HomeMy WebLinkAbout02-22-2008TO:
Members of the Sebastian City Council
FROM:
Al Minner, City Manager
RE:
CITY EXPENSES FOR 2008 ARTS FESTIVAL
DATE:
Friday, February 22, 2008
The receipts have been received and the personnel costs have been calculated for expenses
concerning the City's participation in the 2008 Arts Festival. In total, the costs for the festival
were $7,729.68. The expense breakdown is as follows:
ITEM
QUANTITY
COST
Police Department Overtime (Quantity in Hours)
42.0
2,033.58
PW - Road Crew Overtime (Quantity in Hours)
34.0
953.06
PW - Parks Crew Overtime (Quantity in Hours)
9.0
172.44
Employee Over Time Costs (Quantity in Hours)
85.0
$3,159.08
TC Palm Advertisements
3
2,663.10
Florida Today Advertisements
1
1,337.50
Reliability Poly Johns
5
570.00
TOTAL COST
$79729.68
This year we budgeted $3,600 in the CRA Special Events line item for advertising costs. Based
on the expenses noted above, we spent $4,000.60 on advertising. As requested by Council, I will
also transfer all personnel costs to the CRA for personnel expenses. With over $33,000
budgeted in that particular line -item for special events (which includes Concerts in the Park, the
Holiday Displays, Clambake Advertising and Trolley Rental), I do not anticipate any overruns by
placing the "total cost" of hosting the event in the CRA Fund.
Please note the reference to "total costs". Based on a request by Council, $9,782.17 will be
charged for the event to the CRA Fund (see attached spread sheet). You will see there is a
difference of $2,052.49 from the reported amount in this memo. This amount represents regular
time salary expenses. I bring this difference to your attention because I do not think including
regular time salaries is a fair expense to report as a city contribution for a special event. Regular
time salary expenses are those budgeted and occurring with or without the specific special event.
Hence, I think it is a savvy financial move to defer these costs to the CRA, but I question whether
it is fair to count this as a City contribution because the mission of carrying out cultural and
recreational events is a General Fund mission, just like maintain parks, streets and police service
is a mission funded by the taxing authority of our jurisdiction. In this case, the similar mission of
the CRA is using cultural and recreational amenities to increase economic activity in the CRA
district; thereby allowing regular salary expense to be justly absorbed by the CRA fund.
Finally, I have provided a copy of this memo to Lisanne Monier, as she has inquired about the
potential of a multi -year extension for the Arts Festival. By all accounts, this year's show was well
received and enjoyed by the Public. I have asked Rich Stringer to modify the agreement and will
have it scheduled for an upcoming Regular Meeting for March. As always, please feel free to
contact me at your convenience on this matter.
2008 ART FESTIVAL
CITY EXPENSES
ITEM
Police Department Overtime (Quantity in Hours)
PW - Road Crew Overtime (Quantity in Hours)
PW - Parks Crew Overtime (Quantity in Hours)
Employee Over Time Costs (Quantity in Hours)
TC Palm Advertisements
Florida Today Advertisements
Reliability Poly Johns
TOTAL COST
QUANTITY
COST
42.0
2,033.58
34.0
953.06
9.0
172.44
85.0
$3,159.08
3
2,663.10
1
1,337.50
5
570.00
$79729.68
2008 ART FESTIVAL
CITY EXPENSES
CITY EMPLOYEE COSTS
EMPLOYEE REG HRS WK HRLYWAGE REG HRS PAY
K. Johnson
0.0
$21.12
$0.00
J. Byers
0.0
$27.27
$0.00
W. Gimmich
0.0
$34.14
$0.00
R. Snell
0.0
$21.75
$0.00
TOTAL POLICE
0.0
$104.28
$0.00
R. Mangarell
20.0
$16.23
$324.60
T. Sweeny
20.0
$14.17
$283.40
G. Allen
20.0
$14.17
$283.40
J. Lubczynski
20.0
$13.74
$274.80
E. Gerber
10.0
$22.49
$224.90
TOTAL ROAD CREW
90.0
$80.80
$19391.10
F. Luhrs
4.0
$13.09
$52.36
W. Bepler
4.0
$10.95
$43.80
C. Hiler
5.0
$10.95
$54.75
J. Tenerowicz
4.0
$21.20
$84.80
A. Vanmeir
8.0
$16.59
$132.72
TOTAL PARKS CREW
25.0
$72.78
$368.43
TOTAL REGULAR HOURS COST
115.0
EMPLOYEE
OT HRS WK
HRLY WAGE
OT HRS PAY
K. Johnson
9.0
$21.12
$285.12
J. Byers
12.0
$27.27
$490.86
W. Gimmich
12.0
$34.14
$614.52
R. Snell
9.0
$21.75
$293.63
TOTAL POLICE
42.0
$104.28
$1,684.13
R. Mangarell
0.0
$16.23
$0.00-
T. Sweeny
9.0
$14.17
$191.30
G. Allen
8.5
$14.17
$180.67
J. Lubczynski
8.5
$13.74
$175.19
E. Gerber
8.0
$22.49
$269.88
TOTAL ROAD CREW
34.0
$80.80
$817.03
F. Luhrs
0.0
$13.09
$0.00
W. Bepler
0.0
$10.95
$0.00
C. Hiler
9.0
$10.95
$147.83
J. Tenerowicz
0.0
$21.20
$0.00
A. Vanmeir
0.0
$16.59
$0.00
TOTAL PARKS CREW
9.0
$72.78
$147.83
TOTAL OVERTIME HOURS COST
85.0
TOTAL COSTS
2008 ART FESTIVAL
CITY EXPENSES
FICA
RET
TOTAL
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$24.83
$29.21
$378.65
$21.68
$25.51
$330.59
$21.68
$25.51
$330.59
$21.02
$24.73
$320.55
$17.20
$20.24
$262.35
$106.42
$125.20
$19622.72
$4.01
$4.71
$61.08
$3.35
$3.94
$51.09
$4.19
$4.93
$63.87
$6.49
$7.63
$98.92
$10.15
$11.94
$154.82
$28.18
$33.16
$429.77
$29052.49
FICA
RET
TOTAL
$21.81
$37.35
$344.28
$37.55
$64.30
$592.71
$47.01
$80.50
$742.03
$22.46
$38.46
$354.55
$128.84
$220.62
$2,033.58
$0.00
$0.00
$0.00
$14.63
$17.22
$223.15
$13.82
$16.26
$210.75
$13.40
$15.77
$204.35
$20.65
$24.29
$314.82
$62.50
$73.53
$953.06
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$11.31
$13.30
$172.44
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$11.31
$13.30
$172.44
$39159.08
1 $5,211.57 1