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Home My WebLink About08201993 City of Sebastian POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 [] FAX (407) 589-5570 AGENDA SEBASTIAN CITY COUNCIl, SPECIAL MEETING FRIDAY, AUGUST 20, 1993 FOLLOWING GOLF COURSE BUDGET WORKSHOP CiTY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL PROPOSED ORDINANCES AND INFORMATION ON ITEMS BELOW MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK, CITY HALL, 1225 MAIN STREET, SEBASTIAN, FLORIDA. PURPOSE: TO DECIDE IF CITY COUNCIL WOULD LIKE TO RF~OPEN NEGOTIATIONS WITH GENERAL DEVELOPMENT UTILITIES, INC. ON THE ACQUISITION OF WATER-SEWER FACILITIES 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL DECIDE IF CITY COUNCIL WOULD LIKE TO RE-OPEN NEGOTIATIONS WITH GENERAL DEVELOPMENT UTILITIES, ON THE ACQUISITION OF WATER-SEWER FACILITIES INC. 5. ADJOURN ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING (OR HEARING) WiLL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (286.0105 F.S.) City of Sebastian POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 [] FAX (407) 589-5570 MINUTES SEBASTIAN CITY COUNCIL SPECIAL MEETING FRIDAY, AUGUST 20, 1993 FOLLOWING GOLF COURSE BUDGET WORKSHOP CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL PROPOSED ORDINANCES AND INFORMATION ON ITEMS BELOW MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK, CITY HALL, 1225 MAIN STREET, SEBASTIAN, FLORIDA. PURPOSE: TO DECIDE IF CITY COUNCIL WOULD LIKE TO RE-OPEN NEGOTIATiONS WITH GENERAL DEVELOPMENT UTILITIES, INC. ON THE ACQUISITION OF WATER-SEWER FACILITIES Mayor Powell called the Special Meeting to order at 7:05 p.m. 2. ROLL CALL Present: Mayor Lonnie Powell Vice Mayor Frank Oberbeck Mrs. Carolyn Corum Mrs. Norma Damp Mr. Robert Freeland Also Present: City Clerk, Acting City Manager, Kathryn M. O'Halloran City Attorney, Charles Nash Finance Director, Marilyn Swichkow Utilities Director, Richard Votapka Deputy city Clerk, Sally Maio Special city Council Meeting August 20, 1993 Page Two DECIDB I._.~F CITY COUNCI~ WOUL~ LIKE T_~O RE-OPEN ~EGOTIATION~ WITH GENERAL DEVELOPMENT UTILITIES, ~NC. O__NTHEACQUISIT~ONOFWATER-SEWER FACILITIES The Finance Director explained her reasons for requesting that this special meeting be called, referred to concerns expressed in an August 18, 1993 memo from the city Engineer to the city Clerk/Acting City Manager regarding General Development Utilities' February request for vacation of right-of-way to gain access to GDU lift stations on properties conveyed to the City of Sebastian by General Development Corporation, stated that in light of the fact that all negotiation documents are open it might be wise for Council to decide if it wished to maintain status quo, abandon negotiations on the public record or if it wants to seek one last time to negotiate and if so, to appoint an in-house committee composed of the City Clerk/Acting City Manager, Mayor Powell, the Finance Director and Utilities Director and recommended that the city's consultants be notified. The City Attorney recommended that this not be called a committee, advised that legal counsel be used and that the group use the city's consultants. The Finance Director said it had been her intention to include the City Attorney, said she did not imply termination of contractual services and recommended that all consultants should be used on an as needs basis. Mayor Powell inquired whether there could be an alternate to his position, and the Finance Director said the alternate position could be the Vice Mayor if no information is exchanged. The Finance Director responded to Mrs. Corum's concerns about the meeting held on August 19, 1993 at the City Attorney's office attended by staff members, Mayor Powell and GDU representatives regarding GDU and explained what took place at the meeting. Mrs. Damp said she was not all that pleased with Rachlin & Cohen or Lisa Layne, said she had called Mr. Hartman of Hartman & Associates, who informed her that Lisa Layne had worked for GDU and that negotiations have been going on all along, and inquired why Mr. Hartman is not a member of the proposed committee and is being ignored at this time. 2 Special City Council Meeting August 20, 1993 Page Three She suggested that Mr. Hartman, who was in attendance, be allowed to address City Council. The City Attorney said if City Council decides to reopen negotiations, he doesn't recommend that negotiations be held in the public. He recommended if City Council decides to continue negotiations, it utilize the benefit of Mr. Hartman's and Mr. Cloud's knowledge. The Finance Director said she had successfully negotiated the acquisition of eleven utilities in Brevard County. MOTION by Oberbeck/Corum I would move to authorize reopening negotiations with GDU for the acquisition of their utility systems in the city of Sebastian. ROLL CALL: Mr. Oberbeck - aye Mrs. Corum - aye Mrs. Damp - aye Mr. Freeland - aye Mayor Powell - aye MOTION CARRIED 5-0. MOTION by Oberbeck/Freeland I now move that we approve establishing a task force with a representative of Council and the City Attorney to reopen negotiations with GDU for the possible purchase of their utility system utilizing consultants as necessary but keeping City Council informed. He added "establish the group as read to me earlier by Mrs. Swichkow, I believe it was made up of the Mayor, the city Attorney, our Finance Director, and our Acting City Manager, and Mr. Votapka, our Utilities Engineer". He specified in regard to consultants "if you need them feel free to use them but to keep the Council advised of costs" and inCluded "special legal counsel". Special City Council Meeting August 20, 1993 Page Four ROLL CALL: Mrs. Corum - nay Mrs. Damp - aye Mr. Freeland - aye Mayor Powell - aye Mr. Oberbeck - aye MOTION CARRIED 4-1 (Corum - nay). Being no further business, Mayor Powell adjourned the Special Meeting at 7:30 p.m. Approved at the ~'}{alloran, CMC/AAE City Clerk ~ , 1993, City Council Meeting. ~ / ..... , ~ · 4 City of Sebastian POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 [] FAX (407) 589-5570 MINUTES SEBASTIAN CITY COUNCIL BUDGET WORKSHOP MEETING FRIDAY, AUGUST 20, 1993 - 5:30 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL PROPOSED ORDINANCES AND INFORMATION ON ITEMS BELOW MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK, CITY HALL, 1225 MAIN STREET, SEBASTIAN, FLORIDA. 1. Mayor Powell called the budget workshop to order at 5:37 p.m. 2. ROLL Present: Mayor Lonnie Powell Vice Mayor Frank Oberbeck Mrs. Carolyn Corum Mrs. Norma Damp Mr. Robert Freeland Also Present: City Clerk/Acting city Manager, Kathryn M. O'Halloran Finance Director, Marilyn Swichkow Golf Course Pro/Manager, Joseph O'Rourke Deputy city Clerk, Sally Maio 3. GOLF COURSE PROPOSED BUDGET A. Finance Director Recommendation (Finance Director MemQ dated 8/10193) The Finance Director noted that a new recommended compromise proposal A for membership rates has been presented this evening (see attached), noted that the single non-resident rate should remain at $800 and added "should be adjusted up to a maximum of $10 if necessary" to the $5 winter green fee. city Council Budget Workshop August 20, 1993 Page Two The Finance Director noted that the 25 carts had been reduced to 10, that this budget is a cash basis budget that covers debt service, some capital outlay and does not include any money contemplated to make up prior year or current year losses. Discussion took place on money due the city's general fund. Mr. Oberbeck inquired whether the membership date can be moved back two months and the Finance Director responded that perhaps it could be done when the next Golf Course rates resolution is addressed. B. ~ Course Revenues - Paq~ 60 - Budget The Golf Course Manager noted that following revenue changes: * 347.230 Greens Fees - $421,00 * 347.231 Cart Rentals - $530,00 * 347.238 Membership Fees - $261,800 The Golf Course Manager reiterated figures submitted this evening that were used to come up with adjusted revenues (see attached) and reviewed his memo dated August 13, 1993 to Council in the proposed budget. Mr. Freeland inquired whether people could volunteer to maintain carts. C. ~olf Course Administration ~ page 62 Discussion took place on administration expenses. TAPE I - SIDE II (6:25 p.m.) Council continued review of proposed administration expenses. E. Green~ an__dMaintenance The GC Superintendent addressed this section and noted he had laid off a Maintenance Worker III. No changes were made. D. Gol~ Course Carts No changes were made. 2 City Council Budget Workshop August 20, 1993 Page Three F. Golf Course Capital Improvements No changes were made. PRESENTATION O__F REVISED BUDG~ Being no further business, Mayor Powell adjourned the budget workshop at 6:49 p.m. Approved at the ~ ~ , 1993, city Council Meeting .... : .,,.;: { i/ /:' ,~/// ~.~L,. Kathryn4~. O'Ha~loran, CMC/AAE City Clerk 3