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Home My WebLink About07231998 City of Sebastian 1225 MAIN STREET g SEBASTIAN, FLORIDA 32gE8 TELEPHONE (561) 589-5,.330 ~ FAX (E61) 589-E570 SEBASTIAN CITY COUNCIL 1959/1999 FISCAL YEAR BUDGET WORKSHOP AGENDA THURSDAY, JULY 23, 1998 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA No public input is allowed at a Workshop, unless approved by consensus of City Council at the beginning of the Workshop. decisions may not be made at Workshops (in accordance with R-97-21). This workshop is a continuation of the Tuesday, July 21, 1998 budget ~orkshop. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL 1997/1998 FY ]]UDGET (Proposed Budget Previously Distributed - Please bring with you) A. Substantive Bo CLOSING COMMF,.NT$ ANY PERSON WHO DECIDES TO APPE/~ ANY DECISION MADE BY THE CITY COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING (OR HEARING) WILL NEED A RECORD OF THE PROCEEDINGS AND MA Y NEED TO ENSURE THAT A VERBA TIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTRvlONYAND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (286.0105 I~S.) COMPLIANCEWITH THE AMERICANS DISABILITIES ACT (ADA), ANYONE WHO NEEDS A WiTM SPEC[AL ACCOMJJODATION FOR THIS MEETING OULD CONTACT THE CITY'S ADA COORDINATOR A T 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. Hearing Assistance Headphones are Available in Council Chambers for all Government Meetings. STAFF PRESENTATION i. Opening Comments - City Manager - oompleted on 7/21/98 ii. Overview of Budget -Finance Director - completed on 7/21/98 iii. Detail Operating Budget Review - Beginnning with Fund 001-22-540,4dmin/Engineering COUNCIL CQMJvlI~NTS/DIRECTIONS CAPITAL BUDGETJ~[3¥IEW 5. ADJOURN City of Sebastian 1225 MAIN STREET [] SEBASTIAN, FLORIDA 32958 TELEPHONE (561) 589-5330 [] FAX (561) 589-5570 SEBASTIAN CITY COUNCIL 1989/1999 FISCAL YEAR BUDGET WORKSHOP MINUTES THURSDAY, JULY 23, 1998 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA This workshop was a continuation of the Tuesday, July 21, 1998 budget workshop. Mayor Sullivan called the Budget Workshop to order at 7:00 p.m. The Pledge of Allegiance was recited. ROLL CALL Cig; Co~cil Present: Mayor Ruth Sullivan Vice Mayor Martha Wininger Mrs. Louise Cartwright Mr. Chuck Neuberger Mr. Larry Paul (arrived 9:20 p.m.) ~taff present: City Manager, Thomas Frame City Clerk, Katlu3m O'Halloran Finance Director, Janet Isman Acting Public Works Director/City Engineer, Martha Campbell Airport Manager, John Van Antwerp Assistant Public Works Director, Terry Hill Deputy City Clerk, Sally Maio Administrative Assistant, Linda Kinchen Parks Superintendent, Chris McCarthy Garage Superintendent, Daryl Thompson City Council Budget Workshop uly 23, 1998 Page Two TAPE I - SIDE II (7:48 p.m.) 199711998 I~Y BUDGET (Proposed Budget Previously Distributed - Please bring with you) A. ~TAFF PRESI3NTATION I. Opening Comments - City Manager - completed on 7/21/98 ii. Overview of Budget -Finance Director - completed on 7/21/98 iii. Petail Operating Budget Re¥i~w - Bgg~.nrttting with Fund 001-22-540 Admin/Engineering · DPW/A~JmjnfF~nginecring 22-54Q City Council concurred to fund the Public Works Director position up to $51,000. Following questions by Council, the department will report back on funding for the fax machine and interact service. City Council concurred with allowing public input. Line 640 Equipment was reduced to $1,170 for the hand held radio. There were no other changes. · DpW/Ro~Ids & Drainag~ Dept. 23,54,1 The City Engineer displayed a reorganization chart for roads and drainage crews and noted the proposed budget included two new maintenance positions and a walking excavator. There were no changes to the proposed budget. · DEW/Building Maintenance 24-519 Following some discussion, funding for painting City Hall and testing for the odor in City Hall were suggested. Staffwas asked to come back with an explanation on ERU expenditures. There were no changes to the proposed budget. DPV~/Central Garag~ 25-549 Discussion took place on certifying mechanics. There were no changes to the proposed budget. 2 ag~eCouncil Budget Workshop 23, 1998 Three · DPW/Parks and Reereal;ioJ~ 26-;572 There were no changes to the proposed budget. · DPW/Cemetery 27-539 There were no changes to the proposed budget. · Non-D¢l~artmental 30-.590 The Finance Director said she would check on Railroad Crossing Insurance. The City Manager explained the reduction in line 999 general fund contingency, and the Finance Director said she felt comfortable with state revenue estimates. There were no changes to the proposed budget. · Community Development Block Grant (CDBG),Fdlii~JR~¥¢ri~jes and Expenditures There were no changes to the proposed budget. · Debt Service Fund - Special Assessment Revenues and Exp~uglitar~ There were no changes to the proposed budget. · Golf Course F,~l~l-grJ~ Fun(l - Administrative 40-572 The Finance Director explained depreciation expenses, and said she will give Council a breakdown of dues paid out. There were no changes to the proposed budget. · Golf Course Ente~riseFund - Or~0tl~ ~/1 Maintenance 41-572 The City Manager said he would do a comparison study on the ISS contract and city greens maintenance, verify when the ISS contract will expire and review the purchase of equipment prior to the budget hearings, and will get an answer on line 620 for the chemical room for Mr. Neuberger. Mr. Paul arrived at 9:20 p.m. There were no changes to the proposed budget. [City Council Budget Workshop July 23, 1998 Page Four * Golf Course Enterprise Fund - Cart Expenses 42-572 It was recommended that line 526 gas and oil for range ball picker should be looked into and the agreement with ISS renegotiated. There were no changes to the proposed budget. * Airport,.t~_lltca-~rj~¢ Fuad - Airport Revenues and Expenditures 50-542 There were no changes to the proposed budget. TAPE II - SIDE II (9:40 p.m.) The Finance Director noted that the fund balance includes assets and cash. - Cemetery (Expendable TrusD Funcl R~¥~nu~ md ]~xpenditures There were no changes to the proposed budget. . Law Enforcement Confiscated/Abandoned Properly (l~?~p~tlclabl~ True0 Fired Revenues anti l~x, penditures There were no changes to the proposed budget. - Law Enforcement Educatioll3nd Trailaing (Expendable Trus0 Fund Revenues and Expenditures There were no changes to the proposed budget. Public Safety Employ~ tlS:II, fit 8~ Welfare Trust Fund Revenues and Expenditures There were no changes to the proposed budget. ~t}jl~ra, l Oovemment Employees Benefit & Welfare Trust Fund Reven~.~fl F,3pcnclitllr~li There were no changes to the proposed budget. B. COUNCIL COMMENTS/DIKECTIONS The City Manager advised Council that it must agree on a tentative millage rate prior to the close of this workshop, noting that it can be reduced at the first hearing, and could then go no higher at the second hearing. 4 ojCity Council Budget Workshop uly 23, 1998 Page Five C. CAPITAL BUDGET REVIEW The City Engineer highlighted the changes in the capital budget since approval of the 97/98 approval. There were no changes to the proposed capital improvement budget. D. CLOSIlxI~ COMMI~NT5 The Finance Director reviewed changes made as follows: Removing $800 typo in City Manager's budget Increasing Legal by $30,150 Defibrillators were approved for payment in the current fiscal year thus reducing Police Dept. budget request by $17,750 Adding $6,000 plus associated costs to Admin/Engineering budget for the Public Works Director Removing $1,110 for the Admin/Engineefing budget for the hand held radio Mrs. Wininger recommended deleting the Police Department Jeep Cherokee 4 X 4 at a cost of $20,300, and suggested the City look into what it pays its Charter officers, citing the low Clerk salary. Mr. Neuberger said Ed Morse Chevrolet has Luminas at a lower cost and it was worth looking into. The City Manager said he would have the Chief provide further justification prior to the first hearing. j~ Mayor Sullivan recommended deleting the greens equipment at the Golf Course in the amount of $25,000. The City Manager said he would be reporting back on the ISS contract as previously directed. The City Manager stated the rolled back rate was 6.9396 mills. There was a 4-1 consensus for setting the millage at 6.7000 mills. Mr. Neuberger recommended 6.6000. 5. Being no further business, Mayor Sullivan adjourned the workshop at 10:20 p.m. Approved at the ,1998, Regular City Council Meeting. Ruth Sullivan Mayor 5