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HomeMy WebLinkAbout06-25-2025 CC MinutesCITY OF Sf]5ASTN HOME OF PELICAN ISLAND CITY COUNCIL REGULAR MEETING MINUTES WEDNESDAY, JUNE 25, 2025 - 6:00 PM CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. Mayor McPartlan called the regular meeting to order at 6:00 p.m. 2. A moment of silence was held. 3. Vice Mayor Jones led the Pledge of Allegiance. 4. ROLL CALL Mayor Bob McPartlan Vice Mayor Fred Jones Council Member Dodd Council Member Chris Nunn Staff Present City Manager Brian Benton City Attorney Jennifer Cockcroft City Clerk Jeanette Williams Finance Director/CFO Brian Stewart City Engineer/Special Projects Director Karen Miller Community Development Director Alix Bernard Community Development Manager Dorri Bosworth Principal Planner Jim Mann Senior Planner Michelle Faulkner Parks and Recreation Director Richard Blankenship Public Works Director Lee Plourde Human Resources Director Cindy Watson Golf Superintendent Greg Gardner Airport Manager Jeff Sabo Procurement Manager Jessica Graham Police Chief Daniel Acosta 5. AGENDA MODIFICATIONS Vice Mayor Jones asked to pull Consent Agenda Item #E. 6. PROCLAMATIONS. AWARDS. BRIEF ANNOUNCEMENTS Regular City Council Meeting June 25, 2025 Page 2 Freedom Festival2025 Schedule of Events Parade 8.30 am - Davis Street to Riverview Parks Festival 10 am to 8 pm - Live Music, Vendors and Games Fireworks 9 pm Sharp! Mayor McPartlan announced the 0 of July schedule of events. 7. PUBLIC INPUT - None 8. CONSENT AGENDA A. Consider Approval of Draft May 28, 2025 City Council Minutes 25.096 B. Alcohol Beverage Approval - McDonald Family 25.097 C. Consideration of FDOT Compensation Agreement for State Highway Lighting, Maintenance and Authorization for the City Manager to Execute the Agreement 25.098 D. Authorization for the Application Process for the FY24 JAGC Edward Byrne Memorial Justice Assistance Grant (JAG) Program and Provide Approval for the Mayor to Execute Appropriate Documentation 25.088 E. Consideration of the Revised Amendment Four to the Agreement between the City of Sebastian and International Golf Maintenance to Extend the Agreement, Establish Not to Exceed Budget Amounts for the Remaining Contract Terms, and Authorize the City Manager to' Execute 25.099 F. Consideration of a Purchase Order for Florida Coast Equipment, LLC in the Amount of $25,495.59 for One (1) Kubota Full Size Utility Vehicle for the Sebastian Municipal Airport and Authorize the City Manager or Designee to Execute MOTION by Council Member Dodd and SECOND by Council Member Nunn to approve Consent Agenda Items A, B, C, D and F passed with a unanimous voice vote of 4-0. Item E - Revised Amendment Four to the International Golf Maintenance Aareement Vice Mayor Jones said a member of the community asked him to pull this item for discussion but he was not in attendance. He made a MOTION to approve the revised agreement that was SECONDED by Council Member Dodd. Roll call: Council Member Dodd - aye Council Member Nunn - aye Mayor McPartlan - aye Vice Mayor Jones - aye Motion carried. 4-0 Regular City Council Meeting June 25, 2025 Page 3 9. COMMITTEE REPORTS & APPOINTMENTS - None 10. PUBLIC HEARINGS 25.091 A. Second Readinq and Public Hearinq on Ordinance 0-25-12 - Consideration of a Land Development Code Textual Amendment to Modifv the Townhouse Dimensional Reaulations within the RM-8 and RM-10 Zoning Districts The City Attorney read the title to Ordinance No. 0-25-12. The Principal Planner said he has made the changes requested during the first reading and offered to put his PowerPoint on record and discuss the requested changes again. MOTION by Council Member Dodd and SECOND by Council Member Nunn to approve Ordinance No. 0-25-02. There was no public input. Roll call: Council Member Dodd - aye Council Member Nunn - aye Mayor McPartlan - aye Vice Mayor Jones - aye Motion carried. 4-0 11. UNFINISHED BUSINESS - None 12. NEW BUSINESS 25.100 A. Consideration of Resolution No. R-25-21 - Subdivision Final Plat - Spirit of Sebastian PUD Pod 1 B-2 - 59 Lots and Recreation Tract #2 The City Attorney read the title to Resolution No. R-25-21. The Principal Planner said this was to consider the approval for the subdivision of Spirit of Sebastian PUD Pod 1 B-2 consisting of 59 lots and a recreational tract. The bond has been posted for the sidewalks through the previous pod and staff recommended approval. There was no public input. MOTION by Council Member Nunn and SECOND by Vice Mayor Jones to approve Resolution No. R-25-21. Roll call: Council Member Nunn - aye Mayor McPartlan - aye Vice Mayor Jones - aye Council Member Dodd - aye Motion carried. 4-0 25.101 B. Consideration of a Purchase Order for Insight Public Sector. Inc., in the Amount of S18.800.92 for FloodDlain Manaaement Software ("Forerunner") for the Buildinq Department. Authorize the Usaae of Buildina Department Reserves and Provide Authorization to the Citv Manaaer to Execute the ADDroDriate Documentation Regular City Council Meeting June 25, 2025 Page 4 The Procurement Officer said this was a request to approve Insight Public Sector floodplain management software and before them on the dais there was a revised quote (see attached) to waive the implementation fee and setup fee as long as a purchase order was issued prior to June 30th. This software will allow the public to interface directly with the information. MOTION by Vice Mayor Jones and SECOND by Council Member Nunn to approve the purchase order for Insight Public Sector. There was no public input. Roll call: Mayor McPartlan - aye Vice Mayor Jones - aye Council Member Dodd - aye Council Member Nunn - aye Motion carried. 4-0 25.102 C. Consideration of lease Amendment Nine for Whelen Aerospace Technologies to Remove Two Office Spaces in the Airport Terminal Buildina The Airport Director stated Whelen's decision to consolidate their office spaces will vacate the emergency operations center for the City's use during hurricane operations and allow one of their other spaces for a new tenant at the airport. MOTION by Council Member Nunn and SECOND by Vice Mayor Jones to approve the 91h amendment. There was no public input. Roll call: Vice Mayor Jones - aye Council Member Dodd - aye Council Member Nunn - aye Mayor McPartlan - aye Motion carried. 4-0 25.103 D. Consideration of a New Office Space lease for Aviation Checkride Specialists in the Airport Terminal Buildina and Authorize the Mavor to Execute the Appropriate Documentation The Airport Manager said this space was now relinquished by Whelen Aerospace and by bringing in this new tenant it will allow a higher rate for the rent and the new tenant will provide a valuable service for the entire coastal area. Council Member Dodd said on page 223 in Exhibit A, it reads the lease rate as described in section 4, should read section 3. MOTION by Council Member Dodd and SECOND by Council Member Nunn to approve the new lease with Aviation Checkride Specialist with the modification in Exhibit A. Roll call: Council Member Dodd - aye Council Member Nunn - aye Mayor McPartlan - aye Regular City Council Meeting June 25, 2025 Page 5 Vice Mayor Jones - aye Motion carried. 4-0 25.104 E. Consideration of CSA #4 for Carter and Associates, Inc. to Begin Design of the UDDer Stonecroo Drainage Improvement Proiect in the Amount of $172.958.00. and Authorize the Citv Manacier or Designee to Execute The City Engineer distributed an exhibit showing the existing project outlined in blue with the area she would like to expand north, up to Tulip Drive. (See attached) She said the expansion will increase the project cost to $175,958. She said the design services will allow the armoring of a section of the ditch and change three different road crossings to increase capacity. She explained that by having the design ready, this would allow staff to go for future grants and limit the time between design and construction contracts. She stated the existing Stone Crop Project will be done by August and this will allow staff to move forward with momentum to the further upstream area. MOTION by Council Member Nunn and SECOND by Vice Mayor Jones to approve CSA #4 for Carter and Associates in the amount of $175,958. There was no public input. Roll call: Council Member Dodd - aye Council Member Nunn - aye Mayor McPartlan - aye Vice Mayor Jones - aye Motion carried. 4-0 13. CITY ATTORNEY MATTERS The City Attorney said she would be out of the office next week and Friday. 14. CITY MANAGER MATTERS The City Manager said he anticipated Laconia to be paved and opened back up later this week or early next week but he cautioned that there will be a time in the next few months that the contractor will need to come back to do a compaction assessment and then a final milling. He expects the project to be completed in late July. He reminded everyone that the budget workshops are scheduled for July 16 and 17. 15. CITY CLERK MATTERS - None 16. CITY COUNCIL MATTERS Mayor McPartlan - None Council Member Nunn - None Regular City Council Meeting June 25, 2025 Page 6 Council Member Dodd said he had a conversation with Treasure Coast Regional Planning Council staff who prepare railroad crossing quiet zones. They advised him that cities can apply for a quiet zone on their own, without the county, but it is very difficult for a city within a county who doesn't apply for a quiet zone to receive one. Also, cities can only apply for a quiet zone crossing on roads that they own. In Sebastian we could only apply for Barber and Main Street so the horns would still blow at CR512, Roseland Road and Old Dixie Highway. He said the staff advised him that it would not make any sense to spend the money to apply for a quiet zone. He stated that it wasn't that the City didn't want to do it but just there isn't any advantage to do it. He said he has also been contacted about the recent mangrove removal in the unincorporated part of the County which was done without County approval. In response to someone he was speaking to about what Sebastian is doing for the ecology, he summarized that Sebastian has developed best management practices to handle vegetative and live pests within the parks and waterway system. These plans were created by the people on the Natural Resources Board, City staff, Dr. Graham Cox and WAS. He also described how the City has placed oyster reefs under pilings, and along the shoreline stabilization. He also described how since 2017, the Natural Resources Board has been working on the Sustainable Sebastian Initiative to eliminate plastic utensils and straws. He said they are on their second iteration of the task plan and he invited the public to come to the Natural Resources Board meetings and speak with the members. Mayor McPartlan commented how Sebastian joined the Indian River Lagoon Council when Indian River didn't want to participate, but Sebastian had the initiative to join with Vero Beach and Fellsmere to pay money to sit on the Council until Indian River County realized the benefit of sitting on the Council. Vice Mayor Jones - None The City Manager said the Barber Street repaving is nearing completion and the City is aware that the first segment is substandard. He said the contractor has accepted responsibility and will be doing a repaving with a mill and overlay sometime late this week or early next week. He said the contractor will also be doing some warranty work on Schumann Drive and is willing to repave the situation. 17. Being no further business, Mayor McPartlan adjourned the regular City Council meeting at 6:24 p.m. Approved at the July 23,20 SRegularCityCouncilmeeting. Mayor Bob MCPartion _ A TESST..• (Janette Williams, City Clerk LAND DEVELOPMENT CODE TEXTAMENDMENT ARTICLE V - ZONING DISTRICT REGULATIONS: TOWNHOME DIMENSIONAL REGULATIONS - RM-8 & RM-10 BACKGROUND 2001— Residential Multifamily (8 units per acre) RM-8 Townhouse Dimensional Regulations established 2021— Residential Multifamily (10 units per acre) RM-10 Zoning established Recent Submittals and Trends TEXT AMENDMENT CHANGES RM-8 and RM-10 Reduce lot width minimum from 25' to 20' Increase lot depth minimum from 75' to 90' Change lot size requirement from 1875 square feet to 1800 square feet TEXT AMENDMENT CHANGES CONT. RM-8 only Reduce side setback from 10' to 5' Increase distance requirements between buildings from 15' to 20' LOT-5 LOT-6 1 — ,— TEXT AMENDMENT CHANGES CONT. RM-10 only Administrative Corrections (Footnotes in Dimensional Regulations table) l.ot width i mini Buildim-, cowrat:e )max Impervious surface (may Open space (mini Basc dcnsit% (max Fmnt (min) Rcar ( mini Side Imin) Iintcrior► Building; hciEht )max) ) _Front setbacks may he induced to 15 fist if a common terns t(t+ra©9t is uped in lieu of dnveway or simile off-street j+arkinr Z,-5* et so nivemr r4riocabk Fland+ llmlding Cud*Tue Co& Wit+ 45 ft. N'O ft. 45% 60% W/o 70% 30% 30% 10 du/ac 10 du/ac 25' ft. 25' ft. 20 ft. 52 ft. )1 store ) 110 ft. (2 storn 135 ft. 35 ft. PROPOSED CHANGES PER CITY COUNCIL DISCUSSION ON DUNE 9TH RM-8 Zoning: The garage requirement will be removed. Replaced with a parking requirement that is consistent with the parking regulations found in the LDC, Article XV. If garages are proposed, the preferable design will be rear loading with alleyway access. This is not a required design, but it is preferable. This language will be consistent with the RM-10 zoning district. RM-10 Zoning: Setback in RM-10 to remain the same, as staff feels it allows for a denser zoning classification for multifamily residential zoning districts. RECOMMENDATION Approve the proposed Land Development Code textual amendments for the RM-8 and RM-10 zoning districts as presented •� i INSIGHT PUBLIC SECTOR, INC. Page 1 of 2 InInsight . 2701 E INSIGHT WAY 'so• CHANDLER AZ 85286-1930 Tel: 800-467-4448 Account name: 10508787 CITY OF SEBASTIAN 1225 MAIN ST SEBASTIAN FL 32958-4165 SHIP -TO CITY OF SEBASTIAN 1225 MAIN ST SEBASTIAN FL 32958-4165 We deliver according to the following terms: Quotation Number Document Date PO Number PO Release Sales Rep Email Phone Payment Terms Net 30 days Ship Via Electronic Delivery Terms of Delivery FOB DESTINATION Currency USD Material Material Description FRII-BAS-SUB FORERUNNER BASE LICENSE SUBSCRIPTION rnvPmna Datxc, 0'I-JtIL-2025-30-JLIN-2026 \e et u fee waived iF *VP �f, aQ Quotation 0228539897 12-JUN-2025 DJ McBride DJ. M CBR I DE@ I NS IGHT.COM +15015054707 Quantity Unit Price Extended Price 1 18,800.92 18,800.92 VAR(# Product Subtotal 18,800.92 TAX 0.00 Total 18,800.92 Thank you for choosing Insight. Please contact us with any questions or for additional information about Insight's complete IT solution offering. 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