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HomeMy WebLinkAbout08021995 City of Sebastian 1225 MAIN STREET [] SEBASTIAN, FLORIDA 32958 TELEPHONE (407) 589-5330 [] FAX (407) 589-5570 MINUTES SEBASTIAN CITY COUNCIL BUDGET WORKSHOP WEDNESDAY, AUGUST 2, 1995 - 6:30 P.M. CITY COUNCIL CHAMBERS 1225 MAiN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MA Y BE INSPECTED IN THE OFFICE OF THE CITY CLERK- 1225 MAIN STREET, SEBASTIAN, FLORIDA Mayor Firfion called the budget workshop to order at 6:30 p.m. ROLL CALL City Council Present: Mayor Arthur L. Firtion Vice Mayor Carolyn Corum Mrs. Louise Cartwright Mrs. Norma Damp Mr. Raymond Halloran Staff Present: City Manager, Joel Koford City Clerk, Kathryn O'Halloran Finance Director, Joel Haniford Director of Community Development Bruce Cooper PW Director, Richard Votapka Human Resources Director, Wendy Widmann Golf Course Pro/Manager, Patrick Cerjan Airport Director, John Van Antwerp Deputy City Clerk, Sally Maio Budget Workshop August 2, 1995 Page Two 1995_/1.996 FISCAL YEAR BUDGI~T RI~VIEW The City Manager gave a brief opening statement and the Finance Director explained the procedure use to arrive at property tax revenue needed. The City Manager reviewed anticipated revenues, noting that the Cemetery revenues may increase due to transfer of trust fund moneys for capital improvements. Legislative lO-511 No changes were made to the proposed Legislative budget. City Manager - 11:512 Discussion took place on the proposed Assistant to the City Manager. Mrs. Cartwright requested a breakdown of figures by employee with and without the lump sum. TAPE I - SIDE II (7:20 p.m.) Mrs. Cartwright suggested an evaluation of Charter officers. No changes were made to the proposed City Manager budget. City Clerk - 12-~ 12 The City Manager said he had changed the Clerical Assistant I title to Information Specialist removed election funds from City Clerk to the non- departmental fund. He advised City Council that the workshop was a courtesy review and that this was the only chance to make changes prior to submittal of the final budget at the first meeting in August. 2 Budget Workshop August 3, 1995 Page Three Discussion took place on department head salaries. Options were considered as follows: 2. 3. 4. 5. 5% Lump Sum - Annual COLA 5% Across the Board - COLA in July No Increase - Only COLA in July 5% Lump Sum Only 3% Increase - COLA in July 5% Lump Sum - No COLA ROLL CALL: Vice Mayor Corum - aye Mrs. Cartwright - nay Mrs. Damp - nay Mr. Halloran - aye Mayor Firtion - nay MOTION FAILED 2-3 (Cartwright, Damp, Firtion - nay) 3% Salary Increase_w/COLA Following a brief discussion, Mrs. Cartwright withdrew this option. Q-5% Salary Increase w/COLA ROLL CALL: Mrs. Cartwright - aye Mrs. Damp - nay Mr. Halloran - aye Mayor Firtion - nay Vice Mayor Corum o nay MOTION FAILED 2-3 (Damp, Firtion, Corem - nay) 3 Budget Workshop August 2, 1995 Page Four No Increase - COL~ Only ROLL CALL: Mrs. Damp - aye Mr. Halloran - aye Mayor Firtion - aye Vice Mayor Corum - aye Mrs. Cartwright - nay MOTION CARRIED 4-1 (Cartwright - nay) Mrs. Cartwright suggested that a PC rather than a laptop be considered. The City Clerk expressed appreciation and said a decision might depend on whether the new Council Chambers are built. No changes were made to the City Clerk proposed budget. Finance Pel~artment - 13-513 Discussion took place on keeping payroll in-house. No changes were made to the Finance Department proposed budget. Legal- 14-514 No changes were made to the Legal proposed budget. Police Department - 15-521 Vice Mayor Corem suggested deletion of the clerical assistant and Mrs. Cartwright suggested that the new clerical assistant I position be part time. The City Manager concurred. Mrs. Cartwright said that overtime and operating expenses seem high compared to other agencies and requested they be reviewed. TAPE II - SIDE I (8:08 p.m.) 4 Budget Workshop August 2, 1995 Page Five Discussion took place on uniform costs and switching to 800 MHZ equipment. The City Manager said he had authorized Chief Petty to pursue federal COPS funding. Mrs. Cartwright inquired about the status of non-department head non- union employees. The City Manager noted they are proposed to receive step increases and COLA. Council concurred. Human Resources - 16-51 ~ Discussion took place on the proposed assistant. No changes were made to the proposed Human Resources budget. Community Development - 18-52zt Vice Mayor Corum suggested reducing the Code Enforcement Officers to one. ROLL CALL: Mr. Halloran - aye Mayor Firtion - nay Mrs. Cartwright - nay Mrs. Damp - nay Vice Mayor Corem - aye FAILED 2-3 (Firtion, Caxtwright, Damp - nay) The new City PlaImer position was discussed. The City Manager said he may eliminate or reduce the Emergency Management budget. TAPE II - SIDE II (8:55 p.m.) 5 Budget Workshop August 2, 1995 Page Six Adlllinistration/Engineering - 22-540 The Public Works Director justified his request for a Project Coordinator position and CAD system and a lengthy discussion followed. Mayor Firtion recommended not buying the CAD system or funding the new position. The Finance Director noted that if the position is not funded, the employee will need to be added back in Roads and Drainage. A vote of City Council was taken as follows: Mr. Halloran - no to CAD and no to Project Coordinator Mrs. Cartwright - no to CAD and no to Project Coordinator Mrs. Damp - no to CAD - yes to Project Coordinator Vice Mayor Corem - yes to CAD and yes to Project Coordinator Mayor Firfion - no to CAD and no to Project Coordinator The CAD and new position were eliminated from the proposed budget. Roads tmcl Drainage - 23-541 It was noted that the employee discussed above will be added to Roads and Drainage. TAPE III - SIDE I (9:50 p.m.) Mayor Firtion requested a consensus on the backhoe purchase. ROLL CALL: Mr. Halloran - nay Mrs. Cartwright - nay Mayor Firtion - nay Mrs. Damp - aye Vice Mayor Corum - nay FAILED 1-4 (Halloran, Cartwright, Firtion, Corem - nay) Budget Workshop August 2, 1995 Page Seven Vice Mayor Corem later noted that she had misunderstood the vote and should have voted in the affirmative to purchase the backhoe. Vice Mayor Corem requested a poll on purchase of the lowboy trailer. ROLL CALL: Mrs. Damp - nay Mr. Halloran - nay Mrs. Camvright - nay Mayor Firtion - nay Vice Mayor Corem - nay FAILED 5-0 Building Maiutenance - 2~_-519 Vice Mayor Corum recommended deletion of the proposed new Maintenance Worker I position at this time and a vote was taken. ROLL CALL: Mr. Halloran - aye Mrs. Cartwright - nay Mayor Firtion - aye Vice Mayor Corum - aye Mrs. Damp - nay CARRIED 3-2 (Cartwright, Damp - nay) Central Garage - 25-549 The City Manager explained the advantage of the City maintaining its own gasoline supply. Mrs. Cartwright questioned whether there had been a previous purchase of RISC 6000 computer software for the garage. Vice Mayor Corum recommended certain reclassifications. 7 Budget Workshop August 2, 1995 Page Eight Discussion continued relative to a reorganization of maintenance methods, inventory control, training, and gasoline distribution. Mayor Firtion inquired about staff utilizing City vehicles at night and said it bears future discussion. No changes were made to the proposed Central Garage budget. Parks anal Recreation - 26-572 Mrs. Camvfight recommended against the Recreation Supervisor and requested a vote be taken on funding the position. ROLL CALL: Mr. Halloran - nay Mayor Firfion - nay Vice Mayor Corum - nay Mrs. Damp - nay Mrs. Cartwright - nay CARRIED 5-0 Mrs. Cartwright requested a vote be taken on the new laborer position. ROLL CALL: Mrs. Damp - nay Vice Mayor Camm - nay Mayor Firtion - nay Mrs. Cartwright - nay Mr. Halloran - nay CARRIED 5-0 Vice Mayor Camm suggested that improved landscaping methods could save money on fertilizers. Budget Workshop August 2, 1995 Page Nine Cemetery - 27-539 The City Manager reiterated that revenues may increase due to inclusion of trust fund moneys. TAPE III - SIDE II (10:20 p.m.) Golf Course Enterprise Fund - Administrati~ze Ero~nSeS 40-572 The City Manager explained his proposal to eliminate three part-time cashier positions and fill them with a head pro and assistant pro. Mrs. Cartwright said the Golf Course Pro/Manager's contract requires him to hire his own personnel. The City Manager stated that the pros would be City employees. MOTION by Damp/Corum I move to extend the meeting to 11:00 p.m. ROLL CALL: Mr. Halloran - aye Mrs. Cartwright - aye Mayor Firfion - aye Vice Mayor Corum - aye Mrs. Damp - aye CARRIED 5-0 Discussion continued on the proposed positions. Vice Mayor Corum concurred with the two new pro positions and a vote was taken on whether to leave the positions as proposed. ROLL CALL: Mrs. Damp - aye Mayor Firtion - aye Mrs. Cartwfight - nay Mr. Halloran - aye CARRIED 4-1 (Vice Mayor recommended approval) Budget Workshop August 2, 1995 Page Ten Airpoxl Enterprise Fund - 50-542 The City Manager reported that he was awaiting word from Fish and Wildlife regarding Airport Road West. Mayor Firtion recommended that Council consider not funding the position of Airport Manager and inquired whether the City Manager could handle the responsibilities of the position. The City Manager said he could, however, he would not be able to give as much time to his other responsibilities. TAPE IV - SIDE I (10:55 p.m.) The Airport Director inquired why his position was being considered for cutting and stated that the airport needs a professional. MOTION by Corurn/Damp I move to extend the meeting fifteen minutes. ROLL CALL: Mrs. Cartwfight - nay Roll Call was suspended since unanimous vote is required to extend. 4. Mayor Firtion adjourned the budget workshop at 11:00 p.m. 10 Budget Workshop August 2, 1995 Page Ten Airport Enterprise Fund - 50-542 Approved atthe athryn 1~. O'Halloran, CMC/AAE City Clerk The City Manager reported that he was awaiting word from Fish and Wildlife regarding Airport Road West. Mayor Firtion recommended that Council consider not funding the position of Airport Manager and inquired whether the City Manager could handle the responsibilities of the position. The City Manager said he could, however, he would not be able to give as much time to his other responsibilities. TAPE IV - SIDE I (10:55 p.m.) The Airport Director inquired why his position was being considered for cutting and stated that the airport needs a professional. MOTION by Corem/Damp I move to extend the meeting fifteen minutes. ROLL CALL: Mrs. Cartwright - nay Roll Call was suspended since unanimous vote is required to extend. Mayor Firtion adjourned the budget workshop at 11:00 p.m. ~_~'~' ,.2.~ , 1995, RegOar__Cily Council Meeting. Arthur L. Firtion, Mayor 10