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Home My WebLink About09061996 City of Sebastian 1225 MAIN STREET n SEBASTIAN, FLORIDA 32958 TELEPHONE (407) 589-5330 [] FAX (407) 589-5570 2. 3. 4. AGENDA SEBASTIAN CITY COUNCIL SPECIAL MEETING PUBLIC HEARING AND TENTATIVE ADOPTION 1996/97 FY MILLAGE AND BUDGET FRIDAY, SEPTEMBER 6, 1996 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MAY BE INSPECTED IN THE OFFICE OF THE CiTY CLERK - 1225 MAINSTREET, SEBASTIAN, FLORIDA CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL ST~FF BUDGET PRESENTATI~)N REVENUE OVERVIEW EXPENDITURE OVERVIEW CAPITAL IMPROVEMENT PROGRAM OVERVIEW PUBLIC Hl~ARING AND TENTATIVE ADQPTION OF 1996/97 FY MILLAGE AND BUDGET Procedures for public hearings: (R-95~33) · Mayor Opens Hearing · Attorney Reads Ordinance or Resolution ° Staff Presentation ° Public Input - Limit of I0 Minutes Per Speaker ° Staff Summation ° Mayor Closes Hearing · Council Action Anyone Wishing to Speak is Asked to Sign Up Prior to the Meeting, When Called go to the Podium and State His/Her Name for the Record 1996/1997 Fiscal Year Progosecl Millage - 6,900 Mills - First Reading/ Public Hearixlg anti Tentative Adoption of Ordinance No. 0-96-28 - 2nd Publi;,I-Ie0,rir~g and Final Adoption Scheduled for 9/18/96 ORDINANCE NO. 0-96-28 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING A PROPOSED MILLAGE RATE OF 6.900 FOR THE CITY'S GENERAL OPERATING FUND FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1996 AND ENDING SEPTEMBER 30, 1997; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. 1996/1997 Fiscal Year Tentative Budget - ~First Re~cling/Pu~!ic Hearing and Tentative AdoptjQn of Qrdinance No. 0-96-29 - 2nd Public Hearing and Final Adol~tion S~hec!ulecl for 9/18/96 ORDINANCE NQ, Q-9§-29 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1996 AND ENDING SEPTEMBER 30, 1997; DETERMINING AND FIXING THE AMOUNTS NECESSARY TO CARRY ON THE GOVERNMENT FOR THE ENSUING YEAR; DETERMINING THE AMOUNT OF APPLICABLE FUNDS ON HAND; ESTIMATING RECEIPTS FOR THE GENERAL FUND, EXHIBIT "A"; CDBG FUND, EXHIBIT "B"; GOLF COURSE FUND, EXHIBIT "C"; AIRPORT FUND, EXHIBIT "D"; CEMETERY TRUST FUND, EXHIBIT "E"; LAW ENFORCEMENT CONFISCATED/ABANDONED TRUST FUND, EXHIBIT "F"; LAW ENFORCEMENT EDUCATION TRUST FUND, EXHIBIT "G"; PUBLIC SAFETY EMPLOYEE TRUST FUND, EXHIBIT "IF'; GENERAL GOVERNMENT EMPLOYEE TRUST FUND, EXHIBIT "F'; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. IN ACCORDANCE WITH FS 200.065 - Prior to conclusion of the hearing, the governing body of each taxing authority shall amend the budget as it sees fit, adopt the amended tentative budget, recompute its proposed millage rate, and publicly announce the percent, if any, by which the recomputed proposed millage rate exceeds the rolled-back rate computed pursuant to subsection (1). 2 6. ADJOURN ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COUNCIL WITH RESPECT rO ANY MATTER CONSIDERED AT THIS MEETING (OR HEARING) WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE rHAr A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES rilE TESTIMONY AND EVIDENCE UPON WHICH rile APPEAL IS TO BE HEARD. (286.0105F. S.) IN COMPLIANCE WITtt THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. Upcoming City Council Meetings: Wednesday, September 11, 1996 -Regular City Council Meeting - 7p.m. Wednesdy, September 25, 1996 - Regular City Council Meeting - 7p.m. Beginning October I, 1996 all Regular Meetings will begin at 6p.m. unless preceded by a workshop. City of Sebastian 1225 MAIN STREET [] SEBASTIAN, FLORIDA 32958 TELEPHONE (561) 589-5330 n FAX (561) 589-5570 MINUTES SEBASTIAN CITY COUNCIL SPECIAL MEETING PUBLIC HEARING AND TENTATIVE ADOPTION 1996/97 FY MILLAGE AND BUDGET FRIDAY, SEPTEMBER 6, 1996 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MAY BE INSPECTED IN THE OFFICE OF THE cIrr CLERK - 1225 MAINSTREET, SEBASTIAN, FLORIDA Mayor Cartwright called the Special Meeting to order at 7:05 p.m. The Pledge of Allegiance was led by Mr. Halloran. ROLL CALL City Council_,P~-~ent: Mayor Louise Cartwright Vice Mayor Walter Barnes Mrs. Norma Damp Mr. Raymond Halloran Mr. Richard Taracka StaffPresentl City Manager, Thomas Frame City Attorney, Valerie Settles City Clerk, Kathryn O'Halloran Finance DirectOr, Joel Haniford Assistant Finance Director,' Janet Isman Chief of Police, Randy White City Planner, Robert Massarelli Deputy City Clerk, Sally Maio Special City Council Meeting Budget Heating September 6, 1996 Page Two The City Manager gave a brief presentation on procedures and statutory amendments and distributed revised transmittals reflecting amended action (see attached Exhibits A and B). He requested that Chief White be permitted to address City Council on a position reclassification. 4. STAFF BUDGET PRESENTATION REVENUE OVERVIEW EXPENDITURE OVERVIEW CAPITAL IMPROVEMENT PROGRAM OVERVIEW The Finance Director distributed additional backup (see attached Exhibits C and D) to City Council and audience members and gave an overview of revenues and expenditures and a brief overview of capital improvements. He said capital improvements will be addressed in greater detail at a workshop next month. PUBLIC HEARING AND TENTATIVE ADOPTION OF 1996/97 FY MII~I~AGE AND BUDGET 1996/1997 Fi,~al Year Proposed Millage - 6~900 Mills - First Reading/ PuBlic Hearing and Tentatiye Adoption of Ordinanc¢2qo, Q-96-28 - 2nd P~blic Hearing and FinalaS~doption Scheduled for 9/18/96 ORDINANCE NO, O-96-28 AN ORDINANCE OF THE' CITY COUNCIL OF. THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING A PROPOSED MILLAGE RATE OF 6.900 FOR THE CITY'S GENERAL OPERATING FUND FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1996 AND ENDING SEPTEMBER 30, 1997; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Cartwright opened the public hearing at 7:25 p.m. and the City Attorney read Ordinance No. 0-96-28 for the first time by title only. Being no public input, Mayor Cartwright closed the public heating at 7:26 p.m. 2 ~ecial City Council Meeting Budget Hearing September 6, 1996 Page Three MOTION by Barnes/Halloran I move to .adopt a tentative millage of 6.900 mills which is ninety- three one hundredths percent (.93%) less than the rolled back rate of 6.965 mills. ROLL CALL: Mr. Barnes - aye Mrs. Damp - aye Mr. Halloran - aye Mr. Taracka - aye Mrs. Cartwright - aye MOTION CAKKIED 5-0 MOTION by Barne$/Taracka I move to accept the first reading of Ordinance 0-96-28 which establishes a millage rate of 6.900 mill which is ninety-three one hundredths percent (.93%) less than the rolled back rate of 6.965 mills; publish the appropriate budget ad on Saturday, September 14, 1996; and set the final public hearings on budget for Wednesday, September 18, 1996 at 7:00 p.m. at City Council Chambers. ROLL CALL: Mrs. Damp - aye Mr. Halloran - aye Mr. Taracka - aye Mrs. Cartwright - aye Mr. Barnes - aye MOTION CARRIED 5-0 3 {~i~pecial City Council Meeting udget Heating September 6, 1996 Page Four 1996/1997 Fiscal Year Terltative Budget - First Reading/Public Heating and Tentative Adoption of OrdHance No. 0-96-29 - 2nd Publi~ Hearing and Final Adoption Scheduled for 9/18/96 ORDINANCE NOt 0-96-29 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1996 AND ENDING SEPTEMBER 30, 1997; DETERMINING AND FIXING THE AMOUNTS NECESSARY TO CARRy ON THE GOVERNMENT FOR THE ENSUING YEAR; DETERMINING THE AMOUNT OF APPLICABLE FUNDS ON HAND; ESTIMATING RECEIPTS FOR THE GENERAL FUND, EXHIBIT "A"; CDBG FUND, EXHIBIT "B"; GOLF COURSE FUND, EXHIBIT "C"; AIRPORT FUND, EXHIBIT "D"; CEMETERY TRUST FUND, EXHIBIT "E"; LAW ENFORCEMENT CONFISCATED/ABANDONED TRUST FUND, EXHIBIT "F"; LAW ENFORCEMENT EDUCATION TRUST FUND, EXHIBIT "G"; PUBLIC SAFETY EMPLOYEE TRUST FUND, EXHIBIT "II"; GENERAL GOVERNMENT EMPLOYEE TRUST FUND, EXHIBIT "I"; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Cartwright opened the public hearing at 7:29 p.m. and the City Attorney read Ordinance No. O-96-29 for the first time by title only. The Chief of Police distributed documentation showing current and proposed flow charts (see attached Exhibit E) for the Police Department and requested the reclassification of one sergeant to a new lieutenant position and moving an officer to fill the sergeant position. Sal Neglia, 461 Georgia Boulevard, Sebastian, questioned the need for fencing in the Central Garage. The City Manager responded that the fence will decrease the likelihood ofthet~ and protect the city's liability. The Finance Director noted the fence is in the current budget. 4 /pecial City Council Meeting udget Hearing September 6, 1996 Page Five Tut Connolly, 149 Kildare Drive, Sebastian, suggested four sergeants and one new lieutenant position. TAPE I - SIDE II (7:50 p.m.) Mr. Connolly continued, handing out a flyer regarding the discomfort of audience seating and requesting new chairs. Discussion took place on source of funds. J.W. Thompson, 125 Main Street, Sebastian, questioned the employee distribution form submitted by the Finance Director at the beginning of the meeting, noting a need for correction for the reclassification of the City Planner to Community Development Director. The City Manager said a correction would be made. Bob Freeland, 733 Wentworth Street, Sebastian, questioned the reduction in reserves and the Finance Director explained that all of the fund balance need not be reflected in the budget unless needed to balance expenditures and revenues. Mayor Cartwright closed the public hearing at 8:10 p.m. It was the consensus of City Council to concur with Chief White's request for reclassification of a sergeant to lieutenant. Mayor Cartwright suggested increasing the amount budgeted for council chairs from $2300 to $5000, keep the chairs it has, reshape the council dais and purchase new chairs for audience members. Discussion followed as to whether those chairs can be purchased with capital funds. The City Manager said in-house costs will be added to the overall cost when undertaken and that he could give Council a budget adjustment at the next hearing. It was the consensus of City Council to concur with the Mayor's recommendation. MOTION by Halloran/Damp I move to adopt a tentative budget and accept the first reading of Ordinance 0-96-29; publish the appropriate budget ad on Saturday, September 14, 1996; and set the final public hearings on budget for Wednesday, September 18, 1996 at 7:00 p.m. at City Council Chambers. He went on to list the budget amounts as follows: _ 5 {~3pecial City Council Meeting udget Hearing September 6, 1996 Page Six 6. Mayor General Fund $ CDBG Fund Golf Course Fund Airport Fund Cemetery Trust Fund Law Enforcement Confiscated Trust Fund Law Enforcement Education Trust Fund Public Safety Employee Trust Fund General Government Employee Trust Fund 8,220,120 513.620 1,336 900 318.830 68 550 29~ 950 3.205 8630 3,600 Total $ 10,503,405 ROLL CALL: Mr. Halloran Mr. Taracka Mrs. Cartwright Mr. Barnes Mrs. Damp - aye - aye - aye - aye MOTION CARRIED 5-0 IN ACCORDANCE WITH FS 200.065 - Prior to conclusion of the hearing, the governing body of each taxing authority shall amend the budget as it sees fit, adopt the amended tentative budget, recompute its proposed millage rate, and publicly announce the percent, if any, by which the recomputed proposed millage rate exceeds, the rolled-back rate computed pursuant to subsection Not applicable. Cartwright adjourned the Special Meeting at 8:20 p.m. 6 oSpecial City Council Meeting Budget Heating September 6, 1996 Page Seven C...~...~ Approved ~ , 1996, Regular City Council Meeting. 'Kathxyl~ M. O Halloran, CMC/AAE City Clerk Louise R. Cartwright Mayor City of Sebasdan ]225 MAIN STREET rq SEBASTIAN, FLORIDA 32958 TELEPHONE (407)589-5330 [] FAX (407)589-5570 AGENDA TRANSMITTAL SUBJECT: Ordinance NO. 0-96-28 Approved For Submittal By City Manager '~¢9¢~J*~ EXHIBIT A Agenda No. Dept. Origin: Finance Finance Direct~~. Date Submitted: 09/06/96 For Agenda of: 09/06/96 Exhibits: Ordinance NO 0-96-28 EXPENDITURE REQUIRED: $0 ~O~T B~TED: $0 APPROPRIATION REQUIRED: $ 0 SUMMARY STATEMENT In accordance with Chapter 200, Florida Statutes, the City Council is holding this public hearing on the proposed millage rate. The City Council may amend the tentative budget and reduce (but not increase) the proposed millage rate. If the City Council changes the tentative millage rate, then the following steps must be followed: re-compute the proposed rate publicly announce the percent, if any, by which the re-computed rate is less than the rolled-back rate (which percentage shall be characterized as the percentage decrease in property taxes tentatively adopted by the City Council). In this first public hearing, the first substantive issue to be discussed shall be: the percentage change in the millage over the rolled-back rate, and the City Council shall hear comments regarding the millage rate and explain the reasons for the change from the rolled-back rate The public shall be allowed to speak and to ask questions prior to adoption of the proposed millage rate. The City Council shall adopt its millage rate prior to adopting its budget by separate motions. RECOMMENDED ACTION Move to adopt a tentative millage of 6.900 mills which is ninety- three one hundredths percent (.93%) less than the rolled back rate of 6.965 mills; Move to accept the 1st reading of ordinance 0-96-28 which establishes a millage rate of 6.900 mills which is ninety-three' one hundredths percent i(.93%) less than the rolled back rate of 6.965 mills; publish the appropriate budget ad on Saturday, September 14, 1996; and set the final public hearings on budget for Wednesday September 18, 1996 at 7:00 p.m. at City Council Chambers. City of Sebastian 1225 MAIN STREET [] SEBASTIAN, FLORIDA 32958 TELEPHONE (407) 589-5330 [] FAX (407) 589-5570 AGENDA TRANSMITTAL SUBJECT: Ordinance NO. 0-96-29 EXHIBIT B Approved For Submittal By ~ .~ /Q Exhibits: Ordinance NO 0-96-29 City Manager~ /~ Agenda No. Dept. Origin: Finance Finance Direct~ Date Submitted: 09/06/96 For Agenda of: -09/06/96 EXPEND I TURE AMOUNT REQUIRED: $0 BUDGE TED: $0 APPROPRIATION REQUIRED: $0 SUMMARY STATEMENT In accordance with Florida budgetary, law, two public hearings in a prescribed format, manner and time period must be held to adopt by separate ordinances both a millage and a budget. The budget amounts are: General Fund CDBG Fund Golf Course Fund Airport Fund Cemetery Trust Fund Law Enforcement Confiscated Trust Fund Law Enforcement Education Trust Fund Public Safety Employee Trust Fund General Government Employee Trust Fund Total $ 8,220,120 513,620 1,336,900 318,830 68,550 29,950 3,205 8,630 3,600 $10,503,405 RECOMMENDED ACTION Move tO adopt a tentative budget and accept the 1st reading of Ordinance No. 0-96-29; publish the appropriate budget ad on Saturday, September 14, 1996; and set the final public hearings on budget for Wednesday September 18, 1996 at 7:00 p.m. at City Council Chambers. 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JedeO'UON 06S-0~ S::JEIR.LIONRdX=I aNn-~ q~I3N39 'LOO EXHIBIT D I I ( '1I I I I I Ic~I Ic:11 ~ I I I I I I I I I I I1~1 I (,~1 I 0"~1 C~I I~1.~1~1 )olc>I(~I~ IOIC~lOlO I~ I~ ~ I~l~ I~ ~1 I~10 ~ I01~ i0 i0 i0I I~t0 ~ I~1~ I0 I0 I0101010 00l~l~ I r I1[I LI tn lCD I I I I I01 iOi IQi~l [~ fT~ f ~ i~1~1 ~ I ; i J['['[ i I I I I I '1 I l~l I I oo .-t ,-I 0 ~ ~ I'll rn Z z IIII J i 0 i I"~ 1(~3 t CX) I I (:~Jl0 i01(~1 t r T I I I iiINIiI 1 I I I I I I I 1 I I'?ll I1~1 I ""'J I I1~.1 I EXHIBIT E itl o zl ~ 0 PRESENT VS PROPOSED STAFFING POSITION P._KESENT PROPOSED Chief 1 1 Captain 1 1 Lieutenant 1 2 Sergeant 5 5 Police Officer Total Positions: 28 28 Totals include 2 additional Police Officer positions effective 10/1/96 CiTY OF SEBASTIAN Job Description: POLICE LIEUTENA/qT KllqD OF WORKi Serves as mid-management level command officer, in charge of one of the department's functional divisions. Directly supervises and evaluates Police Sergeants and other subordinate sworn or civilian personnel. Responsible for the overall efficient and effective operations within assigned division. Plans and coordinates divisional activities with other units within the department to ensure a focused effort of assigned resources toward accomplishment of the department's overall mission and goals. Takes complaints and initiates the disciplinary process, within prescribed procedures. May serve as a department representative in governmental and public meetings. May personally direct police field operations and investigations and assumes command of police operations in the absence of higher authority. Work in this class, although managerial, may also require the performance of regular law enforcement duties. Reports directly to the Police Captain. ~XAMPLES OF WORK: Commands either the Patrol or Support Services Division. Directs, supervises and evaluates subordinate personnel. Confers with superior officers and makes improvement and policy "recommendations. Implements corrective action, immediately, if necessary. Attends meetings and may serve as a department representative on committees, task forces, etc. Takes, investigates and responds to complaints from the public or other sources. Makes periodic inspections of assigned personnel, property and equipment to ensure compliance with departmental regulations. May personally handle police incidents and conduct investigations, including internal investigations. Initiates routine disciplinary action and refers cases involving potentially serious disciplinary action to superiors. Resolves day to day problems and conflicts. Assumes command of police incidents, upon arrival. Communicates orally or in writing with superiors, subordinates, the public and the news media. May conduct traffic stops, issue citations or warnings, make arrests and perform other law enforcement duties, as necessary. Work can involve emergency situations, danger and the potential for personal injury. KNOWLEDGE~ SKILLS AND ABILITIES: Must have ability to effectively supervise and direct the ~ork of subordinate employees. Working knowledge of Police organization, management and General Orders. Knowledge of applicable Florida Statutes, constitutional law, rules of evidence, municipal ordinances and other rules, regulations and investigative techniques and processes. Ability to both supervise and\or perform most types of police work and investigations. Must possess excellent oral and written communications skills, good management abilities, interpersonal skills, be decisive, have good perception, judgement and organization skills, planning and leadership ability. Page 2 of 2 ?ROMOT~QNAL REQUIREMENTS: Full time officers meeting each of the criteria listed below shall be eligible to participate in the promotional examination process: me Must be physically and mentally able to perform all essential functions in any of the assignments in the rank of Police Lieutenant, and; Shall have served at least two (2) continuous years as a full time Police Sergeant with the Sebastian Police Department, and; Shall have at least five (5) years experience as a full time law enforcement officer, and; Shall have a minimum overall rating of "satisfactory" on performance evaluation(s) for a minimum of twelve 12) months immediately preceding eligibility for promotion, and; Shall not have had any serious disciplinary action (suspension, demotion or termination proceedings), or' Written Reprimands, for a minimum of twenty-four (24) months immediately preceding eligibility for promotion, and; Must possess and maintain a valid Florida Drivers License and Florida CJSTC Law Enforcement certification during employment in this class. Shall successfully complete a Probationary Period of six (6) months following promotion and attain an overall rating of "satisfactory" or higher on the end of probation performance evaluation, prior to attaining permanent status in the position. NOTE: Time served in probationary status will count as time served for in grade and experience requirements. Pay Grade: APPROVED: Date Chief of Police City Manager Date LIEUTEN.DOC Rev. 8/96