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HomeMy WebLinkAbout08111990City of Sebastian POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 FAX 407-589-5570 MINUTES SEBASTIAN CITY COUNCIL BUDGET WORKSHOP AUGUST 11, 1990 - 9:00 A.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL PROPOSED ORDINANCES AND INFORMATION ON iTEMS BELOW MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK, CITY HALL, 1225 MAIN STREET, SEBASTIAN, FLORIDA. Mayor Conyers opened the workshop meeting at 9:02 A.M. In attendance: Present: Mayor W.E. Conyers Councilman Robert McCollum Vice Mayor Frank Oberbeck Councilman Lonnie Powell Absent: Councilman Lloyd Rondeau Also Present: City Manager, Robert McClary Assistant City Manager, Jo Anne Townsend Finance Director, Carol Carswell City Clerk, Kathryn M. O'Halloran All Department Heads as noticed on Agenda at time specified. Budget Workshop August 11, 1990 Page -2- 9:00 A.M. - ROBERT S. MCCLARY The City Manager gave a brief introduction to this budget workshop meeting. He noted that the purpose of the workshop was to enable the Council Members to review the proposed budget and make any modifications they felt necessary to prepare this budget for public hearing. The public hearings are scheduled for September lOth and 17th. At this time Mr. McClary covered the general fund revenues and the transfers out. 9:10 A.M. - BRUCE COOPER The Director of Community Development stated he would briefly go over each segment of Community Development: 1) Planning and Zoning 2) Construction Board 3) Code Enforcement Board 4) Board of Ad3ustment 5) Community Development Mr. Cooper noted that the upgrade to the computer system was taken care of in this fiscal budget and need not be addressed at this time. Various capital items were discussed. The City Manager noted he presented a summary of positions in general fund and golf course fund and asked for any questions relating to staffing patterns. Discussion then followed relative to the position of City Planner. It was the consensus that this position remain in the budget. The members of the Council requested that they receive a Job description and qualifications for this position. A recess was called at 9:55 A.M. and reconvened at 10:05 A.M. 9:30 A.M. - DAVE FISHER Mr. Fisher called attention to under-runs within his department. He also noted that $ 40.00 was the actual expenditure for outside engineering services; and also spoke about temporary clerical. Budget Workshop August 11, 1990 Page -3- 9:40 A.M. - JERRY THOMAS Mr. Thomas expected this budget to be $3,000 less than last fiscal year's budget. Discussion followed relating to a new air conditioner at the Community Center, hurricane shutters, vacuum cleaner, etc. It was the consensus of the council that $16,065 for hurricane shutters be omitted from the proposed budget. There was a great deal of discussion pertaining to "Trade Supplies". It was the consensus to increase 5290 by $2,000. A lengthy discussion took place on the Cemetery and rubbish; also on stake body dump truck and tractor with mower. Discussion followed about the request for two additional employees for the Parks Department. The City Manager suggested that under Capital Pro3ects the amount of $151,500 would be used for Park Improvements. 12:05 P.M. the Council broke for lunch. (It should be noted that the time schedule will not be followed.) All members of the Council and staff were present at 1:00 P.M. 10:45 A.M. - EARLE PETTY - 1:00 P.M. Chief Earle Petty stated he concurred with the City Manager's recommendations. Various questions were present relating to crime lab, towing, school crossing guards, rentals, printing and binding, etc. The Council requested research on School Cross Guards and if all crossing guards placed at schools within municipalities are paid by the municipality and rental on copy machine, the amount allocated for tires and batteries. The Council reduced the gas budget by S2,500, the vehicle repairs by $5,000. The Chief requested additional personnel and the Council agreed to two new officers and a relief communications technician. Light bars for police cars reduced to $2,500, reduce camcorder by $500 and strike the purchase of a fasimile machine. 3 Bud§et Workshop August 11, 1990 Page -4- 1:00 P.M. - JIM DE LARME - 2:00 P.M. Mr. DeLarme stated that he was in accord with the City Manager's recommendations. The City Manager stated that a system of paid starters and rangers is proposed. It was noted that a part time mechanic could not service all the carts. Mr. De Larme requested a full time mechanic and for the assistant superintendent to be on unlimited time status. He also requested an additional cartman. 2:15 P.M. - 2:20 P.M. a break was called for. all council members were present. Upon resumption 2:00 P.M. - JOHN VAN ANTWERP - 2:20 P.M. Mr. Van Antwerp noted that the agreement with the FAA was the primary reason for a small budget. He brought to the attention of the Council that mowing should go to 4 times a year from 2 times a year. He also noted that the City Manager's staff is still charging the Airport $13,200 and he asked that this be cut if possible. 2:10 P.M. CAROL CARSWELL - 2:00 P.M. Mrs. Carswell noted that the most significant change in the budget for Finance was for insurance. Small Office Equipment was reduced to $400 from $600. Surge protectors with battery backup were approved. The City Council did recognize the debt service. 2:20 P.M. - KATHRYN O'HALLORAN - 2:40 P.M. Ms. O'Halloran requested that Legal and Legal-Labor Lawyers be transferred to the City Manager and the Council agreed. The Council reduced Computer Consultant by $1,000 to $1,500. It was the consensus of the council to include surge protectors and 2 work stations. The Council agreed that the Legislative Budget was in order. The Travel and Per Diem was increased by S500 to $1,000 and Meetings was increased 8200 to $400. 4 Budget Workshop August 11, 1990 Page -5- A break was taken from 3:15 to 3:25 2:30 P.M. - ROBERT S. MC CLARY - 3:25 P.M. The Assistant City Manager Jo Anne Townsend questioned the status of the Health Insurance for City Council Members this subject was considered null and void. Ms. Townsend presented the budget for the City Manager's office. The City Manager assured the Council that he would see that either he or the Assistant Manager would attend conferences (one at a time). Mr. McClary recommended a Recreation budget of 0 for 1990/91. He suggested a proposed self-supporting fund through its own fees and charges. He noted that the city could provide recreation services without being a direct provider. Due to the fact that the items scheduled could not be completed the City Council continued the Budget Workshop to Monday, August 13, 1990 at 5:30 P.M. Meeting adjourned 4:00 P.M. Mayor Kathr¥~! M. ~o'Halloran, city Clerk Meeting. 5