HomeMy WebLinkAbout08-06-2009TO: Members of the Sebasti _C' y Counc'I
FROM: Al Minner, City Mana r
RE: CURRENT TOPICS D
DATE: Thursday, August 6, 200
With many projects ending and new ones beginning, below is a current topics update to provide
information on some of the projects and issues being managed.
PROJECTS THAT ARE FINISHING UP
PEDESTRIAN BRIDGES
Sometime ago Council inquired about the side bars on the pedestrian bridges. In an effort to
finalize the sugject, Frank Watanabe - Neel -Schaffer who worked with us on the project -
provided this explanation for maintaining the railings as installed:
"The height of the bridge railings) were design to meet American Associate of State
Highway and Trans Officials (AASHTO) standards for pedestrian and bicycle bridges, The
minimum railing height is 54 inches. Our bridge railings are at fill inches (5 R). The side
tubing is also welded to the railing truss members and provides for additional structural
support. Therefore, the side tubing should not be removed to meet AASHTO safety
standards and to provide for the extra structural support.
There are options on the galvanized tubing: 1. Paint the galvanized tubing the same brown
color as the bridge - the problem with painting galvanized steel is that the paint may peel
off. 2. Remove and install new brown painted tubing to replace the existing tubing — high
cost and the concern of exposingibreaking the weld joints!
In short, the best option is to maintain the bridges and side rails as designed.
The Administrative Services Department is also working to close out this project. Before final
payment is made, the City is still in need of (1) the "as -built drawings"; and, (2) corrections to
some of the lighting.
AIRPORT HANGER
The Airport Hanger project is coming to a close. It appears that the final project cost for that
project will be $1,334,786 with a budget of $1,425,000. Ahrens Companies of Lake Park, FL was
the contractor. One item is left to complete on this project before the Certificate of Occupancy is
issued.
Because very little elevation separated the bottom of the retention pond and the finish floor
elevation, a backflow device is required. This should be a relatively easy item to correct. Joe
Griffin is working to get the back flow installed by next week. It is anticipated that the CO will be
issued by the end of August.
INDIAN RIVER DRIVEIMAiN STREET
The Indian River Drive Main Street Project is nearly complete. The last major work is the
construction of the drop inlet on Jefferson Street. Once this is complete the project can be
closed. its total costs are as follows:
INDIAN RIVER DRIVE/MAIN STREET
PROJECT C0741
Neel -Schaffer - Preliminary Engineering
$ 7,250.00
Property Appraisal, Purchase and Demolition
399.696.48
County Permits, Fees and Traffic Inspection
429.48
Restroom Construction and Water/Sewer Connection
13,826.72
Treasure Coast News Advertisements
10324.23
Arborist
865.00
Dirt Storage
250.00
Federal Express and Postage
71.19
Sidewalk -Replacement
6,344.00
Schulke, Bittle & Stoddard - Design/Inspection
240,904.81
H&.D Construction
933,645.58
Total Paid to Date
1,604,609.49
Anticipated Bills Not Yet Paid:
H&D Construction Contract Balance
336.609.02
Miscellaneous Materials
1,000.00
Anticipated Total Project Costs
1.942.218.51
Budgeted Funds:
Boating Improvement Grant
425.291.00
FIND Grant
467,532.00
City Funds:
Recreation Impact Fees
500.000.00
25.86%
Community Redevelopment Agency
1,433,652.24
74.14%
:Total City Funds
1,933,652.24
100.00%
Total Budgeted Fiends
$ 2.846.475.24
:Anticipated Project S:�viiir�s
�JO-1.25ti.73
-Proportional Return to Contributing Funds:
Recreation Impact Fees
$ 233.820.93
25.86%
Community Redevelopment Agency
670,435.80
74.14%
$ 904,256.73
100.00%
At this time, the project is scheduled to come in $904,256 under budget. Once the final work is
done, a formal summary will be provided to Council.
Additionally, at the Wednesday, July 29, 2009 Regular Meeting, Council Member Simchick
mentioned a citizen complaint about the men's restroom. The complaint was lack of a urinal.
This fixture was not installed to keep costs down. It can be installed for $3,500. At this time,
unless directed otherwise by Council, it is not necessary to place this item in the bathroom.
PROJECTS THAT ARE GETTING UNDERWAY
GEORGE STREET DITCH IMPROVEMENT
In January 2009, Council authorized an expenditure to fill in the ditch in the 900 block of George
Street. Since Council authorized the project, staff engaged the services of Frank Watanabe of
Neel -Schaffer in order to receive permitting. After survey, engineering design, permit review and
request for additional information from SJRWMD, the project has been permitted. The
procurement process is now started. The bid opening is scheduled for August 28th. 120 days is
being provided to complete the work. It is anticipated that Council will review a construction
agreement at your September 9th meeting.
DOG PARK
The Dog Park located on Keen Terrace is complete. The park can now be opened. As such,
there will -be a short ribbon cutting ceremony on SATURDAY. AUGUST 8, 2009 AT 9 AM.
Please mark this Saturday, if you can attend the ceremony. After the budget adjustment to
$58,000, the final park construction costs were:
ITEM
AMOUNT
Fencing
$18,797
Sod and Landscaping
9,552
Parking Lot/Driveway Improvements/Sidewalk
9,020
Irrigation
5.343
Land Clearing
5,476
Dog Water Fountain
3,355
Water Instillation
3,030
Pavilion Benches
1,710
Survey
925
Electric
872
TOTAL. j
$68,080
FLAG POLE AND GARAGE LANDSCAPING
Public Works is currently in the process of landscaping the Public Works Garage. Landscaping
should be complete by the end of August. The current plan is to place green screening over the
fence and install a perimeter hedge made of coco plums and magnolia trees. Total estimated
cost for the project is $20,000.
Public Works is also getting ready to start the Flag Pole Project. The anticipated start date is next
week with project completion being done by mid September.
SCHUMANN PARK — BASKETBALL AND TENNIS COURTS
Sunshine Land Design has begun construction on the new basketball courts at Schumann Park.
Asphalt and surfacing efforts are now in progress. The construction contract provides 90 days to
complete the project. At this time, it aRears that the project will be completed by Labor Day with
the contractual deadline September 15 .
Upon completion of the surface work, Public Works will be building shade structures. In addition,
staff will be seeking a budget amendment to construct a new restroom facility to improve the park
facilities.
ON OTHER PROJECTS
PUBLIC WORKS DEPARTMENT — IN CITY HALL
The Public Works Department has completed their move to City Hall. With the consolidation of
other City departments and the creation of the Administrative Services Department, enough
space has opened on the second floor at City Hall to house Public Works. This move keeps all
administrative services in one main location. The move aims to make it easier for the public to
access City services, as well as keeping administrative staff together. Additionally, the move
makes an additional wing open at the airport for potential leasing opportunities.
TWIN DITCHES
Being in the middle of the wet, rainy season, twin ditch has a severe case of "duck weed". The
treatment procedure had been to spray the ditch from the banks. However, that has not worked
this season. Last week Applied Aquatics sprayed the ditch by boat with better results. It is the
aim to have the vegetation out of the ditch in 2-3 weeks.
COPS GRANT
Announced at the July 291h meeting, the City did not receive a grant from the COPS office for two
new police officers. The COPS program had approximately $1 billion in funding and funded only
$1 out of every $8 that was requested. Most of the grants were awarded to urban areas, as
Attorney General Eric Holder stated "These officers will go to where they are needed
most... based on crime rates, financial need and community policing activities". In our region only
Melbourne (2 officers) and Cocoa Beach (1 officer) received funding. As a side note, the New
York City Police Department requested $650 million in funding and received $0.
FEATHER WARS
A few Council Members have spoken with me (individually) about supporting Tom Lowe of Eagle
Productions documentary titled "Feather Wars". The film targeted for release on PBS highlights
Paul Krugel's effort to have Pelican Island named as a wildlife refuge. Tom Lowe has also
produced other PBS documentaries such as "Zora's Roots — The life of Zora Neale Hurston" and
River Into the New World — The St. Johns". As such, Mr. Lowe has been asked to come to the
CRA meeting scheduled for WEDNESDAY, NOVEMBER'12 AT 5:30 PM. He will be presenting
the Council with a showing of the Feather Wars and seeking a contribution for production.
BARBER STREET RESURFACING AND % ROUND DRAINAGE IMPROVMENTS
After the Capital Improvement Plan discussion at the last Council meeting, staff has researched
costs for adding back drainage improvements along Barber Street. As you know, this portion of
the City's stimulus request was denied because the project was only funded in the amount of $2
million. Staff has estimated that an additional $601,000 is required to improve and drainage
between 512 and Concha. This is the area has been identified has the poorest. Based on the
last revision and the comments made by Council, the CIP now proposes to increase the %-round
budget from $350,000 to $975,000. Attached is a map which depicts where the $975,000 can be
applied in FY 2010.
As always, if you have any other questions concerning these or any other projects, please feel
free to contact me at your earliest convenience.
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O
t
Donna Cyr
From: Alfred Minner
Sent: Friday, August 07, 2009 8:44 AM
To: council
Cc: Dept Heads
Subject: Current Topic Correction
Yesterday evening I submitted a current topics update and Sally Maio pointed out an error. Under the topic "Feather Wars" I
stated that Tom Lowe would be at the Wednesday November 12th CRA meeting. That is incorrect. The correction is that Mr.
Lowe will be at the upcoming CRA meeting scheduled for Wednesday, August 12, 2009 at 5:30 PM. You may note I also
incorrectly spelled Mr. Kroegel's (Krugel) name. My apologies for the confusion.
Al Minner
City Manager
City of Sebastian
8/20/2009