The URL can be used to link to this page

Home My WebLink About07211998 City of Sebastian 1225 MAIN STREET g SEBASTIAN, FLORIDA 32~58 TELEPHONE (561) 589-5330 ~3 FAX (561) 589-5570 SEBASTIAN CITY COUNCIL 1989/1999 FISCAL YEAR BUDGET WORKSHOP AGENDA TUESDAY, JULY 21, 1998 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA No public input is allowed at a Workshop, unless approved by consensus of City Council at the beginning of the Workshop. Substantive decisions may not be made at Workshops (in accordance with R-97-21). This workshop will be continued to Thursday, July 23, 1998 if more time is needed. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. 1997/1998 FY BUDGET 98.092 A. STAFF PRESENTATION i. Opening Comments - City Manager ii. Overview of Budget .Finance Director iii. Detail Operating Budget Review B. COUNCIL COMMENTS/DIRECTIONS C. CAPITAL BUDGET REVIEW D. CLOSING COMMENTS 5. ADJOURN ANY PEREON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING (OR HEARING) WIlL NEED A RECORD OF THE PROCE~I')INGS AND MAr ]v~r~ TO ENSU~O~. THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (286.0105 F.S.) COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA). ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING OULD CONTACT THE C17T'$ ADA COORDINATOR AT 589-,5330 AT LEAST 48 HOUR, g IN ADVANCE OF THIS MF_,ETING. arlng Assistance tteadphones are Available in Council Chambers for all Government Meetings. City of Sebastian 1225 MAIN STREET [3 SEBASTIAN, FLORIDA 32958 TELEPHONE (561) 589-5330 n FAX (561) 589-5570 SEBASTIAN CITY COUNCIL 1989/1999 FISCAL YEAR BUDGET WORKSHOP MINUTES TUESDAY, JULY 21, 1998 - 7:00 P,M. CITY COUNCIL CHAMBERS 1225 MAiN STREET, SEBASTIAN, FLORIDA Mayor Sullivan called the Budget Workshop to order at 7:00 p.m. ROLLCALL City (2ouncil Present: Mayor Ruth Sullivan Vice Mayor Martha Wininger Mrs. Louise Cartwright Mr. Chuck Neuberger Mr. Larry Paul Staff Present: City Manager, Thomas Frame City Clerk, Kathryn O'Halloran Finance Director, Janet Isman Deputy City Clerk, Sally Maio Acting Public Works Director/City Engineer, Martha Campbell Chief of Police, Randy White Building Director, George Bonacci City Planner, Tracy Hass Assistant Public Works Director, Terry Hill Administrative Assistant, Linda Kinchen Parks Superintendent, Chris McCarthy Garage Superintendent, Daryl Thompson 3. The Pledge of Allegiance was recited. Council Budget Workshop 21, 1998 Page Two 4. 1997/1998 FY BUDGET (Proposed Budget Previously Distributed - Please bring with you) A. STAFF pRESENTATION i. Ol~ening Comments - City Manager The City Manager gave a brief opening statement on the proposed decrease from 6.90 mills to 6.70 mill, and the overall budget. ii. Overview of Budget -Finance Director The Finance Director gave an overview of proposed revenues and expenditures. Mayor Sullivan requested that the organizational chart be changed to separate the City Attorney and City Clerk and make them separate entities as is the City Manager. Vice Mayor Wininger requested that Boards & CommissiOns flow from thc side of City Council rather than beneath it. The Finance Director said she would make the changes. iii. Detail Operating Budget Rcvie~ · Legislative 10-,511 Vice Mayor Wininger requested that the Authorized Personnel for each fund reflect 97/98 and proposed 98/99. The Finance Director said she would do that. Although there was discussion on decreasing travel and per diem and books and dues, there was a consensus to leave in the amounts recommended by the City Manager. ° CiW Marlager 11-51,2 Mayor Sullivan said she wanted to see proposed raises for all department heads in the proposed budget and discussion followed on her request. The Finance Director and City Manager explained that 3% is programmed into the proposed budget for all employees, but that until such time as the union negotiations are complete, no final numbers can be inserted. TAPE I - SIDE II (7:47 p.m.) Discussion continued on procedure for evaluation of the City Manager. Mayor Sullivan said she wanted the percentage for increase from each Council member disclosed at a public meeting. In response to Vice Mayor Wininger, the City Manager said he could provide a list of all employees and salaries once union negotiations are complete, and that union decisions do affect non-union employees. 2 Council Budget Workshop / 21, 1998 Page Three The City Manager noted that line 490 should be zero. Discussion took place on the overtime line. The City Manager noted his administrative assistant had been doing extra Human Resources work. No other changes were made. · City Clerk 12-512 In response to Vice Mayor Wininger, the City Clerk said she submits her requests and works with the City Manager and Finance Director before her budget is presented to Council. She then briefly noted items she had deleted, the increase in codification costs, and discrepancies in percentage increases for certain department heads. Mayor Sullivan said she would like to see agreements with department heads before they are approved. The City Manager said he was using a process in place before he arrived and said he would have to ask Council to establish a policy. Mrs. Cartwright said Council's only authority is to approve a budget and that the City Manager has complete latitude to work within the scope of the funds they give him. Vice Mayor Wininger noted this is a budget workshop and that this discussion can be addressed on a future agenda. There were no changes to the proposed budget. · Finance 13-513 There were no changes to the proposed budget. · Legal 14-514 Following a brief discussion, TAPE II - SIDE I (8:35 p.m.) there was a 3-2 consensus (Sullivan, Neuberger - nay) to change the total amount to $100,000, in effect changing professional services to $96,070. In response to Vice Mayor Wininger, the City Manager said it was possible that a City Attorney with expertise in labor law could eliminate the need for separate labor counsel. Mayor Sullivan called recess at 8:40 p.m. and reconvened the workshop at 8:55 p.m. All members were present. 3 City Council Budget Workshop 21, 1998 Page Four TAPE II - SIDE Ii (9:40 · Police Department_IS-52 ! Discussion took place on the MACE officer, lump sum bonus, increases in operating supplies, promotional activities, the request for a new position in communications, the final Spaul report, ¢ivilianizing the evidence technician in the future, auto track computer program, and increased need for police service. Discussion continued on the request for a Jeep Cherokee 4X4, radar guns, education, mandates for training, internet access, and defibrillators. There were no changes to the proposed budget. ° Human Resources 16-513 The City Manager said an advertisement had been placed for a director. p.m.) Vice Mayor Wininger asked about cost accounting and whether overtime for Human Resources should not be here rather than in the City Manager's budget or if the City Manager's assistant's salary could be divided between budgets. She also noted that if the assistant was doing legal work for the City Attorney, legal costs were not true costs. Following a brief discussion of other line items, no changes were made to the proposed budget. ° Growth Management 18-515 Discussion took place on the Growth Management Director and Growth Management Manager salaries. No changes were made to the proposed budget. Vice Mayor Wininger was excused at 10:00 p.m. · Building Department 19-525 It was noted that this is a first time budget for this department, and discussion took place on the proper amounts and whether this should be a self-supporting department. The City Manager said figures can be readjusted if they are insufficient. No changes were made to the proposed budget. 4 ~ Council Budget Workshop 21, 1998 Page Five Mrs. Cartwright suggested Council adjourn at this time and continue on Thursday evening, in light of Vice Mayor Wininger's absence. Mr. Neuberger said he would entertain a motion to adjourn and Council agreed to continue on Thursday, July 23, 1998. The budget review will begin with F~1001-22-540 Admin/Engineering and the following agenda items will be addressed after review of the proposed budget is completed. B. COUNCIL COMMENTS/DIRECTIONS C. CAPITAL BUDGET REVIEW D. CLOSING COMMENTS Mayor Sullivan adjourned the Workshop at 10:08 p.m. OApproved at the City Clerk ,1998, Regular City Council Meeting. Ruth Sullivan Mayor 5