HomeMy WebLinkAboutD - 25-10-RFP Debris Monitoring Pre-Bid Meeting PresentationPRE BID MEETING
25-12-RFP
Disaster Debris Monitoring Services
February 19, 2025
AGENDA
•Schedule
•Questions
•Cone of Silence
•Administrative Review
•Technical Review
•Questions and Answers
SOLICITATION SCHEDULE
The schedule is tentative and subject to change. All changes to
the schedule will be issued via an addendum.
Event Date
Question Deadline February 25, 2025
Response Due March 6, 2025
Tentative Council Award April 9, 2025
SOLICITATION QUESTIONS
•All questions must be submitted in writing to the Procurement
Division.
•All questions, modifications to the solicitation specifications,
or changes in the solicitation due date will be addressed by
an addendum posted on VendorLink.
CONE OF SILENCE
•City council members and city staff, except the procurement
representative, shall not be contacted regarding this bid.
•The no-contact period shall commence on the initial date of
the advertisement (02/06/25) and continue through and
include the date the city council decides to approve or reject
the award (tentatively scheduled for 04/09/25).
•Failure to comply with this requirement may be grounds for
disqualification.
ADMINISTRATIVE REVIEW
•Bid Submittal
•All submittals are due electronically via VendorLink.
•The link to register to receive solicitations is below:
•Https://www.myvendorlink.com/external/home
•Submittals sent by mail, facsimile, electronic mail,
telephone, or any other means will not be accepted.
ADMINISTRATIVE REVIEW
•Authorized Signature
•Each bid submittal must include the signature of an
officer or employee having authority to bind the
contractor.
•If a corporate resolution is not provided with the bid
submittal, the bid submittal shall be marked non-
responsive.
TECHNICAL REVIEW
Overview
Provide debris monitoring services for natural disasters or other
debris-generating events.
The contractor will be responsible for (at a minimum):
•Ensuring compliance with the City’s debris management
plan/federal requirements
•Contractor oversight
•Truck measurements
•Load ticket preparation and issuing
•Report preparation and project administration
TECHNICAL REVIEW
Review Questions Received
ANY QUESTIONS?
The following is the only person who should be contacted
regarding this solicitation.
Jessica Graham
Procurement/Contracts Manager
772-388-8231
jessgraham@cityofsebastian.org