Loading...
HomeMy WebLinkAbout08121989 City of Sebastian POST OFFICE BOX 780127 u SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 FAX 407-589-5570 MINUTES SEBASTIAN CITY COUNCIL BUDGET WORKSHOP MEETING SATURDAY, AUGUST 12, 1989 - 9:00 A.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL PROPOSED ORDINANCES AND INFORMATION ON ITEMS LISTED BELOW MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK, CITY HALL, 1225 MAIN STREET, SEBASTIAN, FLORIDA. Mayor Votapka called the informal workshop meeting to order at 9:05 A.M. 2. ROLL CALL Present: Vice Mayor Robert McCarthy Councilman Lloyd Rondeau Councilman Frank Oberbeck Councilman Robert McCollum Mayor Richard Votapka Also Present: City Manger, Robb $. McClary Finance Director, Carol Carswell City Clerk, Kathryn M. O'Halloran 89.078 Proposed Budget Fiscal Year 1989-1990 Opening remarks - City Manager The City Manager stated that there will be requests for additional personnel from all Departments other than the City Clerk and Finance Department and this will be discussed upon the conclusion of the Department Heads' presentation. 1 Budget Workshop Meeting August 12, 1989 Page 2 He noted that there were eight or nine unlimited time status employees who are not department heads and are not on a classification pay plan. There are also two classified employees that he would propose be included in unlimited time status. He will also discuss the Department Head salaries. BRUCE COOPER - COMMUNITY DEVELOPMENT Mr. Cooper stated he would go through each division of the Community Development Department and then sum up. Councilman Oberbeck questioned the transfer of line items. The City Manger noted that it is not the intent to spend money due to the fact that funds are appropriated. He noted that the Community Development Department is a general fund department. Problems relative to space in this particular department were discussed. After a discussion relative to the unlicensed contractors working in city, the time consumed by zoning problems and inspections it was the consensus of the Council to have a joint workshop meeting between the City Council and Construction Board on Wednesday, August 30, 1989 at 7:00 P.M. Public input will be welcome. DAVID FISHER - ENGiNEERING/PUBLIC WORKS Mr. Fisher presented the City Council with backup material, that he will refer to during his presentation. The subjects of additional engineering services, site plan review, county sewer project, the separation of duties of the head of engineering/public works director etc., were mentioned. Budget Workshop Meeting August 12, 1989 Page 3 Discussion evolved relating to the proposed new police station, renovation of city hall, Barber Street Sports Complex, development of waterfront. It was the consensus of the Council that the Clivus Multrum should go. Mr. Fisher informed the Council that removal would not be cost effective at this time with county sewer proposed in the near future. A comparative cost would be in the area of $35,000. Councilman Oberbeck stated that $35,000 would be more than adequate to install a new facility. The City Manager suggested that the City Engineer do an evaluation on getting rid of the Clivus and replacing it with conventional toilet facilities using drain fields and park improvements be reviewed by the Parks and Recreation Committee after the first of the fiscal year. The Mayor called for a 15 minute break and after the break all members were present. CHARLES REYNOLDS - POLICE DEPARTMENT The Chief distributed packages to the members of the Council. He addressed a request for increased personnel. He noted that the budget as prepared was almost completed when he reported for duty on June 1. The City Manager questioned the request for increased personnel. It was suggested by the Vice Mayor that the personnel now employed be given a "good raise" so that they are not lost to other departments. Discussion followed relating to the present police buildings, a new police facility, limited revenue sources, projected growth of the city, communications, meetings and seminars, regional crime lab, etc. The City Manager referred to Vehicle Maintenance and suggested that this item be reduced by $10,000 or to S21,500. It was recommended that Trade Supplies be reduced by $3,000 to $7,000. Budget Workshop Meeting August 12, 1989 Page 4 A $1,000 increase in salary, for nineteen certified police officers was approved by the Council plus a step increase. This would be in lieu of hiring one new police officer. The amount of $66,000 budgeted for motor vehicles was discussed. Lunch break at 12:30 the meeting resumed at 1:15 with all members present. WILLIAM VINCENT - GOLF COURSE Mr. Vincent stated that there are 318 seasonal memberships, expenses have been cut, dues have not been raised for two years, etc. He recommended that the salaries of the Manager and Golf Director be ad3usted and brought up to a level of management. Discussion followed pertaining to purchase of used, reconditioned golf carts, certificate of deposit in the amount of $150,000, a proposed resolution for increase in rates, etc. A recess was taken from 2:15 to 2:25 and when resumed all members were present. JOHN VAN ANTWERP - AIRPORT Mr. Van Antwerp made a brief presentation. A brief discussion followed relating to rentals, sub- leases, airport director, airport manager, etc. CAROL CARSWELL - FINANCE DEPARTMENT Mrs. Carswell spoke mainly to the subject of insurance. KAY O'HALLORAN - CITY CLERK MS. O'Halloran addressed the fact of items that were moved from one account to another, telephone bills, etc. The City Manager noted that his departmental budget was not included in this schedule. There were no questions on this. 4 Budget Workshop August 12, 1989 Page 5 Discussion was presented by the City Manger relative to unlimited time status employees. He noted that there are 8 positions not covered by CWA or that they may not be covered by CWA in the future. They are not in a step and are now being proposed to be inserted in a step plan. They are: Golf Director, City Planner, Deputy City Clerk, Assistant Finance Director, Assistant Public Works Director, Golf Course Superintendent, Chief Building Inspector and Assistant City Manager. He explained the proposed step plan to the City Council. He noted that rank and file CWA employees will received 8500 plus a step increase and their steps will either be S500 or S675. Relating to the Deputy City Clerk and the City Planner: the City Manager suggested taking an equivalent of what they would otherwise earn next year based on their overtime basis; for the Deputy City Clerk it would be at the beginning which is $21,000. In the case of the Planner it would be $23,250. His current salary is $21,000. The Mayor suggested that the Deputy City Clerk be started at Step Two as opposed to Step One. The City Manager did not agree. Mr. McClary recommended the following: Golf Course Director - in step plan as contemplated with additional consideration. Increase $3,000 to S18,000. Golf Course Manager - increase $3,000 to $27,000. The other Department Heads that are at $28,500 (City Clerk, Finance Director and Director of Community Development) increase of $2,000 to $30,500. After a lengthy discussion of expenses and funds it was decided that the Golf Course Manager would be increased to $27,500 and the Golf Course Director would be increased to $18,500. MOTION MCCOllum/Rondeau to approve increases in the amount of $2000 for the City Clerk, Finance Director and the Community Development Director from $28,500 to $30,500. Assistant Finance DireCtor, will have an increase of $500 and be included in the step plan. Chief Building Inspector will receive $500 and be included in the Step Plan, Assistant Public Works Director will receive 8500 and be included in the Step Plan. Step Plan increases to be effective on Budget Workshop August 12, 1989 Page 6 employees' anniversary date. ROLL CALL: Councilman McCollum Councilman Oberbeck Councilman Rondeau Mayor Votapka Vice Mayor McCarthy MOTION CARRIED 4 - 1. 0berbeck no. - aye - nay - aye - aye - aye MOTION by McCarthy/Rondeau to pay the Golf Course Manager S29,000. ROLL CALL: Councilman Oberbeck - nay Councilman Rondeau - aye Mayor Votapka - nay Vice Mayor McCarthy aye Councilman McCollum - nay MOTION FAILED 3 - 2 Oberbeck, Votapka, McCollum - no MOTION by Oberbeck/McCarthy to increase Golf Course Manager's salary to 827,500 and the Golf Course Director to 818,500. The Golf Course Superintendent will be included in the Step Plan at 8500 plus Step Increase. ROLL CALL: Councilman Oberbeck Councilman Rondeau Mayor Votapka Vice Mayor McCarthy Councilman McCollum - aye - aye - aye - aye - aye MOTION CARRIED 5 - 0. The City Manager asked if the City Council would like to consider any sort of increase for the City Manager. He did not have any recommendation. MOTION by Rondeau /McCarthy to increase the City Manager's salary 81,500. Discussion followed relative to an increase of 82,000. Motion and second withdrawn. 6 Budget Workshop August 12, 1989 Page 7 MOTION by Rondeau/ McCarthy to increase the City Manager's salary by $2,000. Councilman Rondeau Mayor Votapka Vice Mayor McCarthy Councilman McCollum Councilman Oberbeck - aye - aye - aye - aye - nay MOTION CARRIED 4 - 1. Oberbeck No The City Manager stated he is in negotiations with Mr. David Fisher, Director of Public Works/Engineering to extend his appointment to one full year through September 30, 1990. He stated that he had made a commitment to Mr. Fisher that he would ask for the same increase in salary that he asked for the other Department Heads (S2,000). MOTION by McCarthy/Oberbeck the engineer be granted a $2,000 increase and benefits if he agrees to extend his contract through September 30, 1990. ROLL CALL: MOTION CARRIED 5-0. Vice Mayor McCarthy Councilman McCollum Councilman Oberbeck Councilman Rondeau Mayor Votapka - aye - aye - aye - aye - aye The City Manager addressed the subject of any new positions that the City Council may want to add. A lengthy discussion evolved pertaining to the Assistant City Manager. This position would be Assistant City Manager and Airport Director concurrently and were 44 applications on file. MOTION by McCarthy/Rondeau to hire an Assistant City Manager "Post Haste" 7 Budget Workshop August 12, 1989 Page 8 The City Manager noted that there would be a transfer of funds from the Airport Fund to the General Fund to take care of the General Fund expenditures that are related to the airport, including the City Manager's time, bookkeeping and the Assistant Manager's position. The City Manager stated the Assistant Manager would also be Airport Director. He stated that he will be coming to the City Council as the budget is revised to final form for a transfer of funds approximately in the amount of $1,000 and Sl,250 per month from the Airport Fund to the General Fund. ROLL CALL: Councilman McCollum Councilman Oberbeck Councilman Rondeau Mayor Votapka Vice Mayor McCarthy - aye - aye - aye - aye - aye MOTION CARRIED 5-0. The Mayor noted that there had been no formal action relative to the Deputy City Clerk and the City Planner. After discussion relative to the starting step for the Deputy City Clerk salary it was decided this position will start at step two. It was also recommended that the Planner be started in step four. MOTION by McCollum/Rondeau The Deputy City Clerk goes to Step 2, $21,750 and the City Planner Step 4, $23,250. ROLL CALL: MOTION CARRIED 5-0. Councilman Oberbeck Councilman Rondeau Mayor Votapka Vice Mayor McCarthy Councilman McCollum - aye - aye - aye - aye - aye MEETING ADJOURNED AT 4:15 P.M. · 1989 ~L~ ~-~ Council Meeting. Richard B. Votapka, MaTor 0'Halloran, City'Clerk 9