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Home My WebLink About08031994 City of Sebastian 1225 MAIN STREET [] SEBASTIAN, FLORIDA 32958 TELEPHONE (407) 589-5330 [] FAX (407) 589-5570 AGENDA SEBASTIAN CITY COUNCIL BUDGET WORKSHOP WEDNESDAY, AUGUST 3, 1994 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL PROPOSED ORDINANCES AND INFORMATION ON ITEMS BELOW MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK, CITY HALL, 1225 MAIN STREET, SEBASTIAN, FLORIDA. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL 1994119_95 FISCAL YEAR BUDGET REVIEW ADJOURN ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING (OR HEARING) WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (286.0105 ES.) IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN AD VANCE OF THIS MEETING. City of Sebastian 1225 MAiN STREET [] SEBASTIAN, FLORIDA 32958 TELEPHONE (407) 589-5330 [] FAX (407) 589-5570 MINUTES SEBASTIAN CITY COUNCIL BUDGET WORKSHOP WEDNESDAY, AUGUST 3, 199,8 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL PROPOSED ORDINANCES AND INFORMATION ON ITEMS BELOW MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK, CITY HALL, 1225 MAIN STREET, SEBASTIAN, FLORIDA. Mayor Firtion called the budget workshop to order at 7:00 p.m. 2. The Pledge of Allegiance was recited. 3. ROLL CALL City Council Present: Mayor Arthur Firtion Vice Mayor Carolyn Corum Mrs. Norma Damp Mr. Robert Freeland Mr. Frank Oberbeck Staff Present: city Manager, Joel L. Koford Special Assistant, Marilyn Swichkow Assistant Finance Director, Chris Moore Director of Community Development, Bruce Cooper Chief of Police, Earle Petty Utilities Director, Richard Votapka Personnel Director, Wendy Widmann Assistant Public Works Director, Jerry Thomas Airport Manager/Golf Course Manager, John Van Antwerp Golf Course Superintendent, Chris McCarthy Deputy city Clerk, Sally Maio Administrative Secretary, Joanne Sandberg City Council Budget Workshop August 3, 1994 Page Two X994/~995 FISCAL YEAR BUDGET REVIEW The City Manager explained the budget schedule, format, and procedures. Legislative Department No City Council comments. city Manager No City Council comments. city Clerk Vice Mayor Corum noted that there are funds in the budget for employees' activities in the Public Safety Employees Benefit & Welfare Trust Fund. Finance Department The city Manager noted that the Personnel Request has changed, noted he had declined a Purchasing Director and would be loaning one of his clerical staff to Finance. Legal Department No city Council comments. Police Department The City Manager noted that FOP salary increases are reflected. The City Manager said he'd had to eliminate the two requested new officer positions, Mr. Oberbeck suggested leaving in one, Vice Mayor Corum suggested waiting until next year and Chief Petty justified his request, stating there is inadequate coverage for the City of Sebastian. The City Manager said the city had never taken advantage of impact fees, and could glean new revenues from public safety impact fees. The city Manager said total cost for two new officers would be approximately $86,000, and Mayor Firtion said he was in favor of two new officers. City Council Budget Workshop August 3, 1994 Page Three Mr. Oberbeck recommended a $5,000.00 salary increase for Chief Petty to bring him to $47,000.00. Mr. Freeland concurred with an increase. The City Manager said this could be looked at further and referred to a salary survey for Department heads. Community Development The City Manager noted the distinction between operating costs and capital outlay is that if an item costs $500 or more and has a useful life greater than one year it is capital outlay and stated that a requested typewriter in capital outlay has been deleted. Engineering No City Council comments. Roads ! Streets Mr. Oberbeck expressed concern about costs for small tools. Vice Mayor Corum inquired whether the three employees hired last year as a drainage crew would remain thus, to which the City Manager responded that personnel changes may take place. He went on to explain that a recent mowing bid TAPE I - SIDE II (7:51 p.m.) indicates that it may be cheaper for the City to hire additional personnel, and that the issue will be re-examined. He did say, however, that he will recommend a bid award for utility facilities. Mrs. Damp recommended a $1,500 raise for Jerry Thomas. Mr. Thomas declined the raise. Building Maintenance Discussion took place on purchase of chemicals City wide under state contract price. Mr. Oberbeck questioned $6,500 for repairs to air conditioners. 3 City Council Budget Workshop August 3, 1994 Page Four Garage The City Manager advised that the clean-up at the Central Garage is under capital improvements and that the City has to develop a self-contained stormwater run-off system, said he had been advised that a thousand gallon tank installed has never been registered and is in violation. He said he has also been put on notice that Barber Street Sports Complex drainage is inappropriate. Parks/Recreation Mr. Oberbeck inquired why a portalet was located at Barber Street Sports Complex, to which the Assistant Public Works Director responded that the restrooms are not always open when the Creative Playground is open. Discussion took place on costs for painting the old GDC building south of the sports complex. Cemetery Mr. Oberbeck questioned the $300 for water cooler. Non-Departmental The City Manager explained this new fund, noted that under capital improvements the Yacht Club pier renovation and the Central Garage soil clean-up are essential and other capital requests can be looked at. Mayor Firtion called recess at 8:15 p.m. and reconvened the workshop at 8:20 p.m. Ail members were present. The city Manager discussed a proposed, telephone system, noting that he has placed money in the Non- Departmental budget, and requested authority to go out to bid. He explained his thoughts on an appropriate system for a complaint and information center. City Council concurred with bidding. City Council Budget Workshop August 3, 1994 Page Five Golf Course Revenues No City Council comments. Discussion took place on the difference in revenues from last year due to the change in the due date for memberships. Golf Course Expenditures ~ Administration The city Manager stated that in accordance with staff and auditor recommendations, the current secretarial position will be downgraded to part-time and a new Cash Supervisor position will be established. Golf Course Expenditures ~ Greens ! Maintenance The city Manager said bids had been received for maintenance and will be reviewed in the near future. Golf Course Expenditures -Carts Mayor Firtion recommended sand buckets on both sides of all carts and Vice Mayor Corum recommended cotton t-shirts for maintenance employees. Airport ~ Revenues The City Manager said the airport budget reflects a forthcoming federal grant to implement the airport master plan. Airport -- Expenditures The City Manager said he has increased the Airport Manager's salary to $17,500 at this time and that he will review the salary again in the future. Utility - Water and Sewer Revenues No city Council comments. Water ~ Expenditures The City Manager discussed the depreciation line item, stating that assuming all revenue budgeted for materializes, then those line item monies will be used next year for water and sewer repair and replacement. TAPE II - SIDE I (8:45 p.m.) 5 City Council Budget Workshop August 3, 1994 Page Six Sewer ~ Expenditures The City Manager reiterated his previous comments on depreciation. Cemetery Trust Fund No City Council comments. Law Enforcement Trust Fund No City Council comments. General Govt. EmDloyees Benefit R Welfare Trust No City Council comments. The City Manager said he will submit the formal budget on August 10, 1994 and that the budget is set at 6.9 mills at this time. He requested City Council's budget books be returned. Costs for utility expenditures such as the 1987 boom truck tune-up, blueprint machine, hydrant paint, other vehicle maintenance, shovels, license fees, and man-hole cover paint were questioned. city Council commended the City Manager on a well prepared budget. Being no further business, Mayor Firtion adjourned the budget workshop at 9:05 p.m. at the ~~~ /~ ~/ Meeting. city Clerk , 1994, City Council ~rt~ Firtion, Mayor