HomeMy WebLinkAbout2025-CSA -15 Terminal Apron Expansion ProjectCITY OF SEBASTIAN, FLORIDA
WORK AUTHORIZATION FORM
CONSULTANT SERVICE AGREEMENT (CSA)
Infrastructure Consulting and Engineering, Inc. (ICE)
5500 W. Idlewild Ave Suite 115, Tampa, FL 33634
Work Authorization No: CSA - # 15
Proiect Title: Construction Services for Terminal Apron Expansion
IT IS AGREED to undertake the following work in accordance with the provisions of the Infrastructure Consulting & Engineering Master Agreement
entitled "Non -Exclusive Agreement for Continuing Professional Engineering Consulting Services" Dated October 27. 2021, and amended on September
6"', 2024.
Description of Assignment:
Infrastructure Consulting and Engineering will provide professional engineering services for the Expansion of the Terminal Apron at Sebastian Municipal
Airport. This scope represents the design efforts for the expansion of the terminal apron to increase its capacity and improve pavement conditions. The
work/project will include new pavement, installation of new tie -downs, and new light poles. The design will include FAA coordination and OE/AAA
submittals, including CSPP.
1. Preliminary Planning
N/A.
2. Permitting & Inspections
FAA OE/AAA submittal including CSPP.
3. Contract Administration
N/A
4. Vendor's Responsibility (include estimated hours, if applicable)
Description
Estimated Hours
4.1 Construction Plans, Specifications, and Bidding Documents
N/A
4.2 Engineer's Report
N/A
5. Pricing
Description
Quantity
Contracted Unit Price TOTALS
5.1 Preliminary Planning
N/A
N/A N/A
5.2 FAA Permitting (OE/AAA submittal including CSPP)
1
Included in 5.4 Included in 5.4
5.3 Contract Administration
N/A
N/A I
5.4 Construction Plans, Specifications, and Bidding Documents
1
$204,825.77 $204,825.77
5.5 Engineer's Report
1
Included in 5.4 Included in 5.4
Deliverables Provided to the City (surveys, plans, etc.)
Description Quantity
a. 30% Plans, and Engineer's Report. 1
b. 60% Plans, and Engineer's Report. 1
c. 90% Plans, Specification, and Engineer's Report. 1
d. Final Plans, Specification, Bid Documents, and Engineer's Report. 1
Basic of Compensation/Period of Services:
The above referenced description for CSA #15 will be performed for a lump sum fee in the amount of $204,825.77.
AGREED:
VEND
7
Date:
Do g F�mbrecht
Infrastructure Consulting & Engineering
Attest:
��%ID:
A� ...
G(l Digitally signed by Jeanette
Jeanette Williams, MMC,;0,r-�myofsebastian.org>
June 11, 2025 03:39 PM EDT
CITY OF SEBASTIAN:
&Ull LID: BBC39EBB-61DF-... 06/1 /2025
Digitally signed by Date:
Brian Benton of iaii oenwn
<bbenton@cityofseba
stGbrManager
June 11, 2025 12:56
Approved as to FUWr€tW6nd Content for
Reliance by the Citv of Sebastian Only:
Digitally signed by Jennifer
Cockcroft
Jennifer Cockcroft, City�ttorney
June 11, 2025 11:42 AM EDT
Approved by City Council on June 9, 2025.
Document ID: 97DO24F27577898AA5A7B976890196B4
CITY OF
1E
Sfj3ASTI_AN
INFRASTRUCTURE
CONSULTING & ENGINEERING HOME OF PELICAN ISLAND
EXHIBIT "A"
SCOPE OF WORK
TERMINAL APRON EXPANSION
SEBASTIAN MUNICIPAL AIRPORT
PROJECT DESCRIPTION
Infrastructure Consulting and Engineering will provide professional engineering services for the
Expansion of the Terminal Apron at Sebastian Airport. This scope represents the design efforts for
the development and expansion of the existing terminal apron to
increase its capacity, improve pavement conditions, and conduct
improvements to the site lighting. The existing terminal apron
area includes approximately 31,975 square feet of pavement.
The apron parking space at the Sebastian Municipal Airport is _
severely limited and will not accommodate the needs of future A
traffic volumes. As a result of the severely limited terminal
apron area and a substantial amount of transient activity that
occurs, aircraft are often parked in grassed areas or alongside the
Taxilane which leads to the terminal apron area. This
arrangement can create congestion and also makes it difficult for
transient and based aircraft to access the self-service fuel
facilities. The expansion project is a practical solution to the airport's current limitations and a
necessary step to ensure that the airport is prepared for future growth. These additional parking
I ,. _ _ ..•~ w+►—�`` spaces will help improve safety, avoid
congestion, reduce delays, and ultimately
contribute to a more efficient and effective
airport operation. The analysis revealed that the
existing apron should currently be 39,172 SF
which means that it is already about 7,197 square
feet less than is needed to accommodate the
airport's current peak -hour traffic needs.
According to the forecast, this deficit continues
to increase year -over -year until a shortfall of
approximately 9,239 square feet is needed by 2034. The expansion will thereby enhance the overall
airport experience.
Scope of Services and Fee Proposal
Sebastian Airport Terminal Apron Expansion
Page 1 of 7
Document ID: 97DO24F27577898AA5A7B976890196B4
1E
INFRASTRUCTURE
CONSULTING & ENGINEERING
Phase 1— 30% Plans:
CITY OF
S
EB�'STI�N
HOME OF PELICAN ISLAND
ICE proposes to perform a structural and functional evaluation of the apron pavement to assess the
condition of the pavement and determine if it requires additional structural overlay. ICE proposes
to perform a combination of nondestructive testing (NDT) and coring for a cost-effective and
comprehensive evaluation of the pavement.
This preliminary engineering phase is intended to identify the cause of the pavement structure
deficiencies and provide different engineering & construction alternatives for the Terminal Apron
Expansion and includes various studies which generally will include Existing Pavement Structure
strength evaluation, evaluation of pavement failures, determination of rehabilitation alternatives,
cost analysis for the rehabilitation alternatives.
Preliminary Engineering activities include:
1. Perform Site Visits in order to assess existing pavement and subgrade conditions including
the identification of all surface and subsurface deficiencies contributing to the pavement's
poor performance.
a. Ground Penetrating Radar (GPR). GPR provides continuous measurement of
pavement thickness at highway speed (ASTM D6087).
b. Coring. Core samples are proposed to be extracted from the pavement at selected
areas to examine the condition of the pavement layers as well as debonding between
the layers. Core results will also be used to verify the GPR data.
c. Borings shall be approximately 15' deep. Cores shall be only to the bottom of the
pavement in order to define the existing pavement section, with a frequency of one
per 10,000 sf per FAA's "AC 15/5320-6G, Airport Pavement Design and
Evaluation". A report will be generated in order to analyze and describe all
materials encountered, with identification of pavement failures and pavement
recommendations.
d. Perform borings to obtain the permeability rates at 1'-4' and 7'-9' depths below the
grade.
2. Develop an AutoCAD drawing from DTM survey for use in modeling the Apron
Expansion.
3. Obtain and review any available historical documents: construction documents, as-builts
from previous projects to determine existing pavement structure.
4. Analyze the existing pavement section.
5. Evaluation of apron pavement based on geotechnical investigation above.
6. Drainage Evaluation.
7. SJRWMD Pre -Application Meeting.
8. Incorporate results into the Preliminary Engineering Report.
Scope of Services and Fee Proposal
Sebastian Airport Terminal Apron Expansion
Page 2 of 7
Document ID: 97DO24F27577898AA5A7B976890196B4
1E
INFRASTRUCTURE
CONSULTING & ENGINEERING
CITY OF
S
EB�'STI�N
HOME OF PELICAN ISLAND
9. Complete the Preliminary Engineering Report including the various study elements:
a. Project Narrative.
b. Topographical survey.
c. Geotechnical investigation.
d. Existing Soil and Pavement Strength Evaluation.
e. Design alternatives.
f. Drainage Evaluation.
g. Conduct construction cost estimates.
h. Provide recommendations for preferred construction methods.
10. Conduct in-house Quality Review for acceptable design practices and constructability.
11. Attend the Pre -design Conference and review findings and discuss recommendations with
airport personnel and FDOT/FAA as required.
12. Coordinate with the Airport Staff to optimize available construction monies and minimize
the impacts in day-to-day operations of the airport.
13. Develop Projected Project Budgets.
Phase 1 services will involve preliminary design and the production of 30% Plans. The design
considerations shall include:
• Geotechnical Investigation,
• Field Survey,
• General Coordination with Airport Staff,
• Pavement Design/Analysis,
• Drainage Analysis,
• Horizontal and Vertical Geometries,
• Preliminary Cost Estimates,
• Engineer's Report,
The Consultant will prepare a revised Construction Cost Estimate, a 30% Engineer's Report, and
the Preliminary Plans, which will include:
Cover Sheet
Typical Sections
Profile Sheets
Project Layout Plan
Staking and Demolition Plan
Deliverables: Three (3) copies of the Preliminary Plans in 11 "XI 7"format and 30% Engineer's
Report will be submitted to the CITYfor distribution to airport staff.
Scope of Services and Fee Proposal
Sebastian Airport Terminal Apron Expansion
Page 3 of 7
Document ID: 97DO24F27577898AA5A7B976890196B4
1E
INFRASTRUCTURE
CONSULTING & ENGINEERING
Phase 2 — 60% Plans
CITY OF
S
EB�'STI�N
HOME OF PELICAN ISLAND
The Consultant shall address any changes requested by the airport at the 30% Review Meeting in
this Phase. Upon issuance of the Notice to Proceed, the Consultant will proceed with the 60%
Plans to include the following:
• Site Electrical Design, Wire Sizing, Load Cables,
• General Coordination,
• Preliminary Drainage & Grading,
• OE/AAA submittal,
• Construction Safety and Phasing Plan,
• Updated Cost Estimates,
• Engineer's Report.
The Consultant will prepare a revised Construction Cost Estimate, a 60% Engineer's Report, and
the 60% Plans, which will include:
Cover Sheet
Typical Sections
General Notes
Preliminary Grading Plans
Marking Plan
Project Layout Plan
Safety Plan
Staking and Demolition Plan
Profile Sheets
Electrical Plans
The Consultant will meet with the City to review the Plans, Specifications, and the Engineer's
Report to verify that all concerns, issues, and potential conflicts are addressed prior to proceeding
with 90% Construction Documents.
Deliverables: Three (3) copies of the 60% Plans in 11 "X17 "format and 60% Engineer's Report
will be submitted to the CITYfor distribution to airport staff.
Scope of Services and Fee Proposal
Sebastian Airport Terminal Apron Expansion
Page 4 of 7
Document ID: 97DO24F27577898AA5A7B976890196B4
1E
INFRASTRUCTURE
CONSULTING & ENGINEERING
Phase 3 — 90% Plans
CITY OF
S
EB�'STI�N
HOME OF PELICAN ISLAND
The Consultant shall address any changes requested by the airport at the 60% Review Meeting in
this Phase. Upon issuance of the Notice to Proceed, the Consultant will proceed with the 90%
Plans to include the following:
• Preliminary Front End Documents,
• Preliminary Technical Specifications,
• Final Grading & Drainage Design,
• Submittal of SJRWMD Permit Application,
• Construction Notes,
• Cost Estimates,
• Engineer's Report.
The Consultant will prepare a revised Construction Cost Estimate, a 90% Engineer's Report, and
the 90% Plans, which will include:
Cover Sheet
Typical Sections
Construction Notes
General Notes
Signing and Marking Plans
Erosion Control Plans
Project Layout Plan
Safety Plan
Staking and Demolition Plan
Grading and Drainage Plans
Electrical Plans
Miscellaneous Details
The Consultant will meet with the CITY to review the Plans, Specifications, and the Engineer's
report to verify that all concerns, issues, and potential conflicts are addressed prior to proceeding
with Final Construction Documents.
Deliverables: Three (3) copies of the 90% Plans in 11 "x17 "format, a draft set of specifications
and front end documents, and 90% Engineer's Report will be submitted to the CITYfor distribution
to airport staff. A copy will also be sent to the FAA, and FDOT for review and comment.
Scope of Services and Fee Proposal
Sebastian Airport Terminal Apron Expansion
Page 5 of 7
Document ID: 97DO24F27577898AA5A7B976890196B4
1E
INFRASTRUCTURE
CONSULTING & ENGINEERING
Phase 4 — Final Contract Documents
CITY OF
S
EB�'STI�N
HOME OF PELICAN ISLAND
The Consultant shall address minor changes to the plans and any comments from City Procurement
for the bidding documents, and then proceed with the 100% Plans to include the following:
• Incorporate City Comments,
• Incorporate Permitting Comments,
• Final Plans,
• Final Technical Specifications,
• General Provisions/Supplementary Conditions,
• Final Quantities and
• Final Front End Bidding Documents.
The Consultant will prepare a Final Construction Cost Estimate, a 100% Engineer's Report,
Bidding Documents and the Final Plans.
Deliverables): Three (3) copies of the 100% Plans in 11 ' x17' format, the final Engineer's Report
and Contract Documents will be submitted to the CITYfor distribution to airport staff, A copy will
also be sent to the FAA, and FDOT for their files. Two full sized sets (22' x34') of signed and
sealed plans will be submitted for CITY records.
Other Provisions
a) The CITY will pay all costs associated with any permit application and/or impact fees.
b) Any mitigation of wetlands, impacts to threatened and endangered species, or other
environmental efforts beyond the scope of the Focused EA will be performed under
separate agreement.
c) One complete signed and sealed set of plans shall be delivered. This complete design shall
be modified to create one set of "Phase 1" bid documents for bidding purposes. Future
phased construction sets and bidding phase services shall be packaged under a separate
scope and fee.
d) No bidding and construction phase services are included in this proposal.
Scope of Services and Fee Proposal
Sebastian Airport Terminal Apron Expansion
Page 6 of 7
Document ID: 97DO24F27577898AA5A7B976890196B4
CITY OF
1E
Sf]3ASTI�N
INFRAMUCTURE -
CONSULTING & ENGINEERING HOME OF PELICAN ISLAND
PROJECTED PROJECT SCHEDULE
DESIGN PHASE SER VICES
Task Duration
Phase 1
— 30% Plans
60 Days
Phase 2
— 60% Plans
30 Days
Phase 3
— 90% Plans
30 Days
Phase 4
— Final Contract Documents
30 Days
TOTAL PROJECT DESIGN DURATION 150 days *
* Contingent on owners review time)
Phase
Major Activities
2025
2026
ork
1
1
I A
5 1 O
N
D
J
F M
Noticeto Proceed
Survey/ Geotech
1 ' . Design
-��-------
90% Design
Obtain Permit
Design
PROJECT SCHEDULE
SEBASTIAN MUNICIPAL AIRPORT (X26)
TERMINAL APRON EXPANSION- DESIGN
FEE
Please see the associated detailed fee proposal.
Scope of Services and Fee Proposal
Sebastian Airport Terminal Apron Expansion
Page 7 of 7
Document ID: 97DO24F27577898AA5A7B976890196B4
EXHIBIT "B"
CITY OF
Manhour and Fee Estimate
SF$AsTI-AN
1E
Terminal Apron Expansion
_
Sebastian Municipal
Airport
HOME OF PELICAN ISLAND
INFRAMUCTURE
Summary
CONSULTING & FNGINEERING
PHASE 1
PHASE 2
PHASE 3
PHASE 4
TOTAL
Final
30% Plans
60% Plans
90% Plans
Contract
Documents
CLASSIFICATION RATES
HOURS
HOURS
HOURS
HOURS
HOURS
Principal
$255.00
4
1
2
4
11
Sr. Project Manager
$220.00
28
22
40
28
118
Senior Engineer
$200.00
18
12
38
28
96
Engineer
$170.00
33
39
53
46
171
Sr. Designer
$140.00
16
98
44
16
174
Technician
$90.00
79
104
86
56
325
Administrative
$70.00
16
9
16
16
57
TOTAL HOURS
194
285
279
194
952
TASK COST
$26,860.00
$37,835.00
$40,940.00
$29,000.00
$134,635.00
DIRECT EXPENSES
Reproduction
$500.00
$600.00
$750.00
$750.00
$2,600.00
Postage
$75.00
$75.00
$75.00
$75.00
$300.00
TOTAL EXPENSES
$575.00
$675.00
$825.00
$825.00
$2,900.00
SUBCONSULTANTS
Survey
$11750.00
$11, 750.00
Geotechnica/ Investigation
$10, 750.00
$10, 750.00
Ground Penetration Radar (GPR)
$2,500.00
$2,500.00
Drainage Design Services
$2, 875.00
$2, 875.00
$2, 875.00
$2, 875.00
$11, 500.00
Electrical Services
$2,461.28
$10, 054.25
$10, 594.37
$7, 680.87
$30, 790.77
TOTAL SUBCONSULTANTS
$30,336.28
$12,929.25
$13,469.37
$10,555.87
$67,290.77
ITOTAL COSTS
$57,771.28
$51,439.25
$55,234.37
$40,380.87
$204,825.77
Method of Payment
Lump Sum
Lump Sum
Lump Sum
Lump Sum
Lump Sum
Page B-1 of B-5
Document ID: 97DO24F27577898AA5A7B976890196B4
EXHIBIT "B"
Sebastian Municipal Airport
Terminal Apron Expansion
Phase 1 - 30% Design Plans
MANHOUR AND FEE ESTIMATE
Sr. Project
Senior
Administrative
Total
Item/Task Description
Principal Manager
Engineer
Engineer
Sr. Designer
Technician
Assistant
Hours
Coordination with Airport Staff
2 8
4
14
Project Kick -Off Meeting
4
4
Meeting with FAA
6
6
Coordination with Subconsultants
8
4
2
8
22
Review available as -built info
1
2
4
7
Pavement Design & Drainage Analysis
2
4
6
Evaluation of Existing Conditions
4
4
Generate Sections
2
2
8
8
20
Update the Construction Cost Estimate
1
2
2
5
Prepare 30% Plans
Cover Sheet
1
1
2
Project Layout Plan
1
8
9
Typical Sections
1
2
16
19
Staking and Demolition Plan
4
4
4
24
36
Section Sheets
2
2
2
16
22
30% Engineer's report
2
4
4
10
Quality Control Review
2
4
6
Plot 30% 11"07 plans (6 Copies)
2
2
Total Hours:
4 28
18
33
16
79
16
194
Page B-2 of B-5
Document ID: 97D024F27577898AA5A7B976890196B4
EXHIBIT "B"
Sebastian Municipal Airport
Item/Task Description
Coordination with Airport
Subconsultant Coordination
Prepare for Review Meeting, Attendance, Minutes
Preliminary Design
Process Survey DTM
Profile
Pavement Geometry
Preliminary Grading & Drainage Design
Review Preliminary Lighting
Cost Estimate
Prepare 60% Plans
General Notes
Staking and Demolition Plan
Profile Sheets
Preliminary Grading Plans
Preliminary SWPP plans
Preliminary Cross Sections
60% Engineer's Report
Quality Review
Plot 60% 11"07" Plans
Total Hours:
Terminal Apron Expansion
Phase 2 - 60% Design Plans
MANHOUR AND FEE ESTIMATE
Sr. Project Senior
Technical
Total
Principal MapaoRr Engineer
Engineer
Sr. Designer
Technician
Assistant
Hours
4
1
5
4
4
2
10
4
4
2
10
4
4
4
4
16
16
16
5
4
16
25
2
2
8
4
16
3
3
2
4
8
8
22
1 4
6
11
8
8
16
16
16
32
16
16
32
2
2
16
20
6
16
8
30
2
4
4
10
1 4
4
9
2
2
1 22 12
39
98
104
9
285
Document ID: 97D024F27577898AA5A7B976890196B4
Page B-3 of B-5
EXHIBIT "B"
Sebastian Municipal Airport
Item/Task Description
Coordination with Airport
Subconsultant Coordination
Coordination with FAA and FDOT
Prepare for Review Meeting, Attendance, Minutes
Preliminary Technical Specifications
Final Design
Preliminary Front End Documents
Preliminary Technical Specs
Final Grading & Drainage Design
Construction Notes
Review Electrical Plans
Quantities/ Cost Estimate
Prepare 90% Plans
Construction Safety and Phasing Plan
Grading & Drainage Plans
Erosion Control Plans
Final Sections
Marking & Signing Plans
Miscellaneous Details
90% Engineer's Report
Quality Review
Plot 90% 11"07" Plans
Total Hours:
Terminal Apron Expansion
Phase 3 - 90% Design Plans
MANHOUR AND FEE ESTIMATE
Sr. Project Senior
Technical
Total
Principal Manager Engineer
Engineer
Sr. Designer
Technician
Assistant
Hours
1 4
5
4 4
4
12
4
4
2
10
4
4
2
10
4 8
8
8
28
4
8
8
20
4 8
12
2 2
5
8
8
25
2
2
8
12
2
2
2
2
6
10
2
8
8
18
2
8
16
26
2
4
8
14
4
4
8
16
2 2
4
16
24
4
4
4
12
2
4
4
10
1 6
4
11
2
2
2 40 38
53
44
86
16
279
Document ID: 97D024F27577898AA5A7B976890196B4
Page B-4 of B-5
EXHIBIT "B"
Sebastian Municipal Airport
Item/Task Description
Coordination with Airport
Coordination with sub -consultants
Prepare for Review Meeting, Attendance, Minutes
Finalize Plans
Calculate Final Quantities
Prepare and submit OE/AAA
Address comments
Finalize Technical Specifications
Finalize Front End Docs
Plot full size and 11 "x17" plans
Prepare Final Engineer's report
Terminal Apron Expansion
Phase 4 - Final Contract Documents
MANHOUR AND FEE ESTIMATE
Sr. Project Senior Technical
Principal Manager Engineer Engineer Sr. Designer Technician Assistant
4
4 4
4 4 2
Quality Review 4
Total Hours: 4
8
8
16
4
2
4
8
8
4
8
6
8
2
8
8
2
8
8
2
8
8
8
8
28
28
46
16
56
4
2
2
4
2
W
Tota I
Hours
4
8
10
32
6
20
30
20
20
10
20
14
194
Page B-5 of B-5
Document ID: 97DO24F27577898AA5A7B976890196B4