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HomeMy WebLinkAbout0910199797.O66 97.011 2. 3. 4. SEBASTIAN CITY COUNCIL AGENDA SPECIAL MEETING WEDNESDAY, SEPTEMBER 10, 1997 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA The Proposed Budget May be Reviewed in City Hall, 1225Main Street, Sebastian CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL PUBLIC HEARING Qj~ 1997/1998 PROPOSED MILLA~ll~/TENTATIVE BUDGET As Required by State Law - Notice Sent from Property Appraiser Ao Announce Tentative Millage Rate of 6.900 Mills Which Is a 1.93% Increase Over the Rolled Back Rate of 6.7691 Mills STAFF PI~I~SENTATION i Revenue Overview ii. Expenditure Overview iii. Capital Improvement Program Overview DECLARt~ MEETING OPEN FOR PUBLIC CQMMENT AND/OR 0UESTIONS ON PROPOSED MILI~b,0E AND TENTATIVE BUDGET CiTY COIJNCIL ACTIONS i. If Necessary, Amend Tentative Budget as Council Sees Fit, Recompute Proposed Millage Rate and Publicly Announce the Percent, If Any, By Which the Recomputed Proposed Millage Rate Exceeds the Rolled Back Rate ii. Adopt Tentative Millage Rate - 1 st Reading of Ordinance No. 0-97-63 iii. Adopt Tentative Budget - I st Reading of Ordinance No. 0-97-64 iv. Announce Final Millage and Final Budget Public Hearing - September 24, 1997 at 7 pm NEW BUSINESS Resolution No. R-97-53 - Collier Creek Estates Final Plat Approval (Director of Community Development Transmittal 9/5/97, R-97-53, Staff Report, Final Plat Under Separate Cover) 6. ADJOURN NY TO APPEAL ANY DECISION MADE BY THE CITY COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED PERSON WHO DECIDES AT THIS MEETING (OR HEARING) WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH TltE APPEAL IS TO BE HEARD. (286.0105F. S.) IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THiS MEE77NG, Hearing Assistance Headphones are Available in the Council Chambers for all Government Meetings. Up.ming Meetings: Workshop - Monday, September 15, 1997 Special Meeting - Quasi-Judicial Hearing - Wednesday, September 17, 1997 ~3~ 7pm Special Meeting (Final Millage/Budget Hearing) - Wednesday, ,September 24, 1997 ~ 7 pm Regular Meeting - Thursday, September 25, 1997 ~ 7pm 1997/1998 FISCAL YEAR MILLAGE AND BUDGET 1ST PUBLIC HEARING SIGN-UP SHEET SEPTEMBER 10, 1997 SPECIAL MEETING Name Address Name Address Name Address Name Address SEBASTIAN CITY COUNCIL MINUTES SPECIAL MEETING WEDNESDAY, SEPTEMBER 10, 1997 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA Mayor Barnes called the Special Meeting to order at 7:00 p.m. The Pledge of Allegiance was recited. ROLL CALL City Council Present: Mayor Walter Barnes Vice Mayor Richard Taracka Mrs. Louise Cartwright Mr. Larry Paul Mrs. Ruth Sullivan ~l~Present: City Manager, Thomas Frame City Attorney, Valerie Settles City Clerk, Kathryn O'Halloran Interim Finance Director, Janet Isman Director of Community Development, Bob Massarelli Public Works Director, Pat Brennan Chief of Police, Randy White Lieutenant Scott Shcrbrook Deputy City Clerk, Sally Maio It was the consensus of City Cotmcil to move New Business item A - Resolution No. R-97-53 - Collier Creek Estates forward on the agenda. Mayor Barnes asked that public input on the budget be heard prior to the staff presentation and there were no objections. pecial City Council Meeting eptember 10, 1997 age Two 5. NEW BUSIb]~$$ 97.011 A. ResoJgtjon No. R-97-53 - Collier Creek l~states Final Plat Approval (Direc[or of Community Development Transmittal 9/5/9.7, gz97-53, Staf_f Rel2ort, Final Pig[ Under Separate The City Attorney read Resolution No. R-97-53 by title. The Director of Community Development gave a brief presentation, explaining that this is the first of seven phases and stated that he and the City Engineer recommend approval with conditions as described in the resolution. Attorney Warren Dill, counsel for tile applicant, said the applicant concurs with the conditions. MOTION by Cartwright/Taracka I move to approve Resolution R-97-53. ROLL CALL: Mr. Taracka - aye Mrs. Cartwright - aye Mr. Paul - aye Mrs. Sullivan - aye Mr. Barnes - aye MOTION CARRIED 5-0 97.066 4. PUBLIC Hl~ARING ON 1997/1998 PROPOSED MILLAGE/TENTATIVE BUDGET As Required by State Law - Notice Sent from Property Appraiser Announce Tent~lfiye Millage Rat~ of 6.900 Mill~ .Which Is a 1.93% Increase Ov¢r the Rolled Back Rate 0f6.7691 Mills Mayor Barnes read "In accordance with Chapter 200 Florida Statutes the City Council is holding this public hearing on a proposed millage rate. The City Council may amend the tentative budget and reduce but not increase the proposed millage rate. If thc City Council changes the tentative millage rate then the following steps must be followed: recompute the proposed rate, publicly am~ounce the percent, if any, by which the recomputed rate is more or less than rolled back rate which percentage shall be characterized as the percentage decrease or increase in property taxes tentatively adopted by the City Council. In this first public hearing the first substantive issue to be discussed shall be the percentage change itl the millage over the rolled back rate and the City Council shall hear the colnments regarding millage rate and explain the reasons for the change from the rolled back rate. The public shall be allowed to speak and ask questions prior to adoption of the proposed millage rate. The City Council shall adopt its millage rate prior to adopting its budget by separate motions." He then annotmced the tentative millage rate of 6.900 mills which is 1.93% increase over the rolled back rate of 6.7691 mills. 2 Spe¢ial City Council Meeting eptember 10, 1997 Page Three Co DECLARE MEF,.T[NG OPEN FOR PUBLIC COMMENT AND/OR QUESTIONS ON PROPOSED Lv[[LLAGE AND TENTATIVE BUDGET Mayor Barnes, at 7:07 p.m. called for public input. Louis Priore, who had sigmed to speak said he would wait and speak on the budget. No others wished to speak on the millage. MOTION by Taracka/Barnes I make a motion to adopt a tentative millage rate of 6.900 mills which is 1.93% more than the rolled back rate of 6.7691 nfills. Mrs. Sullivan asked what the 1.93% represents and the City Manager responded that if the budget was reduced by $52,123 the millage could be reduced to the rolled back rate of 6.7691 mills and give the City identical revenues as the current budget provides for. He said there were some areas in which cuts could be taken such one of the two additional police officer, travel and education and/or equipment purchases. The City Attorney advised City Council to adopt the tentative millage at this time and then conduct the first reading after it addresses the budget. ROLL CALL: Mrs. Cartwright - aye Mr. Paul - aye Mrs. Sullivan - nay Mr. Barnes - aye Mr. Taracka - aye MOTION CARRIED 4-1 (Sullivan - nay) Mayor Barnes opened the hearing on the proposed budget. Louis Priore, 374 Mango Avenue, Sebastian, asked about the cost of ~nowing rights-of-way, stating he mows his own and that the amount budgeted should be cut if the City is not doing it. Frank Oberbeck, 601 Layport Drive, Sebastian, said he and other members of Aware Citizens and Taxpayers will present questions on various areas of the entire budget on behalf of the group. He said a packet of infom~ation relative to these questions had been prepared for each Council member and would be submitted at the end of the meeting. Mr. Oberbeck focused on revenues from occupational licenses, and line items for the Police Department and Public Works. Special City Council Meeting ;eptember 10, 1997 age Four Harry Thomas, 654 Balboa Street, Sebastian, Aware Citizens and Taxpayers, discussed deficit spending, salaries and bonuses, lack of justification, Public Works Department maintenance programs, debt service, the need for equipment maintenance contracts and central purchasing, and the City Manager vehicle allowance. Chuck Neuberger, 357 Melrose Lane, Sebastian, Aware Citizens and Taxpayers, suggested finding a way to cut the $52,123 and TAPE I - SIDE ii (7:47 p.m.) focused on funds for Police Department line items such as bonuses, computer maintenance, vehicle towing, garage and vehicle maintenance, employee awards, tools, books and dues, pocket door, vehicle purchases, voice mail and copy ~nachines. Mayor Barnes explained that there are reasons for certain line items and that many of the questions being raised tonight could have been brought to staff prior to this hearing. Sal Neglia, 461 Georgia Boulevard, Sebastian, focused on funds for Community Development line items such as consultants, Indian River County Property Appraiser, travel/education, cellular phone, vehicle repair, copier maintenance and contracts, signs, legal ads, safety shoes, chauffeurs licenses and Chmnber of Commerce seminar. Martha Wininger, 106 Thunderbird Drive, Sebastian, read her presentation relative to what she called "robin hood" financing which taxes on the value of a property, reclassifications for the sake of salary increases, requests for "miscellaneous" items, the need for justification, need for funding for Emergency Management, distributed pages from the aquatic weed control and suggested a means to reduce the budget by $4,800 in this line item by inserting the correct contract amount. Mayor Barnes called recess at 8:30 p.m. and reconvened the meeting at 8:45 p.m. All members were present. The City Attorney read Ordinance No. 0-97-63 adopting the proposed millage for the first time. MOTION by Cartwright/Taracka I move to accept the first reading of Ordinance O-97-63 and set the final public hearing for Septe~nber 24, 1997 at 7 pm in the City Council Chambers. ROLLCALL: Mr. Paul - aye Mrs. Sullivan - nay Mr. Barnes - aye Mr. Taracka - aye Mrs. Cartwright - aye MOTION CARRIED 4-1 (Sullivan - nay) 4 ;pecial City Council Meeting ~ptember 10, 1997 Page Five Tut Connelly, 149 Kildare Drive, Sebastian, Aware Citizens and Taxpayers, said his many questions were on lack of justification for line items for Building Maintenance, Central Garage, Parks and Recreation and Cemetery. TAPE II - SIDE i (8:50 p.m.) Mr. Comaelly continued, questioning bonuses for short term employees and pledges to reduce millage. He requested that the budget be sent back for justification or be denied. Fred Wininger, 106 Thunderbird Drive, Sebastian, questioned the City Manager's car allowance, and the reason for bonuses. Martha Wininger, discussed items such as salary increases, the bouus system, temporary upgrades, general engineering for miscellaneous projects and consultants for bridges, hurricane conferences, inspection stickers and safety shoes. Cindy Dierkes, said the City is growing and taxes cannot always be cut if the City is to provide services. Betsy Field, 149 Kildare Drive, Sebastian, gave statistics on safety shoes. STAFF PRE~iI~NTATION I Revenue Overview ii. Expenditure Overview iii. Capital Improvement Program Overview The City Manager briefly discussed the depletion of non-designated funds and said he had tried to present additional information on line items in this budget. The Interim Finance Director began a presentation on the overall budget. Chief White addressed City Council, stating it is a matter of growth and level of service that drove his request for two new officers. TAPE II - SIDE II (9:37 p.m.) Lieutenant Sherbrook demonstrated the multitude of forms required to be completed by officers to comply with increasingly stringent regulations. Mrs. Sullivan said although she would like to see the budget reduced by $52,123 to reduce the millage, one area people do not want to see cut is the Police Department, noting low salaries for 5 _Special City Council Meeting eptember 10, 1997 Page Six officers and the Chief. She said she had no problem with the two new officers. The City Manager said he and the Purchasing Agent have tried to adopt a "lean and mean" purchasing procedure and had directed departments to do their own purchasing under its terms. said he would discuss with the Purchasing Agent how procedures can be tightened up. He The Interim Finance Director explained that there are existing contracts for certain supplies and finished her presentation on the budget. The Public Works Director addressed City Council on fleet maintenance, safety shoes, the purpose of equipment requests, swale moxving and the backlog of pothole repair. The City Manager discussed the possibility of future contracts for swale work. Mayor Barnes said new persomml policies will be subtnitted to Council by staff next year, explained that the City is currently paying for sins of the past and that things take time to repair and reminded everyone that purchases are not automatically approved by adoption of the budget. TAPE III - SIDE I (10:25 p.m.) In response to Mr. Taracka, the City Manager stressed the importance of hurricane seminars and other education for staff. MOTION by Canwright/Sullivan I move to extend the meeting until ! 1 pm. ROLL CALL: Mrs. Sullivan - aye Mr. Barnes - aye Mr. Taracka - aye Mrs. Cartwright - aye Mr. Paul - aye MOTION CARRIED 5-0 Mrs. Cartwright said she thought this was a good budget, noted that Council had gone over the budget with staff since July, that departments came in with lower budgets than ever before, and that she has seen increased levels of service in the City recently. In response to Mrs. Cartwright, thc Interim Finance Director said the $52,123 translates to $9.83 per year for a $100,000 home with a homestead exemption. Mayor Bames said he did not believe any specific direction needed to be given to the City Manager and that he could perhaps meet with Council members on an individual basis. 6 City Council Meeting September 10, 1997 Page Seven The City Attorney read Ordinance No. O-97-64 adopting a tentative budget by title, MOTION by Cartwright/Taracka I move to accept the first reading of Ordinance 97-64 and set the final public hearing on the budget for Wednesday, September 24, 1997 at 7 pm in the City Council Chambers ROLL CALL: Mr. Barnes - aye Mr. Taracka - aye Mrs. Cartwright - aye Mr. Paul - aye Mrs. Sullivan - nay MOTION CARRIED 4-i (Sullivan - nay) 6. Being no further business, Mayor Barnes adjourned the Special Meeting at 10:40 p.m. Approved at the i nq C'~ , 1997, Regular City Council Meeting. Kathryn 1M. O Halloran~ CMC/AAE City Clerk Mayor 7