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Home My WebLink About2025 - Fourth Amendment to the AgreementFOURTH AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SEBASTIAN AND INTERNATIONAL GOLF MAINTENANCE, INC. This Amendment to the Agreement ("Amendment") is hereby made and entered into this 25th day of june , 2025, between the City of Sebastian, Florida, a municipal corporation of the State of Florida, hereinafter referred to as the "City" and International Golf Maintenance, Inc., ("Contractor"). WITNESSETH WHEREAS, the City and Contractor entered into an Agreement dated September 25, 2014, for the provision of Golf Course Maintenance Services at the Sebastian Municipal Golf Course ("Agreement"); and WHEREAS, the Parties executed the First Amendment to the original Agreement on September 28, 2016 to provide additional services; and WHEREAS, the Parties executed a Second Amendment to the original Agreement on July 27, 2022, to incorporate a rate adjustment; and WHEREAS, the Parties executed a Third Amendment to the original Agreement on August 28, 2024, to incorporate a rate adjustment and additional contract terms; and WHEREAS, the Parties now desire to amend the Original Agreement to: (1) provide for an extension of the Term of the Contract by four years, (2) incorporate a rate adjustment, and (3) incorporate additional contract terms. NOW THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS AND AGREEMENTS CONTAINED HEREIN, THE PARTIES AGREE TO THE FOLLOWING: AGREEMENT 1. The above recitals are true, correct and are hereby found to be the intent of this Amendment. 2. The terms of the Original Agreement are hereby restated and incorporated herein by this reference. In the event of a conflict in terms, the terms of this Fourth Amendment shall supersede. 3. The Term of the Agreement will be extended by four (4) years to expire on September 30, 2029. 4. The attached "Exhibit A" shall be effective once the last party executes this document. International Golf Maintenance, Inc. Amendment Four Page 1 of 15 Document ID: 37EFF549B812670588436C9A771 BCBCB 5. The attached "Exhibit B" shall be effective on October 1, 2025. 6. Except to the extent specifically provided above, this Amendment shall not be interpreted or construed as waiving any rights, obligations, remedies, or claims the parties may otherwise have under the Original Agreement. 7. In all other respects except as modified herein, the terms of the Original Agreement shall remain in force and effect. [Remainder of page left intentionally blank; Signature page follows] International Golf Maintenance, Inc. Amendment Four Page 2 of 15 Document ID: 37EFF549B812670588436C9A771 BCBCB IN WITNESS WHEREOF, and in acknowledgment that the parties hereto have read and understood each and every provision hereof, the parties have caused this Fourth Amendment to be executed as of the date first written above. INTERNATIONAL GOLF MAINTENANCE, INC. CITY OF SEBASTIAN.. FL By: By: �► C��i,IG �ur ��2 ��iC'Cl/'L ID: 2CCSB761-SBBF-4A79-BCFC-5067F9295972 ID:123641 DD-0789-417C-881 D-8E82E87DA1 D8 Digitally signed by <eburk@mggi.com> Digitally signed by <bbenton@ciryofsebastian.org> June 12. 2025 11:57 AM EDT July 01, 202512:41 PM EDT K. Eric Burk Brian Benton CFO and Secretary City Manager Date: 06/12/2025 Date: 07/01 /2025 ATTEST U&Mdl ID:8AFD20Bl-35OD-4CFB-96B6-2FF080884F3A Digitally signed by <jwitiiams@ciryofsebastian.org> lulv 01.2025 01:06 PM EDT Jeanette Williams, MMC City Clerk For the use and reliance of the City of Sebastian only. Approved as to form and legal sufficiency. Erm ID: A5F995F9-DC0A-41A2-817F-AAC78A615C89 Digitally signed by <jcockcroft@cityofsebastian.org> Jennifer D. Cockcroft, Esq. City Attorney International Golf Maintenance, Inc. Page 3 of 15 Amendment Four Document ID: 37EFF549B812670588436C9A771 BCBCB EXHIBIT "A" APPENDIX 4 - ADDITIONAL CONTRACT TERMS International Golf Maintenance, Inc. Amendment Four Page 4 of 15 Document ID: 37EFFS49B812670588436C9A771 BCBCB APPENDIX 4 1.1 PRICE ADJUSTMENTS 1.1.1. In the event of unforeseen circumstances that directly impact the goods/services provided under this bid, the City of Sebastian will consider a written price adjustment request. 1.1.2. Upon receipt of the Contractor's written request for a price adjustment, the City may allow an escalation equal to the Sebastian -Vero Beach -West Vero Corridor, FL Consumer Price Index for "Other Services" as of May 1 St of that current year, not to exceed 3% of that cur mlLyeaes annual contMgt uricet 1.1.3. The Contractor shall submit the price request to the Procurement Division thirty (30) calendar days before the requested effective increase date. The City may approve or deny a Drice increase at its sole discretion. Approval or denial of a price increase will be issued in writing by the Procurement Manager on behalf of the City Manager/City Council. 1.1 A. Any purchase order issued before the approval of the price increase will not be modified. 1.1.5. The Contractor shall only be entitled to an automatic increase in labor rates due to federal or state mandated minimum wage increases if a request for adjustment is made at least 30 days before the effective change. u'.• u 14 ► 11:► 1.2.1. The City will measure and track the turf greens performance using the Improvement Plan provided by IGM. 1.2.2. IGM shall meet with the Director of Golf to implement a schedule to accomplish the improvement plan. 1.2.3. The Improvement Plan will be reviewed at the quarterly staff meetings. 1.2A.1. Continue improving and managing turf health on the greens, allowing the City to further defer the need for full green replacement. 1.2A.2. Complete the scheduled sand injection in 2025, further extending the life of the greens. 1.2A.3. Purchase and install higher -quality tee markers included in yearly golf maintenance costs. 1.2AA. Increase turf density on smaller tee surfaces to accommodate high play volume. International Golf Maintenance, Inc. Amendment Four Page 5 of 15 Document ID: 37EFFS49B81267OS88436C9A771 BCBCB 1.2A.5. Enhance the appearance of the back of the driving range tee and the practice area. 1.2A.6. Promote turf growth along cart paths where sprinkler coverage was removed during the redesign. 1.2A.7. Continue reducing Poa annua populations on the greens. 1.2A.8. Provide an annual outline of major agronomic and cultural programs. 1.2A.9. Assist the City in developing a drainage plan to address high water table issues on holes 15 and 16. 1.2A.10. Collaborate with the City to implement a fertigation system at the pump station for more environmentally responsible nutrient delivery. 1.2A.11. Work with the City to find the most efficient and cost-effective method to improve bunker conditions. 1.3 COMMUNICATION PLAN 1.3.1. D-�C A. Daily interactions to discuss any needs, changes for the course, or play calendar. Changes are incorporated into the daily calendar. B. Tournament and Special Event Planning i. Ensure the Club's many tournaments and events, practice schedules, and any needed changes can be easily integrated into the calendar C. Bulletin Board Updates (as needed) i. Superintendent, Asst. Superintendent or designee shall provide an update to the Director of Golf on course conditions, progress and areas given special attention D. Stakeholders i. Director of Golf ii. Superintendent, and Asst. Superintendent 1.3.2. Monthly A. Monthly Written Report - Superintendent, Asst. Superintendent or designee shall provide a written report to the director of golf with the following information: i. Current operational efforts ii. Tactical changes that have occurred or may be required due to changes in conditions or course activities iii. , Golf Course Facility Standards Checklist as required B. Course Ride (as needed) International Golf Maintenance, Inc. Amendment Four Page 6 of 15 Document ID: 37EFF549B812670588436C9A771 BCBCB i. The contractor shall provide joint rides with the Superintendent, Asst. Superintendent and Director of Golf to review and discuss course conditions, needs, and opportunities. Higher frequencies may be needed during periods of particularly stressful weather conditions. C. Stakeholders i. Director of Golf i. Superintendent, and Asst. Superintendent, etc. 1.3.3. Ouarterly In -Person Meeting A. Quarterly Progress Report i. Superintendent, Asst. Superintendent or designee shall provide a written report to the Director of Golf with the following information: • Progress toward plan goals • Operational items completed during the previous quarter • Identification of deviations from the plan and their causes, plus the status of any issues • Current and future activities B. Course Ride (as needed) i. Joint ride with stakeholders to review and discuss course conditions, needs, and opportunities. C. Operations Calendar i. Review the annual calendar that accommodates agronomic practices while maximizing play opportunities and course access. ii. Input from the meeting is recorded and used to develop the following year's annual plan. D. Stakeholders i. Procurement Manager ii. City Manager (if available) i i i. Director of Golf iv. Superintendent, and Asst. Superintendent, etc. 1.3A. Annual Communication A. Formal process to identify priorities and practices for the coming year (including agronomics plans), identification and prioritization of improvements that can be accomplished "in-house" with no additional expenses, and any operational practice updates International Golf Maintenance, Inc. Amendment Four Page 7 of 15 Document ID: 37EFF549B812670588436C9A771 BCBCB B. Long Range Strategy and Planning i. Develop and discuss ideas for long-term improvements to course conditions and operational efficiency. These may include identifying priorities for capital investments and changes to maintenance practices and specifications. C. Emergency Response Planning i. Initiated at the start of full operations and updated annually • An integrated, comprehensive plan for protecting members and the course in case of emergency. D. Stakeholders i. Procurement Manager ii. City Manager (if available) iii. Director of Golf iv. Superintendent, and Asst. Superintendent 1 A MAINTENANCE GUIDELINES t t! --t it -t.t Task Frequency Notes HOC .110 to .180 based on season Greens Mowing 7x per Week Mowing direction will vary Repair ball marks Verticutting & Grooming Monthly May to September 2x per year In conjunction with aerification Topdressing Monthly Light dusting during growing season As -needed Light dusting during winter season Moving Hole Locations 5-7x per week Rotate to manage traffic wear Play Supplies Replaced 2x Per Year Flags, cups & flag poles REMAINDER OF PAGE INTENTIONALLY LEFT W" International Golf Maintenance, Inc. Amendment Four Page 8 of 15 Document ID: 37EFF549B812670588436C9A771 BCBCB Task Frequency Aerification 2x per year 4x per year Green Rolling REQUIRED: 3x following each core aeration AS NEEDED -1 • :. .0 al @1 MIR1- Task Frequency Mowing 2 - 3x per week Aerification 2x per year 1.1.2. Iees Notes 2" x 2" x 4" Coring 2" x 2" x 5" Solid Care shall be exercised to avoid rolling greens when saturated conditions are present. If heavy rains occur after aeration, the Contractor shall let the greens dry for at least a day, or as long as needed to prevent damage to the greens, before rolling again. Rolling will also be accomplished periodically throughout the year based on need (such as for special events) and as long as the Director of Golf and the Head GC Superintendent mutually agree that rolling would be beneficial. Notes Based on season During the growing season Task Frequency Notes Mowing 2 - 3x per week HOC A50 to .500 based on season 2x per year With Aeration Topdressing Weekly Fill divots Set -Up Tee markers With hole locations Rotate to manage traffic wear Trash Daily Emptied Divot boxes Weekly Cleaned & filled w/ sand Ball washers Weekly Filled w/ towels checked Aerification 2x per year During the growing season International Golf Maintenance, Inc. Page 9 of 15 Amendment Four Document ID: 37EFF549B812670588436C9A771 BCBCB 1.1.3. Fairways Task Frequency Notes Mowing 2 - 3x per week HOC .450 to .500 based on season Topdressing 2x per year With Aeration Weekly Fill divots Set -Up Tee markers With hole locations Rotate to manage traffic wear Trash Daily Emptied Divot boxes Weekly Cleaned & filled w/ sand Ball washers Weekly Filled w/ towels checked Aerification 2x per year During the growing season 1.1.4. Dative Areas, Lakes, Ponds, Ditches & Swales Task Frequency Notes Mowing Maintain Buffer Per Audubon Standard Aquatic Management Provided by IGM 1.15. Bunkers Task Frequency Notes Raking All Bunkers 3-5x per week Edging Monthly Moving Slopes 1 x per week Based on the season Sand Supply 4" slopes & 5" bottom NTE 144 tons annually depth provided by IGM 1.1.6. Equipment & Irrigation Task Frequency Notes Equipment Supply Provided by IGM Equipment R & M Provided by IGM Per manufacturer schedule Irrigation Repairs &Maintenance Pump House, Field, and provided by City Control System Protection Plan International Golf Maintenance, Inc. Page 10 of 15 Amendment Four Document ID: 37EFFS49B812670588436C9A771 BCBCB Edging Utilities Pump Station Maintenance & Repair Fuel Provided by IGM Provided by IGM Sprinklers, valve boxes, etc. Pump station, pumps & wells For all maintenance activities Task Frequency Notes Policing & Blowing Daily Police for trash & blow debris Shrub Pruning As -Needed To maintain desired shape & usage Mowing 1 x per week Landscape Beds Refreshed & replenished 1 x per year Mulching Maintain at least 2" Depth Hard edge 4x per year Edging With each mowing Tree Care As -needed up to 12' To maintain shape & allow playability Edging At least 4x per year Sidewalks, patios & cart paths 1.1.8. Service & Detail Task Frequency Notes Course Marking Provided by City IGM will provide paint Cart Path Repair Provided by City IGM will coordinate 1.1.9. Other Task Frequency Notes Audubon Membership Provided by IGM Soil and Water Tests Provided by IGM Background Checks Provided by IGM Upon hire Uniforms Provided by IGM Employee Training Program Provided by IGM Job Safety Program Provided by IGM Activity Reports Provided by IGM Daily verbal, monthly recap Internet & Phone Service Provided by IGM Utility Services Provided by City Waste Disposal Provided by City Organic waste disposed onsite International Golf Maintenance, Inc. Page 11 of 15 Amendment Four Document ID; 37EFF549B812670588436C9A771 BCBCB 1.2 Agricultural Plan 1.2.1. Greens A. Weekly foliar fertilizer program on Greens i. Urea, Potassium Nitrate, Monopotassium Phospate, Magnesium and Calcium, minor package ii. Rotate with Potassium Nitrate, Iron, humic acid and seaweed extract iii. Primo each application B. When aerating i. Ammonium sulfate 5 days prior ii. 3-3-3 organic, Calcium and sulfate of potash with Mg, Mn and Zn brushed into holes C. Monthly i. Sulfate of potash with Magnesium and wetting agent ii. Other nutrients and amendments based on updated soil and tissue testing D. Fungicides i. Fairy Ring and Take -All Patch rotations in Spring, Summer -stress and Pythium rotations ii. in summer and leaf spot preventative rotations in fall/winter 1.2.2. Tees A. Fertilizer i. 15-0-15 2x ii. 24-0-11 with minors 2x iii. Ammonium sulfate 2x iv. 14-2-14 with Iron 1 x V. Organic 2x vi. Driving range and par 3 — 2x supplemental with complete analysis 1.2.3. Fairways A. Fertilizer i. 15-0-15 1x International Golf Maintenance, Inc. Page 12 of 15 Amendment Four Document ID: 37EFF549B812670588436C9A771 BCBCB ii. 24-0-11 with minors 2x iii. Ammonium sulfate 1 x iv. 0-0-7 with Calcium 1 x V. Organic 1 x 1.2.4. Bermuda Rough A. Fertilizer i. 15-0-15 1x ii. 24-0-11 with minors 2x iii. Ammonium sulfate 1 x iv. Organic 1 x 1.2.5. Pre -emergent Tees,. Fairways and Bermuda Roughs A. February, May and October - Specticle B. October - Barricade or Specticle 1.2.6. Post -emergent Herbicides (as needed) A. Broadleaves - Speedzone, MSM and 2,4 - D combination products B. Other grassy weeds - Tenacity, MSM, Revolver, Quinclorac and Sencor C. Sedges - Dismiss, Sedgehammer, Monument and Certainty D. Poa - Kerb, Katana, Negate and Xonerate 1.2.7. Nematicides A. Combination of spray -able products on greens and organic treatment of Comand compost on select tees and fairways International Golf Maintenance, Inc. Amendment Four Page 13 of 15 Document ID: 37EFF549B812670588436C9A771 BCBCB Exhibit "B" FY 2025-FY 2029 Pricing International Golf Maintenance, Inc. Amendment Four Page 14 of IS Document ID: 37EFF549B812670588436C9A771 BCBCB FY 2025-FY 2029 Golf Course Maintenance Yearly Cost October 1, 2025 - September 30, 2026 October 1, 2026 -September 30, 2027 $762,014.57 Total Cost - Golf Course Maintenance October 1, 2027 - September 30, 2028 $ 784,876.01 Total Cost - Golf Course Maintenance October 1, 2028 - September 30, 2029 $808,423.29 Total Cost - Golf Course Maintenance International Golf Maintenance, Inc. Page 15 of 15 Amendment Four Document ID: 37EFF549B812670588436C9A771BCBCB