICE VOTE carried 5-0.
Mayor Votapka stated that he would declare a conflict of
interest regarding item (6)(E) Request for Site Plan Fee
Waiver Sebastian Methodist Church since he was a trustee
for the church. Attorney Nash said Mayor Votapka would
have to vote on the item unless the outcome of the vote
was of personal gain to the Mayor and was not required to
fill out any forms. He cited Florida Statute 112.3143.
MOTION by Vallone/McCarthy
I move we approve item (6)(E) Request for Site Plan Fee
Waiver Sebastian Methodist Church.
VOICE VOTE on the motion carried 5-0.
Mayor Votapka added items to (6)(G) RESOLUTION NO. R-88-
47 - (City Engineer Job Description) as follows: in the
description under Illustrative Duties, first sentence
after the word drainage add ", water, sewer,"; under
MINIMUM QUALIFICATIONS, first sentence, after engineering
add ,"surveying,"; under TRAINING first sentence , between
3
88.047
in and engineering add "civil; between engineering and
Five add "and"; change the word "with" to "within". He
noted two typos.
MOTION by Vallone/Metcalf
I move we adopt Resolution No. R-88-47 (City Engineer
Job Description) as amended by Mayor Votapka/
ROLL CALL:
Councilman Metcalf - Aye
Councilman Roth - Aye
Vice Mayor Vallone - Aye
Mayor Votapka - Aye
Councilman McCarthy - Aye
MOTION CARRIED.
7. PROCLAMATIONS AND/OR ANNOUNCEMENTS
Mayor Votapka noted that on the July meetings list
last Regular Council meeting on July 27, 1988 was missing
and that the FDOT Public Meeting on July 28, 1988, was
actually Thursday instead of Wednesday.
8. PUBLIC HEARING, FINAL ACTION
A. ORDINANCE NO. O-88-15 - (Landscape)
AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA,
ADDING A NEW SUB-PARAGRAPH (D)(8) TO SECTIONS 20A-
3.1, 20A-3.2, 20A-3.3 AND 20A-3.4 AND AMENDING
PARAGRAPH (C)(3) OF SECTION 20A-4.5, AND PARAGRAPH
(E)(1) OF SECTION 20A-10.2, AND THEREBY REQUIRING
THAT AT LEAST 30 PERCENT OF EACH RESIDENTIAL LOT IN
THE RS-10, RS-15, RS-20 AND RE-40 SINGLE FAMILY
RESIDENTIAL DISTRICT, PUD (R) AND PUD (MH) BE
MAINTAINED AS PERMEABLE AREA AND 20 PERCENT BE
LANDSCAPED; ALSO AMENDING SECTION 20A-13.2 AND
THEREBY REQUIRING A MINIMUM NUMBER OF TREES TO BE
MAINTAINED ON SINGLE FAMILY RESIDENCES, ALL IN THE
CITY'S LAND DEVELOPMENT CODE; ALSO ADDING PARAGRAPH
(D) TO SECTION 20A-5.2 ALLOWING MECHANICAL EQUIPMENT
IN SIDE YARDS. (lst Agenda 2/10/88, 1st Reading 1st
Draft 2/24/88, 1st Reading 2nd Draft 3/2/88, 1st
Reading 3rd Draft 3/23/88, 1st Reading 4th Draft
5/11/88, Advertised 6/8/88, Public Hearing 6/22/88)
Attorney Nash read Ordinance No. 0-88-15 for the second
time by title only.
Mayor Votapka opened the public hearing at 7:41 P.M.
4
Greg Golien said this ordinance was a violation of
people's property rights, the city would not be able
to enforce it and it was an additional cost young
homeowners could not afford.
Councilman Metcalf said the city had a tendency to
overregulate and wished to see less verbiage in the codes.
Councilman Roth said the intent of the ordinance was to
stop builders from raping the land.
The City Manager said this ordinance would enable the
city to establish community standards and supported the
ordinance as written.
Mayor Votapka closed the public hearing at 7:57 P.M.
MOTION by Roth/McCarthy
I move we adopt Ordinance No. O-88-15 as read by the
City Attorney for the second time by title only.
Attorney Nash recommended Council not pass this ordinance
as written because of defects in form and content.
He also suggested Council might want to omit
certain undesirable trees from those fulfilling the
minumum required number.
MOTION WITHDRAWN by Roth/McCarthy
MOTION by Roth/McCarthy
I move we refer Ordinance No. O-88-15 to the City
Attorney and Administration and request that they bring
back a recommendation to Council at their convenience.
Mayor Votapka reiterated that the City Attorney should
look at a definite landscape and plot plan, specific
trees required, enforcement procedures, penalty for
taking out existing trees and maintaining trees.
Vice Mayor Vallone said the current landscaping ordinance
was adequate and he would not support this ordinance.
ROLL CALL:
Councilman Roth - Aye
Vice Mayor Vallone - Nay
Mayor Votapka - Aye
Councilman McCarthy - Aye
Councilman Metcalf - Nay
MOTION CARRIED.
88.056 B. ORDINANCE NO. 0-88-17 - (Parking)
88.110
AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA,
AMENDING SECTIONS 20A-8.2, 20A-8.3 AND 20A-8.5 OF THE
LAND DEVELOPMENT CODE AND THEREBY MODIFYING CERTAIN
PARKING REQUIREMENTS; PROVIDING AN EFFECTIVE DATE.
(lst Agenda 3/2/88, 1st Reading 3/23/88, back to
Council 5/11/88, Advertised 5/11/88, Public Hearing
6/22/88)
The City Manager read Ordinance No. O-88-17 for the
second time by title only.
Mayor Votapka opened the public hearing at 8:15 P.M.
There was no public input on the ordinance.
Attorney Nash recommended Council not pass this ordinance
as written because of defects in form and content.
Mayor Votapka closed the public hearing at 8:17 P.M.
MOTION by Roth/Vallone
I move we refer Ordinance No. O-88-17 to the City
Attorney for clarification.
ROLL CALL:
Vice Mayor Vallone - Aye
Mayor Votapka - Aye
Councilman McCarthy - Aye
Councilman Metcalf - Aye
Councilman Roth - Aye
MOTION CARRIED.
ORDINANCE NO. 0-88-24 - (Lake Dolores Franchise
Legal Description)
AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA,
AMENDING EXHIBIT "A" OF ORDINANCE NUMBER O-85-12 AND
THEREBY ADDING TO LEGAL DESCRIPTION OF THE FRANCHISE
AREA A LAND AREA THAT WAS OMITTED BY ERROR IN THE
LEGAL DESCRIPTION, BUT WHICH AREA HAS ALWAYS BEEN IN
THE FRANCHISE AREA OF THE SUBJECT FRANCHISE;
PROVIDING AN EFFECTIVE DATE. (lst Reading 5/25/88,
Advertised 6/8/88, Public Hearing 6/22/88)
The City Manager read Ordinance No. 0-88-24 for the
second time by title only.
Mayor Votapka opened the public hearing at 8:23 P.M.
There was no public input.
88.118
Mayor Votapka closed the public hearinG at 8:24 P.M.
MOTION by Roth/Metcalf
I move we adopt Ordinance No. 0-88-24 as read by the
City ManaGer for the second time by title only.
ROLL CALL:
Mayor Votapka - Aye
Councilman McCarthy - Aye
Councilman Metcalf - Aye
Councilman Roth - Aye
Vice Mayor Vallone - Aye
MOTION CARRIED.
9. PUBLIC INPUT
There was no public input.
10. COMMITTEE REPORTS/RECOMMENDATIONS
A. Report from Councilman Metcalf - FDOT Seminar
Councilman Metcalf Gave a brief report on his
attendance at the FDOT Public HearinG in Tallahassee
on June 9 & 10, 1988, on the five year plan for rail,
air and road transportation.
B. Other Committee Matters
Councilman Roth questioned when the Bikepath
Committee met. Mayor Votapka recommended he contact
Terry Goff.
Vice Mayor Vallone said the Courthouse Committee had
voted to include him on the committee.
Mayor Votapka said the Watershed Committee would be
meetinG in City Council Chambers on July 7, 1988.
Councilman Metcalf volunteered to attend the
Watershed Committee meetings.
11. OLD BUSINESS
None.
12. MAYOR'S MATTERS
Mayor Votapka said North County Recreation had committed
funds for materials for the proposed community playground
if the city donates the site.
88.022
Mayor Votapka said he and the City ManaGer would meet with
representatives to discuss Grants for Trusts for Public
Lands.
Mayor Votapka said Indian River County had donated a site
in south county for the Florida National Guard.
The City ManaGer said the maintenance agreement for the
railroad crossinG on Main Street would be between the city
and Florida East Coast Railroad. He said fundinG for the
agreement would have to be put in the budget.
Mayor Votapka requested the followinG July 6, 1988
workshop agenda item, "Discussion - Banquet for City Board
Members".
Mayor Votapka called recess at 8:50 P.M. and recalled the
meetinG at 9:00 P.M. All members present at recess were
present at recall.
13. COUNCIL MATTERS
Indian River County SandmininG Ordinance -
Councilman Metcalf - (carried over from 6/1/88)
Councilman Metcalf said this agenda item was a result
of his request that the City ManaGer question the
City Attorney as to how the city can comply with the
recently adopted Indian River County sandmininG
Ordinance No. 88-21. Councilman Metcalf recommended
stricter Guidelines than are in the city's current
code on sandmininG.
MOTION by Metcalf/Vallone
I move we refer consideration of the Indian River
County SandmininG Ordinance 88-21 to the City
Attorney to report back to Council on the best means
to brinG the City SandmininG ordinance in line with
the County SandmininG ordinance, research whether
the County ordinance has full force effect within the
city boundaries, and if we adopt a new ordinance
would it regulate the sandmininG operations beinG
conducted pursuant to Resolution No. R-88-19.
Mayor Votapka placed discussion of this item under
the July 6, 1988 agenda item "AGenda Items for
Proposed MeetinG with County Commission".
The City ManaGer said he had requested Councilman
Metcalf to place this item on the agenda since it is
appropriate to request a written opinion of the City
Attorney as a legislative action of the City Council.
8
88.124
14.
ROLL CALL:
Councilman McCarthy - Aye
Councilan Metcalf - Aye
Councilman Roth - Aye
Vice Mayor Vallone - Aye
Mayor Votapka - Aye
MOTION CARRIED.
C. Other Matters
Councilman Roth complimented the City Manager, Mayor
Votapka and David Fisher for obtaining funding from
North County Recreation for city recreation.
CITY ATTORNEY MATTERS
ORDINANCE NO. 0-88-20 - (Abatement of Abandoned
Property)
(FIRST READING, SET PUBLIC HEARING 7/13/88)
AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA, ESTABLISHING PROCEDURES FOR
ABATEMENT OF LOST OR ABANDONED PROPERTY; ADOPTING
CERTAIN PROVISIONS OF THE FLORIDA STATUTES PERTAINING
TO ABATEMENT OF LOST OR ABANDONED PROPERTY; PROVIDING
FOR A PENALTY; PROVIDING FOR SEVERABILITY; PROVIDING
AN EFFECTIVE DATE.
Attorney Nash read Ordinance No. 0-88-20 for the
first time by title only.
MOTION by Vallone/Metcalf
I move we accept the first reading of Ordinance
No. 0-88-20 and set it for public hearing on July 13,
1988.
ROLL CALL:
Councilman McCarthy - Aye
Councilman Metcalf - Aye
Councilman Roth - Aye
Vice Mayor Vallone - Aye
Mayor Votapka - Aye
MOTION CARRIED.
9
88.107
B. ORDINANCE NO. O-88-21 - (Public Service Zoning)
(FIRST READING, SET TWO PUBLIC HEARINGS 7/13/88
& 7/27/88)
AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA, PERTAINING TO PERMITTED AND
CONDITIONAL USES; LIMITING PERMITTED USES IN THE PS
DISTRICT; PROVIDING FOR CONDITIONAL USES IN THE PS
DISTRICT; PROVIDING CRITERIA FOR CONDITIONAL USES IN
THE PS DISTRICT; DELETING ADULT CONGREGATE LIVING
FAILITES AS A CONDITIONAL USE IN PS, RM-8, RM-12,
COR, CL, AND CG DISTRICTS; PERMITTING CULTURAL OR
CIVIL FACILITIES IN RE-40, RS-20, RS-15 AND RS-10
DISTRICTS; DELETING NURSING HOMES AS A CONDITIONAL
USE IN THE PS DISTRICT; AMENDING APPENDIX A DISTRICT
USE TABLE; PROVIDING FOR SEVERABILITY; PROVIDING AN
EFFECTIVE DATE.
Attorney Nash read Ordinance No. O-88-21 for the
first time by title only.
MOTION by Metcalf/McCarthy
I move we accept the first reading of Ordinance
No. 0-88-21 and set it for two public hearings on
July 13, 1988 and July 27, 1988.
Councilman McCarthy said he would reserve the right
to request a definition of civic and cultural
activities when the Building Official returns at the
public hearing.
Attorney Nash said the definition was on page 59 item
five of the Land Development Code.
ROLL CALL:
Councilman Metcalf - Aye
Councilman Roth - Aye
Vice Mayor Vallone - Aye
Mayor Votapka - Aye
Councilman McCarthy - Aye
MOTION CARRIED.
Attorney Nash advised the City Clerk that the
public hearings on this ordinance would have to be
advertised twice on a quarter page with a map of the
city. He cited Florida Statute 166.041 (3)(C)(2).
10
88.037
Opinion - PS zoning L Maintenance Building
Attorney Nash said his office had been requested by
the City Manager to determine if the proposed airport
maintenance building was a permitted use in PS
zoning. Attorney Nash said Assistant City Attorney
had responded in a letter dated June 16, 1988 that
the maintenance building cannot be constructed as a
permitted or conditional use in PS zoning under the
current or proposed ordinance.
John Van Antwerp, Airport Manager, stated for the
record that he disagreed with the opinion of the City
Attorney. He said if the maintenance building is not
permitted then the Public Works facility on Louisiana
is illegal. He then questioned the Golf Course
maintenance building in PS zoning. He said if
Council agrees with the City Attorney the only
solution is to modify the PS zoning ordinance.
Councilman McCarthy said the easiest way to resolve
the problem is to build the maintenance building on
the west side of the airport or have public works
take over the maintenance of the airport.
Attorney Nash said public works facilities fall under
the civic services category in PS. He said the Golf
Course maintenance building is in a publicly owned
recreation facility, but the airport is not a
public recreation facility.
This item was placed on the July 6, 1988 workshop
agenda for a discussion of options regarding the
maintenance building as stated by the City Manager as
follows; 1) ignore the opinion of the City Attorney,
2) do nothing, not modify the ordinance, 3) rezone
the tract the building is proposed to be built upon,
4) modify the PS zoning use, or 5) move the
location of the proposed building.
Attorney Nash requested permission for attendance by
Assistant City Attorney Kreuzkamp at the workshop and
also requested that this be the first agenda item.
Council concurred.
D. Other Matters
Attorney Nash recommended that the Building Official
require complete legal descriptions on vacation of
easement applications which include plat book
numbers.
11
88.125
15.
Attorney Nash said he had prepared a proposed lease
for the Sebastian Volunteer Ambulance Squad. The
City Manager said the survey on the property had been
ordered.
Attorney Nash said he had received no response as
yet from Attorney Feeney, attorney for Julian
Construction, St. Sebastian PUD.
Attorney Nash. said the Building Official had advised
that in his opinion the ordinance on parking boats
not be amended as requested.
Attorney Nash questioned handling the Italian/
American Club lease since there seemed to be a
discrepancy between Council minutes which stated he
was instructed to draft the lease and a memo from the
City Manager stating that the Italian/American Club
would draft the lease for Council consideration.
Council concurred that the Italian/American Club
would draft the lease for Council consideration.
Ordinance No. 0-88-19 (Nuisance) was scheduled for
the August 3, 1988 workshop.
CITY MANAGER MATTERS
A. Yacht Club Seawall
The City Manager recommended that the Yacht Club be
renovated following repair of the seawall as follows:
1) not replace the shuffleboard courts, 2) replace
the concrete sidewalk with a boardwalk, and 3)
replace the chain link with a wooden fence.
MOTION by Roth/McCarthy
I move we concur with the recommendations of the
City Manager on the renovation of the Yacht Club to
1) not replace the shuffleboard courts, 2) the
concrete sidewalk with a boardwalk, and replace the
chain link with a wooden fence.
MOTION by Vallone/Metcalf
I move we table action on the renovation of the
Yacht Club for a cost estimate until the July 6, 1988
workshop.
ROLL CALL:
Councilman Roth - Aye
Vice Mayor Vallone - Aye
Mayor Votapka - Nay
Councilman McCarthy - Aye Nay
Councilman Metcalf - Aye
MOTION CARRIED.
12
88.126
88.127
B. Ambulance Squad Curb Cut
After a brief discussion of the options for curb cuts
presented by the City Manager, the following motion
was made.
MOTION by Metcalf/Roth
I move we approve option A for the ambulance
squad curb cut.
ROLL CALL:
Councilman Roth - Aye
Vice Mayor Vallone - Nay
Mayor Votapka - Nay
Councilman McCarthy - Nay
Councilman Metcalf - Aye
MOTION FAILED.
MOTION by McCarthy/Vallone
I move we approve option C (both options A & B
with B moved further east) for the ambulance squad
curb cuts. R~fer to attached City Manager's memo
dated 6/16/88.
ROLL CALL:
Vice Mayor Vallone - Aye
Mayor Votapka - Aye
Councilman McCarthy - Aye
Councilman Metcalf - Nay
Councilman Roth - Nay
MOTION CARRIED.
MOTION by Vallone/Metcalf
I move we extend the meeting twelve minutes.
VOICE VOTE on the motion carried 5-0.
Councilman McCarthy said for the record that'he would
vote no on any further requests for extensions of the
meeting.
Notice - Public Meeting - San Sebastian Springs
Airstrip - July 28, 1988
The City Manager expressed his concerns that if no
ob3ections are filed with the FDOT regarding the
proposed airstrip they would cancel the public
meeting on July 28, 1988. He expressed concern that
the special use was granted by motion instead of a
resolution and so contained no conditions. He
recommended Council request that there be a meeting
regardless of receipt of objections and that there be
an Air Space Study done at the developer's expense.
13
MOTION by Metcalf/Vallone
I move we write a letter to the FDOT requesting
the public meeting on the San Sebastian Springs West
Airstrip on July 28, 1988, regardless of receipt
of objections and stress concerns expressed by the
City Manager regarding a safe air traffic study and
impact on the City of Sebastian airport.
ROLL CALL:
Mayor Votapka - Aye
Councilman McCarthy - Nay
Councilman Metcalf - Aye
Councilman Roth - Aye
Vice Mayor Vallone - Aye
MOTION CARRIED.
Mayor Votapka requested that concerns regarding the
proposed North County High School (L.A. Davis) site
being in the flight pattern of the proposed airstrip
be included in the letter.
The City Manager said he would attend the FDOT public
meeting on July 28, 1988.
D. Other Matters
The City Manager requested permission to send out
Requests for Proposals from Consulting Engineers for
1) street overlay, 2) paving of Golf Course parking
lot, 3) paving of Airport Drive East and West, and
4) plans for the Barber Street Sports Complex.
MOTION by Metcalf/Vallone
I move we instruct the City Manager to initiate
steps for Requests for Proposals from Consulting
Engineer 1) street overlay, 2) paving of Golf Course
parking lot, 3) paving of Airport Drive East and
West, and 4) plans for the Barber Street Sports
Complex.
Councilman McCarthy said he would prefer backup
before voting on this item.
No vote was taken. The City Manager said he would
bring information back to Council.
Mayor Votapka ad3ourned the meeting at 10:45 P.M.
14
Minutes were approved as amended at the Regular City Council
Meeting on July 13 1988. ., '~
Mayor Richard B. Votapka
ATTEST:
Kathr~n M. O'Halloran, CMC,
City Clerk
AAE
City of Sebastian
POST OFFICE BOX 780127 n SEBASTIAN. FLORIDA 32978
TELEPHONE {407) 569-5330
June 16, 1988
Richard B. votapka, Mayor &
Sebastian City Council
Robert S. McClary /~
City Hall Access
At the last Workshop, we discussed the possibility of modifying the
driveway access to the City Hall property. I have attached a plat
which indicates two viable options. Under either option the existing
driveway intersecting with Cross Street would be closed to vehicular
traffic.
OPTION A. Would be the construction of a new driveway to the west of
the property line of the property to be leased to the Ambulance Squad.
OPTION B. Would be a new driveway located to the east of. the
~u~Dulance squad property.
I feel it necessary to modify the driveway approach to abate potential
safety problems with the conjestion near the little league facility.
My preference is option A. which would provide direct access to the
e~91oyee parking lot for City Hall employees. Further, option A. would
increase the parking area for participants at the little league facility
and reduce the pedestrian-vehicle conflict existing in this area. Either
option would be located wholly on City property which would not be under
lease to the ~nbulance Squad. The exact location of either driveway
would be field located to ensure proper turning movements and line-of-
site requirements and to reduce any traffic conflicts between the new
driveway and the existing exit from the Ambulance Squad building. I
have scheduled discussion of this under City Manager's Matter at~ this
upcoming City CouncilMeeting.
/jmt
Attach.
-I
N.O0'~ 22' 18" E.
06° 10 19 W. 308.7_2GOvC. R..~~T tot ,~,.r Ia-
City of Sebastian
POST OFFICE BOX 780127 o SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330
M E M 0
DATE:
FROM:
RE:
June 30, 1988
Richard B. Votapka, Mayor &
Sebastian City Co?/~
Robert S. McClarY
Current Construction Projects
The following summary represents some of the current pending
construction projects of the City of Sebastian:
1. Project:
Airport Drive East And West
Construction Estimate $ 46,700
E~gineering Estimate 4,.800
TOTAL PR~ $ 51,500
Funding: This project would be funded on a matching fund
basis with FDOT, with 50% local funding from the
Airport Fund. Airport Drive West is currently
budgeted by FDOT. Airport Drive East is not
currently funded by FDOT but I feel that the City
may be eligible for funding for improvelaents to~
Airport Drive East since this entrance to the
municipal airport would be used by emergency
response agencies.
Summary
& Recommendations: We should proceed to request
funding eligibility for Airport Drive East, enter
into an agreement between the City and FDOT and
engage an engineering consulting firm under the
terms of the FDOT contract for this project.
Project:
Golf Course Parking Lot
Construction: $19,000
Engineering Estimate 4,000
TOTAL PROJ]DCT $23,000
Funding: Golf Course Fund
Summary & Recommendations: We have approximately $23,000 of
earmarked construction dollars for the construction
of this project under the arbitrage terms of the
bond indenture. These funds must be expended within
the required arbitrage period which ends October,
1988. Since this project will require a drainage
plan and related St. john's Water Management
District drainage permits, I recommend that we
engage a consulting engineering firm to perform the
design engineering, prepare documentation for the
St John's permit, prepare bidding docun~nts and to
provide construction inspection. In that this
project is less than $100,000 and the engineering
costs would be less than $5,000, the project is
exempt from the State Competitive Negotiations
Act. The total project costs are unknown at this
time but I reco~nend that we proceed and tailor the
project to the available budget.
Project:
Street Overlay and Improvement Program
Construction Costs: $100,000
Engineering Costs: Unknown
Funding: We have restricted General Fund Reserves from the
County option gasoline tax which would be used for
this project.
Summary
& Recommendations: The $100,000 will provide for
approximately 3 miles of overlays including the
Barber Street project to be done in
conjunction with Indian River County. Very little
engineering is needed for this project since the
County will be assisting the City in providing
engineering specifications for the Barber Street
overlay. The project will require inspection and
testing to certify that the contractor will meet
specifications prior to payment. I recommend that
we negotiate the necessary engineering and testing
services with local consulting firms.
2
4. Project: Barber Street Sports Complex
Construction Costs: Unknown
Engineering Costs: Unknown
Fund i ng:
The City has restricted General Fund Reserves
available for this project as a part of the $21,000
allocation set aside for the Barber Street Sports
Complex.
Summary & Recommendations: A general concept of the Barber
Street Sports Complex has been discussed. The
current plan. includes little league, softball,
senior league and football. Also discussed has
been the inclusion of a creative play ground.
However, a development plan and site plan have yet
to be completed. The Barber.Street Sports Complex
will be improved through a planning and engineering
effort. The development plan will be developed by
the City through the Parks & Recreation Committee
and approved by the City Council. The development
plan is to determine what services and facilities
are to be provided at this site. The development
plan should be drawn with the assistance of the
City's Planning Consultant and the analysis should
include, in addition to recreation facilities, an
evaluation of related accessory uses such as
concessions, restroom, parking and an evaluation to
determine compliance with City zoning 'ordinances.
The engineering plan will include layout, drainage,
grading and elevations, landscaping (including
irrigation) utilities, lighting, plans and
s.pecifications for above ground improvements and
documentation for necessary permitting including a
required permit from the St... John's Water
Management District. I recommend that a decision
on how the engineering serivces will be provided be
deferred until the development plan is completed.
It is likely that the development plan completion
may coincide with the employment of a City
Engineer. Whether or not the engineering is done in
house may depend upon the scope of work to be
performed.
/jmt