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Home My WebLink About08101991 City of Sebastian POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 [] FAX (407) 589-5570 MINUTES SEBASTIAN CITY COUNCIL BUDGET WORKSHOP MEETING SATURDAY, AUGUST 10, 1991 - 9:00 A.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL PROPOSED ORDINANCES AND INFORMATION ON ITEMS BELOW MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK, CITY HALL, 1225 MAIN STREET, SEBASTIAN, FLORIDA. Mayor Conyers called the budget workshop meeting to order at 9:00 a.m. 2. ROLL CALL Present: Absent: Also Present: Councilman Lonnie Powell Councilman Peter Holyk Councilman George Reid Mayor W.E. Conyers Vice Mayor Frank Oberbeck (excused) City Manager, Robert McClary Finance Director, Mike Hudkins Assistant Finance Director, Larry Napier City Clerk, Kathryn O'Halloran Deputy City Clerk, Sally Maio The City Manager gave a brief introduction in regard to the proposed 91/92 fiscal year budget. City Council Budget Workshop August 10, 1991 Page Two Vice Mayor Oberbeck's written comments, as presented to the Mayor, City Council members and the City Manager prior to the meeting (attached) were addressed throughout the meeting and the City Manager said he would meet with Vice Mayor Oberbeck upon his return. DIRECTOR OF COMMUNITY DEVELOPMENT, BRUCE COOPER (1) Planning ~ Zoning - Account Number - 515 No changes made. (2) Board of Adjustment - Account Number - 516 No changes made. (3) Community Development ~ Account Number - 524 Discussion took place in regard to proposed tie-in with Indian River County computer system. No changes made. (4) Construction Board - Account Number - 528.2 No changes made. (5) Code Enforcement Board - Account Number - 528.3 No changes made. CITY ENGINEER/PW DIRECTOR, DAN ECKIS (1) Building Maintenance - Account Number - 518 Council concurred with Vice Mayor Oberbeck's suggestion to reduce request for capital improvement funds for Community Center improvement to 88500. The City Manager recommended that $1000 for painting be left in one fund and reduce the capital improvements to $7500. (2) Vehicle Maintenance - Account Number - 519 No changes were made. Related to a discussion of line item 5290, the City Manager said he would copy the City Engineer's list of trade supplies and tools for this year to Council. 2 City Council Budget Workshop August 10, 1991 Page Three (3) Engineering - Account Number - 529 The City Engineer expressed his need for a part time clerical. Mayor Conyers said he would not support any personnel increases. At this time no changes were made. (4) Cemetery - Account Number - 539 (5) Line item 4600, repairs and maintenance, although recommended at $2000 by the City Manager, was restored to $4400 as requested by the City Engineer/PW Director. Cemetery - Account Number - 403 Discussion took place on capital improvements request for $48,000 for niches and drives in Unit 4. Council concurred with the City Manager's recommendation to reduce to S30,000 for niches and readdress it at a later date if need be. Discussion took place regarding Vice Mayor Oberbeck's suggestion in regard to the City Manager's recommendation to leave the sexton at the cemetery, to use the other cemetery employee as needed for the street department and to bid a mowing contract. Mayor Conyers, said for the record, he was against it, however, the rest of Council concurred. (6) Street - Account Number - 541 Line item 3490, other contractual services, proposed for contract mowing services, was reduced to $20,000 from $23,000. Councilman Powell was excused from 10:20 p.m. to 10:22 p.m. Although Vice Mayor Oberbeck suggested a reduction to line item 5290 to $2500 from $6000, Council concurred that no change be made. The City Manager said that for future budgets, trade supplies and tools could be separate line items. 3 City Council Budget Workshop August 10, 1991 Page Four Mayor Conyers said, for the record, he was against buying the two axle trailer. (7) County Option Gas Tax Fund - ACCount Number - 602 Not addressed at this time. (8) Parks - Account Number - 572 The City Engineer requested that a current Maintenance Worker I be upgraded to Heavy Equipment Operator. Mayor Conyers stated, for the record, that he was not in favor of the recommendation, however the majority of Council concurred that if the man is working above and beyond the requirements of his position he should be rewarded for it. The majority concurred with the upgrade. The City Manager noted that his recommendation does not reflect the purchase of a pickup truck as requested on page 32.03. A typographical error was noted on page 32.03 Blowers (2). The figure was reduced to $300 to concur with the figure on page 30.05. Mayor Conyers called recess at 11:00 a.m. and reconvened the meeting at 11:08 a.m. All members were present. CHIEF OF POLICE - EARLE PETTY (1) Police - Account Number - 521 City Council concurred with Chief Perry's request for funding for a narcotics officer which resulted in increases in certain line items for the new position. $1330 was put back in to capital improvements for lapel microphones. (2) Police Education Fund - Account Number - 601 (3) Emergency Management - Account Number - 525 No changes were made. 4 City Council Budget Workshop August 10, 1991 Page Five City Council heard input from Dolores McCarthy, 222 Fig Street, Sebastian in regard to the CAVCORP property, Golf Course rates, use of cemetery employees for streets and use of Riverview Park for shows. The City Council recessed for lunch at 11:45 a.m. and reconvened at 12:30 p.m. All members were present. GOLF COURSE MANAGER, JIM DE LARME (4) Golf Course Carts - Account Number - 544 Although the Golf Course Manager requested $20,000 for line item 5230, tires and batteries, it was changed from $10,000 to $15,000. (3) Golf Course Maintenance - ACcount Number - 519 The Golf Course Manager requested to move the current part time time cart man to full time with an increase of approximately $5000 plus benefits, add one full time irrigation laborer at a cost of approximately $14,726 plus benefits and to add three additional seasonal employees for a cost of $10,350 with no benefits. Council concurred. (1) Golf Fund Revenues Discussion ensued on proposed rates and as a result, Council concurred to increase non-resident membership rates to single - $800 and family - $1000. (2) Golf Course Administration - Account Number - 513 No changes were made. (5) Capital Improvement Projects No changes were made. FINANCE DIRECTOR - MIKE HUDKINS (1) Finance - Account Number 513.1 No changes were made. 5 City Council Budget Workshop August 10, 1991 Page Six (2) Debt Service Fund - Account Number - 201 Discussion took place on the proposed CAVCORP property purchase, however, no changes were made. CITY CLERK - KAY O'HALLORAN (1) Legislative L Account Number - 511 No changes made. (2) City Clerk - Account Number - 513 The City Manager noted that line item 4843, employee incentive, had been reduced to $500. The City Clerk's request for capital improvements funding for a lap top computer was increased from $3000 to $4000. (3) Legal L Account Number Z 214 Addressed under City Manager's matters. AIRPORT MANAGER - JOHN VAN ANTWERP (1) Airport L Account Number - 551 No changes were made. Mayor Conyers called recess at 1:55 p.m. and reconvened the meeting at 2:02 p.m. Ail members are present. CITY MANAGER - ROBB MC CLARY The City Manager addressed Legal - Account Number 514. No changes were made. (1) City Manager - Account Number - 512 Following a brief discussion, Council concurred to eliminate the City Manager's request for Capital Improvements funding in the amount of $10,500 for a new vehicle and to have the City Engineer use the vehicle reserved for the part time Code Enforcement Inspector, which position is currently vacant, and when possible use a vacated police vehicle. City Council Budget Workshop August 10, 1991 Page Seven (2) Capital Pro3ects - Overview The City Manager explained the Capital Projects Fund by item and noted the decrease to from $10,500 to $7500 for Public Building Improvements relative to the Community Center. No further changes were noted. The City Manager stated that Indian River County has currently not funded money for the Barber Street Sports Complex, however, they may look into their beginning fund revenues when they enter into the fiscal year. (3) Capital Improvements - Overview The City Manager went through the Capital Projects Fund by item and noted amendments that had been made previously for a net decrease of $8000. (7) County Option Gas Tax Fund - Account Number - 602 At this time, the City Manager listed proposed revenues and expenses for the County Option Gas Tax fund. (4) Employee Compensations X Wages, Salaries & Benefits -- The City Manager said that the city anticipates a $120,330 decrease in the city's participation to medical benefits and has offered 2.5% increases on October 1st and April 1st across the board. He requested that with funds saved by not purchasing a new vehicle, a part time clerical be added to the Engineering Department. Council concurred. Being no further business, Mayor Conyers adjourned the workshop meeting at 3:15 p.m. Approved at the .. ~ 1991~,.,~/~ ~/~ 3C o u n c i i . ~y ,~~~~oi~ Meeting W .~./Con - Kathr~n Mf, 0'R'alloran, City Clerk 7