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Home My WebLink AboutR-25-18 FDOT Grant Amendment Taxiway GolfRESOLUTION NO. R-25-18 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A PUBLIC TRANSPORTATION GRANT AGREEMENT (PTGA) AMENDMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION FOR FUNDING OF FM448113-1-94-01 "CONSTRUCT TAXIWAY GOLF" AT THE SEBASTIAN MUNICIPAL AIRPORT; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the FDOT has extended an Amendment to Public Transportation Grant Agreement (PTGA) FM448113-1-94-01 in the amount of $987,600, for the Construction of Taxiway Golf at Sebastian Municipal Airport, providing for 80% of the actual project cost, said project cost for the City of Sebastian is estimated to be $197,520; and WHEREAS, the City of Sebastian desires to begin the Construction Phase and agrees to the conditions of such funding. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SEBASTIAN, AS FOLLOWS: Section 1. AUTHORIZATION. The City Manager is hereby authorized to execute the Amendment to said Public Transportation Grant Agreement #FM448113-1-94-01 on behalf of the City. Section 2. CONFLICTS. All Resolutions or parts of Resolutions in conflict are hereby repealed. Section 3. SEVERABILITY. The provisions of this Resolution are intended to be severable. If any provision of this Resolution is determined to be void or is declared illegal, invalid, or unconstitutional by a Court of competent jurisdiction, the remainder of this Resolution shall remain in full force and effect. Section 4. SCRIVENER'S ERRORS. Sections of this Resolution may be renumbered. or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or the City Manager's designee, without need of further action of City Council by filing a corrected copy of same with the City Clerk. Section 5. EFFECTIVE DATE. This Resolution shall take effect immediately upon its adoption. The foregoing Resolution was moved for adoption by Council Member Dodd The motion was seconded by Council Member Dixon and, upon put to a vote, the vote was as follows: Mayor Bob McPartlan ayP Vice Mayor Fred Jones aye Council Member Ed Dodd a+,P Council Member Kelly Dixon avP Council Member Chris Nunn The Mayor thereupon declared this resolution duly passed and adopted this 28th day of May, 2025. ATTEST: J[ finette Williams, City Clerk CITY OF SEBASTIAN, FLORIDA /,Ur >0" Mayor Bob McPartlan Approved as to form and legality for reliance by the City of Sebastian only: Je ifer Cockcroft, City Attorney STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION PUBLIC TRANSPORTATION AMENDMENT TO THE PUBLIC TRANSPORTATION GRANT AGREEMENT Financial Project Number(s): Fund(s): (item -segment -phase -sequence) 448113-1-94-01 Work Activity Code/Function: 215 Federal Number/Federal Award Identification Number (FAIN) — Transit only: Contract Number: G3A50 Federal Award Date: CFDA Number: N/A SAM/UEI Number: CFDA Title: N/A CSFA Number: 55.004 CSFA Title: Aviation Grant Program Forth 725-000-03 STRATEGIC DEVELOPMENT OGC 03125 DPTO FLAIR Category: 088719 Object Code: 751000 Org. Code: 55042010429 Vendor Number: VF596000427008 Amendment No.: 1 THIS AMENDMENT TO THE PUBLIC TRANSPORTATION GRANT AGREEMENT ("Amendment") is made and entered into on , by and between the State of Florida, Department of Transportation (`Department"), and Citv of Sebastian, ("Agency"), collectively referred to as the "Parties." RECITALS WHEREAS, the Department and the Agency on 3/12/2025 (date original Agreement entered) entered into a Public Transportation Grant Agreement ("Agreement"). WHEREAS, the Parties have agreed to modify the Agreement on the terms and conditions set forth herein. NOW THEREFORE, in consideration of the mutual covenants in this Amendment, the Agreement is amended as follows: 1. Amendment Description. The project is amended Second vear - Dlanned fundinq 2. Program Area. For identification purposes only, this Agreement is implemented as part of the Department program area selected below (select all programs that apply): X Aviation Seaports _ Transit _ Intermodal Rail Crossing Closure Match to Direct Federal Funding (Aviation or Transit) (Note: Section 15 and Exhibit G do not apply to federally matched funding) Other 3. Exhibits. The following Exhibits are updated, attached, and incorporated into this Agreement: X Exhibit A: Project Description and Responsibilities X Exhibit B: Schedule of Financial Assistance _ *Exhibit 131: Deferred Reimbursement Financial Provisions *Exhibit 132: Advance Payment Financial Provisions _ *Exhibit C: Terms and Conditions of Construction X Exhibit D: Agency Resolution Exhibit E: Program Specific Terms and Conditions Exhibit F: Contract Payment Requirements X *Exhibit G: Financial Assistance (Single Audit Act) *Exhibit H: Audit Requirements for Awards of Federal Financial Assistance *Exhibit I: Certification of Disbursement of Payment to Vehicle and/or Equipment Vendor Page i or 8 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000.03 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT AMENDMENT TO THE PUBLIC TRANSPORTATION OGC03/25 GRANT AGREEMENT "Additional Exhibit(s): 4. Project Cost. The estimated total cost of the Project is X increased/ _ decreased by $987,600 bringing the revised total cost of the project to $1.975.200. The Department's participation is X increased/ _ decreased by $790,080. The Department agrees to participate in the Project cost up to the maximum amount of $1.580,160, and, additionally the Department's participation in the Project shall not exceed 80.00% of the total eligible cost of the Project. Except as modified, amended, or changed by this Amendment, all of the terms and conditions of the Agreement and any amendments thereto shall remain in full force and effect. IN WITNESS WHEREOF, the Parties have executed this Amendment on the day and year written above. AGENCY City of Sebastian STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION By: �l� By: Name: %Sr �� r•,i'o.1 Name: John P. Krane, P.E. Title: L' i:r A kn "'J z le- Title: Director of Transportation Development STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION Legal Review: Page z or 8 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT EXHIBITS OGC 03125 EXHIBIT A Project Description and Responsibilities A. Project Description (description of Agency's project to provide context, description of project components funded via this Agreement (if not the entire project)): Construct Taxiway Golf B. Project Location (limits, city, county, map): Sebastian Municipal Airport/Sebastian, FUlndian River C. Project Scope (allowable costs: describe project components, improvement type/service type, approximate timeline, project schedule, project size): D. Deliverable(s): The project scope identifies the ultimate project deliverables. Deliverables for requisition, payment and invoice purposes will be the incremental progress made toward completion of project scope elements. Supporting documentation will be quantifiable, measurable, and verifiable, to allow for a determination of the amount of incremental progress that has been made, and provide evidence that the payment requested is commensurate with the accomplished incremental progress and costs incurred by the Agency. E. Unallowable Costs (including but not limited to): F. Transit Operating Grant Requirements (Transit Only): Transit Operating Grants billed as an operational subsidy will require an expenditure detail report from the Agency that matches the invoice period. The expenditure detail, along with the progress report, will be the required deliverables for Transit Operating Grants. Operating grants may be issued for a term not to exceed three years from execution. The original grant agreement will include funding for year one. Funding for years two and three will be added by amendment as long as the grantee has submitted all invoices on schedule and the project deliverables for the year have been met. Page 3 of 8 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT EXHIBITS OGC 03/25 EXHIBIT B Schedule of Financial Assistance FUNDS AWARDED TO THE AGENCY AND REQUIRED MATCHING FUNDS PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: A. Fund Type and Fiscal Year: Financial Fund FLAIR State Object CSFA/ CSFA/CFDA Title or Funding Management Type Category Fiscal Code CFDA Funding Source Amount Number Year Number Description 448113-1-94-01 DPTO 088719 2025 751000 55.004 Aviation Grant Program $790,080.00 448113-1-94-01 DPTO 088719 2026 751000 55.004 Aviation Grant Program $790,080.00 448113-1-94-01 LF 088719 2026 751000 55.004 Aviation Grant Program $197,520.00 448113-1-94-01 LF 088719 2025 751000 55.004 Aviation Grant Program $197,520.00 Total Financial Assistance $1,975,200.00 B. Estimate of Project Costs by Grant Phase: Phases' State Local Federal Totals State Local Federal Land Acquisition $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00 Planning $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00 Environmental/Design/Construction $1,580,160.00 $395,040.00 $0.00 $1,975,200.00 80.00 20.00 0.00 Capital Equipment/ Preventative $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00 Maintenance Match to Direct Federal Funding $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00 Mobility Management $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00 (Transit Only) Totals $1.580.160.00 $395,040.00 $0.00 $1,975,200.00 *Shifting items between these grant phases requires execution of an Amendment to the Public Transportation Grant Agreement. Scope Code and/or Activity Line Item (ALI) (Transit Only) Common Name/UZA Name (Transit Only) BUDGET/COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES: I certify that the cost for each line item budget category (grant phase) has been evaluated and determined to be allowable, reasonable, and necessary as required by Section 216.3475, Florida Statutes. Documentation is on file evidencing the methodology used and the conclusions reached. Laurie McDermott Department Grant Manager Name Page 5 of 8 Signature STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT EXHIBITS . OGc 03126 Date Page 6 of 8 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT EXHIBITS OGC 03125 EXHIBIT D AGENCY RESOLUTION PLEASE SEE ATTACHED Page 7 of 8 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02 PUBLIC TRANSPORTATION STRATEGIC DE'1/ELOPMENT GRANT AGREEMENT EXHIBITS OGc03125 EXHIBIT G AUDIT REQUIREMENTS FOR AWARDS OF STATE FINANCIAL ASSISTANCE THE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: SUBJECT TO SECTION 215.97, FLORIDA STATUTES: — Awarding Agency: Florida Department of Transportation State Project Title: Aviation Grant Program CSFA Number: 55.004 *Award Amount: $1,580,160 *The award amount may change with amendments Specific project information for CSFA Number 55.004 is provided at: https:/iar)ps.fldfs.com/fsaa/searchCataloa.�ispx COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT: State Project Compliance Requirements for CSFA Number 55.004 are httos://apps,fldfs.com/fsaa/searchCon)pliar)ce.asox The State Projects Compliance Supplement is provided at: httos://ar)r)s,fldfs.com.:fsaa/conioliance.asox provided at: Page 8 of 8