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HomeMy WebLinkAbout08251986CITY COUNCIL BUDGET ~GUST 25L 1986 - MEETI~ MAYOR HARRIS CALLED THE CITY COUNCIL WORKSHOP MEETING TO ORDER AT 5:00 P.M. ROLL CALL: PRESENT: VICE MAYOR KENNETH ROTH COUNCILMAN ROBERT MCCARTHY COUNCILMAN LLOYD RONDEAU COUNCILMAN PETER VALLONE MAYOR L. GENE HARRIS ALSO PRESENT: CEMETERY SEXTON, KIP KELSO CITY ENGINEER, HECTOR FRANCO CITY MECHANIC, TONY CLOPEIN EXCUSED: ATTORNE~I~M-~7~ ~.L P2~L~7 AUDIENCE IN THE PLEDGE OLD BUSINESS NONE. _M~_XQR'S_ _M&TT_E_RS_ NONE. ~ . __ MATTERS NONE. VICE MAYOR ROTH QUESTIONED THE DOUBLING OF NEXT YEAR'S BUDGET FROM THIS YEAR'S. MAYOR HARRIS STATED THAT THERE ARE ADDITIONAL PROPOSED LEGAL COSTS. HECTOR CHURCHMAN'S CONDO, SEBASTIAN CHESSER'S GAP COMING UP. FRANCO SAID THIS WAS DUE TO LAKES, SAN SEBASTIAN PUD AND MOTION BY VICE MAYOR ROTH, SECONDED BY COUNCILMAN MCCARTHY, ACCEPT THE BUDGET FOR THE PLANNING AND ZONING COMMISSION. TO J.W. THOMPSON, MEMBER OF PLANNING AND ZONING, STATED THAT $300.00 FOR POSTAGE WAS TOO LOW AND RECOMMENDED IT BE RAISED TO $600.00 FOR ALL THE REGISTERED MAIL THAT NEEDED TO BE SENT. ROBERT FULLERTON, MEMBER OF PLANNING AND ZONING, STATED THAT ATTORNEY PALMER TOLD PLANNING AND ZONING THAT THE FEES FOR POSTAGE WOULD BE PASSED ON TO THE DEVELOPER AT SOME POINT. MAYOR HARRIS STATED THAT WHEN THE LAND DEVELOPMENT CODE CHANGED IT WILL BE CHANGED TO INCORPORATE THE POSTAGE FEES. IS CITY COUNCIL BUDGET WORKSHOP MINUTES AUGUST 25, 1986 PAGE 2 VICE MAYOR ROTH STATED THAT THESE LAND USE AND ZONE CHANGES ARE TO THE BENEFIT OF THE DEVELOPERS AND THEY MUST BEAR THE COSTS. MAYOR HARRIS RECOMMENDED A LINE TRANSFER OF $200.00 FROM OFFICE SUPPLIES AND $100.00 FROM LEGAL ADVERTISING TO GO TO POSTAGE. MOTION BY COUNCILMAN MCCARTHY, SECONDED BY COUNCILMAN RONDEAU, TO CONCUR WITH THE RECOMMENDATION OF THE MAYOR TO DO A LINE ITEM TRANSFER OF $200.00 FROM OFFICE SUPPLIES AND $100.00 FROM LEGAL ADVERTISING TO GO TO POSTAGE. ROLL CALL VOTE: (ON THE AMENDMENT) AYES: VICE MAYOR ROTH COUNCILMAN MCCARTHY COUNCILMAN RONDEAU MAYOR HARRIS NAYS: COUNCILMAN VALLONE AYES: VICE MAYOP~_~OT~.' COUNCIL HF~I~ ~CCARTHY COUNC I L_~O~_~ EAU__ MAYOR HARRIS NAYS: COUNCILMAN VA~-E ~ WHEN QUESTIONED BY COUNCILMA~CA"RTHY, ~QTION ~ARRIED 2Q~!QN ~ARRIED MAYOR HARRIS STATED THAT THERE 0 E E SEXTON ~. O JL-~SKEEPER. FUND S . CARO[~_.g,~S~LB_~TI%~THA_T TH~RE~]/S~-IT~L-~kT-ACCOUNT TAKEN FROM HALF THE COST OF LOTS FOR IMPROVEMENT OF THE CEMETERY, BUT THERE IS NO PERPETUAL CARE FUND. COUNCILMAN RONDEAU QUESTIONED THE $800.00 FOR GRAVE REOPENING. KIP KELSO, CEMETERY SEXTON, STATED THAT JUST IN CASE A GRAVE IS DUG AND FOUND OCCUPIED ANOTHER GRAVE MUST BE DUG WITH A COST OF $385.00. VICE MAYOR ROTH QUESTIONED WHY THE CITY DOES NOT DIG ITS OWN GRAVES. KIP KELSO STATED THAT A GRAVEDIGGER NEEDS TO BE LICENCED. VICE MAYOR ROTH STATED THAT THE CITY SHOULD LICENSE SOMEONE TO DO THIS. KIP KELSO STATED THAT A LIGHTWEIGHT BACKHOE WOULD HAVE TO BE PURCHASED. MOTION BY VICE MAYOR ROTH, SECONDED BY COUNCILMAN MCCARTHY, ACCEPT THE CEMETERY BUDGET AS PRESENTED. TO ROLL CALL VOTE: AYES: VICE MAYOR ROTH COUNCILMAN MCCARTHY COUNCILMAN RONDEAU MAYOR HARRIS NAYS: COUNCILMAN VALLONE ~Q~[Q~ QARRIED 2 CITY COUNCIL BUDGET WORKSHOP MINUTES AUGUST 25, 1986 PAGE 3 ~Q~~ ~~ Q~ ~~E~ DEPARTMENT MAYOR HARRIS STATED THAT HE WANTED TO MAKE ENGINEERING AND PUBLIC WORKS ONE DEPARTMENT, HAD DISCUSSED THiS WITH HECTOR FRANCO AND AL PELTIER AND THEY WERE IN ACCORD. VICE MAYOR ROTH QUESTIONED THE UPGRADE OF SALARIES. CAROL CARSWELL STATED THAT THIS IS A SALARY INCREASE FOR MR. FRANCO AND THE PROPOSED ADDITION OF A PART-TIME PERSON. COUNCILMAN RONDEAU QUESTIONED THE TOTAL AMOUNT SPENT FOR SUPPLIES FOR THE CITY AND IF THEY WERE ACTUAL FIGURES. MAYOR HARRIS STATED THAT THIS IS WHY HE'D LIKE TO SEE A PURCHASING AGENT FOR THE CITY SO THAT SUPPLIES CAN BE PURCHASED IN BULK. COUNCILMAN VALLONE AGREED PURCHASING. THAT THERE SHOULD BE CENTRALIZED MOTION BY COUNCILMAN RONDEAU, SECONDED BY COUNCILMAN MCCARTHY, TO ACCEPT THE BUDGET FOR THE ENGINEERING DEPARTMENT. COUNCILMAN VALLONE RE r.~...~NDED ~HAT MR. FRANCO HAS NOT RECEIVED HIS P.E. THE SA~i~A/K~ I-~CREA4~E SH~LD NOT BE GIVEN. MAYOR HARRIS STATED THAT ALL PARTS OF THE EXAMINATION EXCEPT ONE HAD BEEN PASSED BY MR. FRANCO /%A~k~TF~T-qHE WOULD BE RETAKING THAT PART IN THE FALL. MR. FRAN~O~S~A?E~-'THAT THE AVERAGE SALARY FOR A CIVIL ENGINEER HOLDING A P.E. W~.~ $45,850 ACCORDING TO THE AMERICAN SOCIETY OF CIVIL ENGIN£~RS.F~ VICE MAYOR ROTH AGREED WITH ~,~II~M_~N VALLONE THAT THE RAISE IN SALARY SHOULD BE HELD UNTIL THE-P.E. IS RECEIVED BY MR. FRANCO. MAYOR HA~ STA~ED T~A~ ~T/~%S NQT~AND ~'HAT ~_R.I [~AN.Iq ~)2D HOLD /FI \ VICE MA¥(::~t...-'RO'I~I-I-~r'~I£A~F~"TH~ ~C]~?-l~t~, F~NCO-'~ITA~ED"'~H~ ~ WOULD GET THE P.E. AT THE TIME HE WAS HIRED THE SALARY SHOULD BE HELD. COUNCILMAN RONDEAU STATED THAT IF THE CITY ENGINEER IS DOING A SATISFACTORY JOB THE P.E. WILL NOT MAKE A DIFFERENCE. MAYOR HARRIS STATED THAT HE IS SATISFIED WiTH THE JOB MR. FRANCO IS DOING. HE SAID THAT MR. FRANCO WILL BE TAKING ON A BIG JOB WHEN HE BECOMES HEAD OF THE DEPARTMENT WHEN ENGINEERING AND PUBLIC WORKS BECOME ONE DEPARTMENT. COUNCILMAN VALLONE DISAGREED WITH THE IDEA OF CONSOLIDATING THE ENGINEERING AND PUBLIC WORKS DEPARTMENTS. HE SAID HIS INTENT NOT TO GRANT THE RAISE WAS NOT DIRECTED AT THE PERSON BUT THE QUALIFICATIONS THAT ARE LACKING. WHEN QUESTIONED BY COUNCILMAN RONDEAU, HOPED TO HAVE THE P.E. BY APRIL, 1987, EXAMINATION. HECTOR FRANCO STATED HE SIX MONTHS AFTER THE VICE MAYOR QUESTIONED AGAIN THE SALARY INCREASES. MAYOR HARRIS STATED THAT BOB MAUPIN WOULD RECEIVE $10,000.00 PLUS PAYROLL COSTS FOR PART-TIME EMPLOYMENT PLUS THE 5% AND 2% INCREASE FOR MR. FRANCO. CITY COUNCIL BUDGET WORKSHOP MINUTES AUGUST 25, 1986 PAGE 4 ROLL CALL VOTE: AYES: VICE MAYOR ROTH COUNCILMAN MCCARTHY COUNCILMAN RONDEAU MAYOR HARRIS NAYS: COUNCILMAN VALLONE MOTION CARRIER QQ~~ ~~ QE VEHICLE MAINTENANCE WHEN QUESTIONED BY COUNCILMAN RONDEAU, TONY CLOPEIN STATED THAT STAFF AT THE GARAGE CONSISTED OF HIMSELF AND ONE HELPER, WHO MAINTAIN A FLEET OF 34 CARS, 12 TRUCKS, NUMEROUS TRACTORS, SMALL EQUIPMENT, FIRE TRUCKS AND AMBULANCES. MAYOR HARRIS STATED MR. CLOPEIN IS REQUESTING ONE NEW EMPLOYEE FOR BODY AND MECHANIC WORK. WHEN QUESTIONED BY CO~-~LMA~' ~A~ ~-~AYOR HARRIS STATED THAT MORE WORK IS NOT B~E2~G/ REQ~-~RL~ \O~/MR. CLOPEIN BUT MORE RESPONSIBILITY GIVEN ~O 5"5" ABLE TO PURChaSE AND ORDER IN BULK AND MORE CONTROL OF SPENDING. % ! COUNCILMAN RONDEAU REC~_,~DE._D CL_~_RICA~ELP. COUNCILMAN RONDEAU COMMENDED MR. CLOPEIN ON HIS WORK AND TOLD HIM THAT IF HE NEEDS HELP TO CO~ CO---~CIL AND REQUEST IT. VICE MAYOR ROTH STATED THA~ HE DOE~'T EXPECT FOR TWO MEN TO DO ALL THIS WORK BUT SINCE THIS BUDGET WAS JUST RECEIVED HE HAS NOTHING TO COMPARE OR VERIF~_~.S~DGET WITH. TONY CLOPEIN STATED THAT THE BUDGET IS BASED ON THE FACT THAT SOME E~q~ M E-N~-~ I ~4~E R~P~AC E/~ ADD $5~0 T~-~E~Gm ~ ~E--~N-GO~TH7 OR ELSE MAYORiNcLUD~R~iSTH~BED~.~~-~T~T~H~q~_IT~E~ ~__~C~S~ OF __~NLARGI__ ~E ~OM~OUND IS VICE MAYOR QUESTIONED THE APPROXIMATELY 24,000.00 IN OPERATING SUPPLIES. MR. CLOPEIN EXPLAINED THE COST WAS FOR OIL, GREASE, HYDRAULIC FLUIDS, SPECIAL LUBES, WELDING GAS AND RODS. GASOLINE AND DIESEL IS UNDER PUBLIC WORKS BUDGET. VICE MAYOR ROTH STATED THAT HE DID NOT CONSIDER IT GOOD BUDGETING IF EACH DEPARTMENT'S COSTS CANNOT BE DETERMINED. TONY CLOPEIN STATED THAT BY CONSOLIDATING PURCHASING, BE SAVED. MONEY CAN MAYOR HARRIS RECOMMENDED THAT $35,000.00 FOR GASOLINE BE TAKEN FROM PUBLIC WORKS BUDGET AND PUT INTO THE VEHICLE MAINTENANCE BUDGET UNDER OPERATING SUPPLIES FOR A TOTAL OF $59,638.00. MOTION BY COUNCILMAN MCCARTHY, SECONDED BY COUNCILMAN RONDEAU, TO ACCEPT THE VEHICLE MAINTENANCE BUDGET AS AMENDED TO TAKE $35,000.00 FROM PUBLIC WORKS OPERATING SUPPLIES AND PUT IT INTO VEHICLE MAINTENANCE OPERATING SUPPLIES. ROLL CALL VOTE: AYES: COUNCILMAN MCCARTHY COUNCILMAN RONDEAU MAYOR HARRIS NAYS: VICE MAYOR ROTH COUNCILMAN VALLONE MOTION 4 CITY COUNCIL BUDGET WORKSHOP MINUTES AUGUST 25, 1986 PAGE 5 MAYOR HARRIS ADJOURNED THE CITY COUNCIL BUDGET WORKSHOP MEETING AT 6:30 P.M. MINUTES WERE APPROVED AT THE S~ER 4, 1986 CITY COUNCIL MEETING. CITY CLERK 5