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HomeMy WebLinkAbout07-09-2025 CC AgendaCITY OF SFj3ASTIAN , HOME OF PELICAN ISLAND CITY COUNCIL REGULAR MEETING AGENDA WEDNESDAY, DULY 9, 2025 - 6:00 PM CITY COUNCIL CHANVIBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MAYBE INSPECTED IN THE OFFICE OF THE CITY CLERK OR ON THE CITY'S WEBSITE 1. CALL TO ORDER 2. MOMENT OF SILENCE 3. PLEDGE OF ALLEGIANCE - Led by Council Member Dodd 4. ROLL CALL 5. AGENDA MODIFICATIONS Modifications for additions require a unanimous vote of City Council 6. PROCLAMATIONS. AWARDS. BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or actions under this heading. Vote by Mail Presentation by Indian River Supervisor of Elections Leslie Rossway Swann Proclamation - 18th Annual Treasure Coast Waterway Cleanup Week - July 19 to July 27 Proclamation - Parks and Recreation Appreciation Month - July 2025 BriefAnnouncements: Friday, July 25 - Sebastian Police Department Back to School Fun Day at Riverview Park - 10am to I pm 7. PUBLIC INPUT The heading on Regular Meeting agendas "Public Input"provides and opportunity for individuals to bring NEW INFORMATION OR REQUESTS TO CITY COUNCIL NOT OTHERWISE ON THE PREPARED AGENDA. Individuals are asked to resolve matters with staff prior to meetings. Individuals are asked to provide copies of materials for Council one week prior to the meeting if they intend to refer to specific material. City Council will not debate an issue during Public Input but may by consensus direct a Charter Officer in regard to the item if necessary or place a requested item on a future agenda. 8. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. A. Consideration of Resolution No. R-25-22 providing authorization of a grant application submittal for the Hazard Mitigation Grant Program for the hardening of the police department building for emergency operations and authorize the City Manager to execute the appropriate documentation. Staff Report R-25-22 B. Consider of Resolution No. R-25-23 providing authorization to submit grant application to the hazard mitigation grant program for Upper Stonecrop drainage improvements and authorize the City Manager to execute all appropriate documentation Staff Report R-25-23 9. COMMITTEE REPORTS & APPOINTMENT City committee reports and Council Member regional committee reports. No public input or action except City committee member nominations and appointments under this heading. A. Presentation of the Annual Report from the Parks and Recreation Advisory Board Staff Report 10. PUBLIC HEARINGS 11. UNFINISHED BUSINESS A. Council Discussion on Options Presented for 1540 Indian River Drive, Fisherman's Landing, Design Concepts Staff Report Sketches of Options 1-3 12. NEW BUSINESS A. Council Discussion and Consideration on Performance Evaluations of the City's Charter Officers Staff Report R-23-03 B. Consider Appointing a Voting Delegate for the Florida League of Cities Conference Staff Report 2025 Voting Delegate Memo.pdf 13. CITY ATTORNEY MATTERS 14. CITY MANAGER MATTERS 2 15. CITY CLERK MATTERS 16. CITY COUNCIL MATTERS Council Member Nunn Council Member Dodd Vice Mayor Jones Mayor McPartlan 17. ADJOURN(All meetings shall adjourn by 9:30 pm unless extended for up to one half hour by a majority vote of City Council). NO STENOGRAPHIC RECORD BY A CERTIFIED COURT REPORTER WILL BE MADE OF THE FOREGOING MEETING. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COUNCIL, BOARD OR AGENCY WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING OR HEARING WILL NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (F.5.286. 0105) IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA) OF 1990, ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 388-8226 - ADA@CITYOFSEBASTIAN.ORG AT LEAST 48 HOURS INADVANCE OF THIS MEETING 3 Regular City Council Meetings Public input is ALLOWED under the headings: • Consent Agenda • Public Hearings • Unfinished Business • New Business • Public Input Public input is NOT ALLOWED under the headings: • Proclamations, Awards, Brief Announcements (except for individuals giving or accepting proclamations or awards) • Committee Reports and Appointments (except for committee members giving reports and applicants being interviewed for committee appointments) • City Council Matters • Charter Officer Matters • Council may, by majority vote, call upon an individual to provide input if desired. Workshops and Special Meetings Public input is limited to the item on the agenda Time Limit Input on agenda items where public input is permitted on agendas is THREE MINUTES; however, City Council may extend or terminate an individual's time by majority vote of Council members present. Input Directed to Chair Speakers shall address the City Council IMMEDIATELY PRIOR TO CITY COUNCIL DELIBERATION of the agenda item and ALL INPUT SHALL BE DIRECTED TO THE CHAIR, unless answering a question of a member of City Council or City staff. Individuals shall not address City Council after commencement of City Council deliberation on an agenda item after public input has concluded, providing, however, the Mayor and members of City Council may recall an individual to provide additional information or to answer questions. Certain Remarks Prohibited Personal, impertinent, and slanderous remarks, political campaigning, and applauding are not permitted and may result in expulsion from the meeting. The Chair shall make determinations on such remarks, subject to the repeal provisions below. Appealing Decisions of Chair Any member of Council may appeal the decision of the Chair to the entire Council. A majority vote of City Council shall overrule any decision of the Chair. Public Input Heading on Agenda The heading on Regular Meeting agendas "Public Input" provides an opportunity for individuals to bring NEW INFORMATION OR REQUESTS TO CITY COUNCIL NOT OTHERWISE ON THE PREPARED AGENDA. Individuals are asked to attempt to resolve matters with staff prior to meetings. Individuals are asked to provide copies of material for Council one week prior to the meeting if they intend to refer to specific material. City Council will not debate an issue during Public Input but may by consensus direct a Charter Officer in regard to the item if necessary or place a requested item on a future agenda. 4 CITY OF SEBASTIAN A� V OF 5 E Bqs �,I '92 = 4 0 5F 6F PIE: I Ir CITY COUNCIL STAFF REPORT DATE July 9, 2025 TO Honorable Mayor and City Council THRU Brian Benton, City Manager FROM Karen Miller, City Engineer Consideration of Resolution No. R-25-22 providing authorization to submit grant application to the SUBJECT hazard mitigation grant program for police department hardening and authorize the City Manager to execute the appropriate documentation EXECUTIVE SUMMARY The City has the opportunity to apply for hazard mitigation funding to assist with hardening the police department building for emergency operations. Presently the structure is not completely hardened. Portions of the roof, windows, some doors and other elements need hardening so that emergency operations can be conducted from that facility in case of a major emergency. The grant amount is $225,000.00 with a $75,000.00 match. RECOMMENDATION Consider authorizing staff to submit a grant application for the hardening of the police department building for emergency operations. ATTACHMENTS: 1. Resolution No. R-25-22 FUNDING SOURCE: Expenditure required $300,000.00 Additional Funds Needed: $ 0.00 Amount Budgeted $75,000.00 Funding source $225,000 Grant Funding $75,000 Discretionary Sales Tax in FY26 Proposed Budget 5 RESOLUTION NO. R-25-22 A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, PROVIDING FOR AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE AND SUBMIT THE APPLICATION AND ALL NECESSARY DOCUMENTS RELATED TO THE HAZARD MITIGATION GRANT PROGRAM AND APPROVING THE RECEIPT OF FUNDS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. Be it adopted and resolved by the City Council of the City of Sebastian, Florida, as follows: WHEREAS, the City Council deems it to be in the best interests of the City to approve and authorize the City Manager to execute and submit the Application and all necessary documents related to the Hazard Mitigation Grant Program. SECTION 1. The foregoing "WHEREAS" clause is true and correct and hereby ratified and confirmed by the City Council. All exhibits attached hereto are hereby incorporated herein. SECTION 2. The City Council of the City of Sebastian, Florida, hereby approves and authorizes the City Manager to execute and submit the Application and all necessary documents related to the Hazard Mitigation Grant Program and approves the receipt of funds. SECTION 3. The City Manager is authorized and directed to execute the necessary documents to comply with this Resolution. SECTION 4. All Resolutions or parts of Resolutions in conflict herewith, be and the same are repealed to the extent of such conflict. SECTION 5. If any clause, section, or other part of this Resolution shall be held by any court of competent jurisdiction to be unconstitutional or invalid, such unconstitutional or invalid part shall be considered eliminated and will in no way affect the validity of the other provisions of this Resolution. SECTION 6. This Resolution shall become effective immediately upon its passage and adoption. This Resolution shall become effective immediately upon enactment. The foregoing Resolution was moved for adoption by Council Member Motion was seconded by Council Member and, upon being put to a vote, the vote was as follows: 6 Mayor Bob McPartlan Vice -Mayor Fred Jones Council Member Ed Dodd Council Member Christopher Nunn The Mayor thereupon declared this Resolution duly passed and adopted this day of July, 2025. ATTEST: Jeanette Williams, City Clerk CITY OF SEBASTIAN, FLORIDA Bob McPartlan, Mayor Approved as to Form and Legality for Reliance by the City of Sebastian Only: Jennifer Cockcroft, City Attorney 7 CITY OF SEBASTIAN OF 5 E Bqs � �I v �2 OP PELICP'1�1` CITY COUNCIL STAFF REPORT DATE July 9, 2025 TO Honorable Mayor and City Council THRU Brian Benton, City Manager FROM Karen Miller, City Engineer Authorization to submit grant application to the SUBJECT hazard mitigation grant program for Upper Stonecrop drainage improvements. EXECUTIVE SUMMARY The City has the opportunity to apply for hazard mitigation funding to assist with improving the drainage and drain structures at upper Stonecrop. While the project is not completely designed the cost estimate does not exceed $2 million dollars. The improvements will include water control structure upgrades, drainage structure upgrades, and overall stormwater management conditions. RECOMMENDATION Consider authorizing staff to submit a grant application for improvements to the upper Stonecrop drainage improvements. ATTACHMENTS: 1. Resolution No. R-25-23 FUNDING SOURCE: Expenditure required $2,000,000.00 Additional Funds Needed: $ 0.00 Amount Budgeted $500,000.00 Funding source $1.5 million Grant Funding $500,000 Discretionary Sales Tax in FY 25,26,27 0 RESOLUTION NO. R-25-23 A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, PROVIDING FOR AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE AND SUBMIT THE APPLICATION AND ALL NECESSARY DOCUMENTS RELATED TO THE HAZARD MITIGATION GRANT PROGRAM AND APPROVING THE RECEIPT OF FUNDS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. Be it adopted and resolved by the City Council of the City of Sebastian, Florida, as follows: WHEREAS, the City Council deems it to be in the best interests of the City to approve and authorize the City Manager to execute and submit the Application and all necessary documents related to the Hazard Mitigation Grant Program. SECTION 1. The foregoing "WHEREAS" clause is true and correct and hereby ratified and confirmed by the City Council. All exhibits attached hereto are hereby incorporated herein. SECTION 2. The City Council of the City of Sebastian, Florida, hereby approves and authorizes the City Manager to execute and submit the Application and all necessary documents related to the Hazard Mitigation Grant Program and approves the receipt of funds. SECTION 3. The City Manager is authorized and directed to execute the necessary documents to comply with this Resolution. SECTION 4. All Resolutions or parts of Resolutions in conflict herewith, be and the same are repealed to the extent of such conflict. SECTION 5. If any clause, section, or other part of this Resolution shall be held by any court of competent jurisdiction to be unconstitutional or invalid, such unconstitutional or invalid part shall be considered eliminated and will in no way affect the validity of the other provisions of this Resolution. SECTION 6. This Resolution shall become effective immediately upon its passage and adoption. This Resolution shall become effective immediately upon enactment. The foregoing Resolution was moved for adoption by Council Member Motion was seconded by Council Member and, upon being put to a vote, the vote was as follows: 9 Mayor Bob McPartlan Vice -Mayor Fred Jones Council Member Ed Dodd Council Member Christopher Nunn The Mayor thereupon declared this Resolution duly passed and adopted this day of July, 2025. ATTEST: Jeanette Williams, City Clerk CITY OF SEBASTIAN, FLORIDA Bob McPartlan, Mayor Approved as to Form and Legality for Reliance by the City of Sebastian Only: Jennifer Cockcroft, City Attorney 10 CITY OF SEBASTIAN A� U of 5 EBgs �,I �Z Z Q' �v OFPELICN CITY COUNCIL STAFF REPORT DATE July g, 2025 TO Honorable Mayor and City Council THRU Brian Benton, City Manager FROM Richard Blankenship, Parks and Recreation Director SUBJECT Parks and Recreation Advisory Board Annual Report EXECUTIVE SUMMARY The Parks and Recreation Advisory Board has been very active over the past twelve months with various projects, programs and policies. They include the following: • Riverview Park conceptual plan discussion • Bryant Court playground installation and artificial turf discussion for accessibility. • Barber Street backstops renovations completed. • Special event policy updates discussion and recommendations to council. • Maps of trails, bike paths and pedestrian access points replaced in various locations across the city. • Born Learning trail collaboration with the United Way at Easy Street Park. • Collaborations with ORCA along the riverfront for shoreline stabilization and shoreline buffering. • Recreation programming increase i.e., stargazing, nutrition programs, concerts, senior programs and fitness programs. • Introduction of youth programs. • See My Legacy program implementation www.seemvlea_acvsebastian.com • Creation of new parks logo • Collaboration with Natural Resources Board for Garden Club Park pollinator garden planting • Upgrades to pickleball complex with fans, lights and web camera. • Addition of 13 AED devices throughout the parks system. RECOMMENDATION Consider acceptance of the annual report from the Parks and Recreation Advisory Board. ATTACHMENTS: 1. Staff Report FUNDING SOURCE: Expenditure required Amount Budgeted: Funding source N/A N/A Additional Funds Needed: $ o.00 11 CITY OF SEBASTIAN A� V of 5 EBgs �,I '92 2 Q' �v OFPELICP�` EXECUTIVE SUMMARY CITY COUNCIL STAFF REPORT DATE July 9, 2025 TO Honorable Mayor and City Council THRU Brian Benton, City Manager Karen Miller, City Engineer & Special Projects FROM Director Council Discussion on Options Presented for 1540 SUBJECT Indian River Drive, Fisherman's Landing, Design Concepts The City has been awarded a planning and design grant through the Waterway Assistance Program for the restoration of the Stan Mayfield Working Waterfront Collaborative. The City is to complete design drawings, permitting, and bid solicitation by September 2026 in regards to any alterations/construction for 1540 Indian River Drive, also known as Fisherman's Landing. Staff has discussed the project with different vendors in order to obtain approximate cost estimates for three different configuration options. Staff is requesting direction on how to move forward with design and construction drawings. The next step is to solicit design services from an architect/designer that has completed preservation, restoration, or conservation projects in the past. The intent is to keep as many historical features and the fishing village charm in any of these options, with re -use of existing elements as much as possible (either as the structure, or as architectural design elements). In all scenarios the final product would continue to meet all Florida Communities Trust requirements for our Working Waterfront Collaborative's Management Plan utilizing the parcel of land and building for exhibitions, demonstrations, educational venues, civic events and other purposes that promote and educate the public about economic, cultural, and historic heritage of Florida's traditional working waterfronts. Two areas the building will focus on are history of Sebastian in the lens of maritime industry, as well as showcasing local seafood. Option 1 — Full removal of the building and build back to a footprint similar to the original garage, kitchen/bar, and landing adjacent to the eastern dining area. This would be considered the original building as well as the first major addition as apparent by the existing roofline (approximately 4,000 SF interior space, with additional exterior canopies along the perimeter of the building). This new building would be built in line with all current Florida Building Codes, with architectural features mimicking the existing structure and design. The approximate cost of this option is estimated to be $2,000,000 for a new structure and building envelope with approximately $500,000 for all incidentals and systems (electrical, fire suppression, plumbing, and HVAC) 12 Option 2 — Removal of the eastern portions of the building (the museum/eastern dining area, bar and service area) leaving the original garage portion of the building in line with its condition in 1927 (approximately 2,600 SF). Restoration of the original garage portion of the building (last used as the fish market/shop). As the value of the demolition and construction to the building would surpass the substantial improvement threshold which is currently $310,407, the existing building would need to be brought up to the latest building code requiring structural reinforcement of the existing walls, additional wind mitigation measures for the roof, fire suppression system, as well as an updated HVAC system and envelope to meet the latest energy code, at the very least. Due to these enhancements required to upgrade the existing building the approximate cost estimate is also $2,500,000. Option 3 — Shortening or removal of the eastern deck so that the building no longer extends beyond the LiMWA line or (Limit of Moderate Wave Action). Removing this section of the building, the structure would no longer be required to meet the VE flood zone requirements with the entire building elevated on piles, posts, piers, or column foundations with the bottom of the lowest structural member to be at or above Base Flood Elevation (BFE) of 7'. The existing Finished Floor Elevation ranges from 6.02' to 4.853'. Once this portion of the building is removed, the building would be renovated in line with the AE flood zone requirements with the FFE 1' above the BFE' of 5'. With that, majority of the building meets the 6.0' FFE and the eastern dining areas as well as the eastern exterior deck would need its finished floor elevation to be increased to 6' at a minimum. In this design the City would be required to re-establish the undermined concrete foundation along the bar area. The substructure of the eastern dining room/museum as well as the eastern deck would need to be repaired and re- established as well as the ceiling joists in these areas that have significant termite damage. Due to the extensive sections of the existing building to be retrofitted this will cost considerably more than $2,500,000. RECOMMENDATION Staff is requesting direction from Council on how to move forward with schematic design, design drawings, and construction drawings for one of the following three options for 1540 Indian River Drive, or Fisherman's Landing. Option 1 — Full removal of the building and rebuild back the original 1927 garage as well as area of the first addition (approximately 4,000 SF interior space) using historic architectural elements for an approximate cost of $2,500,000 Option 2 — Removal of the eastern half of the building and restoration of the existing structure of the original garage portion of the building footprint from 1927 (approximately 2,600 SF interior space) to meet the latest building codes for an approximate cost of $2,500,000. 13 Option 3 — Removal or shortening of the eastern exterior deck removing the building from the LiMWA flood zone requirements, and restoring the remaining existing structure of the building (approximately 5,800 SF interior space) to meet the latest building codes considerably more than the $2,500,000 cost. ATTACHMENTS: 1. Sketches of Options 1-3 FUNDING SOURCE: Expenditure required N/A Amount Budgeted $200,000 Funding source $100,000 FIND Grant $100,000 CRA Matching Funds 14