Loading...
HomeMy WebLinkAbout10251983MINUTES OF MEETING OF AIRPORT ADVISORY BOARD - OCTOBER 25, 1983 MEETING WAS CALLED TO ORDER BY CHAIRMAN EDWARD PALUCH AT 3:59 P.M. PRESENT: CHAIRMAN EDWARD PALUCH, JOSEPH BARBOLINE, KENNETH MEGUIN, FRANK DE JOIA, RENE VAN DE VOORDE, ROBERT THOMAS, MICHAEL KENNEY, EX-OFFICIO MEMBER JOHN VAN ANTWERP. ABSENT: DEBORAH PALMER. (EXCUSED) ARTHUR TROWBRIDGE, CHAIRMAN, GOLF COURSE BOARD OF DIRECTORS, STATED THAT HE HAD TALKED WITH MR. VAN ANTWERP ABOUT GETTING SOME SORT OF LEASE SIGNED TO SATISFY THE FEDERAL AVIATION ADMINISTRATION. CHAIRMAN PALUCH REMARKED THAT AT A JOINT MEETING OF THE TWO BOARDS EVERYTHING HAD BEEN AGREED ON IN PRINCIPLE. ALSO, AT A MEETING WITH THE FINANCE COMMITTEE, THE MAYOR AND THE TWO CHAIRMEN, THERE WAS ALSO AGREEMENT AND CHAIRMAN PALUCH FEELS THAT UNTIL ONE OR THE OTHER OF THE TWO BOARDS SAYS OTHERWISE, WE HAVE AN AGREEMENT. MR. TROWBR£DGE STATED THAT MR. VAN ANTWERP MENTIONED THAT OTHER PROPERTIES HAVE BEEN RENTED ON THE AIRPORT AND YOU HAVE PROVIDED ROADS INTO THE PROPERTY, IF YOU DEFER SOME OF THE PAYMENT THAT THE GOLF COURSE OWES YOU, YOU COULD ASSUME THE COST THAT WE HAVE PUT OUT FOR THE ROAD GOING INTO THE GOLF COURSE. HE SUGGESTED HE WOULD LIKE TO GET TOGETHER FIGURES ON THE COST OF THE ROAD AND BRING BACK TO THE NEXT MEETINGFOR APPROVAL AS PART PAYMENT TOWARDS OUR OBLIGATION. CHAIRMAN PALUCH MENTIONED THAT THE GOLF COURSE PERSONNEL SPRAYED THE AIRPORT WITH WEED KILLER AND THERE WAS NEVER ANY FIGURE PRESENTED TO COVER THAT. HE ADDED THAT IF EVERYTHING WAS CONDUCTED IN A BUSINESS LIKE MANNER, THERE WOULD BE NO PROBLEMS. UNTIL THE MONTHLY FINANCIAL STATEMENT REFLECTS THAT THE GOLF COURSE OWES THE AIRPORT MONEY, THERE IS NOTHING WE CAN DO. MR. LANCASTER, THE FINANCE DIRECTOR, WILL NOT PUT IT ON THE REPORT UNTIL HE RECEIVES INSTRUCTIONS PRE- SUMABLY FROM MAYOR FLOOD. MR. VAN ANTWERP HAS SOME FIGURES AVAILABLE, BUT UNTIL IT APPEARS ON THE FINANCIAL STATEMENT THERE IS NO SENSE IN DOING ANYTHING. IN CONNECTION WITH THIS DISCUSSION, REMARKED TtIAT MR. TROWBRIDGE HAD ASKED ABOUT PURCHASING THE GOLF COURSE PROPERTY. MR. VAN ANTWERP STATED THAT THE FAA DID NOT RECOMMEND IT, BUT' APPLICATION COULD BE MADE. IT WOULD HAVE TO BE APPRAISED AND PAID FOR AT THE APPRAISED VALUE. THE MONEY WOULD GO TO THE AIRPORT ITSELF. IT COULD NOT BE USED FOR MATCHING FUNDS. THERE WAS A DISCUSSION ON THE FAA REQUIREMENTS FOR APPROVAL OF THE LEASE. THE FIRST LEASE SENT TO THEM PROVIDED FOR A 20 YEAR LEASE WITH A 20 YEAR RENEWAL BUT NO AGREEMENT ON THE RENEWAL AND WHAT THEY WANTED WAS FOR US TO ADDRESS THE METHOD OF ARRIVING AT A ~ENEWAL FIGURE, WHICH WE DIDN'T DO. NOW THEY ARE ASKING FOR FOUR MORE THINGS. THEY ARE SAYING THAT WE DIDN'T GIVE THEM WHAT WE SHOULD HAVE ACCORDING TO THEIR PROSCRIBED REQUIREMENTS. WE NEGLECTED TO SUPPLY A CERTIFIED SURVEY OF THE PROPERTY. WE SENT A COPY OF AN APPRAISAL OF ADJACENT PROPERTY. MR. VAN ANTWERP HAS TALKED TO A CERTIFIED APPRAISER, MR. ARMFIELD, WHO CAN GIVE US AN APPRAISAL BASED ON PROPERTY VALUES BACK IN 1980 BEFORE ANY OF THE IMPROVEMENTS WERE PUT .IN. FOR $1200. HE WILL GIVE US AN APPROXIMATE VALUE. IF HE COMES UP WITH $10,000. AN ACRE, WE'RE KIDDING OURSELVES BECAUSE FAA SAYS IT SHOULD BE FROM 9 TO 12% OF THE APPRAISED VALUE. WE HAVE ENOUGH DOCUMENTATION TO FIGHT FAA TO ACCEPT THE ORIGINAL APPRAISAL. ORIGINALLY, WE STARTED WITH 10, 11, 12 ANB 13 PER CENT. IT IS POSSIBLE WE COULD GO BACK AND START WITH 8% OR 9% AND GO UP FROM THERE IN 5 YEAR INCREMENTS. OR WE COULD BASE IT ON THE GROSS NATIONAL PRODUCT AND FAA ALSO HAS .A FORMULA BASED ON ECONOMIC INDICATORS. THEY DO NOT WANT TO ACCEPT THE ORIGINAL APPRAISAL BECAUSE IT WAS NOT DONE BY A CERTIFIED APPRAISER. THERE ARE TWO LEASES, THE ORIGINAL ONE WHICH CALLED FOR 20-20 AND A SECOND WHICH CALLS FOR 40-40. THEY LIKED THE LANGUAGE CHANGES IN THE SECOND ONE BUT NOT THE 40-40. NONE OF THE LEASES HAVE BEEN SIGNED. MR. VAN DE VOORDE MENTIONED THAT THEY DID NOT LIKE THE 10% INCREASE EVERY 5 YEARS AND PREFER THE CONSUMER PRICE INDEX OR A RE-APPRAISAL EVERY 5 YEARS, AND USING THE 10% VALUE OF THAT. MR. TROW- BRIDGE SUGGESTED THAT MR. VAN ANTWERP BRING HIS PAPERS TO THE NEXT BOARD OF DIRECTORS MEETING FOR DISCUSSION. CHAIRMAN PALUCH STATED HE WAS UNCOMFORTABLE WITH THE $2600. FOR AN APPRAISAL, WHICH AMOUNTS TO A YEAR'S INCOME FOR THE AIRPORT. IT WAS AGREED THAT THERE WAS NOTHING DEFINITE IN THE DISCUSSION WITH THE FAA AND AS LONG AS IT IS ASSUMED THAT WE HAVE AN AGREEMENT AND TREAT THAT' AGREEMENT AS IF IT IS IN EFFECT UNTIL SUCH TIME AS WE CHANGE IT AND THE GOLF COURSE PAYS THE AIRPORT RENT AND THE GOLF COURSE BACK CHARGES THE AIRPORT FOR ALL IN KIND SERVICES, WE CAN GET THIS IRONED OUT. MR. DE JOIA STATED THAT IT APPEARED TO HIM THAT WE ARE GOING TO GO Otl FOR AN INDEFINITE PERIOD OF TIME WITH A LEASE THAT HASN' 7' BEEN SIGNED BY ANYBODY OR APPROVED BY THE FAA AND HE QUESTIONED IF THAT WAS A PROFESSIONAL WAY TO CONTINUE. CHAIRMAN PALUCH POINTED OUT THAT THE MINUTES OF THE JOINT MEETING SPELLS OUT IN NO UNCERTAIN TERMS THE AGREEMENT BETWEEN US. THE ONLY THING WE DON'T HAVE IS THE BLESSING OF THE FAA, AND UNTIL WE NEED TO ASK FOR MATCHING FUNDS, THERE'S NOT MUCH THE FAA CAN DO. MOTION BY MR. VAN DE VOORDE, SECONDED BY MR. DE JOIA, THAT THIS COMMITTEE DESIGNATE A REPRESENTATIVE OR REPRESENTATIVES TO APPEAR BEFORE THE GOLF COURSE COMMITTEE FOR THE PURPOSE OF RESOLVING CURRENT DISPUTES IN THE LEASE WITH THE FAA ON THE BASIS THAT WE GO WITH OUR CURRENT APPRAISED LAND VALUE, THAT WE REDUCE THE TERMS OF THE LEASE FROM 40 YEARS WITH A 40 YEAR OPTION TO A 20 YEAR TERM WITH A 20 YEAR OPTION, AND THAT' THE SECOND 20 YEAR RENT BE BASED ON A' RE-APPRAISAL AT THE END OF THE 20 YEARS AND THAT ALL THE 5 YEAR INCREMENTS MAINTAIN THE SAME RATIO THAT THEY ARE NOW. MOTION CARRIED. MR. DE JOIA OPPOSED. THE FOLLOWING COMMITTEE WAS APPOINTED: MR. VAN DE VOORDE, CHAIRMAN, MR. DE JOIA, MR. MEGUIN, MR. VAN ANTWERP, TO DISCUSS THIS MATTER FURTHER AND APPEAR AT THE NEXT MEETING OF THE GOLF COURSE BOARD OF DIRECTORS IN NOVEMBER. MOTION BY MR. MEGUIN, SECONDED BY MR. BARBOLINE, TO APPROVE THE MINUTES OF THE MEETING OF SEPTEMBER 27. CARRIED. MR. VAN ANTWERP REPORTED THAT THE DEPARTMENT OF TRANSPORATION HAS NOW DECIDED THAT THEY WILL NOT PAINT THE RUNWAY. OUR ONLY OPTION IS TO GO BACK TO THE COUNCIL AND GET IT PUT OUT TO BID. HE UNDERSTANDS THAT THE PUBLIC WORKS DEPARTMENT HAS SOME STRIPING TO BE DONE AND PERHAPS IT CAN ALL BE PUT OUT TO BID AT THE SAME TIME. MR. VAN ANTWERP WILL BRING THIS UP AT THE NEXT COUNCIL WORKSHOP MEETING. DOT WILL GIVE US MATCHING FUNDS TO DO THE JOB. THE MASTER PLAN IS STILL BEING WORKED ON, BUT THE AIRPORT LAYOUT PLAN HAS BEEN COMPLETED. THIS IS SIMPLY A DRAWING OF THE AIRPORT ITSELF DESIGNATING THE VARIOUS AREAS AND WHAT THEY ARE SPECIFICALLY INTENDED FOR. THE MASTER PLAN GOES ON TO ECONOMIC AND ENVIRONMENTAL ASPECTS. DOT IS GOING TO SEND THI~. LAYOUT PLAN TO FAA. THEY MUST APPROVE IT BEFORE WE CAN COLLECT ANY FUNDING. IF THE LAYOUT PLAN IS NOT APPROVED, THEY WILL PUT UP A 90% MATCHING FUND FOR US TO HIRE AN AIRPORT CONSULTANT. WE HAVE TO HAVE THE MASTER PLAN BEFORE WE CAN GET ANY MONEY FROM FAA. FROM THE OPENING DATE OF THE GOLF COURSE IN DECEMBER, 1981, UNTIL RIGHT NOW, OCTOBER, 1983, AT THE RATE OF 10% OF THE APPRAISED VALUE, THE TOTAL AMOUNT OF RENT DUE IS $72,187.47. WE HAVE RECEIVED $5000., LEAVING $67, 187.47. THE APPROXIMATE COST TO THE AIRPORT FOR PROVIDING THE ENTRANCE ROAD IS $46,000. AND PERIMETER DRAINAGE, APPROXIMATELY $12,000. $58,000. TO BE CREDITED TO THE GOLF COURSE, WHICH LEAVES A NEGATIVE BALANCE OF A LITTLE OVER $9000. MR. VAN DE VOORDE MENTIONED THAT HE THOUGHT THE FLY-FLORIDA SIGN SHOULD BE REMOVED SINCE THEY ARE NO LONGER IN BUSINESS, AND MR. VAN ANTWERP VOLUNTEERED TO CONTACT MR. DREW TO SEE ABOUT REMOVING IT. MR. VAN DE VOORDE SUGGESTED THAT THE BOARD PAY FOR MR. VAN ANTWERP TO JOIN ANY PROFESSIONAL ORGANIZATIONS THAT WOULD BE HELPFUL. MR. VAN ANTWERP STATED THE FLORIDA AIRPORT MANAGERS ASSOCIATION WOULD BE MOST HELPFUL AND THEY ARE HAVING A MEETING NEXT MONTH IN ORLANDO. IT WAS AGREED THAT HE SHOULD ATTEND THAT MEETING AND IN THE FUTURE ANY MEETINGS FOR HIM TO ATTEND WOULD BE JUDGED ON A CASE BY CASE BASIS. MOTION BY MR. VAN DE VOORDE, SECONDED BY MR. THOMAS, THAT MR. VAN ANTWERP JOIN THE FLORIDA AIRPORT MANAGERS ASSOCIATION WITH THE PROVISO THAT IT COSTS UNDER $200. CARRIED. MOTION BY MR. VAN DE VOORDE, SECONDED BY MR. DE JOIA, TO PAY MR. VAN ANTWERB'S EXPENSES TO ATTEND THE OCTOBER MEETING IN ORLANDO. CARRIED. THE FINANCE DIRECTOR DID NOT PREPARE A MONTHLY FINANCIAL REPORT AND CHAIRMAN PALUCH REQUESTED THE BOARD SECRETARY TO ASK MR. LANCASTER TO PREPARE TWO REPORTS FOR THE NEXT MEETING - ONE FOR SEPTEMBER AND ONE FOR OCTOBER, THE SEPTEMBER ONE TO BE MAILED OUT AS SOON AS POSSIBLE. MEETING ADJOURNED Al' 5:15 P.M. - 3 - MEETING OF AIRPORT ADVISORY BOARD - OCTOBER 25, 1983 AGENDA ROLL CALL APPROVAL OF MINUTES OF MEETING OF SEPTEMBER 27, OLD BUSINESS: AIRPORT MANAGER'S REPORT NEW BUSINESS: FINANCIAL REPORT ADJOURN 1983