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Home My WebLink About09211994a City of Sebastian 1225 MAIN STREET [] SEBASTIAN, FLORIDA 32958 TELEPHONE (407) 589-5330 [] FAX (407) 589-5570 MINUTES SEBASTIAN CITY COUNCIL SPECIAL MEETING WEDNESDAY, SEPTEMBER 21, 1994 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL PROPOSED ORDINANCES AND INFORMATION ON ITEMS BELOW MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK, CITY HALL, 1225 MAIN STREET, SEBASTIAN, FLORIDA. PURPOSE: - Final Public Hearing - 1994/95 Proposed Millage and Tentative Budget: * Resolution No. R-94-44 Proposed Millage * Resolution No. R-94-45 Tentative Budget Resolution No. R-94-46 Golf Course Rates Resolution No. R-94-49 Golf Course Grounds Maintenance Contract - ISS Mayor Firtion called the Special Meeting to order at 7:00 p.m. and explained its purpose. A special Pledge of Allegiance was recited by Ex-POW, Jerry Morgan, a World War II, Korean and Vietnam Veteran. Invocation was given by Pastor Paul Hauenstein. The City Manager requested placement of two items prior to the end of the meeting. City Council concurred. 3. ROLL CALL City Council Present: Mayor Arthur Firtion Vice Mayor Carolyn Corum Mrs. Norma Damp Mr. Robert Freeland Mr. Frank Oberbeck Special City Council Meeting September 21, 1994 Page Two Staff Present: city Manager, Joel L. Koford City Clerk, Kathryn M. O'Halloran City Attorney, Clifton A. McClelland, Jr. Finance Director, Marilyn Swichkow Airport/Golf Course Manager, John Van Antwerp Deputy City Clerk, Sally Maio 4. PUBLIC HEARING The normal order of business for public hearings (Resolution No. R-88-32) is as follows: * Mayor Opens Hearing * Attorney Reads Ordinance Or Resolution * Staff Presentation * Public Input * Staff Summation * Mayor Closes Hearing * Council Action Please Note: Anyone wishing to speak is asked to go to the podium and state his/her name and address for the record prior to addressing the Council. 94.117 RESOLUTION NO. R-94-44 - Proposed Millage Rate of 6.900 MILLS (Znd Public Hearing and Final Adoption) (R-94-44) RESOLUTION NO. R-94-44 IS TO BE READ IN FULL IN ACCORDANCE WITH FS 200.065 (2) (d) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, FLORIDA, ADOPTING A PROPOSED MILLAGE RATE OF 6.900 FOR THE CITY'S GENERAL OPERATING FUND FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1994 AND ENDING SEPTEMBER 30, 1995; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Firtion opened the public hearing at 7:13 p.m. and the city Attorney read Resolution No. R-94-44 in full. A1 Vilardi, 445 Georgia Boulevard, Sebastian, addressed City Council on the adoption of the millage prior to the budget. The City Manager publicly announced the rollback rate of 6.9678 mills. 2 Special City Council Meeting September 21, 1994 Page Three 94.117 Mayor Firtion closed the public hearing at 7:17 p.m. MOTION by Oberbeck/Corum I would move for adoption of Resolution No. R-94-44. ROLL CALL: Mrs. Corum - aye Mrs. Damp - aye Mr. Freeland - aye Mr. Oberbeck - aye Mayor Firtion - aye MOTION CARRIED 5-0 RESOLUTION NO. R-94-45 - Tentative 94/95 Fiscal Year Budget (2nd Public Hearing and Final Adoption) (R-94-45) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, FLORIDA, ADOPTING A TENTATIVE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1994 AND ENDING SEPTEMBER 30, 1995; DETERMINING AND FIXING THE AMOUNTS NECESSARY TO CARRY ON THE GOVERNMENT FOR THE ENSUING YEAR; DETERMINING THE AMOUNT OF APPLICABLE FUNDS ON HAND; ESTIMATING RECEIPTS FOR THE GENERAL FUND, EXHIBIT "A"; GOLF COURSE FUND, EXHIBIT "B", UTILITIES FUND, EXHIBIT "C"; AIRPORT FUND, EXHIBIT "D"; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. The city Attorney read Resolution No. R-94-45 in full and Mayor Firtion opened the public hearing at 7:19 p.m. A1 Vilardi, 445 Georgia Boulevard, Sebastian, inquired about personnel and operating costs for the 4th of July festivities. The city Manager said a request has been made to the Chamber of Commerce for accountability and that personnel costs have been worked into the budget. Mayor Firtion closed the public hearing at 7:23 p.m. MOTION by Corum/Freeland I would move Council adopts Resolution No. R-94- 45 for the budget beginning October 1, 1994 and ending September 30, 1995. Special city Council Meeting September 21, 1994 Page Four ROLL CALL: Mrs. Damp - aye Mr. Freeland - aye Mr. Oberbeck - aye Mayor Firtion - aye Mrs. Corum - aye MOTION CARRIED 5-0 94.221 C. RESOLUTION NO. R-94-46 - Golf Course Rates (Golf Course Manager Transmittal dated 9/16/94, R-94-46) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, PERTAINING TO GREENS FEES AND GOLF CART FEES AT THE MUNICIPAL GOLF COURSE; PROMULGATING A NEW SCHEDULE OF GREENS FEES AND GOLF CART FEES; PROMULGATING A NEW SCHEDULE OF ANNUAL MEMBERSHIP FEES; AUTHORIZING THE GOLF COURSE MANAGER TO MAKE ADJUSTMENTS TO THE HOURS AND CONDITIONS UNDER CERTAIN CIRCUMSTANCES; AUTHORIZING THE GOLF COURSE MANAGER TO ADJUST THE SUMMER FEE SCHEDULE WITHIN THE SPECIAL RANGE FOR MARKETING PURPOSES; AUTHORIZING THE GOLF COURSE MANAGER TO ADJUST THE RATION OF TEE-TIMES RESERVATION BETWEEN MEMBERS AND NON-MEMBERS; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Mayor Firtion opened the public hearing at 7:24 p.m. and the city Attorney read Resolution No. R-94-46 by title only. The City Manager gave a brief explanation for the annual rate resolution hearing to establish golf course fees. Thomas Wojciekowski, 425 Peterson Street, Sebastian, discussed fees and concurred with the maintenance contract. A1 Vilardi, 445 Georgia Boulevard, Sebastian, expressed concern for tee-times reservation and Junior Golf rates. The Golf Course Manager responded to citizen concerns. Mayor Firtion closed the public hearing at 7:39 p.m. 4 Special City Council Meeting September 21, 1994 Page Five City Council discussion followed relative to cart fees, compensation for starters and rangers, the necessity for a fee range during the season, Junior Golf fees, and suggestion by Councilmembers to consider cart paths in the future. TAPE I - SIDE II (7:49 p.m.) Mayor Firtion suggested that cart fees be $10 for 18 holes and $6 for 9 holes at all times. Discussion continued. The City Manager noted the current revenue from carts to total budget revenue of the Golf Course for the eleven month period ending August 31, 1994 is just over 30% of total and as a result the revenue stream on carts has been dropped slightly and noted a typo in line eleven of the title of the Resolution ("ration" should read "ratio"). MOTION by Corum/Oberbeck I make for council to adopt Resolution No. R-94-46 with the change on line 13 (11) from "ration" to "ratio" in the title. ROLL CALL: Mr. Freeland - aye Mr. Oberbeck - aye Mayor Firtion - aye Mrs. Corum - aye Mrs. Damp - aye MOTION CARRIED 5-0 5. OLD BUSINESS 94.220 RESOLUTION NO. R-94-49 - Golf Course Grounds Maintenance Contract - ISS (city Manager Transmittal dated 9/15/94, R-94-49, Agreement) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST, ON BEHALF OF THE CITY, AN AGREEMENT WITH ISS LANDSCAPE MANAGEMENT SERVICES, INC., FOR THE PURPOSE OF PROVIDING GROUNDS MAINTENANCE SERVICES FOR THE SEBASTIAN MUNICIPAL GOLF COURSE; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. The City Attorney read Resolution No. R-94-49 by title only. 5 Special City Council Meeting September 21, 1994 Page six The City Manager said he had distributed an amended page two identifying the contract escalation equal to the Miami consumer price index not to exceed five percent of the current annual contract price and he requested that the date of calculation be July 1st calculation. It was the consensus of City Council to amend as requested. ISS representatives concurred. The city Manager requested whether city Council wished to require a performance bond. It was the consensus of City Council not to require a performance bond. MOTION by corum/Oberbeck I make a motion for Council to adopt Resolution No. R-94-49 to contract with ISS for a five year contract with the changes listed under item 3 of the agreement to put in $391,000 and an annual contract escalation equal to the Miami consumer price index as of July 1, 5994 not to exceed five percent of the current annual contract price and to waive the b~ bond performance. Mr. Oberbeck noted "that the Miami price index was referred to as July 1, 1994 and that would be an ongoing thing for the five year period, would be July 1st of any future year during the course of the contract and there was no bid bond required, we did waive the performance bond". Vice Mayor Corum requested to "strike the word bid" and "eliminate the year (1994)" ROLL CALL: Mr. Oberbeck - aye Mayor Firtion - aye Mrs. Corum - aye Mrs. Damp - aye Mr. Freeland - aye MOTION CARRIED 5-0 OTHER BUSINESS The City Manager requested concurrence to allow the Sebastian Junior Women's Club to use electricity at its event at Riverview Park on September 24, 1994 and City Council concurred. Special City Council Meeting September 21, 1994 Page Six The City Manager said that there is a policy in the city not to reimburse employment applicants for travel and requested reconsideration of the policy due to the loss of good candidates for the Finance Director position. City Council discussion followed. It was the consensus of City Council to authorize the City Manager to reimburse for travel for this one time and to look at the policy in the future. Mr. oberbeck announced the purpose of the Volunteer Day in Riverview Park on Saturday and urged attendance. Being no further business, Mayor Firtion adjourned the Special Meeting at 8:15 p.m. Approved at the ~~~-~t_. ~ , 1994, city Council ~ ~ Meeting. Arthur L. Firtion, Mayor City Clerk