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Home My WebLink AboutCSA #11 PD Roof Bid Process Purchase Order 11404CITY OF SEBASTIAN ATTN: FINANCE 1225 MAIN STREET SEBASTIAN, FL 32958 Mail Invoices In Duplicate To Above Address Vendor Kirnley-Horn & Associates, Inc. P. 0. Box 932520 Purchase order 00011404-00 FY 2025 The Above Purchase order Number Must Appear On All Correspondence - Packing sheets And Bills Of Lading Atlanta, GA 31193-2520 Tel 561-562-7981 Requisition Fax 561-562-9689 00008820 Date Ivendor JDate Iship Ordered (Number (Required Ivia ITerms e t P r o LcUT'2T TrCOY t i c e r Ship To CITY OF SEBASTIAN ATTN: FINANCE 1225 MAIN STREET SEBASTIAN, FL 32958 Department PARKS/RECREATION Paae 1 � i 1 4AM -4 9 9 i ►i 4 4-1 Lei I i 1 ► i JA U 1 I; 1. ACCEPTANCE OF PURCHASE ORDER. A Purchase Order is given for immediate acceptance by the Seller. Unless promptly notified to the contrary, the City will assume the Seller accepts the order as written and will make delivery as specified on the document. 2. ENTIRE AGREEMENT. All specifications, drawings and data submitted to the Seller with this order or the solicitation of this order are hereby incorporated herein and made part hereof. This contract contains the entire agreement of the parties. No change in quantities, prices, specifications, terms, or shipping instructions will be allowed except on written authority of the City Purchasing Department. Any additional or different terms and conditions proposed by the Seller are objected to and hereby rejected unless specifically agreed to by the City. 3. INDEMNIFICATION. The Seller hereby agrees to indemnify, save and held harmless the City from all claims, demands, liabilities and suits arising out of, because of, or due to the breach of the Agreement by the Seller, its agents or employees, or due to any act of occurrence of omission or commission of the Seller, its agents or employees. It is specifically understood and agreed that this indemnification agreement does not cover or indemnify the City for Its own negligence or breach of contract. 4. MODIFICATION. The City may by written Order make changes in the specifications, If such changes cause an Increase or decrease in the Seller's cost or in the time required for performance of Contract: (a) the Seller shall promptly notify the City and assert its claim for adjustment within fifteen (15) calendar days and (b) an equitable adjustment shall be made by the City and the Contract modified accordingly. Nothing in this clause shall excuse the Seiler from performing. 5. DEFAULT. Time is of the essence of this contract and if delivery of acceptable items or rendering of services is not completed by the time specified by City, the City reserves the right without liability, in addition to its other rights and remedies to terminate this contract by notice effective when received by the Seller, as to stated items not yet shipped or services not yet rendered, and to purchase substitute items or services elsewhere and charge the Seller with any and all losses incurred. 6. TRANSPORTATION CHARGES. Transportation expenses for all shipments shall be prepaid to destination. Shipments sent C.O.D. or freight collect without the City's written consent will not be accepted and will at Seller's risk and expense be returned to Seller. No charges will be allowed by the City for transportation, packing, cartage or container's unless otherwise authorized in the Purchase Order. 7. UNAVOIDABLE DELAY. If the Seller is delayed in the delivery of goods purchased under the Purchase Order by a cause beyond !%control, Seller must immediately upon receiving knowledge of such delay, give written notice to the City and request a reasonable extension of time. The City shall examine the request and determine if the Seller is entitled to an extension. 8. QUANTITY. Quantities furnished in excess of those specified in the Purchase Order will not be accepted and will be held at Seller's risk and expense. 9. INSPECTION. Materials or equipment purchased are subject to inspection and approval at the City's destination. The City reserves the right to reject and refuse acceptance of items which are not in accordance with instructions, specifications, drawings, or data of Seller's warranty, (express or implied). Rejected materials or equipment shall be removed by, or at the expense, of the Seller promptly after rejection. 10. WARRANTY. The Seller warrants that all goods and services furnished hereunder will conform in all respects to the terms and this order, including any drawings, specifications, or standards incorporated herein, and that they will be free from latent and patent defects in materials, workmanship and title and will be free from such defects in design. In addition, Seller warrants that said goods and services are suitable for, and will perform in accordance with, the purpose for which they are purchased, fabricated, manufactured and designed for such other purposes as expressly specified in this order. The City may return any nonconforming or defective items to the Seller or require correction or replacement of the item all the time the defect is discovered, all at the Seller's risk and expense. Acceptance shall not relieve the Seller of its responsibility. Warranty is one (1) year from the date of delivery to the designated project site or as otherwise provided by Florida or other law. 11. REGULATORY COMPLIANCE. Seller represents and warrants that the goods or services furnished hereunder (including all labels, packages, and container for said goods) comply with all applicable standards, rules and regulations in effect under the requirements of all Federal, State and local laws, rules and regulations as applicable, including the Occupational Safety and Health Act as amended with respect to design, construction, manufacture or use for their intended purpose of said goods or services. Seller shall furnish "Material Safety Data Sheets" in compliance with the Florida Right To Know Law, Florida Statute Chapter 442. 12. ROYALTIES AND PATENTS. Seiler shall pay all royalties and license fees. Seller shall defend, with counsel of its own choosing, all suits and claims for infringement of any patent, copyright, or trademark rights and shall hold the City harmless from loss on account thereof. 13. INSURANCE. The Seller shall maintain insurance as specified or asotherwise required by the city. 14. PAYMENT. All payments will be made in accordance with the Florida Prompt Payment Act, provided for in the Florida Statutes as amended from time to time. 15. IDENTIFICATION. Invoices in duplicate with prices set out and giving the correct Purchase Order Number must be sent to the address shown on the face of this order otherwise payment of Seller's account may be delayed. The Purchase Order Number shall appear on all invoices, boxes, packages, shipping documents and correspondence, and the list of contents shall be enclosed in each box or package. 16. TERMINATION. Buyer may, at any time, terminate this order in whole or in part by written or telegraphic notice or verbal notice confirmed in writing. Upon termination for convenience of the Buyer. the Buyer will assume responsibility for specific contractual or scheduled financial commitments made prior to notice of termination. Any and all services, property, publications, or materials provided during or resulting from the Contract shall become the property of the Buyer. If, however, termination is occasioned by the Seller's breach or any condition hereof, including breach of warranty, or by Seller's delay, except due to circumstances beyond the Sellers control and without Seller's fault or negligence. Seller shall not be entitled to any claim or costs or to any profit and Buyer shall have against Seller all remedies provided by law and equity. 17. TAXES. The City is exempt from state and local taxes. Exemptions number is printed on the reverse side hereof. This Order shall serve as the exemption certificate. 18. LAW GOVERNING. This contract shall be governed by and construed according to the laws of the State of Florida. Rev 5-2025 I l 40q ______________ Bill To Requisition 00008820-00 FY 2025 CITY OF SEBASTIAN ATTN: FINANCE JACCt NO: 1225 MAIN STREET 1010056-533400 SEBASTIAN, FL Review: 32958 jBuyer: Status: Released Page 1 vendor Kimley-Horn & Associates, Inc. P. 0. BOX 932520 Atlanta, GA 31193-2520 Tel#561-562-7981 Fax 561-562-9689 ship To CITY OF SEBASTIAN ATTN: FINANCE 1225 MAIN STREET SEBASTIAN, FL 32958 -------------------------------------------------------------------------------- Date Ivendor JDate Iship Ordered INumber lRequired Ivia 'Terms IDepartment -------------------------------------------------------------------------------- 08/25/25 1114990 1 1 (PARKS/RECREATION -------------------- ----------------------------------------------------------- LN Description / Account Qty Unit Price Net Price 001 CSA #11 : Sebastian PD Roof 1.00 13025.00000 13025.00 Replacement - Bid Packet EACH Processing 1 010056-533400 13025.00 Ship To CITY OF SEBASTIAN ATTN: FINANCE 1225 MAIN STREET SEBASTIAN, FL 32958 Requisition Link Requisition Total 13025.00 General Ledger summary Section ***** Account Amount Remaining Budget 010056-533400 13025.00 2137.65 FACILITIES MAINTENANCE OTHER CONTRACTUAL SERVICES ***** Approval/Conversion Info ***** Activity Date Clerk Comment Queued 08/25/25 Cathy Testa Pending Jennifer smith - - -<� Authorized Date: J / Signat re 08/26/2025 �d- CITY OF SEBASTIAN, FLORIDA WORK AUTHORIZATION FORM CONSULTANT SERVICE AGREEMENT (CSA) Kimley-Horn and Associates, Inc. 200 Central Avenue, Suite 600 St. Petersburg, FL 33701 Work Authorization No: CSA - #11 Proiect Title: Sebastian Police Department Roof Replacement IT IS AGREED to undertake the following work in accordance with the provisions of the Kimley-Horn Master Agreement entitled #2 1 -01 - KHA-01 dated February 22, 2021. Description of Assignment: Kimley-Horn and Associates, Inc. (The CONSULTANT) understands the City of Sebastian (The CLIENT) has observed deficiencies in the form of roof leaks at the City's police department building, located at 1201 Main St, Sebastian, FL 32958 (see building outlined in red in Figure 1). The CONSULTANT understands the CLIENT has performed multiple replacements of localized locations where leaks have previously been identified, but the root cause of the leaks still exists. The CONSULTANT also understands the roof consists of a flat roof in the center, with sloping barrel tiles around the perimeter. The flat portion of the roof measures approximately 11,000 square feet, with the total roof area measuring approximately 21,500 square feet. The CONSULTANT previously completed a roof assessment project for the CLIENT under Work Authorization No. CSA #10. The CLIENT anticipates replacement of the police department building barrel the roof and limited waterproofing repairs to the Roof Top Units (RTUs) on the low -sloped roof. This assignment is limited to the preparation of a bid package. Sebastian Police Department 1P The services/project will consist of. 1201 Main St, Sebastian, FL 32958 ti Figure 1 Task 9 — Bid Packaoe The CONSULTANT shall prepare a bid package for the CLIENT's use in soliciting bids for the removal and replacement of the barrel the roof with a clay or concrete barrel tile roof as well as temporary waterproofing repairs for the RTUs on the low -sloped roof. The bid package will include a scope of work document, bid advertisement, quotation form, bid form, request for contractor qualifications, and technical specifications for the proposed barrel tile roof. The bid package may be supplemented by photographs, aerial views, and roof details. Document ID: 9B822EF248A87BB50164CD7366208B84 CITY OF SEBASTIAN, FLORIDA WORK AUTHORIZATION FORM CONSULTANT SERVICE AGREEMENT (CSA) The CLIENT will solicit bids from Contractors and handle the preparation of any contractual documents and negotiation of such with the awarded bidder. The deliverable will be issued as a draft for review by the CLIENT. The CLIENT will have a 1-week review time frame to provide comments. The CONSULTANT will address up to one (1) round of comments for the submittal. The CONSULTANT's reconciliation of the CLIENT'S comments will form the basis for the next submittal. Deliverable: Bid Package PROJECT UNDERSTANDING: 1. Preliminary Planning There is no preliminary planning required for this project. 2. Permitting & Inspections There are no permitting or inspections required for this project. 3. Contract Administration There is no contract administration required for this project. 4. Vendor's Responsibility (include estimated hours, if applicable) FEES: Description Task 1 — Bid Package 5. Pricinq Estimated Hours 61 Description Quantity Contracted Unit TOTALS Price Task 1 — Bid Package 1 I $13,025 $13,025 6. Deliverables Provided to the City (surveys, plans, etc.) Description Quantity Bid Package } 1 Basis of Compensation/Period of Services: The above referenced description for CSA#11 will be performed for a lump sum fee in the amount of $13,025.00. AGREED: VENDOR: CITY OF �/j_� �J 9269/� ^ t 4AZ�� Date: August 7, 2025 "SEBASTIAN: BiUi/7 r i7 0,7ID: 69AA4DD2-BD... Digitally signed by 08121i2025 Brooke Ardaga Date: Io- Brian Benton bastlan,org> Kimley-Horn and Associates, Inc. City Manager August 21, 2025 03:40 PM EDT Attest: Approved as to Form and Content for Reliance %h41ivni ID: 69DC5576-066... by the City of Sebastian only: Digitally signed by Jeanette Williar �,' �ify Clerk �IlwLl ID: a9y 4... C!�__ August 21, 2025 04:03 PM EDT Digitally signed by i signed by Jennifer CockcWt9r9ty Attorney August 21, 2025 09:34 AM EDT Document ID: 9B822EF248A87BB50164CD7366208B84