HomeMy WebLinkAboutE - 25-01-ITB - Barber Street Sports Complex Backstop Replacement Pre Bid Meeting PresentationPre-Bid Meeting
October 15, 2024
25-01-ITB
Barber Street Sports Complex Backstop
Replacement
Agenda
•Introductions
•Solicitation Review
•Schedule
•Communication and Contact Information
•Cone of Silence
•Administrative Review
•Technical Review
•Questions and Answers
Solicitation Schedule
The schedule is tentative
and subject to change. All
changes to the schedule
will be issued via an
addendum.
Event Date
Question Deadline October 18, 2024
@ 2:00 pm
Bids Due October 31, 2024
@ 2:00 pm
Tentative Council Award November 20, 2024
@ 6:00 pm
Communication and Contact
Information
Contact Information:
Jessica Graham, CPPB
Procurement/Contracts Manager
P: 772-388-8231
E:jessgraham@cityofsebastian.org
The link to register to receive solicitations is below:
https://www.myvendorlink.com/external/home
•All questions must be
submitted in writing to the
Procurement/Contracts
Manager
•All questions, modifications to
the solicitation specifications,
or change in the solicitation
due date will be addressed by
an addendum posted on
VendorLink.
Cone Of Silence
•City Council Members and City Staff, with the exception of
the Procurement/Contracts Manager, are not to be contacted
regarding this bid.
•The No-Contact Period shall commence on the initial date of
the advertisement (10/4/2024)for this solicitation and continue
through and include the date the City Council makes its
determination to approve or reject the award (tentatively
scheduled for 11/20/2024).
•Failure to comply with this requirement may be grounds for
disqualification.
Administrative Review
•Bid Submittal
•All submittals are due electronically via VendorLink.
•Submittals sent by mail, facsimile, electronic mail, telephone, or any
other means not specified herein will not be accepted.
Administrative Review
•Authorized Signature
•Each bid submittal must include the signature of an officer or employee
having authority to bind the contractor in the space(s) provided.
•If the individual is not listed on Sunbiz.org, a Corporate Resolution shall
be provided.
•If a Corporate Resolution is not provided with the bid submittal, the bid
submittal shall be marked non-responsive.
Administrative Review
•BID BOND
•Five percent (5%) of the total bid amount. A contractor may
file an alternative form of security in cash, a money order, a
certified check, a cashier’s check, or a domestic corporate
bond, note, or debenture as authorized in s. 625.317.
•Electronic Bid Security shall be submitted with the bid
package.
Bid Check List YES
Completed Check List
Complete Electronic PDF Bid Submittal
•Contact Information Sheet
•Corporate Resolution
•Statement of Bidder’s Qualifications
•Non-Collusion Affidavit
•Drug Free Workplace Program
•Debarment and Suspension Certification
•Lobbying Certification
•Reference List
•Subcontractor List
•Scrutinized Companies Certification
•Addenda Acknowledgement
•Bid Price Form
•Business Tax Receipt, if applicable
•Proof of Professional License
•Bid Bond
•Local Vendor Preference Affidavit
•Trench Safety Act (if applicable)
Technical Review
Overview
•Plans
•A - 25-01-ITB -Attachment A - Civil Plans
•Budgeted Amount
•The maximum budget amount for this Project shall not exceed $70,000.00.
•Permitting
•A permit will be required.
•Awarded contractor and subcontractor (if applicable) must register with the
Sebastian Building Department before a permit will be issued.
Technical Review
Scope Of Work
•Demo and replace four backstops at Barber Street Sports Complex
•Timeline – Seventy-five (75) days from the date indicated in the
Notice to Proceed (NTP) to complete the scope of work.
Questions and Answers
•Reminder: All questions must be submitted in
writing to the Procurement/Contracts Manager.
We look forward to working with you!