The URL can be used to link to this page

Home My WebLink About08231988 City of Sebastian POST OFFICE BOX 780127 [] SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-$330 MINUTES SEBASTIAN CITY COUNCIL SPECIAL MEETING TUESDAY AUGUST 23, 1988 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL PROPOSED ORDINANCES AND INFORMATION ON ITEMS LISTED BELOW MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK, CITY HALL, 1225 MAIN STREET, SEBASTIAN, FLORIDA. 1988/89 FISCAL YEAR BUDGET REVIEW Mayor Votapka called the meeting to order at 7:00 P.M. 2. ROLL CALL Present: Councilman George Metcalf Councilman Robert McCarthy Councilman Kenneth Roth Vice Mayor Peter Vallone Mayor Richar~ Votapka Also Present: City Manager, Robert McClary 3. REVIEW OF THE 1988/89 FISCAL YEAR BUDGET The City Manager announced that the Police Chief was unable to attend the meeting due to illness and suggested that Police Department budget be deferred to a future meeting. Councilman Roth stated that the City Manager had presented Council with one of the best budgets ever received by the City from any personnel. Mayor Votapka suggested another meeting be held on August 31, 1988 at 7:00 P.M. Councilman Roth said he would be unable to attend. Council consensus poll was taken on whether the review of the Police Department should be postponed until August 31, 1988 at 7:00 P.M. The City Manager requested that the City Clerk budget also be postponed to that time. Councilman Metcalf - Aye Councilman McCarthy - Aye Councilman Roth - Aye Vice Mayor Vallone - Aye Mayor Votapka - Aye Councilman McCarthy requested again that the Acting Public Works Director give him an itemization of traffic sign expenditures in the amount of $36,000. The City Manager said he would get the itemization for him. DEPARTMENT OF COMMUNITY DEVELOPMENT Planning and Zoning The Building Official said the only change he had made was to cut $1000 from item #3150 City Planner from his original proposal and place under Department of Community Affairs. Board of Ad3ustment There were no questions from Council on this new budget account. Community Development Mayor Votapka questioned the large increase in item #2040 Workmen's Compensation from 87/88 estimate of $2209 to 88/89 proposed $9300. The Finance Director explained this was based on percentage against the total wages of the department. Mayor Votapka requested that the Finance Director review this and report back to Council. Vice Mayor Vallone stated he had a problem with the current Building Official also being Director of Community Development and the City Planner working within the Department of Community Development. The City Manager explained that since the arrival of the current Building Official he has taken on many responsibilities and functions previously in the hands of the City Engineer which, in the Manager's opinion, were at that time misplaced and should actually fall under the Department of Community Development. The City Manager 2 went on to say that the City as it grows will have a Planning Department. After substantial discussion regarding the development of the Department of Community Affairs, the current Building Official also attaining the title of Director of Community Development and the proposed City Planner position, Mayor Votapka asked for consensus polls. Consensus pOll was taken on whether the title of Department of Community Development should be retained. Councilman McCarthy - Aye Councilman Roth - Aye Councilman Metcalf - Aye Vice Mayor Vallone - Aye Mayor Votapka - Aye Consensus poll was taken on whether the dual position of Director of Community Development/Building Official should be retained. Mayor Votapka - Aye Councilman Roth - Nay Vice Mayor Vallone - Aye Councilman McCarthy - Aye Councilman Metalf - Aye Consensus poll was taken on whether the position of City Planner should be retained under the Department of Community Development. Councilman McCarthy - Nay Vice Mayor Vallone - Aye Mayor Votapka - Aye Councilman Metcalf - Aye Councilman Roth - Aye It was decided to discuss all salaries at the August 31, 1988 budget review meeting. Emergency Management Council had no questions or ob3ections to this budget account. Construction Board Council had no objections to this budget account. 3 Code Enforcement Board Vice Mayor Vallone questioned the increase in item #5290 Trade Supplies to $350. The Building Official explained that this was for supplies for a study of nonconforming signs due by 1990. Engineering Department After some discussion on this budget account, a consensus poll was taken on whether to change the title City Engineer to City Engineer/Public Works Director. The City Manager said it was his intent to make the current Acting Public Works Director the Assistant Public Works Director. Vice Mayor Vallone - Aye Councilman Roth - Aye Councilman McCarthy - Aye Councilman Metcalf - Aye Mayor Votapka - Aye CAPITAL IMPROVEMENTS Community Development The Building Official explained his requests for Capital Improvements which included three vehicles in the amount of $27,000, computer equipment in the amount of $6000, and office furniture and equipment in the amount of $1300 for a total of $34,300. There were no objections to his request. Mayor Votapka called recess at 8:30 P.M. and reconvened the meeting at 8:35 P.M. Ail members present at recess were present at recall. FINANCE DEPARTMENT The Finance Director explained that the budget had been reduced since the original proposal. Mayor Votapka remarked that there was only an overall 2.96% increase in this budget account. When questioned by Councilman Metcalf regarding the increase of item #4500 Insurance to $98,000, the Finance Director replied that part of the increase was a result of recent lawsuits but also includes property insurance increases due to reevaluation of fixed assets. 4 LEGISLATIVE DEPARTMENT After some discussion, Vice Mayor Vallone placed discussion of a future Council salary increase on the December workshop agenda. Upon recommendation of Councilman Metcalf, a consensus poll was taken regardinG the increase of item #4000 Travel and Per Diem from S960 to $2000. Councilman Metcalf - Aye Mayor Votapka - Nay Councilman McCarthy - Nay Vice Mayor Vallone - Aye Councilman Roth - Aye City ManaGer The City ManaGer explained his budget to Council. When questioned by Councilman McCarthy as to who will be appointed as actinG City ManaGer in his absence, the City ManaGer replied that in accordance with the City Charter he will present Council with a letter appointinG a department head, which he opined would logically be the City EnGineer. It was noted that item #2010 should be corrected to read $4550 instead of S6700. Vice Mayor Vallone recommended that a system be established to evaluate the City ManaGer and department heads. Mayor Votapka said Council is responsible only for evaluation of the City Clerk, City Attorney and City ManaGer then suggested that Vice Mayor Vallone check on Florida LeaGue of Cities' and surrounding municipalities' evaluation policies. CAPITAL IMPROVEMENTS Finance Department Consensus poll was taken on the Finance Director's request in the amount of $2000 for computer software to improve the audit trail. Mayor Votapka - Aye Councilman Metcalf - Aye Councilman McCarthy - Aye Vice Mayor Vallone - Aye Councilman Roth - Aye 5 Discussion took place on the Police Education fund. Councilman McCarthy questioned how the funds are brought into the city and requested again that the Police Chief give him, before the August 31, 1988 budget review, an itemization of how these funds were expended previously, a run-down of what his intentions are for proposed education funds for the coming fiscal year, and a list of all Police Department vehicles. It was decided to discuss Public Works capital improvements at the August 31, 1988, budget review. The City Manager said he would present a list of transfer outs and an amended budget after the August 31, 1988, budget review. After some discussion on possibly using the County option gas tax revenues for a bikepath, Mayor Votapka requested the City Manager find out what the restrictions are on expenditures. Councilman Roth requested a report on the decrease in General Fund Revenue item #322 Building Permits and Fees from 87/88 budget of $350,000 to an 87/88 estimate of $210,000. l~.gv.~ew of Police Department, City Clerk, Capital I,_~provements, salaries and. County Option Gas Tan~ ~ere scheduled for the August 31, 1988, meeting. Mayor Votapka requested that discussion of the CR 512 'traffic light maintenance agreement upon addition of five lights be brought up at the joint County Commission/ City Counc£1 meetin~ of August 31, 1988. 4. Mayor Votapka adjourned the meeting at 9:$0 Approved at the September 14, 1988 Regular City Council meeting. Richard B. Votapka, Mayo~ _Kathry~ M. 0 Halloran C~y ~lerk 6