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Home My WebLink AboutR-25-14 4th Quarter Budget AmendmentRESOLUTION NO. R-25-14 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA RECOGNIZING CERTAIN ADJUSTMENTS TO THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2023 AND ENDING SEPTEMBER 30, 2024 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, an analysis of the revenues and expenditures for the three (3) months that ended on September 30, 2024 was made and it was determined there were budget adjustments to the General Fund R&R Account that are required to be formally reported to the City Council; and WHEREAS, it was determined that the City Council and City Manager previously approved all the necessary amendments and adjustments and these are being reported in accordance with the Annual Budget Resolution. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. The above recitals are hereby recognized as true correct and incorporated herein. Section 2. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year beginning October 1, 2023 and ending September 30, 2024 has been amended and adjusted as necessary within the quarter ending September 30, 2024; a summary of such amendments and adjustments being at- tached hereto and more particularly identified as Exhibit "A"; the revised appropriations, if any, are set out therein and are recognized as having been made to maintain and cant' on the government of the City of Se- bastian, Indian River County, Florida. Section 3. All Resolutions or parts of Resolutions in conflict herewith are hereby repealed. Section4. Sections of this Resolution may be renumbered or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or the City Manager's designee, without need of further action of the City Council by filing a corrected copy of same with the City Clerk. Section 5. This Resolution shall become effective immediately upon its adoption. It was moved for adoption by Councilmember Jones The motion was seconded by Councilmember Nunn vote was as follows: Mayor Bob McPartlan aye Vice -Mayor Fred Jones aye Councilmember Kelly Dixon aye Councilmember Ed Dodd aye Councilmember Christopher Nunn aye and, upon being put to a vote, the The Mayor thereupon declared this Resolution duly passed and adopted this 28th day of May 2025 ATTEST: 4Janettc Williams, MMc City Clerk CITY=A TI Mayor Bob McPartlan Approved as to form and legality for the relianceby /the City of Sebastian only: J91mifer Cockcroft, Esq: ity Attorney EXHIBIT "A" OF RESOLUTION R-25-14 SUMMARY OF BUDGET CHANGES FOR THE QUARTER ENDED September 30, 2024 ADJUSTMENTS AFFECTING FUND BALANCES/RESERVES: Fund Gen Fund AccountlProject Prior Budget Budget Amended Budget Council Approval Reason for Adjustment Dept Adjustment Data Slonnwater CP Drainage $750.000 $221,772 $971,772 7/102024 Gardenia Ditch Project ARPA Appropriation from ARPA Reserves ($3.181.012) ($151.116) ($3,332,128) 7/10/2024 Disa ST Appropriation from DST Reserves ($6.424.272) ($70.656) ($6,494,928) 7/10/2024 Capital lmpr Consultants $0 $24,300 $24.300 7/10/2024 Swing/Bench Project Ree Impact Fee Apropriation from Rec Impact Fee Reserves ($375.386) $35,000 ($340,386) 7/10/2024 Riverfront Red Apropriation from RNerhont Red Reserves ($88.401) ($35.000) ($123p01) 7/102024 Riverfrant Red Apropriation from Rivedront Red Reserves ($123,401) ($24,300) ($147,701) 7/102024 Tmnsp CP Infrastructure 30 $190,985 $190,985 7/10/2024 Collier Creek Roadway Stabilization Discr ST !y, J, ..i_u 'I i. i i her Sales Tax Reserves ($6.158.924) ($190,985) 1$6.349.909) 7/102024 Stormwater CP Vehicles & Equipment $0 $171,214 $171214 7242024 New replacement Excavelor Discr ST Appropriation from Dscr Sales Tax Reserves ($6.494,928) ($171.214) ($6,666.142) 7242024 General Police Vehicles & Equipment $0 $50,264 $50,264 7/24/2024 Emergency Police vehicle replacement General Appropriation from General Reserves ($516,082) ($50,264) ($566,346) 7242024 Cap Projects Buildings $0 $75.410 $76,410 BI282024 New Building at Cemetery Cemetery TF Appropriations from Cemetery Reserves ($151,910) ($75,410) ($227.320) =812024 General Parks/Rec Contractual Services $38,100 $1,734 $39,834 9/11/2024 Purchase cf AEDs General Parks/Rec Safety Equipment $670 $315 $985 9/112024 General Parks/Rec Vehicles & Equipment $18.976 $27,831 $46,807 9/112024 General Appropriation from General Reserves ($583.447) ($29.880) ($613.327) 9/112024 General Maintenance R&M Buildings $100.113 $8.838 $108,951 Pending Roofing and AC Repairs General Appropriation from General Reserves -R&R ($504,419) ($8,638) ($513,257) Pending General ParkslRec Improvements other than Bldgs $0 $2,825 $2,825 Pending Well Repair It Abandonment General Appropriation from General Reserves -R&R ($513.257) ($2.825) ($516,082) Pending General Maintenance R&M Buildings $108,951 $1.825 $110.776 Pending Repairs to Schuman lift station General Appropriation from General Reserves -R&R ($566,346) ($1,825) ($568.171) Pending General Non-depl Postage $1.3D0 $7.277 $8.577 Pending Postage for solid waste assessment postcads General Appropration from General Reserves ($568.171) ($7.277) ($575,448) Pending General Nondept Postage $8.5T7 $2,899 $11.476 Pending Postage for notifications General Appropratlon form General Reserves ($575,448) ($2.899) ($578.347) Pending Slormwater Postage $3,175 $2.899 $6,074 Pending Slonnwaler Workers Comp $57.115 ($2.899) $54,216 Pending General Maintenance R&M Buildings $110.776 $5.100 $115,876 Pending Repair Police AC General Appropria-, R&R ($578,347) ($5.100) ($583,447) Pending Airport CP R&M Buildings $0 $17.713 $17.713 Pending Security Trailer repairs Airport CP Fencing $0 $3.600 $3,600 Pending Airport Appropriation from Airport Reserves ($96.177) ($21,313) ($117,490) Pending Airport CP Buildings $2,317.263 $38,774 $2.356.027 Pending Addt Exp for Hanger D Proj Discr ST Appropriation from Disc Sales Tax Reserves ($6.665,102) ($38,774) ($6.703.876) Pending Cap Proj Computer Supplies -COSN $5,000 $246 $5,246 Pending Project doseouts and adjustments Fund Gen Fund AccounWraJeet Prior Budget Budget Amended Budget Council Approval Reason for Adjustment Dept Adjustment Data Cap Pmj Vehicle&Equipment -COSty $10,000 ($505) $9.495 Pending Cap Proj Equipment Leases -PD Bodycxm $88,776 ($648) $88,128 Pending Cap Proj Vehicles & Equipment -AC Replacements $25.000 $270 $25.270 Pending Discr ST Appropriated from Discr Sales Tax Reserves $6.349,909 $637 $6,350,546 Pending Transp CP Vehicles & Equipment $185,000 ($378) $184.622 Pending Closeout Dump Truck Pmj Discr ST Appropriation from Discr Sales Tax Reserves ($6.666.142) $378 1$6.665.764) Pending Transp CP Vehicles &Equipment $159.000 ($662) $158.338 Pending Closeout Bucket Truck Project Discr ST Appropriation from Discr Sales Tax Reserves ($6.665,764) $662 ($6,665,102) Pending Cap Proj Computer Supplies- Backup System Pmj $15,641 J$1,801) $13,940 Pending Projf... ir.. Cap Proj Computer Supplies- PO Veh & Equp Pmj $3.200 ($1.074) $2.126 Pending Cap Proj Vehicles & Equipment- PD Veh & Equip PmJ 5484,900 ($33.823) $451.077 Pending Cap Proj Computer Supplies- PD Veh & Equip Proj $4.500 ($247) $4.253 Pending Cap Proj Vehicles & Equipment- PD Veh & Equip Proj $640.031 $272 $640.303 Pending Cap Proj R& M Once Equipment -CAD/RMS System $84,550 ($9,550) $75.000 Pending Cap Proj Vehicles&Equlpment - AC Replacements $25.270 ($1) $25,269 Pending Discr ST Appropriation from Discr Sales Tax Reserves ($5,759,250) $46,224 (55,713,026) Pending Cap Proj Improvements other than Bldgs - Kiosk Proj $15.000 ($1, 167) $13,833 Pending Project closeouts and adjustments Riverfront Red Appropriation from RNerfmnt Red Reserves ($147,701) $1.167 ($146,534) Pending Cap Proj Other Contract Services - Vet Memorial Proj SD 54,200 $4,200 Pending Project closeouts and adjustments Cap Proj R&M Grounds Mainl - Vet Memorial Pmj $15,000 (54.759) $10.241 Pending General Appropration from General Reserves ($613.327) $669 ($612.768) Pending Stormwater CP Other Contract Services - Tulip Proj $6,500 $3,847 $10.347 Pending Projectcioseouts and adjustments Stormwater CP R&M Grounds Malnt - Tulip Proj $5,000 ($1,386) $3.614 Pending Slommater CP Dept Supplies - Tulip Pmj $5.000 ($4.604) $396 Pending Stormwater CP Impr other than Bldgs - Tulip Proj $6.791 ($2,782) $4.009 Pending Stormwater Appropriation from SW Reserves ($610,243) $4,925 ($605,318) Pending Stormwater CP Vehicles & Equip - Brush Truck Proj $122,000 ($6.049) $115.951 Pending Pmject closeouts and adjustments Disa ST Appropriation from Discr Sales Tax Reserves ($5,713,026) $6.049 ($5.706.977) Pending Airport CP Grunt ($1.000,000) $514,045 ($485.955) Pending Closeout Afa Apron Project Airport CP Infrastructure $1,250.000 ($642,556) $607.444 Pending Discr ST Appropriation from Discr Sales Tax Reserves ($5.706.977) $128.511 ($5,578.466) Pending Transp CP SidewaksBikepath $85,572 ($8.478) $77,094 Pending Closeout Sidewalk Project General Appropration from General Reserves ($612.768) $8.478 ($604,290) Pending Slorruwaler CP Vehicles & Equip $375.000 ($872) $374,128 Pending Closeout Excavator Project Discr ST Appropriation from Discr Sales Tax Reserves ($5.560.605) $872 ($5,559,733) Pending Stumnwater CP Drainage $262.823 ($112.296) $150.527 Pending Closeout Sliplining Project Dora ST Appropriator, from Discr Sales Tax Reserves (55,560,605) $112.296 ($5.446.309) Pending Stormwater CP Drainage $165,000 (330,255) $134.746 Pending Closeout SSpHning Project Stormwater Appropriation from SW Reserves ($605,318) 530,255 ($575,063) Pending Cap Pmj Computer Supplies $7.667 ($3.814) $3,853 Pending Closeout PW Tech Project Cap Proj Vehicles & Equipment $0 $1.191 $1.191 Pending Discr ST Appropriation from Discr Sales Tax Reserves ($5.570.466) $2.623 ($5.575,843) Pending Cap Proj Computer Supplies $21.574 ($984) $20,590 Pending Closeout Network Infr Pmject Cap Proj Membership & Prof Dues $0 $5.400 $5,400 Pending Cap Proj Vehk-Aes&Equipment $10.000 ($1u,000) $0 Pending Discr ST Appropriation from Disc Sales Tex Reserves ($5.578,466) $5.584 ($5,572,882) Pending Fund Gan Fund AccountfProject Prior Budget Budget Amended Budget Council Approval Reason for Adjustment Dept Adjustment Date Cap Pro] Computer Supplies $2,000 ($1,054) $946 Pending Closeout Security Cam Project Cap Proj Vehicles & Equipment $28.000 ($8.600) $19.400 Pending Discr ST Appropriation from Discr Sales Tax Reserves ($5.578.466) $9.654 ($5.568,812) Pending Slommeater CP Drainage - Stonecrop Prof $2.941.591 $96.696 $3.038.287 Pending Modify Stonocrep project and add Majestic & Montrose Stonnwater CP Other Contractual Services - Majestic Proj $0 $91.960 $91,960 Pending drainage project Stormwater CP Drainage -Majestic Proj $0 $41.285 $41,285 Pending Slormwater CP Federal Grant Revenue ($1.117,687) ($1.174.567) ($2,292.254) Pending Discr ST Appropriation from Discr Sales Tax Reserves ($6,703,876) $944,626 ($5.759.250) Pending Rec Impact Fee Appropriation from Rec Impact Fee Reserves ($340,386) $75.000 ($265,386) Pending Adjust funding for BSSC Baseball Backstops Proj Discr ST Appropriation from Discr Sales Tax Reserves ($6.349.272) ($75.000) ($6.424.272) Pending Not Increase (Decrease) to Reserves(Fund Balance: $450,824 Note: The Appropde0on from Reserves account is a reduction of the Reserves/Fund Balance accounts and therefore shown as a negative. Changes to this account will have the opposite affect on the Reserves/Fund Balance accounts ADJUSTMENTS NOT AFFECTING FUND BALANCES I RESERVES (LINE ITEM ADJUSTMENTS YRTMN FUNDS) Fund Gen Fund ProjecUAccount Prior Budget Budget Amended Budget Manager Approval Reason for Adjustment Dept Adjustment Date Stonnwater Professional Services A2161 $700,000 1$37.250) $662.750 9/112024 Moving from Master Plan to Culvert Study Stonnwaler Professional Services A2265 $0 $37,250 $37,250 9/112024 Cap Prof Contributions & Donations Revenue $0 ($1,000,OS0) ($1,000,050) 6112/2024 Sale of Property Cap Proj Other Contractual Services $0 $1,000.050 $1,000,050 6/122024 Cap Proj Contributions & Donations Revenue ($58,739) ($1.316) ($60.055) 10/182024 Addt Donations for Centennial Celebrations Cap Proj 100th Anniversary Fxp $155,603 $1,316 $156,919 10/182024 General Police Pension State Revenue $0 ($307.681) ($307,681) 821/2024 Police Retirement Chip 185 Revenue Received General Chp 185 Pension Fxp $0 $307.681 $307.681 8212024 Stomiwaler CP R&M Grounds Maintenance-Swales/Ddveways $150,000 ($150.000) $0 8/5/2024 Project closeouts and adjustments Stonnwaler CP R&M Grounds Maintenance-Swales/Driveways $346.726 ($56.795) $289.931 8/5/2024 Slonmeater CP Vehicles &Equipment -SW backhoe $170.000 ($23,570) $146,430 8/5/2024 Slomrxater CP Vehicles & Equipment -SW Pump Far4Sry $60.000 ($21.635) $38.365 8/52024 Transp CP R&M Grounds Maintena,c Driveways & Culverts $0 $252.000 $252.000 8/52024 Cap Proj ConmbuWns & Donations Revenue ($53.697) ($5,042) ($58,739) 7/162024 Add't Donations for Centennial Celebrallons Cap Proj 1DM Anniversary Exp $150.561 $5.042 $155.603 711W024