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HomeMy WebLinkAbout08261975SPECIAL MEETING - AUGUST 26, 1975 MEETING CALLED TO ORDER BY MAYOR F. EUGENE CRAGG AT 7:30 P.M. PRESENT: VICE MAYOR CLIFFORD HOOSE, COUNCILMEN LEWIS GRAY, JAMES C. KINARD AND PAT FLOOD,JR MAYOR CRAGG AND CITY ATTORNEY, MR. L. B. VOCELLE. MR. VOCELLE OPENED THE TWO BIDS RECEIVED FOR ADDITIONAL AIR CONDITIONING FOR THE COMMUNITY CENTER AS ADVERTISED (COPY ATTACHED). 1. CARTERS HEATING & AIR CONDITIONING BID FOR A FIVE TON UNIT, PLUS REPLACING EXISTING GRILLS WITH LARGER SIZES $1,450 AND ONE BID FOR FIVE TON UNIT INCLUDING DUCT WORK BUT NOT REPLACING EXISTING GRILLS $1,225. 2. TROPIC-AIR HEATING AND COOLING BID RECEIVED FOR $3,074 FOR AN ADDITIONAL TEN TONS OF AIR CONDITIONING EQUIPMENT AS SPECIFIED IN THEIR PROPOSAL AND LETTER OF JULY 15, 1975. THIS PRICE DOES NOT INCLUDE ELECTRICAL WIRING. COUNCILMAN FLOOD.RECOMMENDED THAT A FIVE TON UNIT BE INSTALLED INITIALLY TO SEE IF IT WOULD BE SUFFICIENT TO COOL THE BUILDING TO THE DESIRED TEMPERATURE. HE STATED SOME PEOPLE WOULD LIKE TO FORM A LITTLE THEATER GROUP AND WILL NEED A STAGE. IF AN AIR CONDITIONING UNIT IS INSTALLED IN THIS AREA, THE CURTAIN WOULD COVER IT. AFTER DISCUSSION, IT WAS AGREED THAT COUNCILMAN FLOOD WILL CONTACT TROPIC-AIR AND REQUEST A BREAKDOWN ON THE ORIGINAL BID FOR A FIVE TON UNIT. MAYOR CRAGG STATED THAT WHEN THIS BID IS RECEIVED', THE AWARDS COMMITTEE WILL GET TOGETHER AND MAKE A DECISION. IT WILL NOT BE NECESSARY TO RE-ADVERTISE FOR BIDS. MR. VOCELLE OPENED THREE BIDS RECEIVED FOR THE RADIO EQUIPMENT FOR THE STREET AND POLICE DEPARTMENTS: 1. BEACON MARINE CORPORATION TWO ~IDS RECEIVED. ONE FOR $6,949.94 FOR JOHNSON EQUIPMENT AND THE OTHER FOR $3,516.48 FOR REGENCY EQUIPMENT. 2. MOTOROLA ONE BID FOR $6,750.20 WITH A FIVE YEAR LEASE/PURCHASE OPTION OF $169.80 A MONTH. 3. ANSWERPHONE ONE BID OF $4,082.60 WITH INSTALLATION CHARGES AND MONTHLY MAINTENANCE OF $102.07. BEFORE DISCUSSION ON THE ABOVE BIDS, MAYOR CRAGG ASKED TO READ A LETTER CHIEF CUMMINS RECEIVED FROM GENERAL ELECTRIC CO., 21 AUGUST 1975, TO THE EFFECT THAT G.E. COULD NOT SUBMIT A BID ON THE COMMUNICATIONS EQUIPMENT AS THE SYSTEM PROPOSED DOES NOT FOLLOW THE APPROVED STATE OF FLORIDA PLAN AND, THEREFORE, WOULD NOT BE LICENSABLE. LIKEWISE, IT WOULD NOT BE ELIGIBLE FOR MATCHING FUNDS. IT APPEARS THE SEBASTIAN POLICE DEPARTMENT IS SCHEDULED FOR REPEATER OPERATION ~ A MUCH MORE RELIABLE OPERATION THAN THE ONE PROPOSED, AND TO ACCOMPLISHTHIS, ANY EQUIPMENT THE CITY PURCHASES MUST HAVE THE TONE CODED SQUELCH AND A TIME-OUT-TIMER. G.E. HAS A CONTRACT WITH THE STATE IN EFFECT NOW THAT ALLOWS ANY MUNICIPALITY TO PURCHASE G.E. EQUIPMENT "TOP OF THE LINE" AT THE FLORIDA STATE PRICE, WHICH IS A GREATER SAVINGS TO THE CITY THAN WOULD BE ACHIEVED BY GOING TO BID. THIS IS ALSO AVAILABLE TO THE PUBLIC WORKS DEPARTMENT. CHIEF CUMMINS MET WITH MR. BOB SUTPHIN THIS AFTERNOON. MR. SUTPHIN INFORMED HIM THE INDIAN RIVER COUNTY SHERIFF'S DEPARTMENT HAD APPLIED FOR AN LEAA GRANT WHICH WILL FURNISH THE EQUIPMENT FOR THE SHERIFF'S DEPARTMENT. iF THE CITY DOES NOT GO ALONG WITH THIS SYSTEM, IT WILL NOT HAVE ANY COMMUNICATION WITH THE SHERIFF'S DEPARTMENT. IF WE DO, IT WILL COST THE CITY ABOUT 5% OF THE TOTAL PRICE OF $7,000. IT IS A STATE-WIDE PLAN THAT THE CITY MUST GO UNDER WHEN THE PLAN IS APPROVED. IF THE CITY RECEIVES AN LEAA GRANT, IT WOULD ONLY HAVE TO PAY ABOUT $300 FOR THE POLICE DEPARTMENT EQUIPMENT. THE STREET DEPARTMENT, HOWEVER, WOULD NOT COME UNDER THE LEAA GRANT. MOTION BY COUNCILMAN GRAY, SECONDED BY COUNCILMAN KINARD, TO REJECT THE THREE BIDS RECEIVED ON POLICE AND STREET DEPARTMENT RADIO EQUIPMENT, TO REEVALUATE THE SITUATION AND ADVERTISE FOR BIDS FOR THE STREET DEPARTMENT EQUIPMENT UNDER DIFFERENT SPECIFICATIONS. CARRIED. MAYOR CRAGG HAS TALKED WITH MR. DANIEL O'BRIEN CONCERNING HIS POSITION AS A MEMBER OF THE ZONING AND PLANNING COMMITTEE. MR. O'BRIEN HAS MOVED OUT OF THE CITY AND DOES NOT KNOW, AT THIS TIME, WHEN HE WILL BE MOVING BACK IN THE CITY. THEREFORE, MAYOR CRAGG ADVISED HIM HE WAS NO LONGER A MEMBER OF THE ZONING AND PLANNING COMMITTEE. MOTION BY COUNCILMAN KINARD, SECONDED BY COUNCILMAN FLOOD, TO DECLARE A VACANY ON THE ZONING AND PLANNING COMMITTEE BECAUSE MR. O'BRIEN NO LONGER RESIDES IN THE CITY OF SEBASTIAN. CARRIED. SPECIAL MEETING - AUGUST 26, 1975 (CONT'D) MAYOR CRAGG EXPLAINED THE SYSTEM USED IN PLACING PEOPLE ON THE ZONING AND PLANNING COMMITTEE SINCE 1968 WHEN HE WAS ASKED BY MR. LLOYD HARRISON IF HE WOULD ACCEPT MEMBERSHIP ON THE ZONING COMMITTEE IF IT WAS OFFERED TO HIM. HE AGREED, AND AT THE APRIL 8, 1968 A MOTION WAS MADE BY COUNCILMAN KOHL AND SECONDED BY COUNCILMAN YATES, THAT HE BE APPOINTED. THIS WAS THE SYSTEM USED FOR SUCH APPOINTMENTS UNTIL THE COUNCIL MEETING OF OCTOBER 30, 1973 WHEN MOTION WAS MADE BY COUNCILMAN FLOOD, SECONDED BY COUNCILMAN YATES, THAT THE NAMES OF THOSE RECOMMENDED TO THE VARIANCE BOARD AND THE ZONING AND PLANNING COMMITTEE BE PRESENTED TO THE COUNCIL AT THE WORKSHOP MEETINGS AND THAT INDIVIDUALS BE REQUESTED TO APPEAR. FOLLOWING THE SYSTEM, MAYOR CRAGG ASKED MR. RICHARD DEGRAEVE, CHAIRMAN OF THE ZONING AND PLANNING COMMITTEE, TO SUBMIT HIS RECOMMENDATION FOR FILLING THE VACANCY ON THE ZONING AND PLANNING COMMITTEE. IN A LETTER TO THE MAYOR, AUGUST 26, 1975, WHICH MR. DEGRAEVE READ, MR. DAN CESSNER WAS RECOMMENDED FOR APPOINTMENT TO THE COMMITTEE. THE APPLICANT WAS SELECTED AFTER CONCLUDING INTERVIEWS WITH FIVE APPLICANTS: BILL NORTHRUP, DAN CESSNER, JEANNE JOHNSON, DOTTIE POWERS AND RICHARD SZELUGA. MR. CESSNER WILL APPEAR AT THE NEXT WORKSHOP MEETING BUT WAS UNABLE TO BE PRESENT THIS EVENING AS HE IS TAKING A FINAL EXAM FOR HIS MASTER'S IN EDUCATION AT THE FLORIDA ATLANTIC UNIVERSITY, FORT PIERCE. MOTION BY COUNCILMAN KINARD, SECONDED BY COUNCILMAN FLOOD, THAT MR. DAN CESSNER BE INTERVIEWED AT THE WORKSHOP MEETING ON WEDNESDAY, SEPTEMBER 3, 1975. RELOCATION OF THE CHAMBER OF COMMERCE BUILDING ON CITY OWNED PROPERTY WILL BE HELD OVER UNTIL THE NEXT REGULAR COUNCIL MEETING AS NO REPLY HAS BEEN RECEIVED FROM THE ATTORNEY GENERAL'S OFFICE REGARDING AN OPINION ON CHAMBER OF COMMERCE BUILDING BEING LOCATED ON CITY OWNED PROPERTY. MRS. LOESKE, PRESIDENT OF THE CHAMBER OF COMMERCE, ASKED THAT SHE BE NOTIFIED AS SOON AS AN ANSWER IS RECEIVED AND, IN THE MEANTIME, EXPRESSED HER APPRECIATION TO THE CITY FOR THE EFFORTS BEING MADE ON BEHALF OF THE CHAMBER. GDC REPRESENTATIVES WERE PRESENT AT THE DISCUSSION CONCERNING LOT MOWING IN UNIT #1 OF SEBASTIAN HIGHLANDS. GDC WILL NO LONGER ASSUME RESPONSIBILITY FOR MOWING LOTS THAT HAVE BEEN DEEDED, BUT WILL CONTINUE TO MOW GDC OWNED LOTS ADJACENT TO HOMES. MR. CRUMP AGREED TO MR. BEVEN'S SUGGESTION THAT GDC SEND LETTERS TO OWNERS WHOSE LOTS THEY HAD BEEN MOWING STATING THIS PRACTICE WILL BE DISCONTINUED FOR ECONOMIC REASONS. COUNCILMAN KINARD FELT IT WOULD NOT BE FEASIBLE TO CLEAR THE LOTS IN SEBASTIAN HIGHLANDS WITH CITY PERSONNEL AND CITY OWNED EQUIPMENT AND, THEREFORE, SUGGESTED THE CITY ADVERTISE FOR BIDS ON A PER LOT BASIS. THE CITY WILL CONTINUE TO MOW LOTS IN ANSWER TO COMPLAINTS. THE CITY CLERK EXPLAINED WHEN COMPLAINTS ARE RECEIVED, A LETTER IS SENT TO THE LOT OWNER GIVING HIM 15 DAYS IN WHICH TO CLEAR THE LAND. IF THE WORK IS NOT DONE WITHIN THIS TIME FRAME, A SECOND LETTER IS SENT INFORMING HIM HE HAS FIVE DAYS TO ACCOMPLISH THE WORK. IF AT THAT TIME THE LAND IS NOT CLEARED, THE CITY WILL CLEAR IT AND CHARGE THE OWNER. IF THE OWNER DOES NOT PAY! A LIEN WILL BE PLACED ON THE PROPERTY. MRS. PHELAN EXPLAINED FURTHER THAT IT HAS NOT BEEN NECESSARY SO FAR TO PLACE A LIEN AGAINST ANYONE'S PROPERTY. THE COUNCIL AGREED THAT AN AMENDMENT SHOULD BE MADE TO THE PRESENT LAND CLEARING ORDINANCE AND IT WAS SUGGESTED THAT ORDINANCES OF OTHER CITIES BE REVIEWED. MR. VOCELLE WILL DISCUSS THE SUBJECT WITH ECOLOGICAL PEOPLE BEFORE ANY CHANGES ARE MADE. MOTION BY COUNCILMAN GRAY, SECONDED BY COUNCILMAN KINARD, TO ADVERTISE FOR BIDS ON A PER LOT BASIS AND TO CONTINUE ASSESSING OWNERS ON THE BASIS OF COMPLAINTS. CARRIED. IN THE MEANTIME, IT WAS FELT THE $10 AN HOUR CHARGE CURRENTLY BEING MADE SHOULD BE REVISED TO A MORE REALISTIC FIGURE. A ROUND OF APPLAUSE GREETED COUNCILMAN FLOOD'S ANNOUNCEMENT THAT THE CITY WILL RECEIVE THE STATE GRANT OF $50,000 FOR THE WATERFRONT PARK AND DOCK. COUNCILMAN FLOOD HAS BEEN ASKED TO ATTEND A MEETING IN TALLAHASSEE THE FIRST WEEK IN OCTOBER. MOTION BY COUNCILMAN GRAY TO ADJOURN THE MEETING AT 9:30 P.M. CITY CLERK MAYOR -2- VERO BEACH PRESS-JOURNAL Published Weekly Veto Beach, Indian River County, Florida COUNTY OF INDIAN RIVER: 'STATE OF FLORIDA Before the undersigned authority personally appeared J. J. Schumann, Jr. who on oath says that he is Business Manager of the Mere Beach Press-Journal, a weekly newspaper published at Mere Beach in Indian River County, Florida; that the attached copy of advertisement, being in the matter of in the Court, was pub- lished in said newspaper in the issues of Affiant further says that the said Vero Beach Press-Journal is a newspaper published at Vero Beach, in said Indian River County, and that the said newspaper has heretofore been continuously published in said Indian River County, Florida, weekly and has been entered as second class mail matter at the post office in Vero Beach, in said Indian River County, Florida for a period of one year next proceeding[ the first publication of the attached copy of adver- tisement; and affiant further says that he has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this adver- tisement for publication in the said newspaper. Sworn to and subscribed before me this ' ' (Business Manager) (Clerk of th~Circuit Court, Indian River County, o ' (SEAL) , . Bi~': Will. ~e opera Sebastian,' F ort~a -.. 14, 11, 1975. ' VERO BEACH PRESS-JOURNAL Published Weekly Vero Beach, Indian River County, Florida COUNTY OF INDIAN RIVER: STATE OF FLORIDA Before the undersigned authority personally appeared J. J. Schumann, Jr. who on oath says that he is Business Manager of the Vero Beach Press-Journal, a weekly newspaper published at Vero Beach in Indian River County, Florida; that the attached copy of advertisement, being ....... in the matter of _. ~---~-..___~-~ ..... ~ ........... .................. in the ..................................................................... Court', was pub- ....................... Affiant further says that the said Vero Beach Press-Journal is a newspaper published at Vero Beach, in said Indian River County, and that the said newspaper has heretofore been continuously published in said Indian River County, Florida, weekly and has been entered as second class mail matter at the post office in Veto Beach, in said Indian River County, Florida for a period of one year next proceeding the first publication of the attached copy of adver* tisement; and affiant further says that he has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this adver- tisement for publication in the said newspaper. Sworn to and subscribed ~efore me thls ...... --~--~'"'~i .... A' D'--'~ ~'/~----~-- .... ......... . ....... ...... (SEAL) ~,~,.. INVITATION TO ..1~/(. J~atl~e .is h~'eby glve~4~ the . M~M~ M me city c~ city .' ~1~ ~Bstt~, Florl~,~ ~:'~ ~ ~4ot cl~lng.~ ~,~ ~ ....